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FRWA Hurricane Preparations, Assessment, Response, & Recovery STANDARD OPERATING PROCEDURES & LOGISTICS

Updated: May 2015

FRWA LOGISTICS & STAFF ASSIGNMENTS/DUTIES

In the event of hurricanes, emergencies, or disaster response all FRWA staff members may be called on to help. To this end you have been given pre-assigned tasks and duties for emergency response. Your part may be significant if the storm impacts your area and surrounding water/wastewater systems.

You are part of the FRWA, FlaWARN, and the State Emergency Response team . Although your assignments may change at any time this document should help you understand expectations and duties. It will help circumvent speculation, conjecture, and rumors about how we will be responding and assisting the rapid recovery from emergencies.

There are several phases of the emergency response, your duties may change with each phase, and if you have a CDL license or deployment duties. The phases of the response include:

Hurricane Watch Pre-Hurricane & Pre-Deployment Efforts Hurricane Warning & Pre-Deploy the Spearhead Unit Post-Hurricane Damage Assessments Deployment of Generators, Assets and Personnel Response & Restoring Service Reporting Results & Systems Restored to Operation Tracking Assets (Generators, etc.) Exit & Recovery of Generators, Assets and EquipmentPre-Hurricane and Pre-Deployment Assignments

FRWA Groups Primary Duties Secondary DutiesExecutive Director FlaWARN/FDEP Coordination Warehouse Loading, Logistics &

Spearhead Unit Pre-Deployment 1

Al Circuit Riders - DW, GW, SW, WW, Fin/Mgmt & FS

Phone Calls to Systems & Report Emergency Preparation/Status

Possible Utility Staging Area 3

Administrative/Financial FlaWARN/FDEP ReportingTraining FlaWARN/FDEP Reporting Warehouse Loading & Logistics 1

Engineering Phone Calls & FlaWARN Reporting Warehouse Loading & Logistics 1

Notes: 1. See Appendix B, Pre-Deployment Generator & Equipment Mobilization Checklists.2. Circuit Riders will be asked to make phone calls to water/wastewater systems to assess Emergency

Preparation and Status and report back to office daily by 4:00 pm via Excel spreadsheet. 3. If the Hurricane is headed towards you, think about a possible Staging Area in your district, if needed, to

accommodate an effective response effort. This could likely be the FRWA and FlaWARN Staging Area. Multiple staging areas may be needed in large, widespread damage areas to accommodate numerous assisting/responding crews. Don’t make actual arrangements unless authorized by Gary Williams.

FRWA SOPs & Deployment Procedures Updated: May 2015

FLORIDA RURAL WATER ASSOCIATION2970 WELLINGTON CIRCLE TALLAHASSEE, FL 32309-7813

(850) 668-2746

BOARD ofDIRECTORSWILLIAM G. GRUBBS

Quincy President

Tom Jackson Punta Gorda

Vice President

BRUCE MORRISONDestinSecretary/Treasurer

PAUL BRAYTONHarbour Heights

Pat CichonMonticello

SCOTT KELLYWest Palm Beach

Robert MunroOrlando

National Director

EXECUTIVEDIRECTOR

GARY WILLIAMSTallahassee

[email protected]

WEBSITEwww.frwa.net

FlaWARN/FDEP Reporting & Coordination Executive Director, Engineering, & Administrative/Financial/Office

Gary Williams, Sterling Carroll, Mike Chase, Ben Lewis,Becky Cutshaw, Amy Rowles, Jennifer Love and Amanda Read

Post-Hurricane Assignments (General) ~ can change at anytime, as directed by Gary Williams

Group Primary Duties Secondary DutiesExecutive Director Staging Area Coordination Response Efforts & Restoring ServiceAll Circuit Riders - DW, GW, WW, SW, Fin/Mgmt & FS

Damage Assessment & System Status Reports 2

Response Efforts & Restoring Service

Administrative/Financial FlaWARN/FDEP Reporting Equipment TrackingTraining Damage Assessment & System

Status ReportsResponse Efforts & Restoring Service

Engineering Phone Calls & FlaWARN Reporting Warehouse Loading, Logistics & Equipment Tracking

Notes: 1. Circuit Riders will be asked to make phone calls to water/wastewater systems to assess Emergency Preparation and Status and

report back to office daily by 4:00 pm. Onsite assessments – finish before response.2. See Appendix A, After the Hurricane – Response and Restoration of Water and Wastewater Utility Services.

FRWA Spearhead Unit ~ Pickup, Travel Trailer, Excursion & Enclosed Trailer Vehicles Trips Comments

FRWA Pickup & Travel Trailer To Staging Area 2 Experienced Drivers to be assignedFRWA Excursion & Enclosed Trailer To Staging Area 1 or 2 Experienced Drivers to be assignedGary’s Motorhome To Staging Area 1 or 2 Experienced Drivers to be assignedSemi Loads of Generators Approximately 6 to 8 trips By CDL Drivers & FlaWARN PartnersRoll Back Tow Truck (Lake Jackson Towing)

150 kW & 50 kW Generators By CDL Drivers

Suggested Loading & Unloading Personnel:Gary Williams, Scott Phillips, Mike Chase, Jason Southerland, Fred Handy, Sterling Carroll

Possible CDL Driver Teams for Generator Deployment ~ might include FlaWARN Utilities

Area Driver 1 Driver 2 Driver 3All Florida Gary Williams Jason Southerland Scott PhillipsAll Florida Jason Southerland Jamie Hope Ben Lewis

Western Gulf Coast Jason Southerland Scott Phillips Ben LewisEastern Gulf Coast Jamie Hope Ben Lewis Gary Williams

South Florida Donnie Morrison/John Radtke Jamie Hope Jason Southerland

Notes: 1. CDL holders can be paired with non-CDL holders if one-way travel time is less than 8-hours, with required rest periods and CDL

holders require assistance for loading and unloading generators. This may involve pre-staging the Spearhead Unit to a location/utility outside of expected strike zone – from that location the pre-staged Spearhead Unit will be moved to the Staging Area within the strike zone.

2. Recommend that 2 CDL license holders be sent on trips where travel time greater than 10-hours

FRWA Hurricane Standard Operating & Deployment Procedures Updated: May 2015

Large Generator Loading & Unloading FRWA Staff Potential FlaWARN Partners

CDL Drivers that have been mobilized, Sterling Carroll, Fred Handy, Mike Chase,

Talquin MonticelloHavana and others

Post-Hurricane Assignments (Specific) ~ may be changed at any time by Gary WilliamsStaff Group Location Primary Secondary Tertiary

Gary Williams Ex Dir Tallahassee CDL Driver, Deployment & Loading

Staging Area Coordination Response Efforts, Restoring Service & Equipment Tracking 1

Becky Cutshaw Admin Tallahassee System Status Reporting Emergency Equipment Tracking

FDEP, FlaWARN & ESF-10, Coordination/Communications

Amy Rowles Admin Tallahassee System Status Reporting Emergency Equipment Tracking

FDEP, FlaWARN & ESF-10, Coordination/Communications

Jennifer Love, Admin Tallahassee Financial/Accounting Damage Assm’t Calls & Status Reports

Amanda Read Admin Tallahassee Financial/Accounting Damage Assm’t Site Visits

Ben Lewis TrainingTallahassee Damage Assm’t Calls, Status Reports & Loading

Damage Assm’t Site Visits Response Efforts, Restoring Service & Equipment Tracking 1

Sterling Carroll PE Engineerr

Tallahassee Warehouse Loading, Logistics & Equipment Tracking Reports

System Status Reporting FDEP, FlaWARN & ESF-10, Coordination/Communications

Mike Chase PE Engr Tallahassee Warehouse Loading, Logistics & Equipment Tracking Reports

System Status Reporting FDEP, FlaWARN & ESF-10, Coordination/Communications

Tom Gustafson Fin/Mgmt

Astor Damage Assm’t Calls & Status Reports


Bob Mearns Fin/Mgmt

Shalimar Damage Assm’t Calls & Status Reports


David Haring GW Palatka Damage Assm’t Calls & Status Reports


Dyana Stewart GW St Augustine Damage Assm’t Calls & Status Reports


Chris Bailey GW Starke CDL Driver, Deployment & Loading


Jason Southerland DW Tallahassee CDL Driver, Deployment & Loading


Fred Handy DW Live Oak Warehouse Loading & Logistics Damage Assm’t Site Visits Response Efforts, Restoring Service & Equipment Tracking 1

David Hanna DW Port Orange Damage Assm’t Calls & Status Reports


Stan Epperly DW Punta Gorda Damage Assm’t Calls & Status Reports


Moises Villalpando DW Vero Beach Damage Assm’t Calls & Status Reports


Donnie Morrison DW Ocklawaha CDL Driver, Deployment & Loading


Jamie Hope WW Chiefland CDL Driver, Deployment & Loading


Scott Phillips WW Hosford CDL Driver, Deployment & Loading


John Radtke WW Lake Como CDL Driver, Deployment & Loading


Allen Slater WW North Port Damage Assm’t Calls & Status Reports


Tony Lopez WW Trenton Damage Assm’t Calls & Status Reports


Troy Cassidy FS Gainesville Damage Assm’t Calls & Status Reports

Damage Assm’t Site Visits Response Efforts, Restoring Service & Equipment Tracking

Bill Archebelle FS Port St. Lucie Damage Assm’t Calls & Status Reports


EPA Training & TA Position (Vacant)

DW/WW

NA Damage Assm’t Calls & Status Reports


Note: 1. All mobilized field personnel have a responsibility to report the location of equipment and operational status/conditions. Gary Williams will designate a person to collect these reports and send an Equipment Tracking Summary to the FRWA Office and FlaWARN every day or every other day.


PREPARATIONS DURING A HURRICANE WATCH

Three (3) days before an expected hurricane landfall in Florida, we need to contact every water and wastewater system within the projected storm path to obtain emergency contact numbers and preparedness status. You, as a FRWA employee, will be responsible to contact ALL systems (beginning with FRWA members) that lay within the counties you have been assigned as primary membership retention.

Pre-Hurricane and Pre-Deployment Phone Calls by Circuit Riders and Office Personnel. You are accountable to make sure that contact is made with every system or to request support through the FRWA Office for assistance from another staff member. Expect that names, phone numbers and area codes may be old and outdated. Revise this information in the database as you find it. Use your connections, the web, and phone books to update the information.

