Foundation Courseon

Information Technology

Ankit RajpalAssistant ProfessorDept. of Computer ScienceDDUC

UNIT 3- Document Preparation & Presentation

Inserting/Drawing Tables Inserting Pictures Importing Graphs Custom animation Inserting audio and video Use of shortcut keys Use of references and citations Making effective presentations Knowledge of various file formats and ways of

converting files from others.

Documentation makes things more real. Word wrap eliminates concern about where to end a line. Additional support with spelling and grammar checkers. Report (document) formation required for all the courses

under FYUP.

Why Word Processing ?

http://www.scis.ulster.ac.uk/~jim/COM912webresources/Miniprojects/Descriptions/project_report_form.htm

• Manipulates text data to produce a letter, report, memo or any other type of correspondence.

• Grouping of related words, sentences and paragraphs is a document.

• Create, modify, store, retrieve and print all or part of document.

Definition of Word Processing

• Create, save, preview and print documents• Format text and paragraphs• Check spelling and grammar• Add page numbers, headers, and footers• Create and modify tables• Change the page orientation• Divide a document into sections• Insert graphics, picture, watermark, formulas, and Equations • Use of Shortcut keys• Mail-Merge• Proofreading and reviewing documents• Create citations and a bibliography

Contents in Word Processing

• Every command in Office can be executed with either the mouse or the keyboard.

• It is faster to use the keyboard. • There is no right or wrong technique, just

different techniques.

Keyboard Shortcuts

Some Shortcut keys for MS WORD 2010

• Source: Anything you use to research your topic, including books, magazines, websites, movies, etc..

• Citation: A formal reference to the work of others usually a parenthetical reference to the author.

• List of work sited, references or bibliography: A list of sources cited in a document or consulted while researching a topic.

References and Citations

• A citation tells the readers where the information came from.• A reference gives the readers details about the source so that

they have a good understanding of what kind of source it is and could find the source themselves if necessary.

• Give credit to the original author of work you use. • best way to avoid charges of plagiarism. • Asserting the claims/ results in your own work.

Why Citations and references?

To create a new source and insert a citation to it, click the Insert Citation button in the Citations & Bibliography group on the References tab, and then click Add New Source to open the Create Source dialog box.

Creating a New Source and Inserting a Citation

Inserting a Citation to an Existing Source

• Although a citation looks like ordinary text, it is actually contained inside a content control.

• If you need to add additional information to the citation, click the citation to display the content control, click the Citation Options arrow that appears, and then click Edit Citation to open the Edit Citation dialog box.

Editing a Citation or a Source

To create a list of works cited for a document, click the Bibliography button in the Citations &Bibliography group on the References tab, and then click one of the options in the list.

Generating a List of Works Cited

Using the Source Manager

1. Create a 6 page formatted documents with landscape orientation of the 3rd and 5th page while others be in portrait. Start page numbering from 2nd page onwards (First being the title page).2. Prepare a report of around 6 pages for the facility/information provided by your college website and also suggest what should more be there on the website. Divide the document in different chapters and each chapter with their title should appears in their headers Also add page numbers that starts with 2nd page.

Sample Project

Contents in Presentation

o Different ways to make effective presentationso Introduction to Microsoft PowerPoint (Basic

Concepts)o Insertion of Tables, charts, smart-art Graphic, pictures

from file, clip art. o Hyper-linking different files in one presentation and

Inserting action buttonso Use of Animationo Insertion of Audio-Video Content o Audio-video Editing

How to make Your Presentation effective…