attachment 2: preliminary scope of services€¦ · attachment 2: preliminary scope of services...

Attachment 2: Preliminary Scope of Services Request for Proposal for Design Services FRWA Pipeline Facilities Project

of 17

Project Description This project consists of the design of the Freeport Regional Water Authority (FRWA) pipeline facilities. It is anticipated that the pipeline will be constructed in four segments, as follows:

1. Segment 1: A new 84-inch-diameter pipeline to convey up to 185 mgd of raw water from the end of a tunneled pipeline crossing location east of Interstate 5 (I-5) to the vicinity of State Route 99 (SR 99), approximately 5.1 miles east of the new project intake. This segment will be utilized by the FRWA.

2. Segment 2: A new 84-inch-diameter pipeline to convey up to 185 mgd of raw water from

the vicinity of SR 99 to Vineyard Road and Gerber Road, approximately 7.6 miles east of the new project intake, where a bifurcation will be constructed. This segment will be utilized by the FRWA.

3. Segment 3: A new 66-inch-diameter pipeline approximately 3.9 miles long, which will

convey up to 100 mgd from the SCWA Water Treatment Plant turnout at Vineyard Road and Gerber Road to the existing Folsom South Canal (FSC), and appurtenances including those for flow control. A Terminal Facility will be located at the discharge of this pipeline into the Folsom South Canal. This segment will be utilized by EBMUD.

4. Segment 4: A new 60-inch-diameter pipeline approximately 1.0 mile long, which will

convey up to 85 mgd from the SCWA Water Treatment Plant turnout at Vineyard Road and Gerber Road to the new SCWA Water Treatment Plant (Zone 40 WTP) at Florin Road and Vineyard Road, and associated flow control systems. This segment will be utilized by SCWA.

The pipeline segments are illustrated in Figure 2-1. The pipeline alignment will traverse different settings, including urban streets, rural roads, and open space/agricultural lands. The pipeline will be constructed of welded steel pipe. From the intake facility site on the Sacramento River, the alignment for the 84-inch pipeline will travel northeast to I-5 and then southeast along I-5, crossing under I-5 before reaching the intersection with the future extension of Cosumnes River Boulevard. From this intersection, the alignment follows the proposed future extension of Cosumnes River Boulevard between I-5 on the west and Franklin Boulevard on the east. This Cosumnes River Boulevard Extension project, a joint effort between the City of Sacramento and the California Department of Transportation/Federal Highway Administration (CALTRANS/FHWA), is currently in the planning phase and will be constructed after the Freeport Regional Water Project (FRWP).

Segment 1 - 5.1 miles Segment 2 - 7.2 miles Segment 3 - 3.9 miles

Segment 4 - 1.0 mile

Freeport Regional Water AuthorityFRWP Pipeline Facilities

Segment Alignments

Figure 2-1

FRWP

FacilitiesSR 99

Attachment 2: Preliminary Scope of Services FRWA Pipeline Facilities Project RFP

of 17

The turnout and 60-inch-diameter pipeline to the future SCWA Water Treatment Plant will start at the bifurcation at the intersection of Vineyard Road and Gerber Road and extend to the future

SCWA Water Treatment Plant at Florin Road. The 66-inch pipeline alignment begins at the bifurcation at the intersection of Gerber Road/Vineyard Road intersection and continues east along Gerber Road to its terminus at Excelsior Road, then cross-country to the FSC. In general, construction will occur primarily within existing road rights-of-way that are either controlled or owned by city or county entities. Some of the urban streets are heavily traveled; multi-lane thoroughfares with heavy commute traffic, such as Cosumnes River Boulevard, and Power Inn Roads, and others are connecting neighborhood streets, including Wilbur Way and Elsie Road. Gerber Road is a more rural roadway on its eastern end. Construction will also cross lands that historically have been subject to agricultural uses and have minimal existing development, including a portion of the Cosumnes River Boulevard alignment near the west end of the project and the cross-country alignment east of the terminus of the intersection of Gerber Road and Excelsior Road. Required Professional Design Services The Consultant shall be responsible for performing all tasks necessary to perform a complete and comprehensive design of the Project and prepare final plans and specifications suitable for public bidding and construction. Consultant shall also perform the technical studies and other required services specified herein. In coordination with FRWA, Consultant shall identify and coordinate with other related projects including the FRWP intake facilities, the Northwest interceptor, the Regional Transit Light Rail system, and all other projects along the pipeline corridor. FRWA has identified the professional design services described below as tasks required for implementation of the project. Prospective consultants, however, should identify any additional scope items that have not been specified, but would add value, and should describe them in their proposal. Prospective consultants are encouraged to add to their proposal any key elements that they believe will enhance the project’s success and best utilize their firm’s experience and expertise. Those services identified herein as “optional” shall be performed by the design consultant if requested by FRWA. Consultant shall have a local office in Sacramento, the East Bay Area, or a location between Sacramento and the East Bay, and the Project Manager and preferably core team members shall be based there. All documents produced by Consultant shall be submitted to FRWA. Consultant shall provide an experienced project manager and a knowledgeable and experienced project team for design of the new pipeline facilities. The Consultant shall coordinate the work of all engineering consultants on this task, under the direction of FRWA. The project manager must have specific experience in the design and construction of large pipeline projects. The Consultant will be responsible for reviewing studies of the pipeline alternatives, along with a study of sediment removal alternatives that have been completed by FRWA. The Consultant shall complete the design of the pipeline facilities based on the conclusions made in these studies.

