fsg manual
TRANSCRIPT
Soft AllianceAnd Resources Limited
FSG MANUAL BY
ADELAJA ADENIYI
FUNCTIONAL CONSULTANT, SOFT ALLIANCE AND RESOURCES LIMITED.
Soft AllianceAnd Resources Limited
FSG
Contents Part I - Row Set Definitions ............................................................................................... 3
Part II - Column Set Definitions ....................................................................................... 9
Part I and II - Row and Column Set Overrides ............................................................ 14
Part III - Report Definitions ........................................................................................... 15
FSG - Define Row Set ........................................................................................................ 17
FSG - Assign Accounts to a Row Set .............................................................................. 19
FSG - Perform a Calculation .............................................................................................. 21
FSG - Change Sign on Liability, Equity, and Revenue Accounts ................................ 24
FSG - Define Column Set ................................................................................................... 25
FSG – Override Segment ................................................................................................... 26
FSG – Define Column Exceptions ..................................................................................... 28
FSG – Build Column Set Window ...................................................................................... 29
FSG - Create Heading ......................................................................................................... 30
FSG - Define Report ........................................................................................................... 32
FSG - Run Financial Statement ........................................................................................ 34
Part IV - Run Report from ADI and Create Custom Themes .................................... 35
PART I: ROW SET
Step One: Give your Row Set a Name
NAME: This name is used to identify this particular Row Set.
DESCRIPTION: Description of Row Set.
Step Two: Choose „Define Rows‟ Button
LINE: This is a unique number assigned to this row. It establishes in what order your rows will
appear on your report.
LINE ITEM: This will show on the report as the name of the row.
INDENT: This field establishes how far from the left a row NAME (LINE ITEM) will be indented.
LINES TO SKIP: This field establishes how many lines to skip before and after a Row.
UNDERLINE CHARACTER: This field establishes if you want a line before or after a row, and
what character you want to use as your underline.
PAGE BREAK: This field establishes if there is to be a page break before or after a row.
ADVANCED OPTIONS (Optional)
ROW NAME: This field is used to name this particular row. This name does not show on the
report anywhere, but is used for „Calculation‟ purposes or can be seen from other FSG forms.
PERCENT OF ROW: Enter a value for a percentage column. This value is the sequence number of
the row you want to use as the percentage denominator. For example, if you want to define the
report below, enter the sequence number of the total sales row (40) in the Percent of Row field for
every row. Then in your column set, define a calculation column which calculates percent on the sales
column, using the operator % and the column sequence 10.
Column 10 Column 20
Sales % of Total Sales
Row 10 100 10
Row 20 400 40
Row 30 500 50
Row 40 (Total) 1000 100
OVERRIDE COLUMN CALCULATIONS: Check this box for the instance in which the column that
is connected to has Account Assignments attached to it also, and you want to use the Row „Account
Assignments‟ and not the Column „Account Assignments‟. This check box is also used in conjunction
with the „Change Sign on Variance‟ Checkbox.
BALANCE CONTROL
AMOUNT TYPE: Defines the types of values to include in a row or column. General Ledger
provides numerous amount types, such as actual, end-of-day, average-to-date, budget, or
encumbrance; or calculated amounts, such as variances, for single or multiple periods. The amount
type is typically assigned to column definitions. Notes: *If you assign an amount type to a row or
column, you must also assign an offset. *If you enter a budget, encumbrance, or variance amount
type, you should enter a Control Value to assign budgets and encumbrance types to the report
definition.
CURRENCY: To report translated account balances for a specific currency, enter the currency. If
you want to report on amounts entered in a foreign currency rather than translated amounts, enter
a control value number. Then when you define your report, assign the currency and a currency type
of Entered to that control value number. The currency you enter when you define or request a
report serves as the default currency for columns without a currency in the column set definition.
