functional impact document · 2021. 6. 29. · retirement, reinstatement, revaluation, transfer,...

More4apps

Functional Impact Document

Asset Wizard

Created By: More4apps

Creation Date: 30 July 2018

Version: 6

Version Date: 22 April 2021

Table of Contents

Release 3.4.14 – 22/04/21 .................................................................................................... 3

1.1 Creation Date displayed and added as Download Criteria ................................................ 3

1.2 Amortized Defaulting .......................................................................................................... 4

Release 3.4.00 – 15/10/20 .................................................................................................... 5

1.1. New Source Line Transfer Mode ........................................................................................ 5

1.2. Minor Updates and Bug Fixes ............................................................................................ 6

Release 3.3.00 – 01/05/2020 ................................................................................................ 6

1.1. New Branding, Improvements to Mass Addition and Minor Updates ................................. 6

Release 3.2.00 – 11/03/2019 ................................................................................................ 7

Release 3.1.00 – 01/11/2018 .............................................................................................. 10

Release 3.0.00 – 30/07/2018 .............................................................................................. 16

Release 3.4.14 – 22/04/21

1.1 Creation Date displayed and added as Download Criteria

Version: 3.4.14 Date: 22/04/2021

The ‘Creation Date’ column was added to the ‘Asset Workbench’ and ‘Mass Additions’ layouts as read only. Also added to the download criteria for both Download Form and Download using sheet data.

1.2 Amortized Defaulting

Version: 3.4.12 Date: 12/04/2021

Workbench Mode: If you make an adjustment or unplanned depreciation to an asset that is set to Amortize adjustments (set either during creation or via a previously amortized adjustment) then the Wizard now defaults the ‘Transaction Sub Type’ to AMORTIZED and defaults ‘Amortization Start Date’ to the last day of the current open period (this can be updated if required). Previously, this would error, and the user would need to correct.

Release 3.4.00 – 15/10/20

1.1. New Source Line Transfer Mode

Version: 3.4.00 Date: 15/10/2020

New Source Lines Transfer mode enables you to bulk transfer Source Lines between assets including partial transfer. Unlike in the EBS form, you are not restricted to one transfer at a time. The mode enables the user to split a source line to multiple assets at one time. They can also transfer source lines from multiple assets within the same load. Example of EBS form that mode replicates:

Example of Wizard upload:

1.2. Minor Updates and Bug Fixes

Version: 3.4.00 Date: 15/10/2020

Improvements include:

• Addition of Asset Invoices DFF to source lines section of Workbench mode.

• Added validation to prevent Date Placed In Service (DPIS) being a future date (i.e. later than the end of the books current open period).

• Added Background Upload option to Mass Addition mode.

• Added Category, Expense Account, Depreciation Method, and Life (in Months) as display only columns to Capitalize mode for reconciliation purposes.

Minor updates include:

• Improved validation of Transaction Date and DPIS.

• Improved column size validation of Mass Addition mode.

• Corrected bug with amortize flag setting in Mass Additions mode.

• Various bug fixes and minor enhancements.

Release 3.3.00 – 01/05/2020

1.1. New Branding, Improvements to Mass Addition and Minor Updates

Version: 3.3.00 Date: 01/05/20

New More4apps brand applied. This will have no functional impact on users and is purely a cosmetic update. Existing templates with previous styles will work with this version, please note however the colors may change in these sheets when invoking Wizard functionality" Improvements to the Mass Additions mode include:

• Addition of columns to support Reporting Ledger Cost.

• Improved validation by adding text length validation to a number of columns.

• Improved Mass Additions download form filters.

• Update of Amortization fields to clarify usage.

Minor updates include:

• Improve validation of Units vs Cost Retired.

• Added “Clear Status and Id” option to remove id if required.

• New “Form” enhancement to support long lists of forms.

• Improved Asset Number validation.

• Added “Include Current Period Deprn” column to Revaluation mode.

• Improve Asset security to prevent asset information being downloaded when the user has no access to the associated books.