You are reminded that an attempt to call a system is very different than actually contacting them and getting the necessary information. Your efforts should include:

1. Ask for emergency contact numbers (cell phone)

2. Ask about their preparedness status,

If they have reviewed their Emergency Response Plan (ERP), and

If they have the Best Management Practices (BMPs) from the FlaWARN website.

3. Remind them to report their status to DEP’s StormTracker website or call 866-742-0481 after the storm passes. Tell them this will be the QUICKEST way for them to get a response. Website: http://stormtracker.dep.state.fl.us/login.asp Username: florida, Password: storm (case sensitive).

4. Ask if they are FlaWARN members, if not help them to sign-up at: www.FlaWARN.org and SIGN Mutual Aid Agreement.

5. Ask if they would be willing to help others if they‘re not affected by the hurricane.

List any equipment (generators, by-pass pumps, etc) that they might have available for loaning to other utilities.

6. Enter information into a spreadsheet and send reports daily by 4:00 pm! An example of the Excel spreadsheet is shown below.

Please report your contact results before 4:00 pm each day. This will allow FRWA to update to communications database and distribute it to other staff members and agencies.

Your reports will be compiled in the office using Excel format and submitted to FDEP, FlaWARN, and FDEM-ESF10 by about 5:00 pm each day.


http://www.FlaWARN.org/

http://stormtracker.dep.state.fl.us/login.asp

FDEP’s StormTracker and FlaWARN. All FRWA personnel must be familiar with FDEP’s StormTracker and FlaWARN websites – please learn and be ready to explain to others: (1) how to sign in, (2) report system status, (3) check to see if the utility is a FlaWARN Member, (4) sign up as a FlaWARN member, and (5) execute the FlaWARN Mutual Aid Agreement.

FDEP StormTracker ~ http://stormtracker.dep.state.fl.us/login.asp

USERNAME: florida PASSWORD: storm

(case sensitive)

3 Easy Steps

The initial login screen will look like this and then you will be asked for a PWSID or a GMSID:

On this website you should be able to help a system:

1. Enter their PWS or GMS ID Number in the box provided

2. Click the Entry button

3. Follow the online instructions for updating system status

FlaWARN ~ www. FlaWARN.org (do not share this Username or Password outside of FRWA)

EMAIL: [email protected]

PASSWORD: water

On this website you should be able to:

Check to see if the utility is a FlaWARN Member, Help a system sign up as a FlaWARN member, and Execute the FlaWARN Mutual Aid Agreement


http://www.FlaWARN.org/

Don’t forget the duct tape and bailing wire

HURRICANE WARNING PREPARATIONS

Take care of yourself and family! Complete your preparations -- your homes, equipment, food, water, clothing, vehicles, escape routes, and remote communications if the hurricane is projected to affect you. You should start now to prepare your home and family. Begin now to secure water supplies, medicines, clothing, batteries, LP cooking fuels, spare flashlights, etc in a safe place.

If the Hurricane is headed towards you, think about a possible Staging Area in your district, if needed, to accommodate an effective response effort. This could likely be the FRWA and FlaWARN Staging Area. Multiple staging areas may be needed in large, widespread damage areas to accommodate numerous assisting/responding crews. Don’t make actual arrangements unless authorized by Gary Williams.

If you are chosen/tapped to assist in the utility response the following items are considered necessary as a ‘FRWA MacGyver’.

Fill Gas Tanks – fuel can be hard to find in affected areas

FRWA ID/SERT Badge & Business Cards

Cell Phones & Charger

Cash & Credit Cards

Pack an Over-Night Bag/Duffle with Personal Items, such as:

First Aid Kit Aspirin/Tylenol Prescription Meds Insect Repellant 40+ Sun Screen Sunglasses Water Bottles Soft Drinks Food High Protein Snacks Sleeping Bag/Blanket Pillow Cot or Air Mattress/Pad Tent & Ground Tarp Towel & Wash Cloth Soap & Shampoo Mirror & Comb Tape - Elect, Duct, Cloth

Hats Gloves Work Boots Spare Shoes Clothing, 7-10 Days Extra Socks, 12+ Rain Gear Bandannas Daypack Light Reading Material Camera & Film Spare Batteries Matches or Lighter Paper Towels Sewing Kit Fan Extension Cord Large Garbage Bags

Alarm Clock Battery Radio Flashlight Pocket Knife Coleman Stove & Fuel Bowl, Cup, Spoon Water Filter/Purification Wet Wipes Hand Sanitizer Chapstick/Lip Balm Toilet Paper Tooth Brush/Paste Maps Pen/Pencil Notepaper Watch Calculator Business Cards

Other items considered good to have on hand.

GPS & Laptop with Map Software Shovels Hand Tools

Manhole Hooks Chainsaws FRWA Field Equipment & Supplies


HURRICANE WARNING PREPARATIONS (continued)

STAGING AREA SELECTION. A Staging Area are may be selected at this time which will be within the strike zone and adequate to accommodate an effective response effort, under the direction of Gary Williams. The spearhead unit may be pre-staged before the storm strikes to a location/utility outside of expected strike zone, and then moved to the Staging Area within the strike zone.

The Staging Area will likely be a larger Water Utility who has facilities and equipment (generator unloading capabilities such as crane or ramp w/equipment) to accommodate the pre-staging response in addition to accommodating staff, toilets, and shower facilities. The FRWA and FlaWARN equipment, generators, pumps, fuel tanks, VFD’s, etc will be loaded and delivered to this staging area with FRWA semi-trailer and utility transport equipment. It may take multiple trips and utility partners to transport all emergency response equipment. FRWA CDL licensed drivers may be called upon or helping in loading, securing, and transporting of equipment with FRWA leased semi trucks and trailer.

PRE-DEPLOYMENT LOADING. At the same time, the FRWA larger travel trailer will be loaded with the smaller generators, PTO units, and as many VFD’s that will fit into trailer to be taken to emergency response area. A FRWA employee will likely drive the FRWA Pick-up towing the travel trailer with equipment to the staging area. Another FRWA employee may be taking the FRWA Excursion and enclosed trailer with additional equipment to impacted area.

FLAWARN/FDEP/ESF-10 COORDINATION & COMMUNICATIONS

In all cases, Gary Williams (Executive Director) has the primary responsibility for coordination and communications with FLAWARN/FDEP/ESF-10. He may delegate these duties from time-to-time.

PRE-HURRICANE/PRE-DEPLOYMENT EQUIPMENT READINESS (see Appendix B).

Gary Williams, Ben Lewis, Scott Phillips, Mike Chase, Jason Southerland, Fred Handy, and Sterling Carroll have the primary responsibility for Pre-Hurricane/Pre-Deployment Equipment Readiness. Also assigned will be CDL Drivers mobilized by Gary Williams, which may include staff listed on page 2.

Pre-Deployment Equipment Readiness efforts will be to make sure all equipment is ready to load, transport, and operate:

Inventory list all equipment to be sent Readiness condition/service (fuel, belts, water, oil, etc.) see Appendix B for checklists Supplies/materials needed to transport the equipment Vehicles and trailers for transportation Prepare bills of lading, operation instructions, and usage agreements for equipment

THE FRWA SPEARHEAD UNIT CONCEPT

FRWA operates under the Spearhead Concept where we are the leading element, driving force, and recovery thrust, working with FlaWARN utilities, to deploy and pre-deploy personnel and equipment for restoring drinking water and wastewater services essential to protect public safety and health as a result of a hurricane or emergency situation.

“After all is said and done, more is said than done.” Aesop

"It's easier to ask forgiveness than it is to get permission." WWII Rear Admiral Grace Murray Hopper


The Spearhead Unit involves pre-staging equipment to a location or utility outside of expected hurricane strike zone, and from that location the Spearhead Unit is moved to the Staging Area within the strike zone.

The Spearhead Unit includes the following equipment operated by FRWA Personnel:

FRWA Pickup & Travel Trailer

FRWA Excursion & Enclosed Trailer

Roll Back Tow Truck with 2 generators

Gary’s Motorhome

The first FRWA Semi Load of Generators

In the past it has taken a day or two for FlaWARN utilities to deploy, but we expect the response to accelerate!

FLAWARN/FDEP/ESF-10 REPORTING DUTIES & COORDINATION

The Engineering Staff (Sterling Carroll & Mike Chase) and Ben Lewis have the primary responsibility (under the direction of Gary Williams) for coordination and communications with deployed FRWA field personnel and FDEP, FlaWARN, ESF-10, etc. The Administrative Staff (Becky Cutshaw & Amy Rowles) will be available to support and assistance with these and other tasks. The status reports (before and after the emergency) will be sent about 5:00 pm each day to FDEP, FlaWARN, ESF-10 and others and will include (also see page 4):

1. Emergency contact numbers (cell phone)

2. Preparedness and ERP status (pre-emergency)

3. Affected Systems and Needs Lists (post-emergency)

4. Ask systems to Update FDEP’s StormTracker website or call 866-742-0481

5. Available equipment and personnel from other utilities not affected by the hurricane

6. Communications with FDEP, FlaWARN, ESF-10, etc.


POST HURRICANE PROCEDURES Principles of Good FRWA Preparation – Plan for the worst; prepare to be self-sufficient and if the storm passes you by plan to respond to help utility systems in the direct path

of the storm.

Let us know how you’re doing! After the storm event please contact the FRWA office if you are in the storm’s path to let us know if everything is okay with you and your family, if we can help you, and whether you are in a position to respond. Your first concern should be to your family and your possessions. Once you and yours are taken care of, FRWA and Florida’s water and wastewater systems will need your help.

ASSESSMENT OF DAMAGE

After the storm event has passed, please start calling utilities (members first) to get their damage assessment using the emergency contact number you obtained earlier. Find out operational status, if they need help – what help? If they are okay – could they help and respond to others who are damaged? See the spreadsheet below – if you can e-mail it back please do so, but if your e-mail service is interrupted you may have to transmit this information via phone or fax.

Assessment of the operational status is VITAL to have before we can mount a proper response effort. It is very important that you do not interrupt your assessment activities until it is completed and reported. We know it can be very tempting to help a member system during your information gathering stage, but it could delay a reasonable and measured response effort if your assessment is incomplete. Finish the assessment, get the information we need first -- don’t leave everyone high and dry by helping one system when hundreds may need our help!

