first meeting of the sopac division nadi, fiji islands, 17...

SPC/SOPAC-1 (2011) Paper SOPAC-1/14

First Meeting of the SOPAC Division Nadi, Fiji Islands, 17-22 October 2011

(SOPAC-1)

AGENDA ITEM TITLE 14. 2012 WORK PLAN AND BUDGET 2012 Proposed Work Plan and Budget

PURPOSE To present to members the 2011 Revised Budget and the Proposed 2012 Work Plan Budget. BACKGROUND Refer to the attached 2012 Proposed Work Plan and Budget narratives, the list of summary tables and details of the three technical programmes: Ocean and Islands, Water and Sanitation and Disaster Reduction; together with Directorate which includes Corporate Services and Technical Support Services. RECOMMENDATION Members consider, modify as necessary, and endorse the 2011 Revised Budget of F$21,083,335 and the 2012 Work Plan and Budget of F$16,789,232 together with funds dedicated for national projects of F$9,075,151 which totals F$25,864,383 to be tabled at the CRGA in Noumea for approval.

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2012

PROPOSED WORK PLAN & BUDGET

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PROPOSED WORK PLAN AND BUDGET FOR FINANCIAL YEAR

2012 INTRODUCTION TO THE WORK PLAN AND BUDGET FORMAT The 2012 Work Plan and Budget were formulated in accordance with the programme structure of the SOPAC Division of SPC approved Strategic Plan 2011-2015. When considering the 2012 Proposed Work Plan and Budget, the following points should be noted: • The general comments section conforms to the terminology in the Financial

Regulations, which the SOPAC Secretariat, now the SOPAC Division of SPC had reviewed and subsequently endorsed (AS36, Tonga).

• The Budget Summary Tables (1-9) mirror the programme structure whilst retaining

existing terminology for budget lines. • The Directorate costs are shown in Table 10, its work plan is the implementation of the

Work Plan through the Business Plan. • The details of the three technical programmes are shown in the following pages: Ocean and Islands Programme pp 16-25 Water and Sanitation Programme pp 26-36 Disaster Reduction Programme pp 37-43 • The details for Corporate Services and Technical Support Services are shown on

pages 44-49. • Details are shown for approved activities/tasks together with key indicators which

addresses the Components within the Work Programme areas. Activities listed in this document summarise the proposed work the SOPAC Division plans to carry out during the calendar year 2012.

• Staff costs have not been allocated below Functional Sector level. This explains why

some activities are shown with no budget allocations (i.e. they are tasks anticipated to only involve staff time within the SOPAC Division such as desktop studies).

• Where activities/tasks are cross-cutting within the integrated programme framework

they may be listed more than once. However, the budget is shown only once against the output to which the activity/task most significantly contributes.

• Where activities previously listed have been completed these items have been

removed from the 2012 Proposed Work Plan & Budget. In some cases the reference number has been assigned to a similar activity where this is ongoing but has a new donor. Similarly certain ongoing activities does not show new funds but are funded from carry over funds from previous year.

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GENERAL COMMENTS All work proposed for 2012 is linked in this document to financial resources which are sourced either through the Regular Budget (RB), Regular/Extra Budget (RXB) or the Extra Budget (XB). These are summarised as secured, probable, or unsecured funding for each Programme. Implementation of key activities/tasks are dependent on resources, particularly personnel costs being available.

WORK PLAN COMPONENT

FUNDING SOURCE

OPTIMAL WORK PLAN

REGULAR BUDGET (RB) Member Contributions. REGULAR EXTRA BUDGET (RXB) Externally funded support to core functions.

PROJECT FUNDED WORK PLAN

EXTRA BUDGET (XB) Externally funded projects above the core functions.