Release 3.2.00 – 11/03/2019

Version Date Description

3.2.0 26-02-2019 Retire Date The Retire Date field was incorrectly defaulting to the last day of the current open period and ignoring any dates entered in the Wizard. This has now been fixed to allow you to enter a valid retirement date. The retirement date must be between the start of the fiscal year and the last day of the current open period. It cannot be future dated.

Support for Dynamic Insertion on GL Expense Account


The Wizard will now allow you to enter a GL Combination that has not previously been created and create the combination if dynamic insert is enabled, it passes the Cross-Validation Rules, if any and is type of Expense. If the combination is incorrect and you are using the API Modes (Asset Workbench, Transfers) the API will error with a message like ‘Cache: Error retrieving row from…..’ If you are using the Mass Additions method, then the combination will only be checked when you POST the mass additions in EBS.

Support for Dynamic Insertion on Location field The Wizard will now allow you to enter a Location that has not previously been created and create the combination if dynamic insert is enabled and it passes the Cross-Validation Rules, if any. If the combination is incorrect and you are using the API Modes (Asset Workbench, Transfers) the API will error with a message like ‘Error: Invalid location for 0.[do_addition]’ If you are using the Mass Additions method, then the location combination will not be loaded into the mass additions table.

Profile Option to override security by book (More4Apps: AW Override Security by Books) This was working incorrectly and has now been fixed. If the profile option is set to Yes, then the Wizard will ignore book security and the user will be able to select all Books. If set to No (the default) then the Wizard will restrict the user to the Books in the same way EBS would, base on FA Security Profile.

New colors, Logo and Setup sheet The Wizard colors have been lightened and the fill color removed from the body of the Wizard to improve clarity and readability. Example


The new colors will be applied to any newly generated sheets. Note: The existing sheets with the old color layout will not automatically be updated with the new colors. If you continue to use an old sheet, then you may get a mix of old and new colors. This does not affect functionality. If you validate the rows, then the new colors will be applied. The Logo and Setup sheet have also been refreshed.

General Improvements Improved validation, particularly in the Category mode. Improved performance in Retirements mode.

Release 3.1.00 – 01/11/2018


3.1.00 01-11-2018 Asset Transfer is taken out from Asset Workbench mode to have a mode ‘Transfer’ on its own for easier handling of complex transfers.

Previous Version – 3.0.00

How transfers were previously undertaken using the Wizard forms:

Select ‘Transfer’ in the Asset Action

Current Units at ‘Transfer From’ Form

Moving1 unit from 106 to 108

How transfers were previously undertaken using the Worksheet:


In the previous version Transfer information is entered in these forms and laid out in the Wizard sheet like this using ‘Asset Workbench’ mode. Download Asset 22699 as shown in the example above. Enter ‘Transfer’ in the Asset Action field then go to the Assignment section and enter ‘1’ in the ‘Unit Change’ column of the ‘01.105.1101.0000.000’ Current Expense Account row. Enter the new GL account ‘01.108.7112.970.000’ into the ‘Expense Account’ field and upload the record. New Version – 3.1.00 How transfers are now undertaken using the Wizard forms:


Change the mode to Transfers

Current Units at ‘Transfer From’ Form

Moving 1 unit from 110 to 112

Current unit details will default. Amend dept from 110 to 112 into ‘To Expense Account’

How transfers are now undertaken using the Worksheet:

In the new version Transfer information is entered in these forms and laid out in the Wizard sheet like this using ‘Transfers’ mode. Download Asset 599000 as shown in the example above. Go to the ‘Transfer To’ section and enter ‘1’ in the ‘Unit Change’ column of the


‘01-110-5110-0000-000’ Current Expense Account row. Enter the new GL account ‘01-112-7350-0000-000’ into the ‘Expense Account’ field.

Do the same for row 3 and upload the record.

3.1.00 01-11-2018 Changes in Reclassifications Mode (Change of Category)

Reclassification functionality has been removed from the ‘Asset Workbench’ mode and is now available in a separate ‘Reclassifications’ mode.

