follow%this%checklist%andthen%submit%all%required ...€¦ · office use only degree plan request...
TRANSCRIPT
Follow this checklist and then submit all required documents and class schedules to the Brookhaven College Veteran Services Office in the Student Services Center, Bldg. S, Rm. S136 as soon as possible in order to complete the certification of your veteran educational benefits in as timely a manner as possible. Thank you for your cooperation.
Student Certification Checklist
• Complete and sign the Veteran Services Student Packet • Provide Member 4 copy of DD214 • Submit transcripts to Brookhaven College (College and Military, Official Transcripts only) • Register for classes and submit the Registration Receipt (*If Residency Code on receipt = 3 Out-of-State see below for further instructions)
*The following steps must be completed to receive Veteran Eligible In-‐State Tuition. Waiver must be submitted each semester until Texasresidency is established by the college.
1. Completed & signed Out-‐of-‐State Residency Waiver Request2. Copy of DD2143. Submit waiver and copy of registration receipt to Hazel Beale in Admissions Office.
• Provide the necessary Veteran Educational Benefit proof (see individual chapter/benefit requirements below): • [CH30 & CH33 ONLY] Certificate of Eligibility (COE)• [CH1606/1607 ONLY] Provide Notice of Basic Eligibility (NOBE: DD Form2384)• [CH31 – Voc Rehab ONLY] Complete paperwork with your Vocational Rehabilitation Caseworker (VA 22-‐
1905) • [CH35 – Dep/Spouse ONLY] Provide Certificate of Eligibility (COE)• [HAZLEWOOD] Hazlewood Application & Copy of Hazlewood Student Hours for that semester
If you have any questions about the steps that need to be completed, or concerns, contact the Brookhaven College Veteran Services Office at 972-‐860-‐4673 or via email at [email protected].
Please Note:
During peak periods (beginning of semester) processing times can take 30-‐45 business days from the date submitted to the Veteran Services Office. Student requests are processed in the order they are received.
CH33 Post 9/11, CH 31-‐Voc Rehab, and Hazlewood ONLY: Upon receipt of ALL required documents for certification, our office will place a hold on your courses to prevent you from being dropped for nonpayment.
Students using any GI Bill should be aware that the VA will only pay for classes that are REQUIRED for the completion of your selected degree/plan of study. Please follow your degree plan to avoid non-‐payment and/or non-‐certification of classes.
For Office Use Only PERC:___________
Date/Initial
VA BENEFIT CERTIFICATION REQUEST FORM COURSE/PROGRAM INFORMATION
I have registered for credit/noncredit classes for the following term: FALL 20______ SPR 20______ SUM 20______
My current Academic Program: ____________________________________________________________________________
Chapters 30, 35, 1606 and 1607 MUST pay tuition or setup a payment plan BEFORE your classes can be CERTIFIED
Effective Summer 2010: Department of VA policies declare that online remedial courses are non-‐certifiable.
STUDENT INFORMATION (Please Print Clearly)
Name: (Last, First, Middle)___________________________________________________________________________
SSN #________________________________________ Student ID #________________________________________
E-‐mail Address: ____________________________________________ Telephone: _____________________________
Last term VA Benefit was used: FALL ________ SPRING _________ SUMMER __________
Parent Institution (Circle One): BROOKHAVEN COLLEGE OTHER :_____________________________
Financial Aid: Have you received a FA Award Letter outlining your eligibility for financial aid from DCCCD? Y N
VA BENEFIT: CH 30_____ CH 31 ____ CH 33 _____(_______%) CH 35 _____ CH 1606 ______ CH 1607 _____ Vocational Rehab.
Post 9/11 GI Bill Dependent/ Survivor
Selected Reserve REAP
TX BENEFIT: HAZLEWOOD ______ HAZLEWOOD LEGACY ______
ONLY the courses that apply to my current degree plan filed with the Dept. of Veterans Affairs will be certified. If I take a course(s) that is hosted by a DCCCD college that is not my parent institution, it is my responsibility to follow up with that institution concerning my certification status. I understand that the Brookhaven College Veterans Services processing time is a minimum of two to four weeks. I have attached a copy of my PAID registration receipt (if applicable).
