fy 2016 section 5310 application solicitation cincinnati urbanized area august 24, 2015

FY 2016 Section 5310 Application Solicitation

Cincinnati Urbanized AreaAugust 24, 2015

Section 5310 Program FY 2016

• Goal—To improve mobility for seniors and individuals with disabilities by removing barriers to transportation services and expanding transportation mobility options.

• Increased mobility to:– Employment– Medical appointments– Grocery shopping– Educational opportunities

• Grant covers 80% of the capital cost• Applicants must be listed in the Coordinated Plan


Traditional Section 5310 ProjectsDesignated Recipients may allocate apportioned funds to:

1. A private nonprofit organization2. State or local governmental authority that:

1. Is approved by a state to coordinate services for seniors and individuals with disabilities; or

2. Certifies that there are no nonprofit organizations readily available in the area to provide the service.

Essentially maintain status quo for traditional Section 5310 projects


Eligible FY 2016 Section 5310 Capital ProjectsRolling Stock and related activities for Section 5310 vehicles

• Acquisition of expansion or replacement buses or vans• Preventive maintenance


• Application Scoring Criteria and PointsComponents Returning Agencies New Agencies

Access to Transportation & Need 15 15Management Capacity 10 15Vehicle Utilization Estimate 10 10Replacement Vehicles 10 10Expansion Vehicles 10 10Coordination Efforts 30 30Previous Use of Section 5310 Vehicles 10 N/AApplication Completeness 5 5New Agency Credit N/A 5Total 100 100


• Attachment A – Applicant Information• Attachment B – Verification of Insufficient Transit

• Letter from public transit agency in service area (see handout for contact information)

• Attachment C – Coordinated Planwww.oki.org

• Page 8 of application--List of Projects on pages 4-1 to 4-6• Page 8 of application--Priorities for Implementation—pages 4-1

to 4-6• Copy and attach Chapter 4 (pages 4-1 to 4-6) to application

and Identify as “Attachment C”

http://www.oki.org/


• Attachment C – Coordinated Plan (continued)• Justification and supporting details Chapter 4

o #1--To expand transportation availability to more residents throughout the region.

o #2--To improve transportation service through more coordination among providers.

o #3--To better serve people who use wheelchairs or who need (physical) assistance to travel.

o #4--To operate specialized services on a schedule that is more reliable and more frequent than currently available, during late nights and weekends and coordinated with work shifts.

o #5--To increase the types of destinations offered to userso #6--To reduce fares to be more affordableo #7--To better serve people for travel to/from jobs


• Attachment C – Coordinated Plan (continued)• Planning Process used for updated Coordinated Plan

• See Chapter 1.4:

1) Analysis of Census data2) Survey of agencies providing specialized transportation

services or serving clients who need or use specialized transportation

3) Public survey using hard copies or on-line versions4) Public meeting held at OKI on December 13, 20115) List of Representatives of public, private and nonprofit

agencies involved in update shown on page Appendix B-71 to B-73. Copy and attach to application. Identify as “Attachment C”


• Attachment D – Project Description• Attachment E – Project Management• Attachment F – Table of Organization• Attachment G – Audit• Attachment H – Local Match Certification• Attachment I – Coordinating Agencies• Attachment J – Letters from Coordinating

Agencies• Attachment K – Current Vehicle Inventory• Attachment L – Vehicle Request Form


Available Vehicles:1) Dedicated Mobility Access Vehicles2) Light Transit Vehicles3) Modified Minivans

http://www.dot.state.oh.us/Divisions/Planning/Transit/Pages/default.aspx





• Dedicated Mobility Access Vehicle (MV-1)– Available Configurations:

Vehicle Designation Ambulatory Wheelchair Total Seats

A 2 2 4B 3 1 4C 3 1 4D 4 1 5

– Wheelchair Accessible: Yes– Road Conditions: Not recommended in low ground

clearance areas

Dedicated mobility Access Vehicle Seating


• Light Transit Vehicle Narrow Body (LTN)– Available Configuration:

Designation Ambulatory Wheelchair Total Seats Jump SeatsLTN 8-2 8 2 10 2

LTN 6-3 6 3 9 2LTN 4-4 4 4 8 3

– Wheelchair Accessible: Yes, all configurations use rear lifts– Road Conditions: Overhead clearance might be a problem– Capital Cost: Reasonable cost for passenger capacity offered– CDL not required, but subject to State Highway Patrol annual inspections