Previous Version– 3.0.00

How Reclassifications were previously undertaken using the Wizard forms:

How Reclassifications were previously undertaken using the Worksheet:


In previous versions the change of category was entered in this form and laid out in the Wizard sheet like this using ‘Reclass’ mode. New Version 3.1.00 How Reclassifications are now undertaken using the Wizard forms:


How Reclassifications are now undertaken using the Worksheet:

In the new version the change of category is entered in these forms and laid out in the Wizard sheet like this using the ‘Reclassifications’ mode. Download the Asset that needs to change the category, change the old category to new category and upload the record. For detailed information on Reclassifications, please visit our website user documentation.

3.1.00 01-11-2018 Previous Wizard Ribbon Control for Mass Additions in version 3.0.00:

New Wizard Ribbon Control for Mass Additions in version 3.1.00:


‘Concurrent Processing’ button has been taken out from Mass Addition functionality.

Previously users could run the ‘Mass Additions Post’ Program via the ‘Concurrent Processing’ button. This has been removed for security reasons.

3.1.00 01-11-2018 Changes in the Action column between version 3.0.00 and 3.1.00

Version 3.0.00 Version 3.1.00

Transfer has been removed from the Asset Workbench ‘Asset Action’ list as it is now a separate mode.

Toggle Depreciate Flag is changed to Switch Depreciate flag in the Asset wrokbench Book Action.

Release 3.0.00 – 30/07/2018 This is a major release of Asset Wizard which has significant changes in Modes and performance updates. Whilst we at More4Apps have tried to maintain the same look and user interaction, some functionality has been modified. You cannot use your previous template/worksheets in this new version as the layout structure of the Wizard has changed with the addition of Upload Status columns and data layout changes.

This release enables templating to better control access to functions with the Wizard and the default behaviour of columns. System Administrators may wish to take advantage of implementing this. More information can be found here Below are the list of major changes.


3.0.00 18-05-2018 Previously Asset Wizard had 13 Modes (Addition, Addition Tax, Adjustment, Capitalize, Category, Depreciation, Mass Addition, Reclass, Retirement, Reinstatement, Revaluation, Transfer, Periodic Production). This New version has combined some of the modes into logical processing groups to better mimic the functionality of what can be done in the Oracle EBS forms. This new version has eight modes (Asset Workbench, Capitalize, Retirements, Reinstatements, Revaluation, Mass Additions, Periodic Production, Category). Addition, Addition Tax, Adjustments, Transfer, Reclass, Depreciation modes are combined into the new ‘Asset Workbench’ mode and all the other modes exist as before.

3.0.00 18-05-2018 ‘Upload Option‘ is no longer supported.

This functionality has been replaced by Modes. Click this button to access Templates and/or Modes.

Select a mode from the available list:

https://horizon.more4apps.com/doco/AWRelease/output/index.htm


Note that using Templates is useful but entirely optional. The correct mode needs to be selected before entering the data in the worksheet. Where previously you would have selected ‘Addition’ in the ‘Upload Option’ control, you now select ‘Asset Workbench’ in the ‘Select Wizard Mode/Template’ and ‘Mode’ list in this version.

3.0.00 18-05-2018 This version introduced a new ‘Action’ column for almost every section. The Action column is not required but you need to select an option for the Wizard to process the data entered in that section. If the relevant ‘Action’ column is left blank the Wizard will ignore the entire section for upload. Note it will still be validated.