Signature of Applicant: _________________________________________________________ Date: _________________________
VA “ROUND OUT” Semester Certification Statement
I would like to use (semester/year) _____________________ as my VA “Round Out” semester. A VA student can “round out” a schedule with non-‐required courses to bring her/his course load up to full-‐time status in the semester where the LAST classes needed to complete a degree/program of study are taken. This allows a student to continue to receive benefits of full-‐time rate in their last term of enrollment, even though fewer credits are required to complete the program. (SCO Handbook 4th edition pg. 49)
Signature ___________________________________________________________________ Date: __________________________
Montgomery GI Bill
DCCCD VA DATA SHEET
Educational and employment opportunities are offered by the Dallas County Community College District without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, genetic information, gender identity or gender expression.
[ ] BHC
972-860-4673 Fax 972-860-4129
[ ] CVC
972-860-2928 Fax 972-860-5230
[ ] EFC
972-860-7020 Fax 972-860-7622
[ ] ECC
214-860-2660 Fax 214-860-2637
[ ] MVC
214 860-8622 Fax 214--860-8843
[ ] NLC
972-273-3322 Fax 972-273-3164
[ ] RLC
972-238-6935 Fax 972-238-3761
ID#:_______________ Social Security#:_________________ VA File#:____________________
Name: _________________________________________________________________________ Last First MI.
Address: ______________________________________________________________________ Street Apt #
______________________________________________________________________ City State Zip
Home Phone: ( ) _____________________ Cell Phone: ( ) ________________________
Alt Phone: ( ) _______________________ E-mail:_________________________________
Are you on Active Duty now? Yes { } No { } (Active Duty Only) Are you using or plan on using Tuition Assistance? Yes { } No { } Do you want to receive information from the Student Veterans Association? Yes { } No { }
Veterans Administration Education Benefit you are applying for:
[ ] Chapter 30 Montgomery GI Bill [ ] Chapter 31 Vocational Rehabilitation [ ] Chapter 33 Post 9/11 Montgomery GI Bill (_____ %) Please note that you’re responsible for the tuition difference if not 100%[ ] Chapter 33 Dependent/Spouse [ ] Chapter 35 Dependent/Spouse [ ] Chapter 1606 Montgomery GI Bill – SR [ ] Chapter 1607 GI Bill - REAP
List ALL institutions attended, regardless of credit earned. (Please do not abbreviate) An official transcript from each institution attended must be submitted to the Registrar’s Office.
Name of College where you are currently seeking a Degree plan: __________________________________________________ (Parent School)
I certify that all information on the DCCCD VA Data Sheet is true and correct.
___________________________________________________________________________________ Students Signature Date
Name of Institution City State Dates Attended Total Credit Hours Earned
Revised: 2/18/14
OFFICE USE ONLY
DEGREE PLAN REQUEST
UNOFFICIAL EVALUATIONS may be requested at the Counseling or Advising Center. This form is for an Official Evaluation of your academic credentials. Degree Plans may be requested anyt ime during your first term or any subsequent terms within the DCCCD, provided ALL official transcripts are on file at the college from which you request the evaluation. THIS IS NOT AN APPLICATION FOR GRADUATION NOR A DIPLOMA. You may contact the Registrar’s Office at your college for a Graduation Application form.
PERSONAL INFORMATION: (Please Print Clearly)
Student I.D. Number: Full Name: (Last) (First) (MI)
Give names (if different from above) that are on transcripts from other institutions:
STUDENT STATUS: (CHECK ALL THAT APPLY) DCCCD hours only Attended other Colleges or Universities (You must have ALL Official Transcripts on file at the college from which you request the Degree Plan.)
Receiving VA Benefits (You must have a Degree Plan to be certified.)
Receiving Financial Aid Benefits (You must have a Degree Plan to be certified.)
DEGREE OR CERTIFICATE TYPE: (CHECK ONE) Associate in Arts - General Associate in Arts - (Specify Emphasis/FOS Program): Associate in Science - General Associate in Science - (Specify Emphasis/ FOS Program): Associate of Arts in Teaching (Specify Academic Program):
Associate in Applied Science (Specify Technical Program):
Certificate (Specify Technical Program):
Enhanced Skills Certificate (Specify Skills Area): (This Certificate is awarded only to students who have already completed or are concurrently completing the Associate in Applied Science Degree.)
Skills Achievement Award (Specify Skills Area):
CATALOG YEAR: If you do not indicate a catalog year, the current catalog year will be used. Your program requirements must be completed withinfive years of the effective date of the catalog year chosen.
I choose catalog year: - .
I plan to complete all requirements for graduation: Semester Year .
The DCCCD reserves the right to make changes to Degree Plans at any time to reflect Board Policies, Administrative, State and Federal Regulations.