SYSTEM STATUS REPORTS

Assessment information can be put directly into DEP’s StormTracker by the system, by the FRWA person making the calls, or forwarded to the FRWA office via FRWA database to be provided to FlaWARN, DEP, StormTracker, EOC, etc. This information should be provided to FRWA office BEFORE 4:00 pm each day to allow FRWA to update and provide reports to those that need to organize an effective, timely response daily. Our goal is to eventually train systems to report their own status directly into DEP’s StormTracker via the website or toll free number.


Telephone & Face-to-face Assessments. Please continue to call or check the status of systems in your assigned counties until you are sure they can’t be reached by telephone (no more than two days after the event). At that point, if systems can’t be reached you may assume that an assessment trip is necessary to check the system in person. Face-to-face assessment trips will be assigned by FRWA and/or FlaWARN to find out needs, report information, and determine response efforts.

Telephone assessments provide valuable preliminary appraisal to determine the severity of emergency/damage to facility equipment that prevents normal operation. We need to ascertain the severity of the damage and our response.

Assessment of Utility Needs -- If you are assigned to help with face-to-face assessments (mobilized), please refer to the Damage Assessment BMP and forms, attached.

EOC & FEMA Coordination. Instruct the system to send their assessment and coordinate with their County EOC for FEMA reimbursements.

Coordination Conference Calls. Before and after storm events, Gary Williams participates (at the FRWA office) in daily FlaWARN, DEP, and EOC conference calls, which coordinates, monitors and assists with the response efforts. These conference calls would likely be handled by Sterling Carroll, Ben Lewis or Mike Chase in Gary’s absence

This will be an ever expanding and dynamic situation and will require a large number of FRWA employees support, efforts and flexibility.


RESPONSE EFFORTS & RESTORING SERVICE

Continual Daily Updates are VITAL. It is VERY important to continue to send daily status reports. This intelligence is vital to directing the response effort wisely. On a daily basis, we need to know where power, water and wastewater services have been restored and which systems are still in need.

You should never consider providing daily status reports to be a waste of your time!

As the list grows shorter we can concentrate resources more efficiently. These decisions and assignments are made several times a day and if the information is days old it causes wasted time, manpower, confusion and frustration. So your reports are vital!

This information must be communicated to the FRWA office on a daily basis for sharing with FlaWARN, other responding partners, DEP and the EOC.

Logistics meetings. Daily logistics meetings will be held in the field to coordinate response efforts, make assignments and receive feedback/reports. Time and location of these daily logistics meetings will be announced as necessary.

Promote FlaWARN. Please promote membership and signing on to the FlaWARN Mutual Aid Agreement to every utility in your travels. This may be a management level responsibility and promotion, since they may be the only ones who can commit the utility to the Mutual Aid Agreement at that contract/agreement level.

Long-term responses. Long-term responses involves activities such as; leak detection, troubleshooting treatment, etc, may need to occur with the assistance technical of FRWA field staff even after power is restored.

Staff Rotation. You may not be called to respond, rotate, replace another FRWA staff member in every event, but over time every area of the state may be impacted and everyone will be called to step-up for water and wastewater utilities.

In a larger response effort, like most of the recent hurricanes have been, FRWA will likely rotate staff in and out of the response area. (Unfortunately should your area be hit you may be involved throughout the entire response, assessment and recovery period, since you know the local system locations and that local knowledge is invaluable and hard to replace). Some of you know that from previous events we can bring in FRWA support from other areas, but we need your local knowledge and effort throughout the whole FRWA effort and beyond.

Emergency Response & Preparedness Best Management Practices (BMPs). We encourage you to review all of the BMPs. The BMPs can be requested or downloaded from the FRWA office/web site, or FlaWARN. Thanks to all of you that helped in past hurricane events, developed, written, and contributed to these valuable BMPs.

Generator Rotation. We may be strongly promoting and participating in response methods and rotating generators from one electrical need to another (most likely lift stations) to keep as may systems up and running as possible. This involves tracking equipment and maintaining accurate inventories.


Communications. FRWA has secured satellite phones, two ways radios and repeaters, etc for use in the FRWA communications if cell phone and other communication methods don’t work. If the satellite phones work, one needs to remain in FRWA travel trailer/command center for the information from the field to be passed on. The two way radios, cell phones will hopefully work locally to pass information on the FRWA trailer and then out from there on Sat phone to EOC, FlaWARN, etc.

Be Safe! Above all, in any response effort please be safe and don’t try to tackle a task which you are unsure about and may endanger yourself, others or equipment.

In the Case of Injury. We do not want anyone hurt. Please be safe, but if you are injured as a result of a work-related accident, please contact Gary Williams or your supervisor immediately and follow Workers Compensation guidelines carefully and completely.

Recovery and Returning Borrowed Equipment. We have an obligation and duty to safeguard ALL equipment used during the response. This includes any utility’s equipment or FRWA’s. Your job is to train the borrower to take care of the equipment to return it in like or better condition. These units are loaned out of the good will of other systems and we should treat them as well as we can, maintain them, and keep them safe from theft or vandalism. Additionally we track equipment movements and make regular reports on the equipment.

BORROWED EQUIPMENT CHECKLIST

Check and fill fuel tanks Check all belts and hoses Maintain correct tire pressure Check operating condition Return electrical cables (gen. units) Return all pump hoses (pump units)

Check oil levels Look for any signs of oil leaks Check/fill radiator coolant levels Return equipment clean if possible Monitor equipment in staging area Note any discrepancies

TRACKING FDEM GENERATORS & FRWA EQUIPMENT (Daily Reports)

All mobilized field personnel have a responsibility to report the location of equipment and operational status/conditions. Gary Williams will designate a person to collect these reports at the Staging Area and send an Equipment Tracking Summary to the FRWA Office and FlaWARN every day or every other day, see example below.


It is vital to know the location of equipment and its status. Although the FDEM Generators have GPS tracking devices, these could always fail. Borrowed generators or equipment have been often placed in our care and stewardship – we must know where these assets are if we are to maintain their trust in us. The same is true for the FRWA equipment, which has been collected over past several years. The Engineering Staff (Sterling Carroll, Mike Chase), Ben Lewis and Administrative Staff (Becky Cutshaw & Amy Rowles) will have the responsibility (under the direction of Gary Williams) for tracking of FDEM Generators & FRWA Equipment deployed for the emergency event this will include: Bills of Lading, Tracking FDEM Generators on the website, and Equipment Status/Location reports by Amy Rowles with support by all those listed above.

Exit Strategies. Our purpose is to help restore water and wastewater services after the emergency. Get in, do the job, help as many as we can, and get out. Our effort is like the MASH unit approach -- patch things up so that the system can limp along until more permanent repairs can be installed. We are a short-term activity, which is measured in days and weeks (not months).

We spend long hours under very adverse eating and sleeping conditions and so our efforts have a short-life span. Exhaustion becomes a factor in some cases after 3 to 5-days; FRWA’s priority is to keep you and the utility work crews alert, productive, and safe. And so you may be asked to leave when you still consider yourself fresh, this is better than completely wearing you out and allowing you to become fatigued which leads to accidents. An additional priority is getting the assisting utility workers back home where their normal workload is being performed by other utility employees, and to their families who may have needs of paramount importance.

Once water service (including quality, pressure and quantity) along with wastewater service (including collection, pumping, treatment and disposal) can be confirmed, the damaged utility has the obligation to maintain the operation. Response activities are NOT normally intended to provide long-term replacements for utility employees or utility reconstruction work, unless there is an agreement and/or a demonstrated need to do so.

Before departing, the responding crews should make arrangements with the assisted utility for fueling, lubrication, and standard equipment checks. Also necessary are provisions for safekeeping of equipment when it is no longer needed and agreements beforehand on whether the equipment can be moved by the damaged utility to other locations. When these arrangements are made, the responding utility can return home.

It can be difficult to judge when a responder utility’s work is finished. The most obvious measure is when power has been restored. Once power is restored it is imperative that temporarily loaned equipment be disconnected and moved to areas where power may still be lacking or returned back to the lending agency. Restoration of power is indicative of a condition where permanent repairs to equipment can be initiated by the damaged utility.

Reconstruction work requests are a frequent issue and it was not the intent of FRWA or the Water Agency Response Network to assist damaged utilities with these needs. Normally, the assisting utility will not remain at the damaged utility to do reconstruction, long-term repairs and recovery, or infrastructure installation. These types of long-term improvement responsibilities were not contemplated as part of the Mutual Aid Agreement and are better handled by private contractors who are licensed to do this kind of work.


APPENDIX APost Hurricane Damage Assessment Objectives

and Setting of Restoration Priorities The objectives of a post hurricane assessment is to identify the extent of damages inflicted on critical utility infrastructure, determine the priorities for restoration and determine the resources necessary to restore them to minimum operating condition.

The primary hazard agents associated with a hurricane are the high, sustained winds; flooding from storm surge or heavy rains; battering from heavy waves; and a variety of secondary hazards. Generally, the largest problem to be faced by a utility manager following hurricane damage is loss of line power from wind damage. Damage may also occur from flooding and from windblown debris that can destroy electrical controls. Hurricane hazard agents are described in the following table.

Priorities for Restoring Water and Wastewater Services to the General Populous

1. Restore Water Transmission and Distribution Capability to Critical Customers (i.e. hospitals and public buildings)

2. Restore Water Transmission and Distribution Capability to General Population

3. Restore Water Treatment Capability

4. Isolate and Control Leaks in Water Transmission and Distribution Piping

5. Restore Wastewater Collection and Transmission Capability in Areas Where Wastewater Contamination could Threaten Public Drinking Water Supplies

6. Restore Wastewater Collection and Transmission Capabilities in Areas Where Wastewater Flow can Result in Public Nuisance (flow into public roadways, private property or water courses.)

7. Restore Wastewater Treatment Capability

Restoration of water supply, transmission and distribution should receive precedence over other activities. Drinking water is essential in allowing normal activities of the affected population to resume. Drinking water even if contaminated can be rendered safe by boiling (sterilization) or by the addition of chlorine or iodine (disinfection). Providing drinking water to the affected population, even at low pressures is essential in restoring normal lifestyle activities such as cooking and bathing.