Suggestion: For column sets, if you assign a different currency to each of your columns, put the
currency code in each column heading so you can correctly identify the currencies on your report
CONTROL VALUE: Used to include budgets, encumbrance types, and currencies in a report. SEE:
Including Budgets, Encumbrances, and Currencies in an FSG Report
OFFSET: Enter the relative Offset if you want to report on a period or effective date before or
after your runtime period or effective date. If your specified Amount Type refers to a period,
such as PTD-Actual, then the Offset will be in number of periods. However, if your specified
Amount Type refers to days, such as PATD, then the Offset will be in number of days. FSG
determines the amounts to display based on the offset and the period or effective date you enter
at runtime. For example, enter 0 (zero) to display amounts for the runtime effective date or enter
-1 to display amounts one day or one period before the runtime effective date. Note: You must
specify offsets at the same level (row or column) at which you specified amount types and control
value numbers
DISPLAY OPTIONS
FORMAT MASK: Enter a format mask for displaying row values, if you want to override the
column level format mask.
FACTOR: The factor (Billions, Millions, Thousands, Units, or Percentiles) determines how to
display numeric values. The row set factor overrides the column level factor.
LEVEL OF DETAIL: You assign level of detail for individual rows and columns, as well as for a
report. When you run the report, FSG prints only those rows and columns whose level of detail
matches that specified for the report. There are three options that control the level of detail FSG
prints on your report:
Financial Analyst: Includes all levels of detail.
Supervisor: Includes only rows and columns defined for Supervisor or Controller
level of detail.
Controller: Includes only rows and columns defined for the Controller level of
detail.
Note: If you do not enter a level of detail for a row or column, the system will
assume the level of detail is Controller.
DISPLAY ROW or Display Column: If a column is defined but not displayed, FSG still prints your
column heading description and does not reposition other columns or their headings on your report.
However, that column will not be visible in the Column Set Builder. For rows that are defined but
not displayed, FSG hides the rows and repositions all other rows.
DISPLAY ZERO: Use to print the row or column when it has a zero balance. If you do not choose
this option, the row or column is suppressed on reports when it has a zero balance.
CHANGE SIGN: Use to change the sign on balances for display purposes only. General Ledger
stores credits as negative amounts and debits as positive amounts. Therefore, change the sign for
rows or columns with credit balances to print the credit balances as positive numbers. This option is
typically defined for rows. Rows that need the sign changed are Liabilities, Revenue, and Equity.
CHANGE SIGN ON VARIANCE: Use to change the sign on balances with a variance amount type
for display purposes only. Note that variance is calculated as budget minus actual. This option
typically applies to rows. Use in conjunction with „Override Column Calculations‟ if your variance sign
is not appearing the way it should.
Step Three: Account Assignments
SIGN: + or -. Used for adding or subtracting one account from another.
ACCOUNTS: Enter your account range to be included on this row. For any segment in which all
values will be used for report, leave the low and high fields empty.
DISPLAY: You must use a display type of T (Total) for each segment if you assign 1) Accounts to a
column, or 2) Multiple account ranges to a row and you want to total them.
SUMMARY: Check the Summary checkbox if you want to report only summary balances for the
accounts in the specified range. For this option, you must set up Rollup Groups and Summary
Accounts. Example: If you have a Grandparent Account of 91000, that has Children Accounts
(Parent Accounts) of 91001 thru 91011, and those Children Accounts (Parent Accounts) have Child
Accounts, you can either enter only the Grandparent Value or you can enter the GP, P, & Children
and you will get the same end result because it will only add each child‟s account once.
IMPORTANT: If you are entering a NON-parent account (regular child account) or NON-Rollup
Group, DO NOT check the Summary Box. If you do, you will only get $0 balances.
ACTIVITY: Select an Activity type (Dr, Cr or Net) to specify the types of balances to use for the
accounts in each account range. For example, enter Dr or Cr if you want to define a cash flow
report or a statement of changes in financial position. For these types of reports, you may need
separate rows or columns for debit and credit amounts.
SET OF BOOKS: (Optional) For each account range being assigned, enter a Set of Books from
which FSG will derive account balances. If you do not enter a value, FSG will use the current set of
books. You can enter a different set of books for each account assignment if the sets of books
share the same chart of accounts and calendar as your current set of books. When using different
sets of books you should use Net as the Activity type.
Step Four: Calculations
SEQ: This controls the order FSG follows when performing the mathematical operations required
to complete the calculation.