1. Project Management: This task includes providing a Project Management Work Plan, coordination of the work of the project team members, quality assurance and control, adherence to the project schedule, communications, scheduling, cost controls, invoicing, bi-weekly project status meetings, and reporting. Consultant’s project manager shall coordinate with FRWA to ensure that the work performed under this task is done as part


of 17

of an open, professional and communicative project team, and that all project elements are effectively integrated and efficiently designed. This task includes the following elements: 1.1 Project Management Work Plan: Prepare a detailed project management work

plan. At a minimum, this document shall include the final scope of work, project communications protocol, project team organization, detailed schedule for design activities, directory of addresses and phone numbers for project team members, and filing and document control procedures. Provide fifteen (15) copies of the plan to FRWA.

1.2 Schedule of Deliverables: Prepare a schedule of deliverables, with a detailed list of all deliverables requiring FRWA review, within thirty (30) days of the Notice-To-Proceed. The standard time required for FRWA review of all major submittals such as interim submittals of plans and specifications is four (4) weeks; reduced time for review may be available for lesser documents. The schedule of deliverables should show the standard review period for each deliverable. Consultant shall deliver thirty (30) hardcopies and six (6) electronic copies on CDs of each document to FRWA, unless otherwise noted in this Scope. All technical reports and memoranda submitted to FRWA will be reviewed in detail at the draft stage, and will be reviewed again to ensure that prior comments were addressed at the administrative draft stage, before the final version is issued. The schedule of deliverables shall show the draft, administrative draft, and final submittal for each technical report or memorandum. The schedule of deliverables shall include the following documents, at a minimum: contract drawings, specification sections, calculations, technical reports and technical memoranda.

1.3 Budget Control Plan: Prepare and submit a budget control plan to FRWA for review. This plan shall include an overview of Consultant’s approach to assuring that the project progresses and is completed within authorized budgets. In addition, the plan shall, at a minimum, detail the distribution of budget responsibility within the design team among Consultant and subconsultants, and show how the Consultant’s Project Manager will manage the overall budget at a task level. All invoices shall follow FRWA-approved format.

1.4 Regularly Scheduled Progress Meetings: The project manager will schedule and lead progress meetings to keep FRWA apprised of progress and solicit their input. Consultant shall hold bi-weekly meetings with FRWA, at a time and location specified by FRWA. Consultant shall generate and distribute draft meeting minutes within three (3) working days of the meeting date for review by attendees, and final minutes that incorporate review comments, as appropriate.

1.5 Schedule Updates: Provide schedule updates on a monthly basis, and as otherwise required to meet FRWA Program requirements. Updates shall be in a format approved by FRWA.

1.6 Monthly Progress Reports: Provide Monthly Progress Reports describing activities during that month and key achievements, planned work and meetings for the next month, critical path issues, and a budget summary as required to meet FRWA Program requirements and in a format approved by FRWA. Also include issues requiring resolution or action by FRWA and concerns of Consultant.

1.7 Project Web Sites: Coordinate with FRWA to help create and maintain the relevant portions of the project Web Sites as required to meet FRWA Program requirements.


of 17

1.8 QA/QC Program: Consultant shall submit recommended QA/QC program for review and approval by FRWA. All work performed shall meet the requirements of the approved QA/QC program. Quality control and quality assurance of all work products shall be the responsibility of the Consultant.

1.9 Coordination: Coordinate with all agencies and other consultants as necessary to complete the design. Agencies are expected to include, but are not limited to: City of Sacramento, Sacramento Regional County Sanitation District, other local utilities (transportation, water supply, wastewater, electrical, and flood control), and Federal, State and local regulatory agencies. Produce and distribute minutes of meetings with agencies and other project stakeholders within three (3) working days of the meeting. Coordinate with the Intake Design Consultant to ensure consistency of pipeline design; including surge control, hydraulic design, and sediment management.