RB, RXB OR XB BUDGET ELEMENTS On the basis of the above Optimal Framework, the SOPAC Division has drawn up the 2012 Budget which has been broken down into the Regular Budget (RB) and the Regular/Extra Budget (RXB). The Regular Budget (RB) The RB funding is sourced primarily from member country contributions and is mainly directed towards core positions and activities of the Secretariat. As recommended by the 1993 Working Group on Member Country contributions, and as endorsed by the SOPAC Governing Council at the 1993 Annual Session, SOPAC’s member country contribution levels are determined in accordance with the approved scale of assessment as reflected in TABLE 4. Under this arrangement, member countries share the total cost of the Regular Budget. The total cost to which the member country contributions are applied, does not include any other revenue to the Regular Budget such as the Fiji Government grant, bank interest, voluntary contribution, programme administration support costs and miscellaneous general revenue. Under the scale of assessment for contributing members, Australia and New Zealand contribute 36.13% of the net Regular Budget, while the larger Pacific Island Countries (Fiji, FSM, French Polynesia, Guam, New Caledonia, Papua New Guinea, Samoa, Solomon Islands, Tonga, and Vanuatu) contribute 2.14% each and the Small Islands States (Cook Islands, Kiribati, Marshall Islands, Nauru, Niue, Palau and Tuvalu) contribute 0.90% each.

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In order to fund the proposed 2012 total Regular Budget of F$2,628,100, it is anticipated that F$1,471,395 be contributed by members in form of membership contributions to fund the net balance of the total estimated costs of the Approved Regular Budget. (Refer TABLE 4). The Regular/Extra Budget (RXB) RXB has been separated from the RB to show funds that are being contributed to the Optimal Budget (core activities of the SOPAC Division) but are sourced from external donor sources. Also included in the RXB are those staff positions and costs that Australia and New Zealand used to fund in previous years (through the SPF/XB). The total proposed 2012 Regular/Extra Budget is anticipated at F$246,579, which is all secured. The Extra Budget (XB) The Extra Budget (XB) is covered by non-core cash contributions and in-kind support received from various sources, for specified or pre-designated work programme activities of expenditure, as mutually agreed between SOPAC Division and each donor. The indicated value of in-kind support both from the donor sources and member countries is the estimated monetary value of assistance given to SOPAC Division but excludes any direct cash contributions. The total proposed 2012 Extra Budget is anticipated at F$22,989,704, of which all is secured. This includes EU Projects under the EDF B Envelope and EDF C Envelope and savings from Australia/New Zealand programme funds and other various donors in year 2011. The EU Projects are country specific projects. The overall 2012 Proposed Budget (RB, RXB and XB) is anticipated at F$25,864,383, of which all is secured. Excluding the EU specific country Projects and savings from Australia and New Zealand the total 2012 proposed budget is F$16,789,232. The SOPAC Division endeavors to continuously secure funds from savings within the core budget and from programme administration support costs to cater for any short falls or new activities in 2012. Currency / Exchange Rates The budget estimates were prepared using Fiji dollars throughout. Where conversions from other currencies were necessary the following average rates were used:

F$1.00 = A$ - 0.55 NZ$ - 0.73 US$ - 0.57 EUR - 0.40 SDR - 0.35

Staff Confidential salary reports are not included with the budget but hard copies can be made available to members upon request.

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LIST OF SUMMARY TABLES ACCOMPANYING THE PROPOSED 2012 WORK PLAN & BUDGET

Table 1 : 2012 Proposed Budget Summary by Programme

Table 2 : 2012 Proposed Budget Summary: Revenue and Expenditure

Table 3 : Proposed 2012 Regular Budget (RB) Summary

Table 4 : 2012 Proposed Member Country Contributions

Table 5 : 2012 Total Combined Budget Expenditure Summary (RB, RXB & XB Costs)

Table 6 : Summary of Proposed 2012 Donor Funding by Programmes (RXB and XB

combined)

Table 7 : Status of Funding – 2012 Total Budget, Summary of Secured, Probable

and Unsecured Funding

Table 8 : 2012 Optimal Budget – Expenditure Summary by Programmes (RB & RXB

combined)