OPERATOR: This is the calculation that you are wanting to perform.
CONSTANT: Enter a number to use as a Constant value. For example, as part of an earnings-per-
share calculation, you might enter the number of outstanding common shares as the constant by
which you divide net income.
SEQUENCE: Instead of a constant, you can enter the Low and High sequence numbers
corresponding to the range of rows or columns to use in your calculation. The Operator is applied to
each row or column in the range. For example, if you use the + operator on a range of four rows,
FSG will add all values encompassed by the four rows.
ROW NAME: Instead of a constant or a sequence range, you can enter the name of a specific row
or column to use in a calculation. For example, assume you have a report with three columns,
representing actual, budget, and variance amounts. The first two columns are named Actual and
Budget. When you define the calculation for the variance column you can instruct FSG to subtract
the column named Actual from the column named Budget. The result, the variance from budget, will
be displayed in the third column of your report. Note: If you use row or column names in your
calculations, make sure the names are unique within the row set or column set to which they belong.
PART II: COLUMN SET Step One: Name your Column Set
NAME: This name is only used to identify this particular Column Set.
DESCRIPTION: Description of this Column Set.
OVERRIDE SEGMENT: You use the override segments feature to produce "breakdown" reports.
For example, let's say that you've defined a report which produces a corporate income statement.
Now you want to create a breakdown version of the same report which shows income statement line
items for each department, one report column per department. Department is one of your account
segments, and can have one of five values (01 = Sales, 02 = Manufacturing, 03 = Finance, 04 =
Administration, 05 = Corporate). The original report definition uses a row set named Income
Statement and a column set named Corporate YTD-Actual. To produce the breakdown report, you
need to define a new column set with the following properties: 1) Uses the Department segment as
an "override segment." 2) Includes one column definition for each department. 3) Specifies, for
each column definition, the department segment value as its override value. For example, the first
column would be defined with an override value of 01, for the Sales department. 4) Optional)
Define a column to total all the departments.
Step Two: Choose „Define Columns‟ Button
POSITION: Enter the starting Position for each column. This is the number of characters from
the left edge of the page that marks where each column starts. Note: Columns with positions that
exceed the total report width will not appear on the report. Additional Information: Row line
labels appear to the left of the first column in your report. Thus, you control the width of the row
line items when you set the position of the first column in your column set.
SEQUENCE: Enter a unique Sequence number for each column. You can use the sequence number
to define column calculations. Note: The sequence number does not control the order of the
columns on a report like it does for rows in a row set. Instead, column order is determined by the
column starting Positions.
FORMAT MASK: Enter a Format Mask to control the display of values which FSG prints in the
column. See: Format Masks.
FACTOR: Enter a Factor (Billions, Millions, Thousands, Units, or Percentiles) that determines how
to display numeric values. For example, if you use the factor Thousands with the format mask
99,999,999.99, the number 23,910 will appear as 23.91 on your report. If you use the factor
Percentiles with the format mask 99.99, the number .1258 will appear as 12.58 on your report. To
display amounts using no factor, choose Units. Suggestion: If you assign a factor besides Units to
each of your columns, put the factor name in the related column headings so you can easily identify
the factors on your report.
BALANCE CONTROL
Note: If you want to create a report which reverses the commonly assumed
attributes for row sets and column sets, leave the Balance Control options blank on
this window and set them on the Rows window instead.
AMOUNT TYPE: Defines the types of values to include in a row or column. General Ledger
provides numerous amount types, such as actual, end-of-day, average-to-date, budget, or
encumbrance; or calculated amounts, such as variances, for single or multiple periods. The amount
type is typically assigned to column definitions. SEE ROW SET FOR ADDITIONS
INFORMATION. If an Amount Type of Variance is selected, you must enter a Control Value
so the FSG Program knows which Budget to use.
CURRENCY: To report translated account balances for a specific currency, enter the currency.
The currency you enter when you define or request a report serves as the default currency for
columns without a currency in the column set definition.
CONTROL VALUE: Used to include budgets, encumbrance types, and currencies in a report.