One the water transmission and distribution system is restored; water treatment capability is the next item of importance.

In a post hurricane event, water transmission and distribution restoration should be made that provides water at any volume and pressure to a water customer. The utility should work from minimal service to customers to its standard service pressure at a minimum pressure at 20 psi. The quality of water obtained from a public water source can be more easily be confirmed than from sources from unknown origin.

As transmission and distribution service is restored, the next priority will be to provide water to critical installations. Restoration should then proceed to reestablish acceptable treatment levels to remove any restrictions in water use. Once water transmission, distribution and treatment has been restored,

Damage Assessments & Restoration Priorities Page A-1 Appendix A

wastewater restoration can then proceed. The following are recommended priorities for restoration of water and wastewater service.

Damage Response upon Hurricane Arrival

As the hurricane approaches utility infrastructure will begin to be impacted. Power failures will begin to appear as trees are blown into overhead power lines. Utility crews will be dispatched to begin emergency restoration procedures. Larger utilities will generally use SCADA equipment that will give instantaneous operational status of critical water and wastewater facilities. Crews will then be dispatched to respond to locations that indicate loss of power conditions. Response activities will generally consist of maintaining water source capabilities at well fields or surface water pumping stations, and setting up of pump-down routes for smaller lift stations and placement of portable generators for larger lift stations. Larger lift stations with permanent generators will have automatically started in some instances.

Water and Wastewater Treatment facilities may need to start permanent generators during this period since power blips caused by the downed trees and limbs across overhead wires resulting from wind gusts, can degrade power quality to the degree that it can damage plant electrical equipment. Permanent generators at larger lift stations may also need to be started at this time.

As storm conditions worsen, winds will begin to approach gale force. When winds reach a sustained velocity of 40 mph as determined by the National Weather Service, utility crews must be ordered to discontinue activities and seek immediate shelter. Under these types of wind conditions, falling trees and wind blown debris will jeopardize worker safety in the field and vehicle travel is no longer safe. All utility repair and mitigation activities no matter how important should cease at this point and workers should be ordered to shelter.

Post Hurricane Assessments

As the hurricane makes landfall and then passes, tropical force winds will subside to less than 40 mph sustained allowing damage assessment to begin. Communication infrastucture during this period will likely be damaged and unreliable. Prearranged instructions for employee reporting and field deployment of assessment crews consist of the following protocol:

Protocols for Contacting Employees for Post Hurricane Damage Assessment

Instructions Received Directly from a supervisor via telephone landline

Instructions Received Directly from a supervisor via cell phone

Instructions Received Directly from a supervisor via mobile radio

Instructions Received from a message delivered via local radio or TV station

Prearranged Time period for reporting (generally 24 hours after landfall)

In a post hurricane event for a Category 3 storm, generally about 25% of the normal workforce will be unable to immediately report to work in the aftermath of a storm. In Category 4 and 5 storms, in some instances, as much as 75% of the workforce may be unable to immediately report to work immediately after the storm and this situation may extend for several days after the storm. For this reason it is imperative that the utility build depth in its organization by training additional employees in damage assessment techniques.


Damage assessment consists of two types, “Rapid Damage Assessment” and a follow-up “Detailed Damage Assessment.”

Rapid Damage Assessments

The purpose of the Rapid Damage Assessment is to quickly develop a preliminary understanding of the extent of damages to individual utility installations that prevent the facility equipment from operating normally. The Rapid Assessment will determine the both the extent of electrical power damages and damages to facility equipment.

In most instances the damages to utility structures will be limited to loss of power. In other instances damages may be to overhead power drops or to electrical control equipment. Utility personnel that perform damage assessments should be trained in recognizing specific types of problems. Forms can be very useful in obtaining needed information but assessors should be trained to include field notes. These field notes can be very informative and give the context in which the information was collected. Since there are many variables that will not be captured on a form, assessors should be trained to recognize and record that are pertinent and those special conditions that are observed while at the site. These variables when documented allow the restoration of a facility to be better prioritized.

Assessors should also be instructed to record information that can be used to design response efforts that can mitigate conditions or prevent additional damages to a facility or equipment. This information should be recorded on the rapid assessment form. Drawings, diagrams and pictures should also be used when they can be used for later interpretation and to facilitate the analysis of the collected information.

The following form is recommended for use by the Rapid Assessment Team:


FLORIDA RURAL WATER ASSOCIATIONRAPID DAMAGE ASSESSMENT FORM

Date: Time: Pictures Taken? Yes No

Water Installation Wastewater Installation Treatment Facility

Plant Facility Name:

Address or Location:

Person Making Report:

1. Power Supply Line Power Condition: Power is On Power is Off

(if Line Power is On Skip to #2)

Are there visible damages to overhead lines? Yes No

Are Line Fuses Open? Yes No

Are there trees or limbs visible on electrical lines? Yes No

Is the Service Line to Electrical Cabinet Damaged? Yes No

2. Flooding Is the Facility Accessible? Yes No

Is the Facility Under Water? Yes No

Is there evidence of inundation (high water marks)? Yes No

3. Electrical Status Is there a generator on-site? Yes No

Is the generator operating? Yes No

Comments:

Is the electrical panel damaged? Yes No

Is the generator operating? Yes No

Is SCADA equipment operable? Yes No

Are there any breakers tripped inside panel? Yes No

Number of Pumps on-site Are all operational? Yes No

4. Other Damage Are piping systems functioning? Yes No

Is there evidence of spills or other reportable activity? Yes No


Rapid assessment teams will generally work in pairs a safety precaution since field conditions will continue to be unsafe due to flooding, downed trees and wires, rain and slippery pavement conditions.

Inspected facilities that pose threats or damages to the public, to other employees or to private property should be immediately reported. These include downed electric lines, broken water or wastewater mains, gas leaks, ruptured water service lines, or manholes where covers are removed or from which sewage is seeping out in roadways or is flowing.

Those facilities that are not operational and affect the ability to properly treat drinking water, are spilling over 1,000 gallons of wastewater, or are incapable of treating wastewater must be reported to the State Emergency Warning Point at 800-320-0519. The DEP District and/or the ACHD should be notified if the spill is less than 1,000 gallons.

Once a facility has received a rapid assessment inspection, it should be tagged to alert other employees that the inspection has been completed.

Outside Assistance in Performing a Rapid Assessment

Generally the first step in determining resource needs is the performance of a rapid assessment by the damaged utility. The damaged utility has insight into the facility requirements, their locations, and other pertinent information that will not be readily available to an outside assisting agency.

However, in cases of catastrophic damage, the damaged utility may seek assistance from other utilities and state and federal agencies. In these cases it is imperative that the damaged utility provide employees who have utility information and can assist with locating and inspecting damaged facilities.

All utilities are advised to prepare location maps of utility infrastructure, instructions on how to find the facilities, the voltage, phase, FLA, number and rated horsepower of motors used at the location. Also information should be provided on disconnects, pump-arounds, system by-pass (in-pipe hydraulic surcharging) or any other pertinent information about the facility that can help assisting agencies in restoring minimum operating levels.

Detailed Damage Assessment

Detailed Damage Assessments are initiated at the conclusion of the Rapid Assessment period. The purpose of the Detailed Assessment is to prioritize system needs that provides for a continuous improvement in operational status of equipment based on its critical need, in the shortest amount of time possible at a reasonable expense to the affected utility.

A Detailed Damage Assessment will typically begin about 24 hours after the Rapid Assessment has been completed. The purpose of a Detailed Assessment is to locate and identify specific critical locations where restoration can be most effectively be provided. The Detailed Damaged Assessment will give the utility a clear picture of the resources necessary to return the system to acceptable operation.

In the Detailed Assessment period, the utility will be reliant on the power company to restore service to the maximum number of facilities in the shortest amount of time. Many utilities work with the power company to ensure that critical facility installations are on a high priority restoration status list. Typically, the operation of hospitals, critical care facilities, emergency shelters and even emergency operation centers need water and wastewater services to function normally and thus utility facilities will need the same priority restoration status.


Maintaining contact with the electric provider after the storm is very beneficial. Most power companies will have restoration plans in place and can give preliminary estimates about the restoration of power in many areas. Electrical restoration generally progresses from the larger transmission lines to the smaller feeders. For Category 3 storms, power is typically restored in 3 to 5 days in urban areas. For Category 4 and 5 storms power restoration can be several weeks to several months depending on location. Knowing how power restoration is progressing will allow the utility to estimate the number of generators, pumps and/or tank trucks that are necessary to keep water supply intact and from keeping sewage from spilling.

In identifying restoration priorities the first step is to segregate the number of facility installations that are currently without power from those that require repair or maintenance actions.

Those facilities that do not have power can then be provided on a most critical basis, with portable generators to be left on-site, can be serviced by rotating generators from location to location, can be by-passed using portable liquid or propane fueled pumps or can be serviced with tanker trucks. It is imperative in these instances that the utility document which locations have automatic transfer switches, have portable pump connections or have operating storage that allows them to be used as holding tanks for pump down operations. The power, pumping requirements and storage capabilities of water and wastewater facilities must be known before emergency equipment can be dispatched. Recording this information well in advance of a hurricane, will greatly facilitate the Detailed Damage Assessment and the subsequent utility restoration response.

A Detailed Damage Assessment can be initiated as soon as the Rapid Damage Assessment has been completed.

Detailed Damage Assessment ClassificationsCategory Duration/Resolution Examples

Routine Damage to Facilities and/or Power Outages in some areas

Disruption can be resolved within 24 hours. Restoration is made using In-house Resources

Line Breaks Minor Mechanical Problems Short Term Power outage No Threat to Public Health

Minor Damage to Facilities and/or Power Outages in most areas

Disruption can be resolved within 72 hours. Restoration is made using local contracted service and in-house resources.

Minor Disruption in Treatment Minor Damage to Power Grid Damage requiring specialized equipment or parts

Significant Damage to Facilities and Significant Damage to Power Infrastructure

Disruption can take up to a week to resolve. Restoration requires the short-term use of outside utility resources and some assistance from FEMA.

Major Damage to Utility Infrastructure Loss of Portions of Power Grid Multiple Line Breaks Loss of Supply Pressure in some areas of system

Catastrophic Damage to Facilities and Loss of Power Infrastructure

Disruption can take several weeks to Months to resolve. Restoration requires significant and long-term use of outside utility resources and assistance from FEMA.