Asset Workbench Mode -> Asset Section -> Asset Action

Addition - For creating a new asset

Update - For any update as like any update that can be done via EBS form

Transfer - For transfer of Assignment Units from one GL Account/Employee/Location to another Account/Employee/Location

Asset Workbench Mode -> Book Section - > Book Action

Addition - For creating new assets – this will default from the Asset action when creating new assets

Addition - For creating new assets – this will default from the Asset action when creating new assets

Adjustment - Use to perform for any cost adjustment on existing assets Adjustment - for any cost adjustment


Unplanned Depreciation - to adjust NBV and accumulated depreciation amounts Unplanned Depreciation - to adjust NBV and accumulated Depreciation amounts

Toggle Depreciate flag - to change depreciate flag form from ‘Yes’ to ‘No’ and vice versa. This is a new field to cater for known Oracle API issues

Toggle Depreciate flag - to change depreciate flag form from ‘Yes’ to ‘No’ and vice versa

Retirement Mode –> Retirement Section -> Retire Action

Retire - To retire an asset

Undo Retirement - to undo a retirement before ‘Calculate Gains and Losses’ program run

Reinstatement Mode –> Reinstatement Section -> Reinstatement Action

Reinstate - To reinstate a retired asset

Undo Reinstate - to undo a reinstatement before the ‘Calculate Gains and Losses’ program is run

Category Mode -> Category Section -> Category Action

Create – To Create a new category

Category Mode -> GL Account Section -> GL Account Action

Create – To create new set of GL Accounts for a Book

Add Book – To add a new Book to an existing Category


This gives the user ultimate control over whether the data is to be sent to EBS as new records or updates of existing records. Tip: Use the ‘Default Values’ row 10 data to populate this with the most commonly used type of upload you are running.

3.0.00 18-05-2018 ‘Form’ button – New functionality added in this version and available in the Ribbon. Each section has a form for the single record. Child data in other related sections now have their own forms. The use of multiple row forms has been discontinued for performance reasons. When you select a ‘form’ from this button it will open up the selected form for you to enter the data. Below is an example of reinstatement forms available in ‘Reinstatement’ mode:

3.0.00 18-05-2018 ‘Customize Fields’ is now replaced by Templating in this version Previous Wizard Ribbon Control to create user’s worksheets:


New Wizard Ribbon Control to create user’s worksheets:

The ‘Manage Templates’ gives the following advantages:

• Templates are stored on each instance and can simply be selected by the user in the main ribbon:

• Templates are secure, preventing users from accessing data they do not have permission to view or change.

• Templates are easily copied from one instance to another.

• Templates are optional, pre-defined modes can instead be used where users create their own layouts as appropriate. More information on the configuration and use of More4Apps Templating can be found here

3.0.00 18-05-2018 Change in the Ribbon design. Old Ribbon

https://horizon.more4apps.com/doco/AWRelease/output/html/ManageTemplates.html


New Ribbon

3.0.00 18-05-2018 ‘Debug’ button changed to ‘Logging’ in this version. The Logging button in the ribbon - When toggled on it will write debugging SQL statements to a ‘Debug’ worksheet for all actions performed until the toggle is removed.

Previous version New Version

When you click on this button, it will turn on the diagnostics and which will change the button to grey color. When you want to turn it off just click the button again, the button will change it back to normal and turn off the diagnostics.

3.0.00 18-05-2018 ‘Format Data’ button changed to ‘Normalization’ in this version.


Previous Version New Version

Used for formatting data by adding duplicate parent rows based on child rows and removing duplicate parent rows respectively.

3.0.00 18-05-2018 ‘Help‘ button – New functionality added in this version and available in the ribbon.

It has three options: - User Instructions: Link to the More4apps online User guide for Asset Wizard - Release Notes: Link to the list of all version releases for the Wizard - Product Support: Link to the More4Apps support page where issues/requests can be logged by completing

the form details

3.0.00 18-05-2018 ‘Attachments’ button – New functionality added in this version and available in the ribbon.

You can key Attachment information directly into the relevant cells in the worksheet. However, the Attachment form will assist the user to enter the details correctly.

To open the Attachments form, click on the ‘Attachments’ icon and select ‘Attachments form’ on the ribbon. Alternatively, double-click in a relevant cell within the worksheet for one of the attachment columns.

If you cannot find this section on your worksheet, you need to go to ‘Asset Wizard – Setup’ and need to enable attachments at the selected sections for your template/mode.