1.10 Document Management System (DMS): In addition to maintaining a complete internal filing system that includes all documents related to the pipeline facilities, assist FRWA in expanding and enhancing FRWA’s internet-based electronic Document Management System (DMS) for efficient and complete inclusion and easy retrieval of all pipeline-related documents developed during design and construction, as well as existing pipeline-related documents provided to Consultant that have not been entered into the system. This assistance shall include reviewing the DMS file structure and providing the DMS manager with an enhanced, comprehensive, well-organized file structure for management of all pipeline-related documents; providing all relevant documents in electronic form to the DMS manager in a timely manner, generally at the time a document is submitted and not more than three (3) days after it is produced; providing with each document the locations within the DMS file structure where links to the document shall be located (provide links in multiple file locations as appropriate to facilitate finding the document); provide key words and other necessary input to ensure that the DMS search function will allow users to quickly find documents they seek; and maintain a log of all such electronic documents submitted. Documents to be filed in the DMS shall include, but not be limited to, all letters, memoranda, reports, meeting handouts and minutes, presentations, calculations, drawings, specifications, telephone conversation logs, addenda, invoices, and all other appropriate written or graphical documents related to the project. Consultant shall have a major ongoing role in supporting FRWA to ensure the ongoing maintenance and improvement of the DMS as it relates to the pipeline design project.

1.11 Miscellaneous Workshops and Technical Review Meetings: The project manager will schedule and lead workshops and technical review meetings, as required, with FRWA. Consultant shall generate and distribute draft meeting minutes within three (3) working days of the meeting date for review by attendees, and final minutes that incorporate review comments, as appropriate.

2. Preliminary Design and Field Investigation: Review existing background data, project reports and technical memoranda, including the results of the Pipeline Preliminary Pipeline Alignment Technical Memoranda prepared by CH2M HILL. Perform additional studies and evaluations of alternatives as described in the final scope of work. These may include alternatives recommended for study by Consultant not listed herein. Perform field investigations as required to complete the design. Based on the results of these efforts, develop the Preliminary Design of the Project to the 30% level. FRWA will


of 17

be responsible for obtaining all rights-of-entry for site investigations. Consultant may be asked to assist with this effort. This task includes the following elements: 2.1 Background Data Review: Identify, collect and review background data relevant to

the work to be performed. Background data shall include, but not be limited to: maps, right-of-way and easement descriptions and other utility information, as required to determine potential conflicts with proposed facility sites and pipeline routes. Data regarding environmental mitigation requirements will be provided by FRWA.

2.2 Review of Existing Project Reports and Technical Memoranda: Review and critique existing reports and technical memoranda (TM’s) provided by FRWA within ninety (90) calendar days of the NTP. Consultant shall lead a workshop to present the results of this review.

2.3 Geotechnical and Seismic Investigation: Obtain and review available literature and reports, and prepare geotechnical and seismic investigations and reports for the pipeline alignment, including at a minimum, boring logs, surface and subsurface soil conditions, trench and excavation stability, recommendations for trench and excavation design, foundation design, seismic risk assessment, liquefaction potential, buried structure design, construction dewatering, stream crossing scour and erosion protection, and all other geotechnical considerations relevant to this design. Special consideration shall be given to major channel, railroad, highway, and utility crossings where trenchless crossing may be required. Address all pipeline installation methods to be used, including trenchless installation, if applicable. The geotechnical reports shall characterize the geologic conditions and potential geologic hazards. Geotechnical field investigations shall be coordinated with field investigations required to study hazardous materials and corrosion. Individual reports shall be prepared for each pipeline segment as defined in the Project Description. The report format shall comply with FRWA Pipeline Design Guide, posted on the website. The draft reports shall be submitted no later than with the Preliminary Design submittal for review, and the final reports shall incorporate FRWA comments and be submitted with the 60% design submittal. Encroachment permits in the public right-of-way are the Consultant’s responsibility. FRWA will pay all fees associated with encroachment permits.

2.4 Preliminary Hydraulic and Surge Analyses Review: The Intake Design Consultant will have primary responsibility for hydraulic analysis of the entire FRWA system and will coordinate directly with the Pipeline Design Consultant to obtain up-to-date information on the FRWA pipelines. Consultant shall review the preliminary hydraulic and surge analyses performed by the Intake Design Consultant and comment as appropriate. It is the responsibility of the Pipeline Consultant to ensure that the analyses are consistent with industry design standards and are acceptable to be used for the design of the pipeline and appurtenances.

2.5 Corrosion Protection Analysis: Perform a comprehensive evaluation of soil corrosivity along the pipeline alignment. Obtain and review existing corrosion reports and other applicable material. This task includes collecting and reviewing relevant available information, and performing final design level site investigations to determine the external corrosion potential along the final pipeline route. Work shall include field soil resistivity surveys, soil sample collection for laboratory analyses by Consultant’s lab (samples to be collected concurrently with the geotechnical field work), and an


of 17

evaluation of potential electrical coupling and stray current interference, including but not limited to the light-rail system. A similar investigation will be performed for the intake design by others, and Consultant shall coordinate with that corrosion investigation to ensure compatibility of recommended measures. FRWA will secure access to private property for the field investigations. Consultant shall carefully follow established protocol/ procedure for access and field investigation on private property. Compile the analysis, results, and design recommendations of this task into a corrosion control TM that evaluates corrosion protection system alternatives and recommends a system for the Project, accounting for the types of pipeline materials being considered.