Total Loss of Supply Pressure or Treatment Capability Power Grid Severely Damaged Significant Mechanical, Electrical or Contamination Problems

Below is a Detailed Assessment Form that may be used to assess the severity of damages to utility facilities. When the repairs have been completed, the information should be submitted to the supervisor including the tracking number.


Detailed Damage Assessment Form





Person Making Report: Title:

Tracking Number:

1. Type of Damage to Facility:

2. Resources Needed for Repairs:

Materials:

Equipment:

Labor:

3. Estimated Time to Repair Facility:

4. Recommendations for Mitigating Problem or Damages:

5. Notes & Comments - Record comments here and on the back of this form. Include your field notes and explanations of boxes checked “Yes”


Facility Assessment: Component Information




Does the Facility Receive flow from other Stations? Yes No


Person Making Report: Title:

Tracking Number:

Motor Information Is Motor located Inside Structure? Yes No

Motor # 1 HP Rating Voltage Full Load Amp (FLA):

Motor Mfr Model #

Serial No.


Motor Mfr Model #

Serial No.


Motor Mfr Model #

Serial No.

Site Information Is facility secured with a gate? Yes No

Has a Location Map Been Provided? Yes No

Is a Key required for Access? Yes No

Is a Key required for Electrical Panel Access? Yes No

Is there an Electrical Disconnect at this Site? Yes No

Are there By-Pass or Pump-Around Capabilities? Yes No

Notes & Comments - Record comments here and on the back of this form. Include your field notes and explanations of boxes checked “Yes”


APPENDIX BPre-Deployment Generator & Equipment Mobilization Checklists

Gary Williams, Sterling Carroll, Scott Phillips, Mike Chase and Ben Lewis, and Circuit Rider Fred Handy have the primary responsibility for Pre-Hurricane/Pre-Deployment Equipment Readiness. Also assigned are CDL Drivers mobilized by Gary Williams, which may include Jamie Hope, Scott Phillips, Donnie Morrison, John Radtke, Ben Lewis, and Jason Southerland.

Pre-Deployment Equipment Readiness efforts will be to make sure all equipment is ready to load, transport, and operate:

Inventory list all equipment to be sent

Readiness condition/service (fuel, belts, water, oil, etc.), see Appendix B

Supplies/materials needed to transport the equipment

Vehicles and trailers for transportation

Prepare bills of lading, operation instructions, and usage agreements for equipment

Make sure all large generators are operable and have been serviced and ready to use, see checklist below. This includes documenting engine information such as engine hours, fuel level, oil levels (top-off, if necessary), batteries are fully charged, number of starts/stops, etc. for each individual unit.

Checking each generator prior to mobilization is also required in order to ensure they run prior to loading – there is no need to take a generator if it’s not working properly. If generator is not operable, then efforts should be made to either see to their timely repair, in-house if possible, or, schedule an outside service company for immediate repairs.

Baldor GeneratorsACF Standby Systems Ring Power Systems Godwin Pumps

Bob PollyService Manager(800) 282-5359 x 119Fax (813) [email protected] Solar DriveTampa FL 33619

Mike AcreeOffice: 850-562-1622 x2341Mobile: [email protected] Blue Star HighwayMidway, FL. 32343

Jed Church863-682-8800202 Winston Creek Pkwy.Lakeland, FL 33810jedchurch@godwin pumps.com

All trailer tires (including spare) are also checked for appropriate pressure and hubs are lubricated as necessary. Documentation should be available with each unit showing how to properly use the equipment as well as check fluid levels and connections.

Godwin Dri-Prime By-Pass Pump 700 gpm CD150M. Make sure the bypass pump is operable and have been serviced and ready to load and use. This includes all those items listed for the generators above.

Small Generators and VFDs. Make sure all Small Generators and VFDs are operable and have been serviced and ready to load/use. This includes documenting engine information such as fuel level (top-off, if necessary), oil levels, batteries are fully charged, etc. for each individual unit. Turning on the generator prior to loading is also required in order to ensure they run prior to loading. No need to take Generator & Equipment Mobilization Checklists Page B-1 Appendix B

a generator if it’s not working properly. If generator is not operable, then efforts should be made to see to their timely repair, either in-house if possible, or, schedule an outside service company for immediate repairs. All generator tires are also checked for appropriate pressure and hubs are lubricated as necessary. Documentation should be available with each unit showing how to properly use the equipment as well as check fluid levels and connections.

Small Generators – Honda Service Locations

Greensouth Equipment, Inc.2890 Industrial Plaza DrTallahassee, FL 32301-3539(850) 877-5522

Greensouth Equipment, Inc.2025 U. S. Highway 84 ECairo, GA 39828-1329(229) 377-3383

Greensouth Equipment, Inc.12793 U. S. 19 SThomasville, GA 31792-1107(229) 226-4881

Tallahassee Powersports4003 W Pensacola StTallahassee, FL 32304-3705(850) 576-6326

Camping World #4531300 Blue Star Hwy Us90Midway, FL 32343-2426(850) 575-7177

PTO Generator. Make sure the PTO generator is operable, has been serviced and ready to load and use. This includes all those items listed for the generators above.

Semi-Truck and Trailer Rental. We typically rent a tandem axle with sleeper or day cab. FRWA has accounts at both locations. If these locations do not have semi-trucks and/or trailers we can always call other locations such as Thomasville, Albany, and so forth.

Penske Truck Leasing Ryder Truck Rental And Leasing4729 Capital Circle NorthwestTallahassee, FL 32303-7240(850) 576-0583(800) 467-3675Website: penske.com

3425 West Tharpe StreetTallahassee, FL 32303-1151(850) 576-7123(800) 297-9337Website: ryder.com

Roll Back Tow Truck Rental. For transporting two large generators to the Staging area and then using it for transporting generators around to systems. FRWA has Lease Agreement with Lake Jackson Towing.

Lake Jackson Towing5505 Tower Road

Tallahassee, FL 32303-7970(850) 562-3138

Generator & Equipment Mobilization Checklists Page B-2 Appendix B

FLORIDA RURAL WATER ASSOCIATIONTRAVEL TRAILER PREPARATION CHECKLIST

Hurricane Response Return Trip Rinse and fill potable water tanks Check battery water levels & LP gages Secure leveling jacks in fully up position Check tire pressure, lug tightness, wrench on

trailer Be sure master switch is off, unless operating

refrigerator on auto with LP gas Make sure TV antenna is down and stored Close all roof mounted vents, wall vents,

windows & doors Close all faucets, close access doors on outside

of trailer Be sure to close blackwater & greywater tank

drains Secure table & wall bunks, pull down buck Turn off all lights, check turn signals, running &

brake lights Check road ready condition of hitch & load

levelers Do not back trailer with anti-sway device in

place Store/secure all loose equipment and

generators in trailer Pack & store all leveling blocks, wheel chucks,

jack base, chains, locks, and spare hitches in trailer storage compartment

Make sure brake controller is set correctly

If you use the blackwater system – YOU WILL BE CLEANING IT!

Sweep out trailer & wipe down surfaces Pump greywater and potable water empty for

return trip Secure leveling jacks in fully up position Check tire pressure, lug tightness, wrench on

trailer Be sure master switch is off, unless operating

refrigerator on auto with LP gas Make sure TV antenna is down and stored Close all roof mounted vents, wall vents,

windows & doors Close all faucets, close access doors on outside

of trailer Be sure to close blackwater & greywater tank

drains Secure table & wall bunks, pull down buck Turn off all lights, check turn signals, running &

brake lights Check road ready condition of hitch & lad

levelers Do not back trailer with anti-sway device in

place Store/secure all loose equipment and

generators in trailer Pack & store all leveling blocks, wheel chucks,

jack base, chains, locks, and spare hitches in trailer storage compartment

Make sure brake controller is set correctly


Loading Small Generators & Equipment: Loading Equipment duties include person(s) responsible for ensuring that all equipment, materials, and supplies are loaded onto their respective transport units in order to be mobilized to the area in which a specific event has occurred.

Make sure all small generators loaded appropriate and according to FRWA SOP. When loading the small generators, make sure they are placed in accordance to the method of transport being utilized at the time. If they are loaded into the FRWA Travel Trailer, make sure these units are secured to rings provided on the bottom of the floor in the rear of the travel trailer. Using small ratchet straps, secure the generator to the rear of the trailer. Do not overfill these small generators as gasoline fumes may cause breathing hazards during transport. In fact, it’s recommended that as little fuel in them as possible in order to cut down on the weight limit of the travel trailer. Some small generators may be also loaded in the smaller, enclosed FRWA utility trailer. Again, these should be secured with ratchet straps to holders on the floor or walls. Room should be allowed in the FRWA truck, travel trailer, RV, or utility trailer for transport of the tailgate lift.