PREVIOUS COLLEGES ATTENDED: Please be advised, it is YOUR responsibility to provide ALL Official Transcripts to the college from whichyou request the Degree Plan and be aware that processing will not begin until ALL Transcripts are received at the college.
List all Colleges attended OUTSIDE the DCCCD Transcripts are on file at which DCCCD College? Transcripts have been evaluated
BHC MVC
CVC NLC
EFC RLC
ECC Yes, when No
BHC MVC
CVC NLC
EFC RLC
ECC Yes, when No
BHC MVC
CVC NLC
EFC RLC
ECC Yes, when No
BHC MVC
CVC NLC
EFC RLC
ECC Yes, when No
DATE RECEIVED: STAFF INITIALS DATE RETURNED:
DATE MAILED: REASON RETURNED:
ADDRESS: APT #: CITY: STATE: ZIP:
E-MAIL ADDRESS: HOME PHONE NUMBER: BUSINESS PHONE NUMBER:
STUDENT SIGNATURE: DATE:
Revised: 07/17/2015
CERTIFICATE of ACKNOWLEDGEMENT and UNDERSTANDING
The purpose of this Certificate is to ensure that the student understands the administrative criteria, and academic
responsibilities, listed in the Standards of Progress, required to maintain Veterans Educational Benefits at
Brookhaven College.
I, ______________________________________, acknowledge that I have read and understand the
Academic and Administrative Standards of Progress required for receipt and continuation of Veteran
Educational Benefits with Dallas County Community College District. I further acknowledge that the
Brookhaven College Veteran Services representative has explained the Academic and Administrative
Standards of Progress, as well as answered any and all questions that I may have had, and has answered
those questions to my complete satisfaction. I acknowledge the Academic and Administrative
responsibilities necessary to maintain my Veterans Educational Benefits. In addition, I am aware that
failure to adhere to the established Standards of Progress will jeopardize the continued use of my
Veterans Educational Benefits and could lead to suspension of benefits until such time as those standards
are met. I acknowledge that my eligibility is determined by the Department of Veterans Affairs and that if
my eligibility is determined to be less than 100%, that I am financially responsible for the tuition not
covered by my Veteran Educational Benefits. I acknowledge that I have received, reviewed and
understand the Academic and Administrative Standards of Progress.
_____________________________________ __________________
Student Signature Date
(Full Name)
Revised: 11/23/15
Attention: All Student Veterans
Admissions Transcript/Document Requirements at Brookhaven College
• Military TranscriptsSubmit all official military transcripts electronically to Brookhaven College.
Joint Services Transcript - Army, Navy, Marine Corps, Coast Guard https://jst.doded.mil/smart/dodMandatoryBannerForm/submit.do
Community College of the Air Force http://www.credentials-inc.com/cgi-bin/dvcgitp.pgm?ALUMTRO012308
Foreign Transcripts http://www.uscg.mil/hq/cgi/active_duty/go_to_college/foreign_transcripts.pdf
• Official college and university transcripts -- from ALL colleges and universities previouslyattended.
• High School Transcripts are not required but may be needed if applying for financial aid.
• DD-214 (Member 4 copy) - If claiming military exemption for TSI, form must besubmitted directly to Admissions Office before registering for classes.
DCCCD Higher One Card
• The colleges of DCCCD partner with financial services vendor Higher One toprocess and distribute refunds and disbursements to all credit students. Although youmight not currently expect a refund/disbursement from DCCCD, we may have a refund/disbursement foryou in the future. After all, it may be necessary to drop a class, a class may be cancelled, or you may simplyreceive a scholarship or assistance you were not anticipating. Selecting your preferred method to receiverefunds/disbursements from DCCCD ensures you’ll always receive your refunds/disbursements in a timelymanner. It can take up to two weeks to receive a Higher One card. Completing this processBEFORE you need the services will ensure receipt of funds in a timely fashion.
HIGHER ONE CARD
https://dcccdmoneycard.higheroneaccount.com/
NEW and TRANSFER STUDENTS USING VA BENEFITS
If you have any additional questions or concerns, please contact our office at 972-‐860-‐4673 or email us at [email protected] .
Revised: 07/17/15
1. If you are receiving the Post 9/11 GI Bi l l (CH33), you must submit a copy of yourCertif icate of El igibi l ity (COE) to the Brookhaven Veteran Services Office to avoidpaying tuition before classes begin. If your benefit eligibility is less than 100%, students are financially responsible for the amount of tuition not covered by the VA.