2.6 Survey and Mapping: Provide all topographical surveying and mapping services, aerial photography, and photogrammetry as required for the design of the pipeline and preparation of the bid documents. Include survey control points on the drawings for use during construction. FRWA will provide surveying datum and coordinate system. Provide ground spot elevation grid with 100-ft spacing.

• The horizontal and vertical coordinate system and datums shall be based on the California Grid Coordinate System, NAD83, Zone 3 coordinates in feet. The vertical datum shall be NGVD-88 in feet.

• All final mapping deliverables shall meet or exceed NMAS specifications for 1”=40’ scale mapping with 1- and 2-foot contour interval. Mapping deliverables should also include the raw point files in ASCII format.

• All files should be compatible with both MicroStation version 8 2004 edition and AutoCAD 2004 version.

2.7 Utility Investigation: Perform research and coordination with utility agencies in order to identify existing utilities, verify as-built locations, and determine unknown utility locations within the Project site. Perform potholing, “soft-dig” investigations, and/or subsurface surveys, as appropriate, to locate water, stormwater, sewer, electric, telephone, cable, and gas utility lines and other underground installations that potentially conflict with Project facilities. The size and type of material of the pipelines or cables, whether they are cathodically protected, and whether it may be possible to relocate the facilities, shall be determined from available information, when required. Send preliminary drawings to all utility owners and the City for conflict review and confirmation of location of existing utilities. Locations and depths of existing utilities, both parallel to and perpendicular to the Project pipeline, shall be shown on the construction drawings to establish the pipeline elevations required for passing under or over utilities. Utility research and coordination shall include, but not be limited to, the following utilities and agencies:

• City of Sacramento • Sacramento Regional County Sanitation District • AT&T • Cable television companies • California Department of Transportation


of 17

• Gas transmission companies • MCI • SBC • Pacific Gas and Electric Company • Flood control agencies • Sacramento Municipal Utility District • Sprint • Southern Pacific Transportation Company • Union Pacific Railroad • Water agencies • Wastewater agencies • Other local and/or regional agencies and utilities The Project shall be described to utility companies, and their special design, construction, and right-of-way requirements shall be solicited. Submittal and schedule requirements associated with obtaining construction permits from the agencies and utilities shall be investigated. Secure all necessary permits and obtain underground utilities clearance for this work. Identify underground utilities or other underground structures, if any, which require field verification during the construction phase. Such utilities shall be prominently identified in the Construction Documents.

2.8 Hazardous Materials Investigation: Complete a Phase I Environmental Site Assessment (ESA) for soil and groundwater contamination in areas where the pipeline facilities will be constructed. Review existing hazardous materials investigation and related reports. Assess the presence and extent of contamination from hazardous materials along the proposed pipeline corridor. Coordinate with FRWA to implement the recommendations set forth by this study to the satisfaction of the appropriate hazardous materials agencies. Draft Phase I ESA report shall be submitted prior to the Preliminary Design submittal for FRWA review, and Final Phase I ESA report shall be submitted with the Preliminary Design. Develop a hazardous materials management plan prior to construction. The plan shall include appropriate practices to reduce the likelihood of hazardous materials and toxic chemical spills. Include a specific protocol for handling and disposing of materials. Apply all accepted industry standards and protocols related to safety, health, sample collection, chain of custody, storage and delivery, and adhere to all regulatory agency requirements for managing hazardous waste and contamination. 2.8.1 Optional Services: If the Phase I ESA indicates the potential for

contamination within or adjacent to pipeline alignment, perform Phase II studies as appropriate. Draft Phase II report shall be submitted within sixty (60) days of the authorization of this optional service for review, and Final Phase II report shall incorporate FRWA comments and be submitted with the 60% design submittal. If needed, prepare a trench spoils disposal plan including additional testing and profiling of the excavated soils, coordinated with FRWA. The plan shall ensure that spoils materials from excavation activities during construction


of 17

will be hauled to an appropriate offsite disposal location or used for backfill, where feasible. The plan shall indicate that spoils material may not be placed in sensitive habitat areas, such as wetlands or floodplains.

2.9 Sediment Management Study Review: The Intake Design Consultant will prepare a TM evaluating options for sediment management within the intake, the pipeline system and the Folsom South Canal. Consultant shall review and comment on the TM and incorporate the approved recommendations affecting the pipeline design.