• Light Transit Vehicle (LTV)– 22 or 25 feet in length– Available Configurations:

Designation Ambulatory Wheelchair Total SeatsJump Seats22’ 14-1* 14 1 15 122’ 12-2 12 2 14 222’ 0-6 0 6 6 0

25’ 16-2* 16 2 18 225’ 14-2* 14 2 16 425’ 12-3* 12 3 15 4*Requires CDL license


• Modified Minivan (MMV)– Available Configurations:Variation 1 Basic with folding seat option:Seating Configuration Ambulatory Wheelchair Total SeatsBasic with center seat down 5 0 5Basic with center mobility used 2 1 3With Front mobility position 4 1 5With Front & Center mobility position 1 2 3

Variation 2 Basic without center seat:Seating Configuration Ambulatory Wheelchair Total SeatsMiddle Mobility Position 2 1 3Front & Center mobility position 1 2 3No mobility position 3 0 3

– Wheelchair Accessible: Yes, side mounted ramp– Road Conditions: Not recommended in low ground

clearance areas


Attachment M – Preventive Maintenance

• Request for preventive maintenance limited to Section 5310 vehicles

• Documentation of vehicle’s eligibility

• Document number of type of preventive maintenance items requested in application—use vehicle manufacturer’s guide or other similar document

• Estimate of total cost per vehicle and total for fleet—attach as documentation. Total cost and federal/local breakdown should be shown in Attachment H.

• Section 5310 funding covers 80% cost of preventive maintenance


• Attachment N – Public Participation/Private Sector• Attachment O – Title VI Data Collection Form• Attachment P – Title VI Reporting Requirements• Attachment Q – Civil Rights


• Appendix 1 – Vehicle Usage Calculations• Appendix 2 – Sample Public Notice

o Deadline—September 18, 2015o Legal Advertisement in paper of largest circulation, oro Letters to all social service agencies in project area

• Appendix 3 – Response to Public Notice


• Funding—Under MAP 21, apportionments provided to large and small urbanized areas and rural areas.

• Funding Amount for Cincinnati Urbanized Area:– Funding awarded this year (FY 2013 funds) $1,422,514

– FY 2014 Funds Available for Projects* $1,022,558– FY 2015 Funds Available for Projects* $1,005,499– Total Available $2,028,057

* net 10% reduction each fiscal year for administration and FY 2013 overage. FY 2015 represents 10/12 funding.


Oversight Team

• Butler County Regional Transit Authority• Clermont Senior Services• Clermont Transportation Connection• Community Cab• Everybody Rides Metro• Northern Kentucky Area Development District• Senior Services of Northern Kentucky• SORTA• TANK• Wesley Community Services


SORTA Requirements for sub-recipients

• Signed sub-recipient agreement• Local match to SORTA before order can be placed

through the State Contract• Upon delivery, a lien will be placed on each

vehicle until the vehicle reaches its useful life• Sub-recipient needs to send SORTA a completed

vehicle checklist upon vehicle delivery


SORTA Requirements for sub-recipients (continued)

• Monthly/quarterly reports to SORTA on vehicle activity such as:– Preventive Maintenance– Miles driven for each month– Problems with the vehicle

• Periodic site visits by SORTA staff to check the assets

• Must obtain prior approval from SORTA to dispose of vehicle


FY 2015 Timeline

• August 24, 2015 Section 5310 Workshop• September 18, 2015 Public Notice of Project

• September 30, 2015 Applications Due• October 8, 2015 Oversight Team review• November 10, 2015 ICC Review• November 12, 2015 Executive Committee Action

• January 2015 FTA Review and Approval• Spring 2015 Projects in FTA Grant• Summer 2015 Projects Initiated


Contact Information

• Mark Paine—Section 5310 Application 513-619-7685, [email protected]

• Victoria Fink—Vehicle Procurement513-632-7533, [email protected]

• Travis Miller—Coordinated Plan 513-619-7681, [email protected]

• Florence Parker—Title VI/Civil Rights513-619-7686, [email protected]

mailto:[email protected]




fy 2016 section 5310 application solicitation cincinnati urbanized area august 24, 2015

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