FOOD CORPORATION OF INDIA: REGIONAL OFFICE: LUCKNOW Ref no:-E-10/Stg./PEG/HLC Meeting/Vol-I Dated: 08.01.2016

NOTICE INVITING TENDER

For and on behalf of Food Corporation Of India, General Manager (U.P), Lucknow,

invites online tenders through e-tendering process under two-bid system for construction

of godowns under PEG 2008 for our Storage requirements, for a guaranteed Lease for ten

years, on Build, Own & Operate only on Lease with service basis for 0.45 LMT in U.P Region,

for storage of food grains at the following locations mentioned below:

Sl.No. FCI District Revenue District

Name of location

Capacity Remark

1. Faizabad Ambedkarnagar Ambedkarnagar 25000 Lease with services

2. Varanasi Jaunpur Jaunpur 20000 Lease with services

Offers for smaller capacity will also be considered in case, sufficient offers are not

received for the capacities indicated above against anyone or more locations subject to

condition that minimum godown size should be of 5000 MT.

Sl.No. Particulars Date

1. Availability of tender form on website

08/01/16

2. Last date of Online Bid submission

01/02/16 at 2:00 PM

3. Opening of online tender (Technical Bid ) on

01/02/16 at 3:30 PM

The detailed Tender Notice and Tender form can be down loaded on website https://eprocure.gov.in from 08.01.2016. The detailed Tender Notice can also be seen/downloaded from FCI website www.fciweb.nic.in from 08.01.2016

There would be no post tender negotiations. FCI reserves the right to scrap the

tender enquiry at any stage without assigning any reason and FCI would not be liable for

any costs and consequences incurred by the intending Tenderer.

General Manager(U.P.)

Instructions for Online Bid Submission

Instructions to the Bidders to submit the bids online through’ the Central Public Procurement Portal for e Procurement at https://eprocure.gov.in/eprocure/app 1. Possession of valid Digital Signature Certificate (DSC) and enrollment/registration of the investors/bidders on the eprocurement/etender portal is a prerequisite for e-tendering. 2. Bidder should do the enrollment in the eProcurement site using the “Click here to Enroll” option available on the home page. Portal enrollment is generally free of charge. During enrollment/registration, the bidders should provide the correct/true information including valid email id. All the correspondence shall be made directly with the investors/bidders through email id provided. 3. Bidder need to login to the site through‟ their user ID/ password chosen during enrollment/registration. 4. Then the Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by SIFY/TCS/nCode/eMudra or any Certifying Authority recognized by CCA India on e Token/Smart Card, should be registered. 5. The DSC that is registered only should be used by the bidder and should ensure safety of the same. 6. Investor/Bidder may go through the tenders published on the site and download the required tender documents/schedules for the tenders he/she is interested. 7. After downloading / getting the tender document/schedules, the Bidder should go through them carefully and then submit the documents as asked, otherwise bid will be rejected. 8. If there are any clarifications, this may be obtained online through the tender site, or through the contact details. Bidder should take into account the corrigendum published before submitting the bids online. 9. Bidder then logs in to the site through the secured log in by giving the user id/ password chosen during enrolment/registration and then by giving the password of the eToken/SmartCard to access DSC. 10. Bidder selects the tender which he/she is interested in by using the search option & then moves it to the „my tenders‟ folder. 11. From my tender folder, he selects the tender to view all the details indicated. 12. It is construed that the bidder has read all the terms and conditions before submitting their offer. Bidder should go through the tender schedules carefully and upload the documents as asked; otherwise, the bid will be rejected.

13. Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document/schedule and generally, they can be in PDF/xls/rar/zip/dwf formats. If there is more than one document, they can be clubbed together and can be provided in the requested format. Each document to be uploaded through online for the tenders should be less than 2 MB. If any document is more than 2MB, it can be reduced through zip/rar and the same can be uploaded, if permitted. Bidders Bid documents may be scanned with 100 dpi with black and white option. However of the file size is less than 1 MB the transaction uploading time will be very fast. 14. If there are any clarifications, this may be obtained through the site, or during the pre-bid meeting if any. Bidder should take into account the corrigendum published from time to time before submitting the online bids. 15. The Bidders can update well in advance, the documents such as certificates, annual report details etc., under My Space option and these can be selected as per tender requirements and then send along with bid documents during bid submission. This will facilitate the bid submission process faster by reducing upload time of bids. 16. Bidder should submit the Tender Fee/ EMD as specified in the tender in the form of RTGS/NEFT/Fund Transfer in FCI CC account No. in 10864106873, IFSC Code No SBIN0000125 and Scanned copy of the proof of payment i.e. UTR number/Fund transfer challan should be uploaded as part of the Proof of Payment. Tenders not accompanied by prescribed Earnest Money (along with supplementary guarantee, if applicable) will be summarily rejected. The earnest money (along with Supplementary Bank Guarantee, if applicable) would be refundable to unsuccessful Tenderer on finalization of the tender and shall carry no interest whatsoever. 17. While submitting the bids online, the bidder reads the terms & conditions and accepts the same to proceed further to submit the bid packets. 18. Incomplete offer/offers not conforming strictly in the manner prescribed/offer not submitted on prescribed Tender Form or late/delayed tender shall not be considered and shall be summarily rejected. Conditional Tenders will be summarily rejected and EMD will be forfeited. The location of the land specified in the Tender cannot be changed at any stage under any circumstances. The offers submitted would be governed by all the terms & conditions as laid down in the prescribed Tender Form in addition to the terms & conditions indicated herein 19. The bidder has to digitally sign and upload the required bid documents one by one as indicated. Bidders to note that the very act of using DSC for downloading the bids and uploading their offers shall be deemed to be a confirmation that they have read all sections and pages of the bid document including General conditions of contract without any exception and have understood the entire document and are clear about the requirements of the tender requirements. 20. The bidder has to upload the relevant files required as indicated in the cover content. In case of any irrelevant files, the bid will be rejected.

21. If the price bid format is provided in a spread sheet file like BoQ_xxxx.xls, the rates offered should be entered in the allotted space only and uploaded after filling the relevant coulmns. The Price Bid/BOQ template must not be modified/replaced by the bidder, else the bid submitted is liable to be rejected for this tender. 22. The bidders are requested to submit the bids through online e-tendering system to the Tender Inviting Authority (TIA) well before the bid submission end date & time (as per Server System Clock). The TIA will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders at the eleventh hour. 23. After the bid submission (i.e. after Clicking “Freeze Bid Submission” in the portal), the acknowledgement number, given by the system should be printed by the bidder and kept as a record of evidence for online submission of bid for the particular tender and will also act as an entry pass to participate in the bid opening date. 24. The time settings fixed in the server side & displayed at the top of the tender site, will be valid for all actions of requesting, bid submission, bid opening etc., in the e-tender system. The bidders should follow this time during bid submission. 25. All the data being entered by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered will not viewable by unauthorized persons during bid submission & not be viewable by any one until the time of bid opening. 26. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid openers public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers. 27. The confidentiality of the bids is maintained since the secured Socket Layer 128 bit encryption technology is used. Data storage encryption of sensitive fields is done. 28. The bidder should logout of the tendering system using the normal logout option available at the top right hand corner and not by selecting the (X) exit option in the browser. 29. For any queries regarding e-tendering process, the bidders are requested to contact as provided in the tender document. Parallely for any further queries, the bidders are asked to contact over phone: 1-800-233-7315 or send a mail over to – cppp-nic@nic.in. 30. The bidders will have to deposit all the requisite documents as uploaded on the website in original before opening of price bid. 31. The offers shall remain open for acceptance for 90 days from the date of opening of the Technical Bid. However, BSWC reserves the right to extend this period by another 45 days at its discretion, which shall be binding on the Tenderer. Thereafter this period may be further extended by the parties on mutual consent. Any Tenderer not keeping the offers open for the prescribed period shall be summarily rejected and his EMD shall be forfeited.