FLORIDA RURAL WATER ASSOCIATIONEMERGENCY STANDBY EQUIPMENT INVENTORY

(AT FRWA WAREHOUSE)

MAJOR ROLLING EQUIPMENT FRWA # Description Tag

- - - Ford Excursion (2006 Association Vehicle) to pull trailer & carry equipment/personnel J23 95W

- - - GMC 3500 Pickup (2008) with 90 gallon diesel tank/tool box combo & lift gate H17 9LQ

630 Emergency Response Travel Trailer (2006 equipped with bathroom w/shower, sleeping room for four, complete kitchen) E30 9WS

999 53-ft Drop Deck Semi Trailer w/ tool boxes, straps, chains & tire changing equip) O16 4CB267 5-ft x 8-ft Enclosed Single Axle Trailer – training, Haulmark E10 0WQ- - - Lease Agreement with a Wrecker Company to provide One Roll-Back Vehicle - - -

Gary’s Motorhome

FRWA GENERATORS FRWA # Model KW Spec Fuel Tank Tag

1085 Baldor 150 kW FRWA Generator 200 gal 966VDZ??? Cummins 100 kW FRWA Generator 150 gal ????

0582 Kohler 60 kW Miami-Dade Purchase w/ 537 Trailer 150 gal 692MAG

0583 Kohler 60 kW Miami-Dade Purchase w/ 538 Trailer 150 gal 694MAG

1077 Cummins 100 kW FRWA Generator 150 gal 968VDZ

BY-PASS PUMP0965 Godwin 700 gpm 6" Dri-Prime CD150M 60 gal DEP07226

FDEM GENERATORSFDEM Units Model KW Fuel Tank GPS # Tag

1 TS80-3J 65 kW 80 gal 0-303613 YC7992 TS80-3J 65 kW 80 gal 0-300526 YC7973 TS80-3J 65 kW 80 gal 0-301303 YC7924 TS80-3J 65 kW 80 gal 0-300947 YC7955 TS80-3J 65 kW 80 gal 0-300902 YC7936 TS80-3J 65 kW 80 gal 0-301574 YC7989 TS80-3J 65 kW 80 gal 0-282168 YC791

11 TS80-3J 65 kW 80 gal 0-300500 YC79013 TS80-3J 65 kW 80 gal 0-302302 YC78914 TS80-3J 65 kW 80 gal 0-278857 YC79415 TS80-3J 65 kW 80 gal 0-302824 YC7967 IDLC80-3J 80 kW 120 gal 0-281943 YC8028 IDLC80-3J 80 kW 120 gal 0-276085 YC803

10 IDLC80-3J 80 kW 120 gal 0-278453 YC80412 IDLC80-3J 80 kW 120 gal 0-300484 YC80116 IDLC80-3J 80 kW 120 gal 0-303412 YC800


SMALL GENERATORS, Gasoline ~ to be loaded into the 2006 Emergency Response TrailerFRWA # Model KW Variable Frequency Drive VFD #

644 Yamaha, portable generator 13 kW - - - - - -645 Yamaha, portable generator 13 kW - - - - - -656 Yamaha, portable generator 13 kW - - - - - -278 Honda, portable generator * 3,000 Watt - - - - - -532 Honda, portable generator 6,500 Watt 10 hp/7.5 kW VFD, Telemecanique 615937 Northstar, portable generator 5,500 Watt 10 hp/7.5 kW VFD, Telemecanique 616953 Northstar/Honda portable gen 13 kW 20 hp/15 kW VFD, Grainger #83LO99 907981 Northstar/Honda portable gen 13 kW 20 hp/15 kW VFD, Telemecanique 899659 Northstar/Honda portable gen 13 kW - - - - - -619 PTO generator, Winco 15 KW 20 hp/15 kW VFD, Telemecanique 900694 3” Trash Pump, Honda 11 HP - - - By-Pass Capable with float

4” Trash Pump Honda 11 HP By-Pass Capable with float

VARIABLE FREQUENCY DRIVES to be loaded into the 2006 Emergency Response Travel TrailerFRWA # Equipment Description Loading Comments

888 20 hp/15 kW VFD, Telemecanique ER Travel Trailer889 20 hp/15 kW VFD, Telemecanique ER Travel Trailer

8-10 Variable Frequency Drives ER Travel Trailer

EXCURSION EQUIPMENT/SUPPLIES ~ to be loaded into the Excursion FRWA # OTHER EQUIPMENT/SUPPLIES DESCRIPTION Loading Comments

- - - GET’s Cards (4 or 5) ExcursionSatellite Phones (2) Excursion

250 Radio, 14 Channel, 2 Way, 271242 Excursion251 Radio, 14 Channel, 2 Way, 274842 Excursion276 Radios, Two Way, model 75-515c2 Excursion321 Pair of Walkie Talkie, Motorola #XV2100 Excursion

Short-Range Handheld Radios, Repeater Station, Base Sta & Mount Excursion60 Watt Solar Charger Excursion

325 AC/DC Power Inverter 300 Watt, Sima Excursion1100 Radio, Digital Mobile in Pickup, Relm BK DMH 5992x Excursion1300 Rapid Deployment Repeater System, Relm Bk Radio # Rdrp-00u Excursion

SEMI-TRAILER EQUIPMENT/SUPPLIES ~to be loaded on the Semi-Trailer(s) with large generators FRWA # OTHER EQUIPMENT/SUPPLIES DESCRIPTION Loading Comments

593 80-gal Fuel Transfer Tank, Aluminum (12 volt electric fuel pump #539) Semi-Trailer

646 80-gal Fuel Transfer Tank, Aluminum (Rotary Fuel Hand Pump #634) Semi-Trailer250-gal Portable Diesel Fuel Tank and stand Semi-Trailer

- - - One roll 6-4 SOOW Generator Cable, 100 feet Semi-Trailer- - - One roll 1 AWG Cable, 100 feet Semi-Trailer

One roll 2 AWG Cable, 100 feet Semi-Trailer1299 Jack Plate, 20 Ton Esco Semi-Trailer

Small Air Compressor – Dewalt #D55151, 1.1 hp, 4-gal Electric Semi-Trailer


FRWA PICKUP OR ENCLOSED TRAILER EQUIPMENT/SUPPLIES FRWA # OTHER EQUIPMENT/SUPPLIES DESCRIPTION Loading Comments

892 Electric Winch, Superwinch T2000 12 Volt DC FRWA Pickup985 500 lbs Hitch Lift to Tailgate FRWA Pickup972 First Aid Kit FRWA Pickup968 Aluminum Cargo Carrier, Better Built FRWA Pickup960 Tool Box for Pickup FRWA Pickup891 Air Compressor, Bonaire, DC 12 Volt FRWA Pickup929 Battery Charger, Truck Pac FRWA Pickup592 Ramps, Reese - 1 Pair Aluminum FRWA Pickup980 Rotary Fuel Hand Pump, Fill-Rite FRWA Pickup986 Transfer Pump, Oil, 115 VAC, Apex 260101 FRWA Pickup

530, 533, Towing Equipment (trailer hitches, balls, pintle hooks, straps, chains) FRWA Pickup655 Chainsaw, Husqvarna FRWA Pickup979 Welder, Hobart 500421 Enclosed Trailer

1000 Torch Set, Welding/Cutting Gentec Enclosed Trailer857 Portable Flood Light, Coleman Cable Enclosed Trailer

Various Lab Equipment (chlorine analyzers, ph testers etc.) Enclosed Trailer1099 Stenner Chemical Feed Pump 45MHP2 & 30-gal PE Tank Enclosed Trailer709 Chemical Feed Pump, Chem Tech Enclosed Trailer775 Chemical Feed Pump Enclosed Trailer797 Various Ground Penetrating Radars (GPR) Enclosed Trailer

Metal Detectors (valve locators, pipe probes) Enclosed TrailerFlow meters and flow and pressure recorders Enclosed TrailerFire hydrant flow meters Enclosed TrailerHand Tools (wrenches, tape, voltage and amp testers, connectors, etc) Enclosed Trailer

Several Valve Tools including (electric valve exercisers, curb wrenches) Enclosed Trailer

Several Sewer Cameras Enclosed TrailerRegal Chlorinator and another complete gas chlorine set-up Enclosed TrailerNumerous Power Transmission Cords (for generators and trailers) Enclosed TrailerSafety Equipment - SCBA, Cl2 Kits, Gas Detectors, etc. Enclosed TrailerLoad securing chains; turn buckles, timbers, straps, etc. Enclosed Trailer

908 Lift station Control Panels, 3-Phase Enclosed Trailer909 Lift Station WW Pump 4” Hydromatic Enclosed Trailer966 Electrical/Voltage/Amperage/Multi-Meter Testing Devices Enclosed Trailer922 Safety Switch, Siemens, 30 Amps, 240 Volts Enclosed Trailer924 Motor Starter, Siemens Catalog #48asd3m20 Enclosed Trailer925 Electric Motor, WEG, 1.5 HP, 1725 rpm Enclosed Trailer964 Electric Motor, Dayton, 2 HP, 1735 rpm, Enclosed Trailer994 Voltage Converter, Simran Sm-2300f Enclosed Trailer990 Electric Motor, Dayton 3KW94G Motor 1.5 HP, 3 Phase Enclosed Trailer322 Manhole Inspection Mirror, Rayovac Enclosed Trailer340 Air Loc Vacuum Manhole Tester, Honda Enclosed Trailer455 Rolatape 400 Enclosed Trailer458 Line Tracer Locator W/Mt-2 Mini Transmitter (Sn 158108) Enclosed Trailer460 Sewer Line Video Inspection Unit, Cues Inspector General Enclosed Trailer


FRWA # OTHER EQUIPMENT/SUPPLIES DESCRIPTION Loading Comments617 Fluke 333 Meter Enclosed Trailer643 WW Video Camera (Push) Aries Enclosed Trailer648 Valve Exerciser, 110 Volt Elec (Tim Waddle) Enclosed Trailer657 Clamp Meter/Phase Rotation Tester, Extech Enclosed Trailer660 3 Phase & Motor Rotation Tester, Extech Enclosed Trailer661 Megohm Meter, Fluke Enclosed Trailer754 Pressure Recorder, Weksler Enclosed Trailer755 Pressure Relief Valve, Small, Red Enclosed Trailer756 Pressure Relief Valve with Grey Diffuser Babco Enclosed Trailer824 Well Sounder Enclosed Trailer846 Handheld Infrared w/Lazer, Omega Enclosed Trailer923 Clamp Meter, Extech Enclosed Trailer

OTHER EQUIPMENT/SUPPLIES FRWA # OTHER EQUIPMENT/SUPPLIES DESCRIPTION Loading Comments

599 GPS Tracking Device, Legend 2000 CDL Drivers941 GPS Tracking Device Garmin Streetpilot C330 CDL Drivers949 GPS Tracking Device Garmin Nuvi 660 CDL Drivers

1394 GPS Tracking Device Juno Series CDL Drivers991 GPS Tracking Device (Handheld) TDS Nomad CDL Drivers

WAREHOUSE EQUIPMENT/SUPPLIES ~ items to stay at the Warehouse FRWA # Equipment/Supplies Description Comments

950 Toyota Forklift, Toyota, 5,500 lbs with hitch adapter trailer spotter #945 Keep at Warehouse

982 Yard Loading Ramp, Bluff Manufacturing, #20SYS8436L Keep at Warehouse1302 Crane 6.5 Ton w/ Electric Chain Hoist & Motorized Trolley, Harrington Keep at Warehouse

Hand Hoist & Trolley - 5 Ton Capacity Keep at WarehouseReference material (Hurricane Best Management Practices & SOPs) Keep at WarehouseLarge Air Compressor – Ingersoll Rand Keep at Warehouse