OFFSET: Enter the relative Offset if you want to report on a period or effective date before or
after your runtime period or effective date. If you assign an Offset Value of –1, your report will
pull values from „ONE‟ period ago only, regardless of the Amount Type you choose (ie: PTD, YTD,
QTD).
ADVANCED OPTIONS (Optional)
COLUMN NAME: Use this name to reference this column when defining calculations or using other
forms. This name does not appear on any reports.
DESCRIPTION: Column descriptions appear in other FSG windows, making it easier to remember
what the column represents.
PERCENT OF COLUMN: The sequence number of the column you want to use as the denominator
for a percentage column. (See Percent of Column in PART I).
OVERRIDE VALUE: If you assigned an override segment to your column set, you enter the
segment value here. For example, if you entered Department as your override segment, enter a
segment value to select the specific department you want displayed in this column of your report.
OVERRIDE ROW CALCULATIONS: Select this option if you want your column calculation to take
precedence over any conflicting row calculations.
DISPLAY OPTIONS
LEVEL OF DETAIL: You assign level of detail for individual rows and columns, as well as for a
report. When you run the report, FSG prints only those rows and columns whose level of detail
matches that specified for the report. There are three options that control the level of detail FSG
prints on your report: 1) Financial Analyst, 2) Supervisor, 3) Controller. Note: If you do not enter a
level of detail for a row or column, the system will assume the level of detail is Controller. (If you
do not enter a level of detail for a report, the system will assume the level of detail is Financial
Analyst.)
DISPLAY COLUMN: If a column is defined but not displayed, FSG still prints your column heading
description and does not reposition other columns or their headings on your report. However, that
column will not be visible in the Column Set Builder. For rows that are defined but not displayed,
FSG hides the rows and repositions all other rows. When printing your FSG from ADI, in order for
your Column to appear in the Excel Spreadsheet as a stand alone column (and not be concatenated
into another column), you must Display Column.
DISPLAY ZERO: Use to print the row or column when it has a zero balance. If you do not choose
this option, the row or column is suppressed on reports when it has a zero balance. When printing
your FSG from ADI, in order for your Column to appear in the Excel Spreadsheet as a stand alone
column (and not be concatenated into another column), you must Display Zero.
CHANGE SIGN: Use to change the sign on balances for display purposes only. General Ledger
stores credits as negative amounts and debits as positive amounts. Therefore, change the sign for
rows or columns with credit balances to print the credit balances as positive numbers. This option is
typically defined for rows.
CHANGE SIGN ON VARIANCE: Use to change the sign on balances with a variance amount type
for display purposes only. Note that variance is calculated as budget minus actual. This option
typically applies to rows.
Step Three: Exceptions (Optional)
Define exceptions for your column if you want to highlight information in your report that
requires immediate attention. For example, you can define an exception to "flag" the rows in
your report where actual expenditures exceed your budget by $1,000 or more. When you
request your report, you can choose to display only the exceptions. To set up exceptions
that flag rows that meet at least one, but not necessarily all, of the conditions you specify,
you need to define as many columns as you want conditions but display only one of the
columns. For example, if you want to flag amounts that meet one or more of five conditions,
you must define five columns. Define the non-display columns with calculations that add the
display column to itself. For example, if you display column 5, then for columns 6 to 9,
define a calculation with an operator of + and a column sequence low and high of 5. Then
assign each of the columns an exception flag and a condition.
FLAG: Enter a single character to use to Flag exceptions in your report.
DESCRIPTION: Description of Exception
EXCEPTION DETAILS
CONDITION: Select the Condition (< , > , =, <= , >= or < >) and enter the Constant to define your
exception. You can enter as many conditions for your exception as you want. If you enter multiple
conditions for your exception in this region, FSG flags only those amounts that meet all of your
conditions.
CONSTANT: The $ amount.
Row and Column Overrides
If you enter different values for the same option in both your row set and column set, there is a
conflict. Use the following table to determine which report object takes precedence, or to
determine the behavior of the objects when a conflict exists:
Row Set vs. Column Set Override Summary
Row Set vs. Column Set Override Summary
Option Row
Overrides
Column
Column
Overrides
Row Comments
Amount Type Yes No
Offset Yes No
Control Value Yes No Must assign same currency, budget or
encumbrance type at row and column level
Format Yes No
Factor Yes No
Display Zero Yes No
Level of Detail Yes No
Override No Yes A conflict exists only for those report cells
Row/Column
Calculations where calculations are defined for both the
intersecting row and column.