The attachment functions are available at the following levels:

- Asset

- Book

- Assignment

- Retirement

- Reinstatement

For detailed information on Attachments, please visit our user documentation link

3.0.00 18-05-2018 ‘Concurrent Processing’ button – New functionality added in this version and available in the Ribbon.

Now you can submit the concurrent program using the Concurrent Processing button. This is applicable to the Mass Additions and the Periodic Production modes.

Following concurrent programs can be submitted:

Periodic Production – Upload Production

Mass Addition Mode – Mass Additions Post

3.0.00 18-05-2018

Changes in ‘Asset Addition’ Mode

Previous Version

How it was entered using the Wizard forms:

One form with 5 Tabs (Asset, Book, Depreciation, Assignment, Source)

https://horizon.more4apps.com/doco/AWRelease/output/html/Attachments.html


Asset form

Book tab

Depreciation tab

Assignment tab

Source tab

How it was entered using the Worksheet:

In the previous versions the Asset Addition was entered in these forms and laid out in the Wizard sheet like this when in the ‘Addition’ mode. It is in a single form with multiple tabs.

New Version How it is now entered using the Wizard forms:

Below, are the 5 new individual forms and relevant fields displayed:

Asset form Book form Depreciation form Assignment form Source form


How it is now entered using the Worksheet:

In the new version Asset Addition information is entered in these forms and laid out in the Wizard sheet like this using ‘Asset Workbench’ mode. This version has simplified the design by using five individual forms. The use of multiple row forms has been discontinued for performance reasons. What is new ✓ Enhanced the Message columns to show clear message in each section such as ‘Asset Created’ in the Asset section, ‘Asset Added’ in the

Book section and ‘Unit Assigned’ in the Assignment section. ✓ ‘Loaded’ status is replaced by the ‘Accepted’ status in the new version. ✓ Wizard forms now mimic the EBS Asset Workbench functions.

For detailed information on Additions, please visit our website user documentation.

3.0.00 18-05-2018 Changes in Asset Transfer Mode

Previous Version



Current Status

Branch 106 - 1 unit, Branch 105 – 8 unit, Branch 108 – 1 unit

Moving 1 unit from branch 106 to 108

and 1 unit from 105 to 108

After uploading

105 – 7 units

108 – 3 units


In the previous versions Transfer information was entered in this form and laid out in the Wizard sheet like this when using ‘Transfer’ mode. Example: Transferring one unit form GL Branch 106 to 108 and one unit from 105 to 108 as shown in the form and worksheet above. New Version


How it is now entered using the Wizard forms:

Select ‘Transfer’ in the Asset Action

Moving 1 unit from branch 106 to 108

Moving1 unit from 105 to 108


In the new version Transfer information is entered in these forms and laid out in the Wizard sheet like this using ‘Asset Workbench’ mode.


Download Asset 22699 as shown in the example above. Enter ‘Transfer’ in the Asset Action field then go to the Assignment section and enter ‘1’ in the ‘Unit Change’ column of the ‘01.105.1101.0000.000’ Current Expense Account row. Enter the new GL account ‘01.108.7112.970.000’ into the ‘Expense Account’ field and upload the record. What is new ✓ Enhanced the Message columns to show clear message such as ‘2 Units Adjusted’ in the Assignment Message. ✓ Transfer mode is incorporated into the ‘Asset Workbench’ mode. ✓ Need to select the ‘Transfer’ in the ‘Asset Action’. For detailed information on Transfer, please visit our website User Documentation.

3.0.00 18-05-2018 Changes in Depreciation (Unplanned) Mode

Previous Version




In the previous version Unplanned Depreciation was entered in this form and laid out in the Wizard sheet like this using Depreciation mode: New Version How it is now entered using the Wizard forms:



To enter Unplanned Depreciation in this version, first select the ‘Asset Workbench’ mode, then open the ‘Book’ form to select ‘Unplanned Depreciation’ in the ‘Book Action’ and move to the ‘Unplanned Depreciation’ tab. Enter data as per normal and upload the record. What is new ✓ Unplanned Depreciation is done in the ‘Asset Workbench’ mode. ✓ Need to select the ‘Unplanned Depreciation’ in the Book action.