Table 9 : Status of 2012 Extra Budgetary (XB) Funding

Table 10: 2012 Proposed Directorate Costs

TABLE 1

2012 PROPOSED BUDGET SUMMARY BY PROGRAMME

Regular % of Regular/ % of Extra % of Total % of

Budget Total Extra Total Budget Total Budget Total

PROGRAMME Budget Budget Budget Budget Budget

(RB) (RXB) (XB)

Ocean and Islands 0 0.0% 218,079 1.3% 4,593,727 27.4% 4,811,806 29%

Water and Sanitation 0 0.0% 28,500 0.2% 2,941,604 17.5% 2,970,104 18%

Disaster Reduction 0 0% 0 0% 3,468,807 20.7% 3,468,807 21%

Corporate Services & Technical Support Services 2,141,300 12.8% 0 0% 2,910,415 17% 5,051,715 30%

Directorate 486,800 2.9% 0 0% 0 0.0% 486,800 3%

TOTAL SOPAC BUDGET 2,628,100 16% 246,579 1% 13,914,553 83% 16,789,232 100%

*European Union EDF 9 B Envelope 0 0.0% 0 0% 3,319,973 14.4% 3,319,973 13%

**European Union EDF 9 C Envelope 0 0.0% 0 0% 2,065,686 9.0% 2,065,686 8%

Kiribati EU/NIP B Envelope EDF9 Trust Funds 0 0.0% 0 0% 1,911,670 8.3% 1,911,670 7%

Various Savings 0 0 0% 0 0% 1 777 823 7 7% 1 777 823 7%Various Savings 0 0.0% 0 0% 1,777,823 7.7% 1,777,823 7%

GRAND TOTALS 2,628,100 246,579 22,989,704 25,864,383

* EU National Indicative Program (NIP) B Envelope residuals for FSM, MI, NA, PA, PNG, SI, TG & TV.

** EU EDF9 Global C Envelope for OCTs (French Polynesia, New Caledonia, Pitcairn Islands and Wallis & Futuna).

CHART 1

The Regular Budget (RB) represents 16 % of the total budget, whilst the Regular/Extra Budget (RXB) represents 1 % and Extra

Budget (XB) represents 83% of the total budget. The 2012 proposed budget shows a decrease of 17% over the 2011 Approved

Budget and a decrease of 20% over the 2011 Revised Budget

Survey ProgramT h i l Capacity BuildingCorporate Services46%17%17%21%

Ocean and Islands 29%

Water and Sanitation18%

Disaster Reduction21%

Corporate Services & Technical Support

Services 30%

Directorate3%

2012 Proposed Budget - % of Total Expenditure by Programmes(Excluding the EU (NIP) B Envelope, EU C Envelope & Various Savings)

Budget and a decrease of 20% over the 2011 Revised Budget.

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TABLE 2

2012 PROPOSED BUDGET SUMMARY: REVENUE & EXPENDITURE

2010 2011 2011 2012 2013

(F$) ACTUAL APPROVED REVISED DRAFT INDICATIVE

REVENUE

(I) REGULAR BUDGET (RB)Membership Contributions Full Members 1,408,337 1,408,337 1,471,395 1,471,395 1,471,395 Associate Members 42,841 60,000 0 0 0Other General Revenue 2,143,576 1,570,895 1,379,110 1,156,705 1,147,005

TOTAL RB REVENUE 3,594,754 3,039,232 2,850,505 2,628,100 2,618,400

(II) REGULAR/EXTRA BUDGET (RXB)Australia 77,901 118,959 122,779 125,779 127,279New Zealand 26,858 120,352 118,100 120,800 120,800TOTAL RXB REVENUE 104,759 239,311 240,879 246,579 248,079

(III) EXTRA BUDGET (XB)Secured 17,105,224 17,043,794 18,206,856 13,914,553 11,406,078Probable 0 0 0 0 0Unsecured 0 0 0 0 0