2.10 Pipe Joint Design and Backfill Investigation: Prepare an analysis of single and double-welded lap joints, and provide a recommendation regarding which type of joint to be used. Particular attention shall be given to joint strength and efficiency, reliability, effect of joint type on pipe wall thickness, construction costs, and other pros and cons of each joint. In conjunction with the geotechnical investigation, prepare an analysis and recommendations for potential backfill materials, including controlled low-density fill, imported gravel, imported sand, and native material. Discuss the applicability, advantages, and disadvantages of each backfill material as it applies to the FRWA pipelines, with particular attention to cost, constructability, pipe support both under pipe full and pipe empty conditions, and availability. Submit for review a single TM documenting the results of both investigations.

2.11 Preliminary Design: Prepare a preliminary engineering submittal, which shall be the basis for consolidating all input from the project reviewers. The preliminary engineering submittal shall consist of the items listed above, the technical memoranda and reports previously prepared as part of the preliminary engineering activities (Tasks 2.3, 2.5, 2.7, and 2.8), as well as a complete set of preliminary design drawings a preliminary design report, and a construction cost estimate. Lead a preliminary engineering workshop with FRWA to review the preliminary engineering submittal. The preliminary engineering workshop shall be scheduled no sooner than four (4) weeks after submittal of the draft preliminary engineering submittal. Final versions of all preliminary design reports shall be submitted within thirty (30) days of receipt of FRWA comments. The preliminary engineering submittal shall include, as a minimum: • List of all expected final drawings and specification sections, including

numbering • Preliminary alignment drawings for the entire pipeline along the preferred

alignment, at design scale (1”=40’ with 1 foot contours). These drawings shall show pipe centerline (without control), parcel boundaries, identified right-of-way requirements, all major utility, road and stream crossings, and the location of major pipeline appurtenances

• Standard details • Draft technical specifications for pipe fabrication • Typical pipeline cross sections • Topographic mapping • Pipe lining and coating recommendations with particular attention to Segment

3, which will be unused except during droughts • Preliminary design (30 percent level) of construction method and sequencing,

traffic controls, and final location for each crossing of a major roadway, highway, railroad, major wastewater interceptor, stream, and staging areas for trenchless construction, coordinated with the Environmental Services Consultant


of 17

• Scour analysis for each stream crossing • Preliminary design (30 percent level) of the flow control facilities at the Zone 40

WTP and FSC • Final hazardous materials investigation report for Phase I ESA and draft

hazardous materials investigation report for Phase II (if required) identifying materials and potential amounts and disposal methods

• Standard abbreviations and drawing conventions • Preliminary calculations

3. Final Design: Perform the following final design services as required to produce up to

four separate bid packages for the pipeline segments as defined in the Project Description: 3.1 Project Standards: Contract drawings and specifications shall conform to criteria,

standards and procedures approved by FRWA, specified herein as FRWA Project Standards. 3.1.1 Project drawings shall be prepared in accordance with FRWA’s standards.

Consultant shall prepare example drawing templates demonstrating compliance with these standards and submit them in electronic and hard copy format for review, prior to proceeding with drafting work on the Project.

3.2 Project Specifications: Project specifications shall be prepared in accordance with FRWA’s standard format. FRWA will provide specification sections covering CSI Division 0 and Division 1. These specifications will be in draft form and shall be edited and coordinated by the Consultant to fit the project. Provide all other specification sections necessary to define the project. Include in the specifications all of the requirements that the Contractor will be responsible for performing. Specification sections that may require particular attention include, but are not limited to, requirements for: 1) fulfilling the environmental commitments that were made for the Project; 2) providing Operation and Maintenance Manuals and Training; and 3) developing and submitting a startup and testing program.

3.3 Value Engineering: Subsequent to the preliminary design submittal, FRWA will conduct a Value Engineering Workshop with the intent of generating ideas for reducing costs and/or improving performance of each element of the Project. Consultant shall participate in the workshop. All suggestions generated at workshop or otherwise developed by value engineers will be presented in report format. Make an introductory presentation to the Value Engineering Team. Review all suggestions and generate responses to each suggestion. Attend a follow-up meeting to review the suggestions and responses and reach consensus on the design revisions to be implemented. Incorporate said revisions into the design.

3.4 Environmental Compliance: Incorporate all mitigation measures and restrictions stated in the Final Environmental Impact Report (EIR) and Environmental Impact Statement (EIS), and the settlement agreement between FRWA and Anthony and Elizabeth Moseby into the Contract Documents, working in coordination with FRWA and the Environmental Consultant.

3.5 Permitting: In coordination with FRWA, identify and obtain all necessary construction-related permits and agency approvals for the project in advance of the call for bids, including, but not limited to, City of Sacramento, Sacramento County,


of 17

California Department of Transportation (CALTRANS), Union Pacific Railroad Company (UPRR), Central California Traction, State Reclamation Board, and affected utility companies. CEQA/NEPA work is complete and is not part of this scope.