2. If you are receiving the Montgomery GI Bill (CH30), CH35, CH1606 or CH1607, be aware thatas a veteran or dependent, you must pay tuit ion up front or set up a paymentplan BEFORE your VA benefits can be processed.
3. Certifications with the VA cannot be processed until a Program of Study (POS) has beensubmitted through eConnect via the “My Program of Study” link.
4. If your residency is listed as Out of State (3), you MUST submit an Out of State ResidencyWaiver Request form EVERY semester until the criteria for a permanent change in residencystatus has been met, as per the requirements set by the Admissions Office.
5. If you owe money to the college from a previous semester (e.g., tuition balance,class related fees, etc.) you wil l not be al lowed to register for classes for the nextsemester until that balance is paid. (For example, with a tuition balance from the FallSemester, you cannot register for classes for Spring semester until the balance is paid in full.)
6. All student veterans are required to submit electronic Official Mil itary Transcripts tothe Admissions Office. If the official transcripts are not received prior to the beginning of thesecond semester, your request for enrollment certification cannot be processed.
7. The VA will only pay for classes that are REQUIRED for completion of your degree plan.Please follow your degree plan to avoid any delays in processing or an outstanding balance.
8. All developmental courses must be taken on campus. The VA will not certify and pay tuitionfor developmental courses taken online. The VA also requires that the student has taken theTSI test justifying the need for that developmental course.
9. Students are responsible for notifying the Veteran Services Office of ANY andALL withdrawals, added and dropped classes, courses canceled before startof semester, changes to degree plan, repeated courses, and issues withattendance. Fai lure to notify the Veteran Services Office of these changeswil l result in delays in your payments from the VA, and could create a debt tothe VA for over-‐payment of tuit ion or a debt for underpayment of tuit ion tothe college.
Note: Student requests are processed in the order they are received by the Brookhaven Veteran Services Office.
Revised: 12/14/15
ALL STUDENTS are required to have submitted the following to the BHC Veteran Services Office: □ VA Certificate of Eligibility (see specific Chapter requirements below)□ Official Military Transcripts (submitted directly to Brookhaven College)□ Official Transcripts from all Colleges/Universities previously attended submitted to the Brookhaven College Admissions Office.□ DCCCD VA Data Sheet and VA Certificate of Understanding□ Paid Registration Summary (submitted every semester to Veteran Services office)
Tuition must be partially paid or paid in full (unless the student is Chapter 31 or Chapter 33)□ Official Degree Plan Request□ DD 214 (Member 4 copy)□ Plan of Study (Submitted through eConnect)
Chapter 30/33 -‐ Montgomery GI Bill/ Post 9/11 GI Bill □ VA Form 22-‐1990 (First time applying for VA benefits): http://vabenefits.vba.va.gov/vonapp/main.asp.
–OR-‐□ VA Form 22-‐1995 (Request for change of program of place of training)
Chapter 31 -‐ Vocational Rehabilitation Program □ Complete paperwork with your Vocational Rehabilitation Counselor (VA Form 22-‐1905 is required)
Chapter 35 -‐ Dependent/Spouse – (Service Connected Death or 100% disabled) □ VA Form 22-‐5490 (First time applying for VA benefits): http://vabenefits.vba.va.gov/vonapp/main.asp.
-‐OR-‐ □ VA Form 22-‐5495 (Request for change of program of place of training)
Chapter 1606/1607 Montgomery GI Bill – Selected Reserve Educational Assistant Program □ VA Form 22-‐1990 (First time applying for VA benefits): http://vabenefits.vba.va.gov/vonapp/main.asp.