32. The “Technical Bid” and “Price Bid” shall be submitted in separate cover being clearly super scribed as “ Technical Bid “and “ Price Bid.” Both covers shall be addressed to the General Manager (Region) Food Corporation of India,Lucknow. Note: Tender not accompanied by Earnest Money shall be summarily rejected. 33. Security Deposit (as per clause of MTF) NOTE: For detailed Terms & Conditions, MTF applicable may be referred. 34. List of Document is to be uploaded in Technical Bid folder/ cover (i) Scanned copy (in pdf format) of Technical bid

(ii) Scanned copy(in pdf format) of proof of payment of fee for cost of tender form

(iii) Scanned copy(in pdf format) of EMD as per MTF terms.

(iv)Scanned copy (in pdf format) of "TENDER SUBMISSION UNDERTAKING" accepting

terms and conditions of the tender as per Annexure - "A" of NIT.

(v) Scanned copy (in pdf format) of other documents as mentioned in Technical Evaluation

Sheet.

(vi)Scanned copy (in pdf format) of "Details of Tenderer" as per appendix-II of MTF duly

filled and signed.

(vii) Scanned copy(in pdf format) of undertaking by the tenderer, that he will submit

Original Bank Guarantee issued from any nationalized bank in case of applying

based on affidavit on or before 01.02.2016 without fail. In case of non submission of

Bank Guarantee in original on or before 01.02.2016, his offer will be treated as

disqualified.

(viii) a) Scanned (in pdf format) and Attested copy of Registered Deed of

Partnership/Memorandum and Articles of

Association/ By-laws/ Certificate of Registration etc. as applicable.

b) Scanned copy (in pdf format) of Power Of Attorney of person of DSC key holder.

(ix) Scanned copy (in pdf format) of Sketch Plan and Layout Plan.

(x) Scanned cop(in pdf format) of possessing land and its documents or registered lease

deed or detail of land in the form of affidavit intend to acquire within 120 days as

mentioned in Technical Evaluation Sheet.

(xi) Scanned copy (in pdf format) of income tax Return of last 3 years/ PAN

card/Acknowledgement of Applied for PAN/Bank Statement as mentioned in Technical

Evaluation sheet.

(xii) Any other document as per MTF, if applicable. The above details are indicative in

nature and it should be treated as final list to be enclosed. The enclosures of documents

should strictly as per MTF terms and condition. In case of non submission of documents as

per MTF, the bid will be cancelled.

35. List of document(s) to be uploaded in Financial bid folder/cover: a. Scanned copy (in pdf format) of Price Bid/Offered rate as per MTF.

36. The bidder(s) will have to produce all or any documents in original whenever asked by the corporation. 37. All the Partnership Firm are required to get themselves registered with appropriate authority else their tender offer is liable for rejection. 38. Separate tender form shall be used for each location / centre. 39. The tender which are not accompanied by all the schedules enclosures intact and duly filled in and signed on all pages of MTF and enclosures shall be liable to be rejected. 40. All tenderers are also required to intimate their bank A/c No., Name of Bank & Branch and IFSC Code for electronic transfer for refund of their earnest money. 41. No negotiations will be held with any bidder/tenderer, and hence the tenderers are requested to indicate their lowest rates at the very first instance. 42. The prospective tenderers should have requisite license, if required so. 43. The FCI reserves the right to reject any or all the tenders without assigning any reason. 44. The tender shall be submitted through online only. 45. In the event of the Tenderer failure, after the communication of acceptance of the tender by the Corporation, to furnish the requisite Security Deposit by the due date, his Contract shall be summarily terminated besides forfeiture of the Earnest Money and the Corporation shall proceed further. Any losses or damages arising out of and incurred by the Corporation by such conduct of the contractor will be recovered from the contractor, without prejudice to any other rights and remedies of the Corporation under the Contract and Law. No negotiations will be conducted with any of the bidders who participate in this tender and as such the tenderers are to quote best possible competitive rates for lease with service basis.

46. Technical Bids will be opened on the due date. Price Bids of only those tenderers shall be opened whose Technical Bids are found to be acceptable after land verification at a subsequent date as decided by the Competent Authority. Tenderers are requested to refer the terms and conditions, annexures, appendices and general information provided in the tender document.

