N e t w o r k i n f r a s t r u c t u r e B r e a k o u t :

B U I L D I N G A F U T U R E R E A D Y N E T W O R K

Future Ready District Pledge

1. Fostering and Leading a Culture of Digital Learning Within Our Schools.

2. Helping Schools and Families Transition to High-speed Connectivity.

3. Empowering Educators through Professional Learning Opportunities.

4. Accelerating Progress Toward Universal Access for All Students to Quality Devices.

6. Offering Digital Tools to Help Students And Families #ReachHigher.

5. Providing Access to Quality Digital Content.

7. Mentoring Other Districts and Helping Them Transition to Digital Learning.

Future Ready District Pledge

Technology, Networks, and Hardware

1. Fostering and Leading a Culture of Digital Learning within our Schools

2. Helping Schools and Families Transition to High Speed Connectivity

3. Empowering educators through professional learning opportunities

4. Accelerating Progress Toward Access for All Students to Quality Devices

5. Providing Access to Quality Digital Content

6. Offering Digital Tools to Help Students and Families #ReachHigher

7. Mentoring Other Districts and Helping Them Transition to Digital Learning

Technology, Networks, and Hardware

Who We Are

Helping districts design, procure and implement networks that support their digital learning goals

Who We Are

EveryoneOn has partnered with school districts across the country, including Miami-Dade County Public Schools, Los Angeles Unified, and the Pomona Unified School District to help facilitate bulk adoptions of home Internet service and connectivity devices.

We are happy to provide support as you continue your district’s Future Ready initiative. We can offer resources to help your district in:

• Connecting individual students/families to the Internet at home through bulk adoption

• Accessing digital literacy resources

• Accessing computer refurbishers

Who Are You?

Please introduce:

- Yourself & Your District

- Your Tech program in 5 words OR LESS(e.g. “Wifi is a challenge”; “everything is great”)

Breakout Session Goals

By the end of this session, you will:

» be able to clearly articulate your key network

challenge(s) for building your Future Ready Network

» gather new ideas on how to solve these challenges

» build connections with peers to help you continue

to learn and gather ideas into the future

Guiding Question

What is currently your greatest challenge in building a Great Network?

Some examples:» Wifi Design for 1:1, BYOD and beyond

» Network capacity planning

» Cost-effective Internet

» Procurement

» Home access (the “homework gap”)

» E-rate 2.0

Today’s Discussion Agenda

Topic 1: Introduction, examples and sharing (~20m)

Topic 2: Scenario and table discussion (~20m)

Wrap-up

B U I L D I N G F U T U R E R E A D Y N E T W O R K S

B A S I C S O F W I - F I D E S I G N

Wi-Fi networks are not one-size fits all!

• Not all solutions are optimized for easy

manageability– cost vs time trade-off

• Not all networks need to be designed for high

density

• Type of client devices can affect feature needs– with BYOD, number and variety of devices can grow quickly

• Proper design up front dramatically reduces

maintenance time later

Density vs. Coverage Design

What are the options?

• Consumer vs enterprise grade equipment

• Cloud based or physical controller based management

• Density of access points– example: 1.2 per classroom

• Type of APs (based on number and type of client device)– Dual Band

– 802.11 standard and number of spatial streams

300 Mbps< 25 devices

802.11n

2 Spatial Streams

450 Mbps< 40 devices

802.11n

3 Spatial Streams

1.3 Gbps< 60 devices

802.11ac (wave 1)

3 Spatial Streams

What to keep in mind

• Site survey and design are important

• One size does not fit all

• Simple installation and manageability are often

undervalued by districts– A good MDM significantly increases manageability in 1:1/BYOD

environments

• If you cannot (or don’t want to) manage it

yourself, consider bringing in a managed service

Want to learn more?

http://buyersguide.educationsuperhighway.org/

Best Practice Examples

• Site Survey is very important

• Design to your client device type and density

• Dual band AP and clients are essential

• Think about size of address pools when

designing SSIDs and L3 roaming requirements

• Easy policy management is a huge

time/bandwidth saver

• Cost vs time tradeoff

B U I L D I N G F U T U R E R E A D Y N E T W O R K S

N E T W O R K C A PA C I T Y P L A N N I N G

Goal – Buy What You Need

• What kind of content?– video?

• Where is the content coming from?– Internet? WAN? local?

• Where is the content going?– number and type of device (including BYOD)

– access point density

• Don’t forget about the “other” network devices– phones

– security cameras

19

Peak vs. Average / Concurrency

20

Planning Precision

• Don’t be afraid of lower precision – building a precise estimate is very hard in a K12 environment

– rough estimates are much easier

• Focus planning and research time where it will

make a difference– the cost difference between 200Mbps and 300Mbps IA is

probably less than the research time…

– …but do your devices work well with your network?

21

How Future Ready?

• Plan for ~50% per year growth– what will impact your growth rate?