3.6 Hydraulic and Surge Analyses Review: The Intake Design Consultant will have primary responsibility for hydraulic analysis of the entire FRWA system and will coordinate directly with the Pipeline Design Consultant to obtain up-to-date information on the FRWA pipelines. Consultant shall review the final hydraulic and surge analyses performed by the Intake Design Consultant and comment as appropriate. It is the responsibility of the Pipeline Consultant to ensure that the analyses are consistent with industry design standards and are acceptable to be used for the design of the pipeline and appurtenances. The Pipeline Design Consultant and the Intake Design Consultant shall reach consensus on the final hydraulic and surge analyses and shall implement the approved recommendations.

3.7 Finalize Pipeline Alignment: Review preliminary pipeline alignment, revise and finalize pipeline alignment as required to produce the design documents and implement the project.

3.8 Right-of-way services: Coordinate with FRWA to define temporary and permanent easement requirements for the pipeline project facilities.

3.9 Traffic Control and Construction Sequencing: Prepare traffic control plans and a specification section describing traffic control measures and the construction sequence. Develop the traffic control plan for construction activities, in coordination with local agencies and the community, which will minimize disruption to residents and businesses near the Project area. The plan shall be suitable for acquiring relevant agency permits and for inclusion in the final construction documents. It is anticipated that the plan will include both a written report and engineering drawings. The traffic control plan shall include, but is not limited to the following:

1. A schedule of traffic impacts and their duration for all affected areas based on the anticipated construction sequence and vehicular activities.

2. Plans for the re-routing of vehicular and pedestrian traffic in construction regions as they progress along the alignment. This includes lane designations, traffic patterns, temporary shoring and bridging requirements, alternate parking areas, protection of private and public properties, time-of-day constraints, etc.

3. Plans for providing temporary access for affected residents and businesses, while allowing for continuous accessibility by emergency vehicles and services at all times as required by the local fire/safety agencies.

4. Design of safety measures such as chain link fencing, security staffing, and trench-plating of open trenches, to insure the protection of citizens, animals, vehicles, and construction personnel.

5. Design of appropriate signage, warnings, signals, and traffic control devices where required, as specified in CALTRANS Manual of Traffic Controls for Construction and Maintenance Work Zones.

6. Plans for establishing and maintaining public information signs and notices regarding construction and traffic activities for the project facilities.

7. Plans for staging areas for equipment storage and maintenance, construction materials, fuels, lubricants, solvents, and other possible contaminants. The


of 17

staging areas should comply with all construction activity practices and procedures of the affected local jurisdiction.

8. Coordination with the affected jurisdictions for road and lane closures and construction hours of operation, especially during peak commuting hours.

3.10 Ancillary Design: Design any necessary work to support the project. 3.11 Startup and Testing Plan: The Intake Design Consultant will have primary

responsibility for preparing the startup and testing plan and will coordinate directly with the Pipeline Design Consultant to obtain up-to-date information on the FRWA pipelines. Consultant shall review the plan prepared by the Intake Design Consultant and comment as appropriate. The Pipeline Design Consultant and the Intake Design Consultant shall reach consensus on the final startup and testing plan and shall implement the approved recommendations. Incorporate appropriate provisions of the final plan into the contract plans and specifications.

3.12 Cost Estimating: Prepare and submit full construction cost estimates with each intermediate design submittal, as well as a final engineer’s cost estimate submitted with the final design.

3.13 Design Document Submittals: Prepare 60% complete and 100% complete plans, specifications, and cost estimates for FRWA review. Submittals shall be reviewed by Consultant for QA/QC prior to submittal to FRWA. Provide six (6) sets of full size plans and thirty (30) sets of half size plans, specifications, and construction estimates for FRWA review at each stage. An electronic copy of the drawing, specification and project database files in their native file formats and in Adobe PDF format (consolidated, bookmarked, and correctly scaled) shall also be provided on CDs as part of each submittal. Meet with FRWA to discuss comments at each stage and discuss comments on the preceding design submittal. Allow four weeks for FRWA comments at each stage of completion, and additional time following the preliminary design submittal for accommodating the Value Engineering process. 3.13.1 60% Submittal – The 60% submittal package shall include drawings,

specifications, and calculations associated with the pipeline facilities. As a minimum, the 60% drawing submittal shall include:

• Updated drawing list that includes all sheets expected in the final submittal

• Standard details, for all disciplines • Civil site layouts for grading, paving and outside piping • All plan and profile sheets. Station and bend angle shall be called out

for all points of intersection. In addition, invert elevations and pipe slope shall be called out for vertical points of intersection