47. FCI reserves the right to accept or reject any or all tenders without assigning any reason/notice whatsoever and is not bound to accept the lowest tender. FCI also reserves the right to scrap the tender enquiry at any stage without assigning any reason and FCI will not be liable for any costs and consequences incurred by the intending tenderer. 48. Further under Public Procurement Policy for goods produced and services rendered by Micro Small Enterprises (MSEs) by the Central Ministries / Departments / Public Sector Undertakings (PSUs) etc following stipulations are also be ensured:-

a.The corporation reserves its right to give preference to any party registered as SSI unit with NSIC or state SSI department and holding a valid SSI certificate for the tendered product. b.The corporation reserves its right to give price preference to MSEs provided price within the range of L1 + 15% to supply upto 20% of the total tendered value by bringing it down to the price and nay other such privilege as per the policy of the Govt. of India In case of MSE/SSI unit following are to be intimated : a. Whether exemption is claimed from payment of EMD as NSIC/SSI unit. b. Copy of the NSIC certificate, if exemption is claimed as a SSI unit. c. Whether unit owned by Schedule Caste/Schedule Tribes entrepreneurs (Yes/No) d. If unit owned by Schedule Caste/Schedule Tribes entrepreneurs upload certificate / proof. 49. Tenders not accompanied by prescribed Earnest Money (alongwith supplementary guarantee, if applicable) will be summarily rejected

50. The earnest money (along with Supplementary Bank Guarantee, if applicable) would be refundable to unsuccessful Tenderer on finalization of the tender and shall carry no interest whatsoever

51. Incomplete offer/offers not conforming strictly in the manner prescribed /offer not submitted on prescribed Tender Form or late/delayed tender shall not be considered and shall be summarily rejected. 52 Conditional Tenders will be summarily rejected and the EMD will be forfeited. 53. The location of the land specified in the Tender cannot be changed at any stage under any circumstances. 54. The offers submitted would be governed by all the terms & conditions as laid down in the prescribed Tender form in addition to the terms & conditions indicated herein.

General Manager (R)

Distribution:

1) The Executive Director (Stg), FCI, Hqrs, New Delhi 2) The Executive Director (South/West/North East/North), Chennai, Mumbai,

Guwahati / Noida for kind information and with the request to give wide publicity of the TE for construction of godown under PEG – 2008 scheme.

3) The Genl. Manager (S&C), FCI, HQ, New Delhi for kind information and with the request to give wide publicity of the tender enquiry. Also, the Region is publishing the TE through e-tendering process and this is for information and record please.

4) The Genl. Manager (S&C), FCI, ZO (N), U.P. with similar request.

5) All General Manager (Region) with the request to give wide publicity of the TE for construction of godown under PEG – 2008 scheme.

6) The All Area Manager, FCI, U.P region,... for information and with the request to give wide publicity of the tender enquiry.

7) All AGMs of RO, lucknow with similar request. 8) The Manager(Fin)/Cashier , FCI ROLucknow. 9) The Asst.Genl Manager (PR) FCI,RO,Lucknow ,,,,,for publishing the Concise Tender

Notice ( Copy enclosed) in newspapers already mentioned.

10) The Manager (Computer) FCI, RO, lucknow……for getting the detailed Tender Notice and enclosed tender documents(Technical Bid & Price Bid) hoisted in the website.

11) The Commissioner (Food), Deptt of Food, Govt. of U.P., luck now for information and with request to give wide publicity

12) Notice Board.

ANNEXURE-A

Services Part – I Instruction for Online Bid Submission: The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids on the CPP Portal. More information useful for submitting online bids on the CPP Portal may be obtained at : https://eprocure.gov.in/eprocure/app. REGISTRATION 1) Bidders are required to enroll on the e-Procurement module of the Central Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app.) by clicking on the link “Click here to Enroll” on the CPP Portal is free of charge. 2) As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts. 3) Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal. 4) Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify/TCS/nCode/eMudhra es=c.), with their profile. 5) Only valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC‟s to others which may lead to misuse. 6) Bidder then logs in to the site through the secured log-I by entering their user ID/password and the password of the DSC/e-Token. SEARCHING FOR TENDER DOCUMENTS 1) There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, organization name, location, date other keywords etc. There is also an option of advance search for tenders, wherein the bidders may combine a number of search parameters such as organization name, form of contract, location, date, other keywords etc. to search for a tender published on the CPP Portal. 2) Once the bidders have selected the tenders they are interested in, they may download the required documents/tender schedules. These tenders can be moved to the respective „My Tenders‟ folder. This would enable the CPP Portal to intimate the bidders through SMS/e-mail in case there is any corrigendum issued to the tender document.