3.0.00 18-05-2018 Update Depreciate Flag

Previous Version



It is done in the ‘Adjustment’ mode. Download an Asset and go to the Depreciation Tab to change the Depreciate Flag to ‘Yes’ or ‘No’ accordingly and upload the record. New Version How it is now entered using the Wizard forms:


It is undertaken in the ‘Asset workbench’ Mode. Download the Asset and select ‘Toggle Depreciate Flag’ in the ‘Book Action’. Change the Depreciation Flag accordingly at the Depreciation Tab and upload the record.


This new methodology enables us to work around the Oracle API error when setting the Depreciation Flags. What is new ✓ Change of Depreciate flag is done in the ‘Asset Workbench’ mode. ✓ Need to select the ‘Toggle Depreciate Flag’ in the Book action.

3.0.00 18-05-2018 Changes in Addition Tax Mode

Previous Version




In the previous version Addition Tax information was entered in this form and laid out in the Wizard sheet like this when using ‘Addition Tax’ mode. Download a corporate book Asset, then change the book from Corporate Book to Tax Book and upload the record. New Version How it is now entered using the Wizard forms:



In the new version Addition Tax information is entered in this form and laid out in the Wizard sheet like this using ‘Asset Workbench’ mode. Download a corporate book Asset, then change the Book from Corporate Book to Tax Book in the ‘Book’ field, select ‘Addition’ in the Book Action, and upload the record. What is new ✓ Enhanced the Message columns to show clear message such as ‘Asset Added’ in the Book Message ✓ Enhanced to mimic the EBS forms for changing the tax book in the Book section ✓ Addition Tax mode is incorporated into the ‘Asset Workbench’ mode For detailed information on Addition Tax, please visit our website User Documentation.

3.0.00 18-05-2018 Changes in Adjustments mode

Previous Version:



How it was entered using the Worksheet::

To change the cost of asset, download the Asset in ‘Adjustment’ mode, remove the other fields that do not need any changes, update the new cost and upload the record. New Version




In the new version Changes of asset cost are entered in these forms and laid out in the Wizard sheet like this using ‘Asset Workbench’ mode.


Download an Asset that needs the cost change, go to the Book section, select ‘Adjustment’ in Book Action, update to new cost, and upload the record. What is new ✓ Enhanced the Message columns to show clear message such as ‘Adjustment made’ in the Book Message ✓ Upload only update the Books section changed columns. Will not update the other section if the action is empty ✓ Adjustment mode is incorporated into the ‘Asset Workbench’ mode For detailed information on Adjustments, please visit our website User Documentation.

3.0.00 18-05-2018 Changes in Reclass Mode (change of Category)

Previous Version




In previous versions the change of Category was entered in this form and laid out in the Wizard sheet like this using ‘Reclass’ mode. New Version How it is now entered using the Wizard forms:



In the new version the change of Category is entered in these forms and laid out in the Wizard sheet like this using the ‘Asset Workbench’ mode. What is new ✓ Enhanced the Message columns to show clear message such as ‘Asset Updated’ in the Asset Message ✓ Reclass mode is incorporated into the ‘Asset Workbench’ mode For detailed information on Reclassifications, please visit our website User Documentation.

3.0.00 18-05-2018 Revaluation Previous Version How it was entered using the Wizard forms:



In previous versions revaluation was entered in this form and laid out in the Wizard sheet like this using the ‘Revaluation’ mode. Download an asset, enter the revaluation percentage in the ‘Reval Percent’ and upload the record. New Version How it is now entered using the Wizard forms:



In the new version Revaluation information is entered in this form and laid out in the Wizard sheet like this using the ‘Revaluation’ mode. Download an Asset, enter the revaluation percentage into ‘Reval %’, and upload the record. Once accepted the ‘Current Cost’ field will be updated to 2200(2000+200) as in the above case. What is new