• Access structure details, including elevations and dimensions of all access structures

• Structural and mechanical details • Final geotechnical report including all records related to subsurface

borings and investigations • Schematics for all piping systems showing pipe size and associated

equipment


of 17

• Corrosion/induced voltage/earth-current protection details, including location and arrangement for all test stations and impressed current stations

• Creek, railroad and highway crossing details • Hydraulic profile for the pipeline showing pipe invert, pipe crown,

ground surface and the hydraulic grade for the test pressure, design pressure, and an additional flow rate

• Standard and special details • Process & Instrumentation and single-line diagrams for SCADA

components at pipeline facilities recommended by the Intake Design Consultant

• Survey, mapping and property line data • Blowoff and air/vacuum valve sizing and locations for all valves • Preliminary versions of all drawings that will be in the final set shall be

included in this submittal package • Final hazardous materials investigation report • Reference drawings

The 60% drawing submittal shall include 60% complete versions of all plans, sections, and elevations expected to be in the final submittal, except those associated with details. All mitigation measures adopted by the Supporting Agencies in accordance with the Final EIR/EIS shall be incorporated into the design. The 60% specification submittal shall include a list of all bidding documents and specification sections expected to be in the final submittal, a draft version of all bidding documents, and at least 90% of all administrative and technical specification sections. Cross-referencing in the specifications shall be coordinated. The 60% calculation submittal shall include pipeline design calculations (E’, seismic wave-propagation, and liquefaction effects shall be considered), access structure design calculations, air/vacuum valve sizing calculations, and capacity calculations for blowoffs and drainage channels. The calculation submittal shall be indexed and shall include six (6) hard copy sets and six (6) electronic copies of computer files on CDs. If requested by FRWA, Consultant shall provide three (3) hard copies of references, codes and manuals used in the design calculations. In addition, a list of anticipated sole-source and pre-purchase equipment and sample specifications or catalog cuts of any unusual equipment shall also be provided.

3.13.2 100% Submittal – The 100% review submittal shall be a complete final design set of plans and specifications conforming to all applicable industry codes and project standards, and shall be suitable for stamping and for bid purposes and for securing all required permits. Designers, checkers and the project manager shall have their signatures on the drawing title blocks and on the cover-sheet of the specifications indicating that a thorough QA/QC has been performed and that every aspect of the design is 100% complete. If FRWA determines that this submittal is not 100% complete, the submittal will be rejected without further review and the Consultant will be required to resolve outstanding items and resubmit.


of 17

The 100% review submittal shall have incorporated appropriate FRWA comments on all previous submittals and changes resulting from subsequent technical meetings, correspondence, and design changes as required by regulatory and permitting agencies. It is intended to be the last point at which FRWA may need to comment on drawings, specifications, project database and calculations. The submittal package shall include drawings, specifications, project database and calculations. The 100% pipeline calculation submittal shall include final pipeline and crossing design calculations, access structure design calculations, air/vacuum valve sizing calculations, blow-off and drainage channel capacity calculations. All calculations shall be thoroughly checked by other engineers in the same discipline as the design engineers prior to submittal to FRWA. The 100% submittal will be subjected to extensive review by FRWA. Consultant shall allow adequate budget for responses to comments and subsequent revisions. All applications for project permits, licenses, and agreements with third parties, which are required prior to the start of construction, shall be obtained and submitted at this time. Permits, licenses, or agreements, which are required to be included in the specifications (in the body of the spec or as an appendix), shall be included in this submittal. FRWA will submit to the Consultant their consolidated comments, which will be documented as drawing markups and itemized written comments. Consultant shall indicate their response to each comment (comment addressed or not addressed, with explanation) on these documents and submit the responses with the Bid Documents. Any and all exceptions to the comments shall be approved by FRWA prior to final reproduction of the Bid Documents.

3.14 Bid Document Preparation: Prepare bid plans specifications and final Engineer’s construction cost estimate that incorporate all appropriate FRWA comments from the 100% review submittal and are ready for printing and distribution to potential bidders. Submit six (6) hardcopy sets and six (6) electronic copies of computer files on CDs to FRWA for final verification of incorporation of all comments, and final approval and acceptance. Include documented 100% submittal comments and responses with this submittal. FRWA will finalize the bidding schedule and provide required bidding information to Consultant for incorporation into the Specifications. The submittal shall include one (1) original and six (6) hardcopies, and six (6) electronic versions on CDs of the following:

• Complete stamped and signed final design drawings for the Project. • Final bidding documents, and technical and legal specifications. • Final stamped and signed calculations for all project components with 100%

review submittal comments incorporated. Calculations shall clearly show basis, references to all applicable codes and manuals, and assumptions. Calculations shall be compiled in binders in an organized manner with table of contents, page titles, references and related project element.


of 17

3.15 Construction Schedule: Prepare an estimated construction schedule for each pipeline segment. Indicate expected dates and durations of work tasks that may impact traffic flow.