-‐OR-‐ □ VA Form 22-‐1995 (Request for change of program of place of training)□ NOBE (Notice of Basic Eligibility) DD-‐Form 2384
Brookhaven College 3939 Valley View Ln. Farmers Branch, TX 75244
Monique Jameison [email protected]
Jon Tarell [email protected]
972-‐860-‐4673 Fax: 972-‐860-‐4129
Cedar Valley College 3030 N. Dallas Ave. Lancaster, TX 75134
Ann McCowin [email protected]
Kristi Woods [email protected]
972-‐860-‐8219 Fax: 972-‐698-‐3070
Eastfield College 3737 Motley Dr. Mesquite, TX 75150
Ron Rollinson [email protected] Mike Washington
972-‐860-‐8322 Fax: 972-‐860-‐8389
El Centro College 801 Elm St. Dallas, TX 75202
Philip Hoy [email protected] Jamie Gregory
214-‐860-‐2100 Fax: 214-‐860-‐2637
Mountain View College 4849 W. Illinois Ave. Dallas, TX 75211 [email protected]
Aneesa Roundtree [email protected]
Ismael Aleman [email protected]
214-‐860-‐8699 Fax: 214-‐860-‐8548
North Lake College 5001 N. MacArthur Blvd. Irving, TX 785038
Billy Yost [email protected]
972-‐273-‐3169 Fax: 972-‐273-‐3164
Richland College 12800 Abrams Rd. Dallas, TX 75234 [email protected]
Kim Archer [email protected] 972-‐238-‐3778
Fax: 214-‐890-‐3859
Official GI Bill Website (Dept of VA) www.gibill.va.gov
Education (GI Bill) 1-‐888-‐GIBILL-‐1
(1-‐888-‐442-‐4551)
All other VA Benefits 1-‐800-‐827-‐1000
Telecommunications Device for the Deaf (TDD) 1-‐800-‐829-‐4833
Revised: 7/17/15
The following are the academic and administrative standards of progress pertaining to students using Veteran Educational Benefits at Brookhaven College. Failure to adhere to these requirements will result in loss of eligibility to use veteran educational benefits. Failure to achieve and maintain the required academic standards could result in being placed on academic probation or suspension by the school.
Academic Standards of Progress
Hazlewood Act: Students must maintain Satisfactory Academic Progress (SAP) every semester, and students must move forward in their selected program of study. Students must meet all three of the following criteria to be SAP eligible to use the Hazlewood Act: Have a 2.0 Cumulative (overall) GPA, students must complete 67% of all attempted credit hours, and total credit hours cannot exceed 150% of the minimum number of hours required to complete the selected Program of Study (POS).
GI Bill: Students must have a minimum 2.0 cumulative (overall) GPA every semester and students must be in GOOD academic standing to use their GI Bill benefits.
Administrative Standards of Progress
Program of Study Students are required to select a Program of Study in eConnect in order to receive Veteran Educational Benefits. Students are also required to ensure that the classes they register for are part of their current Program of Study, and update the POS as needed, provided they maintain academic progress, and not exceed the 150% of credit hours required to complete that Program of Study.
Out of State Tuition Waivers Students with a Residency Code of 3 on their registration summary must meet the criteria to qualify for In-State tuition and make those changes permanently with the Admissions Office, or submit an Out of State Residency Waiver Request form EVERY semester until their residency code is changed permanently. The VA will only pay the highest in-state tuition rate, the student will be prevented from further registrations due to a tuition underpayment to the college, and be financially responsible for that difference.
Degree Plan (Admissions Office Requirement) Students are required to submit a completed official degree plan form with the Brookhaven College Veteran Services Office.
Certification Veterans using Chapter 30 (Montgomery GI Bill), Chapter 1606/1607 (Reserve Educational Assistance Program) must self-certify their class attendance at the beginning of every month online using the W.A.V.E. website or by calling 1-877-823-2378.
Registration receipt and Certification Request form completed every semester that a student wishes to use their Veteran Educational Benefits to pay tuition. These forms MUST be submitted to the Veteran Services Office before every semester the student wishes to use their educational benefits to pay tuition.
TSI Testing - Developmental Classes Student veterans can claim the military exemption from the TSI (Texas Success Initiative) test by presenting their DD-214 to Admissions. However, the VA requires that veterans who want to enroll in developmental classes [Developmental Math (DMAT), Developmental Reading (DREA), and Developmental Writing (DWRI)] AND were exempt from the testing take the corresponding TSI test PRIOR TO enrolling in the course to show justification, in order for the VA to pay tuition for that course.
How to select your Program of Study Step 1: In eConnect select Current Credit Student Menu. [Fig 1]
Step 2: Select My Program of Study link from under the FINANCIAL AID list… not the link under My Personal Information (regardless of your FA status) [see Fig 2]
Step 3: Log in if prompted to do so. (if this is your first time on eConnect utilize Se tu p M y e Con nect Acco u nt first). [Fig 3]
Fig 1
Fig 2
Fig 3
Step 4: Select Step 2 to select a program of study. [Fig 4]
Step 5: Select your program of study from the Academic Program drop down list. [Fig 5]
Step 6: Choose Brookhaven College (the available locations will vary based on the program of study). [Fig 6]
Step 7: Congratulations. You have successfully selected your program of study if you see this screen! [Fig 7]
Fig 4
Fig 5
Fig 6
Fig 7