3) The bidder should make a note of unique Tender ID assigned to each tender, in case they want to obtain any clarification/help from the Helpdesk. PREPARATION OF BIDS 1) Bidder should take into account any corrigendum published on the tender document before submitting their bids. 2) Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted, the number of documents – including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid. 3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document/schedule and generally, they can be in PDF/XLS/RAR/DWF formats. Bid documents may be scanned with 100dpi with black and white option. 4) To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use “My Space” area available to them to upload such documents. These documents may be directly submitted from the “My Space” area while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in the time required for bid submission process. SUBMISSION OF BIDS 1) Bidder should log into the site well in advance for bid submission so that he/she upload the bid in time i.i. on or before the bid submission time. Bidder will be responsible for any delay due to other issues. 2) The bidder has to digitally sign and upload the required documents one by one as indicated in the tender document. 3) Bidder has to select the payment option as “offline” to pay the tender fee/EMD as applicable and enter details of the transaction no. (UTR No.) at appropriate place. 4) Bidder should deposit the EMD as per the instruction specified in the tender document. The details of the EMD/tender fee should be filled carefully at specified place well before the closure time of the bid as indicated in the tender form. Otherwise the uploaded bid will be rejected. 5) Bidders are requested to note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. If the price has been given as a standard BoQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BoQ, open it and complete the white colored (unprotected) cells with their respective financial quotes and other

details (such as name of the bidder). No other cell should be changes. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected. 6) The server time (which is displayed on the bidders‟ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission. 7) All the documents being submitted by the bidders would be encrypted using PKI encryption technique to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized person until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. 8) The uploaded tender documents become readable only after the tender opening by the authorized bid openers. 9) Upon the successful and timely submission of bids, the portal will give a successful bid submission message & a bid summary will be displayed with the bid no. and the date & time of the submission of the bid with all other relevant details. 10) The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This acknowledgement may be used as an entry pass for any bid opening meetings ASSISTANCE TO BIDDERS 1) The time for seeking clarification and giving replies may be specified by RO concerned preferably it should be before closing of the time of bids. The queries and replies will be submitted by e-mail only at the e-mail ID indicated in the MTF. Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the Tender Inviting Authority for a tender on the relevant contact person indicated in the tender. 2) Any queries relating to the process of the bid submission or queries relating to CPP Portal in general may be directed to 24x7 CPP Portal Helpdesk. The contact number for the helpdesk is 1800 233 7315 A format name Tender Submission Undertaking is as below:

TENDER SUBMISSION UNDERTAKING Date: ____________ To,, ___________________ Sub: Acceptance of Terms & Conditions of Tender. Tender Reference No: ________________________ Name of Tender / Work: _______________________________________________ Dear Sir, 1. I/We have downloaded/obtained the tender document(s) for the above mentioned „Tender/Work‟ from the web site(s) namely: _____________________________ as per your advertisement, given in the above mentioned website(s). 2. I / We hereby certify that I/we have read the entire terms and conditions of the tender documents from Page No. _______ to ______ (including all documents like annexure(s), schedule(s), etc.), which form part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained therein. 3. The corrigendum(s) issued from time to time by your department/ organizations too have also been taken into consideration, while submitting this acceptance letter. 4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s)/corrigendum(s) in its totality/entirety. 5. In case any provisions of this tender are found violated , then your department/ organization shall without prejudice to any other right or remedy be at liberty to reject this tender/bid including the forfeiture of the full said earnest money deposit absolutely alongwith taking action as per other remedies available under law.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)