Activity (Dr, Cr,
Net) No Yes
Accounts N/A N/A Report uses intersecting accounts
Summary N/A N/A Must assign same summary option at row and
column level
Currency N/A N/A Must assign same currency to intersecting
rows and columns; otherwise 0 (zero) appears
in place of an amount.
Change Sign N/A N/A Yes overrides No
Change Sign on
Variance N/A N/A Yes overrides No
PART III: REPORT
Step One: DEFINE REPORT
NAME: This name is used to identify this report.
TITLE: This name appears at the top of the report.
DESCRIPTION: Description of this report.
REQUIRED COMPONENTS
ROW SET: This is the Row Set that you have defined for this report.
COLUMN SET: This is the Column Set that you have defined for this report.
OPTIONAL COMPONENTS
CONTENT SET: By assigning a content set to a report request, you can generate hundreds of
similar reports in a single run. The content set controls how the numerous reports differ from each
other. For example, assume your organization has 50 departments and that Department is one of
your account segments. Also assume that you already have an FSG report for travel expenses, which
you run weekly. By using a content set with your existing report definition, you can print a travel
expense report for each department, in one report request. You can then distribute the reports to
the 50 department managers for review purposes.
Content sets are similar to row sets and actually work their magic by overriding the row set
definition of an existing report. The subtle report variations discussed in the previous paragraph
are achieved by the content set altering the row set account assignments and/or display options.
Note: A content set can be saved as part of a report definition, or can be added
dynamically at the time you request an FSG report.
ROW ORDER: You can use a row order to control how detail rows appear in your report. You can:
o Display account descriptions in addition to or instead of segment values.
o Sort detail rows by amounts displayed in a column.
o Sort detail rows by account segment values or segment value descriptions.
o Rearrange the sequence of your account segments to fit specific reporting needs.
For example, you may want to see product segment values displayed before cost
center values.
o Suppress header descriptions for particular account segments.
When creating Row Order, if you do not choose a particular segment and give is a „Width‟ of „0‟, it is
going to show on your report. For it not to show, you must show it on your „Order‟ with a Width of
0.
DISPLAY SET: With display sets and groups you can produce report variations which omit
sensitive information or which include information normally not included in a report. To do this, you
simply tell FSG which rows or columns should or should not be displayed.
SEGMENT OVERRIDE: Enter Segment Override values for the account segments you want to
override. When you enter a segment override value, FSG produces a report for the specific value
you specify. For example, assume you have a report definition which produces a combined assets
report for four companies. If you modify the report definition to add a segment override for
company 02, then FSG will print an assets report for company 02 only.
CURRENCY: Enter a default Currency for the report. FSG uses this currency only for those rows
and columns to which you did not assign a currency when you defined row and column sets.
ROUNDING OPTION: Calculate then Round, or Round then Calculate.
LEVEL OF DETAIL: Select a Level of Detail for the report. There are three options, which
correspond to the levels of detail you can assign to rows and columns. If you specify a level of detail
for your report, FSG will only print those rows and columns with matching levels of detail.
Note: If you do not enter a level of detail for a report, the system will assume the
level of detail is Financial Analyst.
OUTPUT OPTION: Enter an Output Option for your report: Text: Produces a report in standard text form (no tab-delimited columns). If you download
the report to a spreadsheet, you must manually parse the report columns. The default is
Text.
Tab-Delimited: Produces a report whose columns are delimited by tabs, making it easier to
import the report into a spreadsheet.
Spreadsheet: Produces a report designed specifically for downloading to ADI.
***Tab-Delimited – used to import into Notepad***
***Spreadsheet – If this option is chosen, then open ADI, and add the request into the
request center, it will then open Excel and place the output into a spreadsheet***
FSG Step One:
Responsibility: GL Super User
Reports -> Define -> Row Set
Step Two: Click on Define Rows after entering Name and Description.