• Look out at least 2-3 years

• It’s really difficult to plan 5+ years out– Future Ready is not “Future Proof”

22

Data sources

• monitor your current network!– plenty of free and inexpensive tools

• guidance from software providers– take this with a grain of salt

• It’s really all about video and rich media

23

B U I L D I N G F U T U R E R E A D Y N E T W O R K S

P U R C H A S I N G C O S T E F F E C T I V E

I N T E R N E T A C C E S S A N D W A N S

Why is this important?

• Digital learning will

continue to demand more

bandwidth over the years

• Ongoing cost = a slightly

better price really adds up

• Paying a large up front

cost now for construction

might pay off

• Fiber scales more

affordably

Scale WAN affordably

• Generally, once you are on a fiber WAN, cost to

scale is minimal

• 1 Gbps upgrade to 10 Gbps is NOT 10x the cost – Lit fiber

– If you have dark fiber, upgrade cost is cost of transceivers

Service Bandwidth 2014 Median Price

Lit Fiber WAN 100 Mbps $859

Lit Fiber WAN 1 Gbps $1,468

Lit Fiber WAN 10 Gbps $3,833

Dark Fiber WAN Any $729 + hardware

Scale Internet Access affordably

• Internet Access bundled circuit means

combining the cost of transport (WAN) plus

Internet

• Cost of IA increases more dramatically than

WAN with higher bandwidths

Service Bandwidth 2014 Median Price

Lit Fiber IA 100 Mbps $2,142

Lit Fiber IA 1 Gbps $6,662

Lit Fiber IA 10 Gbps $36,134

Dark Fiber IA 10 Gbps $26,400

Provider negotiation and

leverage

• Competition, competition, competition

• If your existing provider is not giving you what you think is a reasonable quote, shop around

• Remind them that this is for the kids in our community

• If that doesn’t work, get creative and talk with other local government or educational facilities in your area to see if you can combine forces

• EducationSuperHighway’s Reporting Tool

If you don’t already have fiber...

• Plan your future network capacity requirements

• Research options for fiber– Include dark fiber

– Look at construction if the quotes are beyond a reasonable range ($52,000 - $90,000 per mile depending on locale)

– Think about possible aggregation approaches

• Decide plan– Which solution and provider, how much is it going to cost,

timeline

• Secure funding

• Run your RfP and implement the chosen solution

B U I L D I N G F U T U R E R E A D Y N E T W O R K S

E Q U I P M E N T B U Y I N G P R O C E S S

Starting the Process

• Even with so many manufacturer options getting

a good deal is difficult

• Decide what you want to buy first – If you don’t know, you might be buying services to figure that out

– Determine your priorities: is it budget, manageability, …?

• Make sure you understand your budget situation– No one wants a surprise at the end of the process

• Talk to potential vendors to learn more– It will help a lot with #1 and #2

– Procurement rules may limit conversations once RFP is issued

Goals for a Good RFP Process

• Get the best solution

• Pay a reasonable price

• Establish/continue a productive vendor

relationship

• Comply with all rules and regulations

• Spend as little time on the process as possible

What to keep in mind

• You don’t need a single vendor across the whole network - but stay consistent within a category

• Test prior to purchasing

• You should have local support who knows the equipment (if you are not comfortable with it)

• Vendor selection should not be done only on price: paying too little up front can cost big in the long term

• Don’t be afraid to ask tough questions

Key questions before you write

• How exactly do you know what you want?– General requirements? Design? Make/Model?

• What are your key non-equipment

requirements?– Implementation

– Support

• What is your timeline?

Empower your vendors

• Think about what you want in each response

• Clearly specify your requirements

• Provide important context without unnecessary

background

• …but preserve your flexibility– non-commodity purchase language and evaluation criteria

– room for additional negotiations

H O M E A C C E S S S O L U T I O N S

B U I L D I N G F U T U R E R E A D Y N E T W O R K S

A Bulk Adoption: The purchase of home Internet

service and connectivity devices for multiple

students/beneficiaries by a school, school district,

or nonprofit entity.

As your district continues to implement a personalized

digital learning model, it will be increasingly important for

students to have home Internet access in order to help

facilitate an any-time, any-place educational ecosystem.

Bulk Adoptions

1. NEEDS ASSESSMENT

2. COVERAGE

3. DEVICE/INTERNET SERVICE SELECTION

4. BILLING & SHIPPING

5. DISTRIBUTION & DEVICE MANAGEMENT

6. ONBOARDING & DIGITAL LITERACY TRAINING

Phases of Bulk Adoptions

Sprint K-12 ConnectED

Service ($/mo) Free (for 4 yrs)

Cost of Router $150

Data Cap 3 GB/mo

Network and Eligibility

RequirementsMust be in a Sprint Spark market

Sample Connectivity Option

B U I L D I N G F U T U R E R E A D Y N E T W O R K S

U N D E R S TA N D I N G E - R A T E 2 . 0

• E-Rate was originally adopted in 1997

• By 2003 annual requests from districts were double the $2.25Bn limit

• Only ~50% of the budget was being used on IT networks

• A few schools were able to capture nearly all available Prio2 funds while

virtually nothing was available for internal connectivity for most schools

...at the end of 2013 many schools were far behind target goals for connectivity*

Some context…

*Based on 2013 Data from Education SuperHighway School Speed Test data analysis

0

50

100

Not Meeting Five Year Goals

99%

Not Meeting Current Goals

63%

Pe

rce

nt o

f S

ch

oo

ls

What changed in 2014?