3.16 Operations and Maintenance (O&M) Plans: The Intake Design Consultant will have primary responsibility for preparing the O&M plans and will coordinate directly with the Pipeline Design Consultant to obtain up-to-date information on the FRWA pipelines. Consultant shall review the O&M plans prepared by the Intake Design Consultant and comment as appropriate. The Pipeline Design Consultant and the Intake Design Consultant shall reach consensus on the final O&M plans and shall implement the approved recommendations. Incorporate appropriate provisions of the final plan into the contract plans and specifications.

4. Bidding Phase: Support the Bidding Phase of the Project as follows: 4.1 Bidding Assistance: FRWA will handle bid notices and advertising. Conduct the

pre-bid conferences and job walk for each contract, field and respond to contractor’s questions, prepare any required bid addenda, and provide any other required support to FRWA.

5. Construction Phase: Support the Construction Phase of the Project as follows: 5.1 Conformed Drawings and Specifications: Prepare and produce three (3) sets of

full size plans and fifteen (15) half sets of conformed plans and specifications for construction, incorporating all addenda. Provide final plans and specifications in original electronic format and Adobe Acrobat PDF format (drawings and specs each as a single indexed PDF file) to FRWA.

5.2 Engineering Services During Construction: Under the direction of a FRWA-designated Construction Manager (CM), perform submittal review and coordination, contract document clarification and interpretation, and change order assistance; attend site visits and progress meetings; participate in substantial completion inspection; provide startup, testing and training assistance; and provide assistance to the final acceptance process.

5.3 Record Drawings: Utilizing construction-phase documentation provided by others, prepare Record Drawings for the Project. Provide three (3) sets of full size plans, as-built specs, and electronic files on CDs to FRWA. Electronic files shall be in native AutoCAD 2004 format and Adobe Acrobat format (entire drawing set shall be in a single indexed PDF file). 5.3.1 As an optional service, convert all drawing files from their native AutoCAD

2004 format to MicroStation Version 7 and submit the converted files to EBMUD for their records.

6. Supplemental Services: Provide as-needed support to FRWA for the following FRWP tasks. A budget ceiling will be established for each of these tasks. 6.1 Management support and presentations, FRWA and Member Agency Board

presentations, and public outreach support: Prepare and provide analyses, studies, reports and/or presentation material, and recommendations, generally in an expedited manner as requested by FRWA. The work typically will be in response to requests by FRWA on an as-needed basis. Prepare for, participate, and make presentations at public outreach workshops and meetings with FRWA as requested by FRWA.


of 17

6.2 EBMUD technical support optional services: Provide assistance to EBMUD on technical issues associated with components of the FRWP that will be owned by EBMUD. These services will be done at the direction of EBMUD staff. Assume an average of one full-time equivalent (FTE) of professional labor will be required during the design phase and one-half FTE of professional labor during construction.

6.3 SCWA technical support optional services: Provide assistance to SCWA on technical issues associated with the Zone 40 Water Treatment Plant and related components of the FRWP that will be owned by SCWA. These services will be done at the direction of SCWA staff. Assume an average of one FTE of professional labor will be required during the design phase and one-half FTE of professional labor during construction.

6.4 Support Environmental Consultant during design and construction phases 6.5 Assistance with development of FRWP operating and energy plans and manuals,

security plans, SCADA, and related activities. 6.6 Other technical analysis support not identified in this RFP

Summary of Deliverables Specific project deliverable items will include, but are not limited to: 1. Project management work plan 2. Schedule of deliverables 3. Budget control plan 4. Project CPM schedule and monthly schedule updates 5. Monthly budget/progress evaluation 6. Document management system (DMS) 7. Meeting agendas, handouts and minutes 8. Memoranda and project correspondence 9. Draft and Final Geotechnical and Seismic investigation reports 10. Existing utility investigation results 11. Hazardous material investigation reports – Phase I ESA and Phase II (if required) 12. Seismic risk assessment 13. Engineering calculations 14. Survey data and topographic mapping 15. Corrosion protection analysis TM 16. Hydraulics documentation 17. Permitting documentation 18. Preliminary engineering submittals (30% level) for each pipeline segment 19. Design document submittals at the 60%, and 100% levels for each pipeline segment 20. Value engineering responses


of 17

21. Final bid document submittals for each pipeline segment 22. Cost estimates for each pipeline segment 23. Estimated construction schedules for each pipeline segment 24. Bid phase addenda, as required 25. Conformed plans and specifications for each pipeline segment 26. Reliability-Centered Maintenance Analysis 27. Computerized Maintenance Management System 28. Record drawings and “As-Built” Specs for each pipeline segment