930 Portable Electric Heater/Blower Industrial Grade Keep at Warehouse935 Pallet Truck Keep at Warehouse901 Power Washer, Dual Cleaning Brush Kit Keep at Warehouse526 1200 Pound Platform With Wheels Keep at Warehouse338 Stow-Away Handtruck, Safco Collapsible Keep at Warehouse589 Steel Hand Truck (Dolly) By Safco Keep at Warehouse688 Pressure Washer, Northstar Keep at Warehouse976 Loadbank, Mosebach Keep at Warehouse


FLORIDA RURAL WATER ASSOCIATIONLARGE GENERATOR MOBILIZATION CHECKLIST

MOBILIZATION ITEMS Check monthly, quarterly and yearly items Duct tape doors (FRWA Generators) Install fuel travel/vent cap Make record of fuel level Check jack for proper operation

Check tongue & wheel chains, locks & keys Check for generator instructions inside

cabinet Check tires and spare (pressurize) Check brake lights Check license plates

MONTHLY MAINTENANCE Clean and check battery and connections Check for proper belt alignment and tensions Check hoses and clamps Check fluid levels Check proper block heater operation Check battery charger for proper operation Check no load voltage

Check automatic transfer switch for proper operation under a simulated power failure

Check generator exercise schedule Clean automatic transfer switch cabinet Generate a test and inspection report Generator Transfer Switch

QUARTERLY CHECKLIST Clean and check battery and connections Check for proper belt alignment and tensions Check and lubricate all linkages Check for leaks of oil and fuel Check hoses and clamps Change oil and filter Change air filter Clean spark arrester Clean spark plugs

Check coolant fluid level Check proper block heater operation Check battery charger for proper operation Check no load voltage Clean automatic transfer switch cabinet Check automatic transfer switch for proper

operation under a simulated power failure Check Generator exercise schedule

YEARLY CHECKLIST Governor – Check oil level Change engine oil Change oil filter Clean or replace air cleaner element Check charge and level of battery Clean battery cables Check/adjust alternator, fan &governor belts Lubricate throttle, governor and choke linkage Change coolant hoses Check and refill cooling system Check and adjust idle speed Check and adjust idle mixture Inspect spark plugs, replace if necessary Clean and check distributor points, cap & rotor Check and adjust ignition timing Replace PVC valve

Check all hardware, fittings, clamps, fasteners Check starter for proper cranking RPM and starter

disconnect Inspect safety shutdown, simulating faults On low oil pressure, high water temp & overspend Inspect governor brush holders and brushes,

commutator and slip rings, rotating diodes, exciter and end bell-bearing

Inspect transfer switch and mainline circuit breaker Run generator set (under load) and check voltage,

frequency, and instrument systems. Adjust carburator governor, and voltage regulator if necessary


Heavy Equipment (Generators) Loading and Unloading

Crane and Hoist Safety Practices Never stand or walk under a load, whether it's moving or stationary. Always warn others of moving and approaching overhead loads. Never distract signal persons or operators of the overhead equipment while they are

performing their jobs. Always obey warning signs, especially those that are posted in critical areas

Safety Rules for Crane and Hoist Operators Check to see that the equipment you are about to operate has been recently inspected. Test the warning signal or device to make sure it is working properly. Never operate a crane or hoist that is unsafe. Before starting work, check the brakes and all controls. Always be sure that the operator and signal persons are in direct and clear view. Never carry a load over other workers. Never allow anyone to ride on the load or hooks. If a load appears to be slung improperly, lower it and have it adjusted All members of the crew must know their job responsibilities and the proper procedures.

Correct placement of the sling or choker, or of the chain, contribute to safe lift travel and positioning of the load. The placement controls the balance and how the system will handle on the hook throughout the operation.

Sometimes the crew must determine whether a tag line is needed to control the motion and position of the load while it's in the air. Knowing how to place and manipulate the tag line safely requires skill and alertness.

Safe operation of crane and hoisting equipment requires efficient teamwork/thorough knowledge.

How to Prevent Truck Loading and Unloading Incidents All personnel on foot must be clear of the loading zone during operations Properly secure loads on trucks, forklifts and cranes Loaders and drivers must know and practice hazard ID and safe work practices Institute procedures to assure people are clear of trailers/wheels before moving Workers on foot should never be on the opposite side of a truck from a forklift while it is loading

or unloading material. Do not allow workers on foot in trailers while a forklift is involved in loading/unloading

operations. Provide drivers a place to wait away from the truck.

Identify Hazards Before Loading or Unloading -- All personnel involved with a loading or unloading operation should assess the potential hazards before the operation begins. A clear understanding of the procedures and communication between workers must be established.

All workers in the loading zones should be trained on safe work practices and given refresher trainings periodically.

Corrections and enforcement of procedures, if necessary, should be carried out for any observed hazardous deviations in procedure.

Protect All Gaps and Drop-offs at Loading Docks


All loading docks should be equipped with dock-plates and barriers around any gaps that present fall hazards

Use dock levelers to provide safe access to trailers.

Loading & Securing Generators & Heavy Equipment for Transport on Federal Highways

Federal Highway Administration's Commercial Vehicle Maximum Weight Standards Single Axle: 20,000 pounds Tandem Axle: 34,000 pounds Gross Vehicle Weight: 80,000 pounds

Fundamentals of Cargo Securement -- All cargo must be contained, immobilized, or secured Heavy loads carried under special permits may differ from federal or state requirements Required conditions before operating a commercial motor vehicle: Cargo must be properly distributed and adequately secured. Gear/equipment must be secured – tailgate, doors, tarpaulins, chains, spare tire, etc. The cargo or any other object MUST NOT: Obscure the driver's view ahead or to the right or left sides. Interfere with the free movement of the driver's arms or legs. Prevent the driver's or passenger’s free and ready access to accessories required for

emergencies.

How Well Must Cargo be Secured? The cargo must be "Fully Contained" Forward Force = 80% cargo weight when braking Rearward Force = 50% cargo weight when accelerating, shifting gears

while climbing a hill, or braking in reverse. Sideways Force = 50% of cargo weight when turning, changing lanes,

or braking while turning. Upward Force = 20% of cargo weight when traveling over bumps in the road or cresting a hill.

This requirement is satisfied when

Heavy Vehicles, Equipment, and Machinery -- applies to the transportation of heavy vehicles, equipment, and machinery that:

Operate on wheels or tracks, such as generators, front-end loaders, bulldozers, tractors, and etc. Individually weigh more than 10,000 lb.

Preparing Equipment To Be Transported Lower and secure to the vehicle all accessory equipment (hydraulic shovels, booms, etc.). Restrain articulated vehicles to prevent articulation while in transit. Set the parking brake on the equipment being transported.

Tie-Down Requirements Restrain cargo using a min. of four tie-downs, each having a WLL (working load limit) of at least

5,000 lb. Prevents cargo movement in the side-to-side, forward, rearward, and vertical directions.

Attach Tie-Downs: Generator & Equipment Mobilization Checklists Page B-11 Appendix B

Either at the front and rear of the vehicle Or at the mounting points on the vehicle designed for that purpose.More tie-downs may be required to satisfy the requirement: "The sum of the working load limits from all tie-downs must be at least 50% of the weight of

the cargo."

Proper Use of Tie-Downs Tie-downs must be attached/secured - prevents from becoming loose, unfastening, opening or

releasing in transit All tie-downs must be located inboard of the rub rails whenever practicable Edge protection must be used -- abrasion or cutting at the point where it touches an article of

cargo. Edge protection must resist abrasion, cutting and crushing.

Cargo Restraints - chocks, wedges, cradles, etc. Cargo likely to roll must be restrained by chocks, wedges, a cradle or other equivalent means Chocks/wedges must not be capable of becoming unintentionally unfastened or loose while in

transitArticles of cargo placed beside each other and secured by transverse tie-downs must be: Placed in direct contact with each other, or Prevented from shifting towards each other while in transit.

Inspections Performed on Public Highways for Transporting Loads

Level I - North American Standard Inspection – overall inspection of driver, licenses, logs, vehicle, etc.

Level II - Walk-Around Driver/Vehicle Inspection – includes Level I plus those items which can be inspected without physically getting under the vehicle.

Level III - Driver-Only Inspection - A roadside examination of the driver's license, medical certification and waiver, etc.

Level IV - Special Inspections - a one-time examination of a particular item

Level V - Vehicle-Only Inspection - without a driver present, conducted at any location.


FLORIDA RURAL WATER ASSOCIATIONSMALL GENERATOR & PTO MOBILIZATION CHECKLIST

MOBILIZATION ITEMS Start all generators Check for voltage output 120V Top-off fuel level (if necessary) Check oil filters Check tires (pressurize)

Check cables/chains, locks & keys Include wires and cords Include tie down straps Check all that VFDs are operable

GODWIN BY-PASS PUMP MOBILIZATION CHECKLIST

MOBILIZATION ITEMS Review all items on large generator

checklist Secure hoses Check for gaskets and strainer inside

cabinet Install fuel travel/vent cap Make record of fuel level Check jack for proper operation

Check tongue & wheel chains, locks & keys Check for pump instructions inside cabinet Check tires and spare (pressurize) Check brake lights Check license plates

TRACKING FDEM GENERATORS & FRWA EQUIPMENT (Daily/Weekly Reports)

The Engineering Staff (Sterling Carroll & Mike Chase), Ben Lewis, and Administrative Staff (Becky Cutsaw & Amy Rowles) will have the responsibility (under the direction of Gary Williams) for tacking of FDEM Generators & FRWA Equipment deployed for the emergency event this will include:

Bills of Lading

Tracking FDEM Generators on the website

FRWA Equipment Status/Location reports by Amy Rowles

FDEM Generator Tracking Account (for the 16 generators) at www.felixlive.com, user names and passwords are case sensitive.