✓ Enhanced the Message columns to show clear message such as ‘Asset Revalued’ in the Revaluation Message ✓ Added read only ‘Current Cost’ and ‘Override Defaults’ fields in the new version. ✓ The ‘Current Cost’ field will be updated to the new value once the record is accepted For detailed information on Revaluation, please visit our website user documentation

3.0.00 18-05-2018 Changes in Retirement Mode Previous Version How it was entered using the Wizard forms: Retire by Cost



In previous versions Retirement by Cost was entered in this form and laid out in the Wizard sheet like this when using ‘Retirements’ mode. Download an asset you want to retire by cost. Change the value in ‘Retirement Cost’ (partially or fully), and upload the record. Retire by Units How it was entered using the Wizard forms:



In the previous versions Retirement by Units were entered in this form and laid out in the Wizard sheet like this using ‘Retirements’ mode. Download an Asset that you want to retire by units. Change the ‘Units to Assign’ value to either the full or a lesser value and upload the record. New Version Retire by Cost:


In the new version Retirement by Cost are entered in this form and laid out in the Wizard sheet like this using ‘Retirement’ mode. Download an asset that needs to be retired by cost, enter the retiring amount in the ‘Cost Retired’ field, and upload the record Retire by Units Download an asset you want to retire by unit. Select ‘Retire’ in ‘Retirement Action’ and enter the value in the ‘Unit Retired’ (partially or fully) and in the ‘Units to Retire’ at Assignment Section and upload the record.


In the new version Retirement by Units are entered in this form and laid out in the Wizard sheet like this using ‘Retirement’ mode. Download an asset that needs to be retired by unit, enter the retiring unit (partially or fully) in the ‘Unit to Retire’ field at the Retirement section and the assignment section, and upload the record. What is new ✓ Enhanced the Message columns to show clear messaging such as ‘Retirement Entered’ in the Retirement Message ✓ Following columns are added:

1. Units Retired - To enter your units for unit retirements only 2. Cost Retired - To enter the cost you want to retire (partially or fully) for cost retirements only 3. Asset description - Read only field displaying the asset description 4. Current cost - Read only field displaying the current cost of the asset 5. Retirement Action - The action needed for upload 6. Retirement Messages - Clear return messages from the upload 7. Status - Current status of the record 8. Units to retire - For unit retirements only

✓ Now ‘Undo Retirement’ is supported. Select ‘Undo Retirement’ from the ‘Retirement Action’ and upload the record. ‘Undo Retirement’

can only be undertaken if the ‘Calculate Gains and Losses’ concurrent program has not run. For detailed information on Retirements, please visit our website user documentation.

3.0.00 18-05-2018 Changes in Reinstatement Mode

Previous version




In the previous versions Reinstatements were entered in this form and laid out in the Wizard sheet like this using ‘Reinstatement’ mode. Example: Download Asset 225999 which needs to be reinstated. Enter ‘Yes’ in the Reinstatement field, and upload the record New Version How it is now entered using the Wizard forms:



In the new version Reinstatements are entered in this form and laid out in the Wizard sheet like this using ‘Reinstatement’ mode. Example: Download Asset 226000 which needs to be reinstated. Select ‘Reinstate’ in the ‘Retirement Action’ and upload the record. You can only reinstate the latest transaction.


What is new ✓ Enhanced the Message columns to show clear messaging such as ‘There is retirement or reinstatement pending’ in the Reinstatement

Message

✓ Following Columns are added: 1. Status - Read only field which is the current status of the record 2. Retirement Action - Action for the upload record 3. Asset Description - Read only field of the asset description 4. Current Units - Read only field displaying the current units of the asset 5. Current Costs - Read only field displaying the current cost of the asset 6. Unit Retired - What is the last unit retired 7. Cost retired - What is the last cost retired

✓ Now ‘Undo Reinstate’ can be done. Select ‘Undo Reinstate’ from the ‘Retirement Action’ and upload the record. ‘Undo Reinstate’ can only be done if the ‘Calculate Gains and Losses’ has not run.

For detailed information on Reinstatements, please visit our website user documentation.