This would be the header line, so just fill in Line and Line Item, save, then arrow down to the next
line.
Under the Advanced Options, if you want to name the row for use in calculations rather than Line
100, this is where you would put the name. This row name and number won‟t show up on the actual
report, it is only for uniquely identifying each row for „Calculations‟ purposes and for other FSG
reports.
This is also a header line, so no indents, lines to skip, etc. Save and arrow down to next line.
Step Three: For the first non-header line, fill in Line and Line Item and # of spaces to indent,
also make sure that „Display Zero‟ is checked.
Step Four: Then click on „Account Assignments‟ Button. Enter as you see below with the correct
account numbers.
Tab to Low and another window will pop up.
This will be the range of the cash and cash equivalents. COOL INFO: Any segment in which ALL
information will be pulled for a report can be left blank. This means: pull all information!!!
Click on OK.
DISPLAY: You must use a display type of T (Total) for each segment if you assign:
*Accounts to a column.
*Multiple account ranges to a row and you want to total them.
SUMMARY: Check the Summary checkbox if you want to report only summary balances for the
accounts in the specified range.
NOTE: The profile option, FSG: Expand Parent Value, controls the expansion of parent values
when requesting summary balances.
ACTIVITY: Select an Activity type (DR, CR or Net) to specify the types of balances to use for the
accounts in each account range.
For example: enter Dr or Cr if you want to define a cash flow report or a statement of
changes in financial position. For these types of reports, you may need separate rows or columns
for debit and credit amounts.
SET OF BOOKS: (Optional) For each account range being assigned, enter a Set of Books from
which FSG will derive account balances. If you do not enter a value, FSG will use the current set of
books.
You can enter a different set of books for each account assignment if the sets of books share
the same chart of accounts and calendar as your current set of books. When using different sets
of books you should use Net as the Activity type. This is an all-inclusive Balance Sheet so don‟t put
in a set of books.
Step Five: When you come to a subtotal account, you want to skip a line „Before‟ and „After‟, and
you want to have an “Underline Character” „Before‟.
On a sub-total line, you will click on the „Calculations‟ Button.
Step Six: Enter the „Calculations‟ as you see below. The Low and High Sequence on a total‟s line is
actually the line numbers it is adding rather than the account numbers.
You can define formulas to calculate row or column amounts. For example, you can define a row
calculation which sums all the rows above it in the report. Or, you can define a column calculation
which calculates the difference between two previous columns
Note: General Ledger stores credit balances as negative numbers and debit balances as positive
numbers, so you should define your calculations accordingly. For example, if you want to calculate a
gross margin row, add (rather than subtract) your cost of sales row to your sales row.
Note: You can assign either accounts or calculations to a row or column set, but not both.
SEQ: This controls the order FSG follows when performing the mathematical operations required
to complete the calculation.
CONSTANT: Enter a number to use as a Constant value. For Example, as part of an earnings-per-
share calculation, you might enter the number of outstanding common shares as the constant by
which you divide net income.
SEQUENCE: Instead of a constant, you can enter the Low and High sequence numbers
corresponding to the range of rows or columns to use in your calculation. The Operator is applied
to each row or column in the range. For example, if you use the + operator on a range of four rows,
FSG will add all values encompassed by the four rows.
ROW NAME OR COLUMN NAME: Instead of a constant or sequence range, you can enter the
name of a specific row or column to use in a calculation. For example, assume you have a report with
three columns, representing actual, budget, and variance amounts. The first two columns are named
Actual and Budget. When you define the calculation for the variance column you can instruct FSG
to subtract the column named Actual from the column named Budget. The result, the variance from
budget, will be displayed in the third column of your report.
Note: If you use row or column names in your calculations, make sure the names are unique
within the row set or column set to which they belong.
Step Seven: When you come to an actual „TOTAL‟ line (not sub-total), you can indent (or not –
whatever the client wants), skip 1 line „Before‟, 2 lines „After‟, and have a single “Underline
Character” „Before‟ and a double “Underline Character” „After‟. Then click on the „Calculations‟
Button (Not “Account Assignments”).