Login Organization: floridadem

USER NAME: FlaWARN

Password: FlaWARN16


http://www.felixlive.com/

FLORIDA RURAL WATER ASSOCIATIONBILL OF LADING

Ship From: FRWA Warehouse207 4th Street NE, Cairo, GA 39828

Ship To:

Name & Address:

Special Instructions:Phone: Fax:

Date: Tracker Number:

Subject:

Inventory Number

License Plate Description Fuel

TankApprox. Weight w/

FuelFRWA 0916 967VDZ 100 kW Generator Cummins 75 gal 8,025 lbs

FRWA 0583 692MAG 60 kW Generator Kohler, Miami-Dade 150 gal 5,430 lbs

FRWA 0584 694MAG 60 kW Generator Kohler, Miami-Dade 150 gal 5,430 lbs

FDEM 12 YC801 80 kW Generator, Baldor IDLC80-3J 120 gal 5,590 lbs

FRWA 1085 966VDZ 150 kW Baldor Generator 200 gal 9,000 lbs

FRWA 1108 693MAG 100 kW Cummins Generator 150 gal 8,800 lbs

FRWA 965 6” By Pass Pump

FDEM 65 kW Baldor Generator 80 gal 5,550 lbx

Estimated Weight 31,725 lbs

Qty Cargo Securing Equipment Qty Cargo Securing Equipment8 Ratcheting Binders (double) 5 Ratcheting Tie Down Straps2 Ratcheting Binders (single) Wheel Chocks

11 Chains with hooks

Dispatcher’s Signature Driver’s Signature Recipient SignatureThe above list of generators and equipment is accurate, in apparent good order and condition verified, except as otherwise noted.

Driver acknowledges receipt of generators and equipment, in apparent good order and condition verified, except as otherwise noted.

The above described property is received in apparent good order and condition verified, except as otherwise noted.

SignaturePrint NameDate




FLORIDA RURAL WATER ASSOCIATIONLoaned (Rental) Equipment & Operating Agreement

The (hereafter known as the System) is borrowing the see list below (description of equipment)

from Florida Rural Water Association (FRWA) in accordance with the Rates Schedule and Terms & Conditions on the reverse side of this form. The System further agrees to return the unit(s) to the FRWA Warehouse within two (2) weeks (by date ) or pay a $ daily rental fee.

The System responsibilities include: proper installation, safe wiring, maintaining fluid levels, providing diesel fuel as needed, refueling to the amount at which they arrived, careful maintenance and operation of the equipment in a safe manner and within operating parameter ranges, see reverse side for Terms and Conditions. The Borrower agrees to return the equipment in good working condition to the FRWA Warehouse – there will be a $500 minimum charge if FRWA must retrieve the unit from you.

The System holds harmless FRWA and FlaWarn for any damage to its water or wastewater plants, distribution, or collection system or infrastructure through the operation of this equipment.

Signed by: Water/Wastewater System Representative

Name: Title: Date:

Email Address of Owner or Authorized Representative:

Signed by: FRWA Representative

Name: Title: Date:

Genset kW Make FRWA # Hours Fuel Oil Cable Other

Chains Binders Straps Chocks

Return of Equipment Chain of Custody

Action Signature Print Name Water System / Organization Date & Time

Relinquished By:

Received By:

The Borrower has returned the equipment to FRWA Warehouse: (to be completed by the FRWA representative)

In Good Working Condition

Further Action Required


FRWA Generator Rental Rates Schedule The first two weeks are free for FRWA Members -- the unit(s) must be returned it the FRWA Warehouse within two

(2) weeks. The following rental rates apply for any unit not returned within that time frame.

Model KW Fuel TankRental Rate

after first two (2) weeks loanDaily Weekly

Cummins 100 kW 160 gal $100.00 $700.00Baldor 150 kW 210 gal $150.00 $1,050.00

Godwin 6" by-pass pump 75 gal $100.00 $700.00

Generator and Equipment Rental / Lease Agreement Terms & ConditionsPlease Read Carefully. You are liable for our Generator and Equipment from the time they leave the FRWA warehouse until the time they are returned to the FRWA Warehouse.1. Indemnity and Insurance. Borrower/Lessee/Renter (“You”) agree to defend, indemnify, and hold FRWA harmless from

and against any and all claims, actions, causes of action, demands, rights, damages of any kind, costs, loss of profit, expenses and compensation whatsoever including court costs and attorneys' fees, in any way arising from, or in connection with the Generator and Equipment borrowed/rented/leased (which Equipment/Generator, together, are referred to in this document as “Equipment”), including, without limitation, as a result of its use, maintenance, or possession, irrespective of the cause of the Claim, except as the result of our sole negligence or willful act, from the time the Equipment leaves our place of business when you rent/lease it until the Equipment is returned to FRWA. You will maintain Property, Workers Compensation, Liability, and Vehicle Insurances for the period of time you borrow/lease/rent the Equipment.

2. Loss of or Damage to Equipment, Non Payment. You are responsible for full payment of any and all items borrowed/rented/leased to you. You are responsible for loss, damage or destruction of the Equipment, including but not limited to losses while in transit, while loading and unloading, while at any and all locations, while in storage and while on your premises, except that you are not responsible for damage to or loss of the Equipment caused by our sole negligence or willful misconduct. You are also responsible for loss of use and you shall fully compensate FRWA for the loss of use of the Equipment during the time it is being repaired or replaced, as applicable.

3. Protection of Others. You will take reasonable precautions in regard to the use of the Equipment to protect all persons and property from injury or damage. The Equipment shall be used only by your employees or agents qualified to use the Equipment.

4. Equipment in Working Order. FRWA have tested the Equipment in accordance with reasonable industry standards and found it to be in working order immediately prior to the inception of this Agreement, and to the extent you have disclosed to FRWA all of the intended uses of the Equipment, it is fit for its intended purpose. Other than what is set forth herein, you acknowledge that the Equipment is borrowed/rented/leased without warranty, or guarantee, except as required by law or otherwise agreed upon by the parties at the inception of this Agreement.

5. Generator. You shall pay for all out of pocket expenses including but not limited to fuel, oil, permits, fees, or any fees associated with operation, transportation or travel. Generators leased herein require oil and filters to be changed at two (2) week intervals. You are responsible for re-fueling the fuel tanks prior to returning the generator to FRWA. All generators not returned with full fuel tanks will be charged current rates to refill tanks. You agree to pick up and return the units to the FRWA Warehouse or pay a minimum of $500.00 for FRWA to pick up of Equipment/Generator.

6. Drivers. Any and all drivers who haul the Equipment/Generator shall be duly licensed, trained and qualified to drive vehicles or tow generator/bypass pump of this type. You must supply and employ any driver who tows our generator/bypass pump (even if the driver is the registered owner of the vehicle or owner of a company that owns the vehicle) and that driver shall be deemed to be your employee for all purposes and shall be covered as an additional insured on all of your applicable insurance policies.

7. Compliance With Law and Regulations. You agree to comply with the local, state, and federal laws for transportation and/or use of such Equipment.

8. Expenses. You will be responsible for all expenses, including but not limited to fuel, lubricants, and all other charges in connection with the operation of the Equipment.

9. Accident Reports. If any of the Equipment is damaged, lost stolen, or destroyed, or if any person is injured or dies, or if any property is damaged as a result of its use, maintenance, or possession, you will promptly notify FRWA of the occurrence, and will file all necessary accident reports, including those required by law and those required applicable


insurers. You, your employees, and agents will cooperate fully with FRWA and all insurers providing insurance under this Agreement in the investigation and defense of any claims. You will promptly deliver to FRWA any documents served or delivered to you, your employees, or your agents in connection with any claim or proceeding at law or in equity begun or threatened against you, or FRWA.

Water/Wastewater System Representative Initials: FRWA Representative Initials:


Recommended ProceduresFor Transfer of

Loaned Agency Equipment to Other EntitiesOther utilities will be calling asking for equipment. FRWA equipment should not be transferred to another utility without permission from FRWA.Responsibility for Equipment Security by the Receiving Agency

The Utility shall be responsible for damages to FRWA Equipment that may occur by theft, vandalism or neglect. The following minimum procedures should be implemented by the Utility.

1. Establishing a secure staging area not subject to vandalism, flooding, etc.2. Maintaining an Up-to-date Inventory of Received equipment 3. Maintaining Procedures for Deployment of equipment from staging areas4. Reasonable Security and Safeguarding equipment at all times. 5. Operating, maintaining and repairing of equipment to prevent damage once the equipment has

been deployed

Inspection and Maintenance of Engines on Powered Equipment

Equipment records should be maintained to ensure proper maintenance on loaned equipment.

Inspection and Maintenance of Engine 10 HrsDaily

250 Hrs

500 Hrs

1000 Hrs

1 Check Engine Fluid Levels X2 Check Air Cleaner X3 Check Battery Acid Levels X4 Check Fan Belt Condition and Tension X5 Check for Water, Trans and Oil Leaks X6 Check for Loose Parts X7 Replace Engine Oil Filter (one is inside equipment) X8 Drain Bottom of Fuel Tank X9 Clean Unit inside and outside X

10 Change Fuel Filter X11 Flush Radiator and Replace Coolant X12 Replace Air Filter Element X13 Check all Hoses and Clamps X14 Check Inside and Outside of Fuel Tank X

Pre-Deployment and Daily Equipment Checks to be made by the Utility for Transport and Set-Up of Portable Equipment

The Utility should be aware that access to basic maintenance supplies such as oil, filters, belts and hoses will be severely limited in a emergency event. It is highly recommended that the Utility be prepared to replace such items during equipment use.Generator & Equipment Mobilization Checklists Page B-18 Appendix B

Prior to field deployment and set-up of the equipment FRWA performed the following Pre-deployment Checks. This list shall also be used for Daily checks on equipment by the Utility while in operation.1. Check fluid levels, i.e. water, oil and fuel2. Check battery status and water level3. Check condition and tightness of belts4. Check condition of hoses 5. Check equipment for proper power cords and connections; frayed or dirty terminations should be

cut off and new terminations established 6. Check to ensure that access panel covers are properly attached and latches are operable7. Ensure that security locks can be opened with keys that have been provided 8. Check tire pressures and condition of tires9. Check condition of hitches 10. Check to see that break lights and power brakes are operating11. Check condition of safety chain and attachment12. Ensure that pull vehicle is adequate for load and is equipped with proper hitch attachments.13. Operate equipment in place for 10 minutes; observe run condition (dark smoke likely indicative of

dirty air filter, rough operation likely indicator of plugged or moisture in fuel filter)14. Ensure that emergency power down (kill) switch is working if one is provided


frwa hurricane sops & · web viewrun generator set (under load) and check voltage,...

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