Overall What Modernization Does

• Focuses E-rate on broadband and networks

• Increases the chances for schools to reach IA and WAN goals

• Creates data transparency to increase cost efficiency

• Builds new funding amounts and mechanisms for Cat2 and fiber

Second Modernization Order

December 2014

• increased the overall funding cap

to $3.9 B (an extra $1.5 B)

• made funding for construction

• extends Wi-Fi funding to 5 years

First Modernization Order

July 2014

• revised funding for LAN/Wifi up to

$150/student – for all districts

• phases out legacy services to part

fund LAN/Wi-Fi budgets

• increased transparency

• Cat 2 includes:

– Internal connections: routers,

switches, WAPs, internal

cabling, racks, wireless

controller systems, firewall

services, UPS, and the software

supporting each of these

components

– Basic maintenance (depends

how it’s billed)

– Managed Wi-Fi (eligibility will

likely be complex)

Category 2 changes

Starting in the 2015 E-rate cycle

• New target of $1 billion per year over 5 years for internal connections

• All schools have equal access to $150/student (pre-discount) over 5 years

Starting in the 2016 E-rate cycle:

• Increased flexibility in payment of special construction

– Amortization of construction over $500,000 is suspended to

2018

– Non-discounted portions can be paid over multiple years

• Equalizing dark and lit fiber

– Dark fiber special construction and equipment (“electronics”) is

now eligible for Cat1 funding

• Self-construction now permitted when it is the most cost effective

option

• FCC will provide a match of up to 10% on special construction

charges if a State is willing to input funding

Fiber related changes

Additional Resources

Some places to look for more information:

• Summary of the E-Rate Modernization Order

• Summary of the Second E-rate Modernization Order

• FCC Releases Second E-Rate Order On Modernizing The E-Rate Program

• The FCC Delivers Phase II of E-Rate Modernization

• The Newest E-rate Reform Order: The Study Guide

• E-Rate Central

• Funds for Learning

• EducationSuperHighway E-rate Spending Report

• EducationSuperHighway Costs to Upgrade and Maintain Robust LANs

The changes are complex: do reach out to E-rate expert resources for more.

B U I L D I N G F U T U R E R E A D Y N E T W O R K S

S C E N A R I O S & R E F L E C T I O N

Wi-Fi Network Design

• Share with your colleagues your experience:– One success

– One challenge

• Example critical factors and topics to discuss:– Density vs coverage design

– Controller vs controller-less design

– 802.11n vs ac

– Management of your wireless network

– Upcoming CAT2 changes

– Vendor experiences

Capacity Planning

• Share with your colleagues your experience:– One success

– One challenge

• Example critical factors and topics to discuss:– Peak vs average

– Forecast timelines

– How much is the “right” amount?

– Monitoring tools and tips

– Service provider interactions

Cost-Effective IA

• Share with your colleagues your experience:– One success

– One challenge

• Example critical factors and topics to discuss:– What do you pay?

– Dark vs lit fiber

– Service provider experiences

– How to negotiate and get leverage with service providers

Procurement

• Share with your colleagues your experience:– One success

– One challenge

• Example critical factors and topics to discuss:– Where to begin

– Tips and tricks for writing a great RfP

– Timelines for procurement

– Negotiating with vendors

– Aggregation experiences

Home Access

• Share with your colleagues your experience:– One success

– One challenge

• Example critical factors and topics to discuss:– Coverage and service providers

– Creative solutions

– Onboarding

– Device distribution & implementation

– Ongoing device management

E-rate 2.0

• Share with your colleagues your experience:– One success

– One challenge

• Example critical factors and topics to discuss:– Your approach this year

– How you used/ will use the new CAT2 funding for the internal

network

– How you used/will use the new CAT1 changes to move to fiber

– Challenges from the modernization

– Transparency of information

B U I L D I N G F U T U R E R E A D Y N E T W O R K S

W R A P U P

Closing Reflection: PIE

P: Priceless piece of informationWhat has been the most important piece of information for you

today?

I: Item to Implement What is something you intend to implement from our time today?

E: Encouragement I receivedWhat is something that you are already doing that you were

encouraged to keep doing?

General Resources

http://tech.ed.gov/ http://fr.educationsuperhighway.org/