Step Eight: IMPORTANT: When adding the „Sequence‟ numbers (Low and High), there are two
ways you can do it. The first way is to add the individual line numbers excluding the sub-total lines
(which is a harder way of doing it) or do it like the second example below with two sequence
numbers with the low and high being the same on each sequence line (these are the sub-total line
numbers). DO NOT USE THE „CONSTANT‟ FIELD. THIS FIELD IS FOR ADDING AN
AMOUNT, NOT A LINE (OR ROW).
The Operator on the 1st example above should be “+”, but on the second example, since the
low and high value is the same, the Operator can be “Enter”.
For Assets and Expenses, the „Change Sign‟ checkbox doesn‟t need to be checked, but for
Liabilities, Revenue, and equity, this box needs to be checked, if it doesn‟t get checked, then
the amounts will show on the Balance Sheet as negatives.
When finished with Liabilities and Equity, go back to „Row Set‟ Window.
Step Nine: Click on „Define Column Set‟.
DEFINING COLUMN SETS
The Description is “Whatever”.
Override Segments (OPTIONAL)
The Override Segment is used if you want to have report separately for each Department or
Business Unit, etc…. (Have a separate column).
Step Ten: Click on Define Columns.
1.) The Position is the number of character spaces where the first column starts from the left of
the page. If you have lengthy Account Names, this number will need to be higher. Trial and Error.
2.) The Sequence is the unique number. You can use the sequence number to define column
calculations.
3.) The Format Mask is how the numbers will appear. May need to add extra 9‟s so all „,‟ will show.
The width of each column is determined by the format mask and expected size of numbers to be
displayed in the column.
4.) Enter a Factor (Billions, Millions, Thousands, Units, or Percentiles) that determines how to
display numeric values. For example, if you use the factor Thousands with the format mask
99,999,999.99, the number 23,910 will appear as 23.91 on your report. If you use the factor
Percentiles with the format mask 99.99, the number .1258 will appear as 12.58 on your report. To
display amounts using no factor, choose Units. SUGGESTION: If you assign a factor besides Units
to each of your columns, put the factor name in the related column headings so you can easily
identify the factors on your report.
The Default for „Factor‟ is Units.
5.) (OPTIONAL) Enter the Balance Control options, Advanced Options, and Display Options for
each column. NOTE: If you want to create a report which reverses the commonly assumed
attributes for row sets and column sets, leave the Balance Control options blank on this
window and set them on the Rows window instead. For the Amount Type on „Balance Sheets‟,
make sure to use “YTD-Actual”, do not use “PTD-Actual”.
BALANCE CONTROL OPTIONS
COLUMN SET ADVANCED OPTIONS
DISPLAY OPTIONS
SEE ABOVE „ROW SETS‟ FOR „CALCULATIONS‟ AND „ACCOUNT ASSIGNMENTS‟.
Step Eleven: DEFINING COLUMN EXCEPTIONS:
Step Twelve: From Column Set Window, Click on „Build Column Set‟.
This column is where the Row names show up (40 Characters). The 13 is the first Column.
This is to increase the spaces in the column.
This is to decrease the spaces in the column.
This is to add a column.
This is to delete a column.
These are to move the columns (switch with another column).
This is where you would set up your currency, control value,
etc.
This will undo back to your last save.
Step Thirteen: Click on Create Heading.
Click on „Create Default Heading‟, and the above will appear. See the „XXXXXX 9,999,999.99 . . . . .
. . . This is so you can see where your heading needs to be. You can change the Default Heading to
whatever you want.
If you change the Position number for where the account balances are going to be from the left of
the page, then you have to come back here and „Create Default Heading‟ again to replace the
previous.
IMPORTANT: If you are going to be printing your FSG‟s from ADI into Excel, do not create your
heading here (it tends to throw parts of the headings into the wrong column). In this case, create
your default heading in the Build Column Set window. Make sure that if you alter the default
heading that the characters do not exceed your visual field. Otherwise, it will cut those letters
off.
You can now see the column heading in the column builder window.