3.0.00 18-05-2018 Changes in Mass Addition Mode. Now users can create new Mass Addition records instead of only updating existing Mass Additions.

Previous version




In the previous versions Mass addition was entered in this form and laid out in the Wizard sheet like this when in the ‘Mass Addition’ mode. New Version




In the new version Mass Additions are entered in this form and laid out in the Wizard sheet like this using ‘Mass Addition’ mode.


What is new ✓ Added the ‘Create’ Mass Addition functionality. This is similar functionality to what is currently available using the WebADI. ✓ Enhanced the Message columns to show clear message such as ‘Mass Addition created in the Mass Addition Message ✓ Changed the name of ‘Update+Split’ action to ‘Split after Update’ ✓ User now can enter the ‘Short Fiscal Year’ details for assets that need to be created in short fiscal year. ✓ Users can now submit the ‘Mass Addition Post’ concurrent Program using the concurrent Processing button. For detailed information on Mass Additions, please visit our website user documentation.

3.0.00 18-05-2018 Changes in Capitalize Mode

Previous Version



In the previous version Capitalizing an asset was entered in this form and laid out in the Wizard sheet like this using ‘Capitalize’ mode. There were four columns namely (Books, Asset Number, Comments and Date Placed in Service) Download a CIP Asset using the Capitalize Mode, enter comments, and upload the record New Version




In the new version Capitalizing an asset is entered in this form and laid out in the Wizard sheet like this using ‘Capitalize’ mode. Download a CIP asset, change the Asset type from ‘CIP’ to ‘Capitalized’, Date Placed in Service will default from the Book, optionally enter a comment in the Transaction Comment, and upload the record. What is new ✓ Enhanced the Message columns to show clear messaging such as ‘Asset Capitalized’ in the Capitalization Message ✓ Following columns added:

1. Capitalization Messages - will now show clear message


2. Asset Description – will default from asset and read only 3. Asset Type – will show current asset type 4. Current Cost – to show the current cost 5. Transaction Date – what date the transaction is done 6. Transaction Comment

For detailed information on Capitalization, please visit our website user documentation.

3.0.00 18-05-2018 Changes in Periodic Production Mode

Previous Version:



In the previous version Periodic Production was entered in this form and laid out in the Wizard sheet like this using ‘Periodic Production’ mode. To enter Production Amounts in this version, first select ‘Periodic Production’ mode then enter a ‘From Date’, ‘To Date’, and ‘Production’ for the asset and upload the record. New Version




In the new version Periodic Production is entered in this form and laid out in the Wizard sheet like this using ‘Periodic Production’ mode. No change in the previous process. The Book value defaults from the Asset and it is read only. What is new:


✓ We have added the ‘Book’ field in the new version and it is read only. For detailed information on Periodic Production, please visit our website user documentation.

Changes in Category Mode

Previous version




In the previous versions the Category was entered in this form and laid out in the Wizard sheet like this using ‘Category’ mode. To create a new category, the Category Key Flex Field values must already exist in EBS. Select the new Key Flex Field value in the header section, enter the Book and GL Accounts in the Accounts Tab/Section, followed by its defaults in the Default View Tab/section. New Version How it is now entered using the Wizard forms:

Category form

GL Accounts form

Default Rules form



In the new version the Category is entered in this form and laid out in the Wizard sheet like this using ‘Category’ mode. The new Category Key Flex Field values are still required in EBS prior to using the Wizard. To create a new category, select ‘Create’ in category action and enter the data as per normal. The ‘GL Account Action’ and the ‘Defaults Action’ will default from the category action. If need to add a book to the Category then select ‘Add Book’ in the ‘GL Account Action’. Select ‘Create’ or ‘Update’ on the Defaults action according to your requirements. What is new: ✓ The Category Action, the GL Account Action, and the Defaults Action are added to clearly define what is required for this upload

For detailed information on Categories, please visit our website user documentation.

functional impact document · 2021. 6. 29. · retirement, reinstatement, revaluation, transfer,...

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