Step Fourteen: Click on Define Report
The Title will appear on the Balance Sheet. ‘Required Components’ is where you choose which Row and Column sets to use. The Row set is going to be
strictly used for what it was set up for. The Column Set can be used for several different reports if the parameters
are comparable to what you want to use.
(Optional) Enter Segment Override values for the account segments you want to override. When
you enter a segment override value, FSG produces a report for the specific value you specify. For
example, assume you have a report definition, which produces a combined assets report for four
companies. If you modify the report definition to add a segment override for company 02, then FSG
will print an assets report for company 02 only.
Note: If a segment you override is subsequently disabled, the Segment Override
definition becomes invalid and you must redefine your report.
The Output Option is important. Text is used for reports printed from the Application,
Spreadsheet is used for reports that will be exported to ADI.
Save.
Click on Run Report if you want to see your handy work.
Income Statement (Financial Summary)
Revenues – (CR) – Change Sign
Expenses – (DR) – Leave Sign as is
NOI Total [Net Income(Loss)] – Change Sign
To get NOI, add revenues and Expenses.
DEFINING A REPORT
DEFINING A CONTENT SET
DEFINING A ROW ORDER
DEFINING DISPLAY SET
DEFINING REPORT SETS
DEFINING AD HOC REPORTS
Step Fifteen: Enter the report you want to see and the Period it is for, click on Submit.
Go to help, View My Request to see output.
Check calculations to verify that row set calculations, etc. were entered correctly.
IMPORTANT POINT: ON THE BALANCE SHEET, RETAINED EARNINGS INCLUDES ALL P&L
(CURRENT RETAINED EARNINGS) AND BEGINNING BALANCE (FY) RETAINED EARNINGS.
Part IV
Running Reports through ADI (Application Desktop Integrator)
Step 1: Sign on to ADI, click on Journal Icon, Submit Process, Report
Step 2: Select „Financial Statement‟ and click on Flashlight Icon next to „Existing Report‟, click on
„OK‟ (without entering a report name). This will bring up a list of existing reports.
Step 3: Tab to „Period‟ and choose the period you want to run this report for.
Step 4: After filling in „Submission‟ Parameters, click on the „Publishing‟ Button. Select „Output
Type‟ of „Spreadsheet‟. Click on Flashlight Icon next to „Apply Themes‟. Choose Generic Apps as
the initial „Theme‟. Click on Checkmark.
Step 5: Watch the „Request Center‟ for completion of your submission. When your submission is
complete, it will ask you if you want to publish the output. Click on „YES”. This will kick of Excel and
create your report as seen below.
Step 6: To alter the above format, click on the „Paint Can‟ Icon in the Request Center‟.
Step 7: Click on „Create‟ and choose „Financial Statement‟ [The options are (1) Financial Statement,
(2) Standard (Fixed Format), and (3) Standard (Variable Format)].
Step 8: When the below window opens, go to „File‟, „Open‟. Open one of the Themes
(C:/Orant/GLDI90/Themes/Generic)
Step 9: Click on customize to customize each option there: (1) Report Title, (2) Report Heading,
(3) column headings, (4) line items, (5) amounts
Step 10: For the information that can‟t be customized through the above buttons, format the
spreadsheet as you would any other Excel Spreadsheet.
Step 11: Click on Background to get the below list. Choose your Company‟s Logo to add to your
report.
Step 12: If you have a report that has three columns (Account Name Column, and two Dollar
Amount Columns), then only leave the Account Name Column and the two Dollar Amount Columns and
set your print area for these column. Do the same for reports that will have more columns. Also,
do your „Page Setup‟ to print either Landscape or Portrait and print to one page (or not). This way,
when running your reports through ADI, all you have to do is choose your Theme and all the
Formatting will be done for you.
Save your Theme and close both the Excel worksheet and the Customize Theme box.
Go back to the Request Center and click on the „Publish‟ Button. When the Publish Parameters
window pops up, choose the Theme you just created and click on the Checkmark.
If you selected your company logo in your Theme, it will show in the output with your changes.
If there are changes that still need to be made, highlight all tabs (if more than one report). This
will allow you to make changes on all tabs (reports) through a single tab (report).