TOTAL XB REVENUE 17,105,224 17,043,794 18,206,856 13,914,553 11,406,078

TOTAL REVENUE 20,804,737 20,322,338 21,298,240 16,789,232 14,272,557

EXPENDITURE

(I) REGULAR BUDGET (RB)Personnel costs 1,753,044 1,822,240 1,561,000 1,573,500 1,563,800Work Programme costs 1,803,585 1,216,993 1,074,600 1,054,600 1,054,600

TOTAL RB EXPENDITURE 3,556,629 3,039,233 2,635,600 2,628,100 2,618,400

(II) REGULAR/EXTRA BUDGET (RXB)Personnel costs 188,948 239,311 240,879 246,579 248,079Work Programme costs 0 0 0 0 0

TOTAL RXB EXPENDITURE 188,948 239,311 240,879 246,579 248,079

(III) EXTRA BUDGET (XB)Personnel costs 7,059,871 4,942,522 4,351,321 4,365,998 4,018,521Work Programme costs 16,439,224 12,101,272 13,855,535 9,548,554 7,387,557

TOTAL XB EXPENDITURE 23,499,095 17,043,794 18,206,856 13,914,553 11,406,078

TOTAL EXPENDITURE 27,244,673 20,322,338 21,083,335 16,789,232 14,272,557

Estimated Surplus / (Deficit) -6,439,936 0 214,905 0 -0

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TABLE 3

PROPOSED 2012 REGULAR BUDGET (RB) SUMMARY

2012 2013(Proposed) (Indicative)

TOTAL FORECASTED REVENUE

Bank Interest 200,000 250,000

Program / Admin Revenue 541,991 403,385

Other Revenue including foreign exchange gain 199,810 493,620

Fiji Gov't Grant 0 0

Transfer from Surplus Funds 214,905 0

Sub - Total 1,156,705 1,147,005

Membership Contributions 1,471,395 1,471,395

Other Membership Contributions 0 0

Sub- Total 1,471,395 1,471,395

TOTAL RB FUNDING 2,628,100 2,618,400

TOTAL BUDGETED EXPENDITURE

RB EXPENDITURE

Ocean and Islands 0 0

Water and Sanitation 0 0

Disaster Reduction 0 0

Corporate Services & Technical Support Services 2,141,300 2,131,600

Directorate 486,800 486,800

Special Expenditure 0 0

TOTAL RB EXPENDITURE 2,628,100 2,618,400

ESTIMATED SURPLUS/(DEFICIT) 0 (0)

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TABLE 4

2012 PROPOSED MEMBER COUNTRY CONTRIBUTIONS

(with 2011 Approved and 2013 Indicative figures).

2011 APPROVED 2012 PROPOSED 2013 INDICATIVE

CONTRIBUTION CONTRIBUTION CONTRIBUTION

COUNTRY CATEGORY % (F$) (F$) (F$)

A. CONTRIBUTING MEMBERS

1 AUSTRALIA 1 36.13 531,667 531,667 531,6672 NEW ZEALAND 1 36.13 531,667 531,667 531,667

SUB-TOTAL 72.27 1,063,334 1,063,334 1,063,334

3 FIJI 2 2.14 31,529 31,529 31,5294 FSM 2 2.14 31,529 31,529 31,5295 FRENCH POLYNESIA 2 2.14 31,529 31,529 31,5296 GUAM 2 2.14 31,529 31,529 31,5297 NEW CALEDONIA 2 2.14 31,529 31,529 31,5298 PAPUA NEW GUINEA 2 2.14 31,529 31,529 31,5299 SAMOA 2 2.14 31,529 31,529 31,529

10 SOLOMON ISLANDS 2 2.14 31,529 31,529 31,52911 TONGA 2 2.14 31,529 31,529 31,52912 VANUATU 2 2.14 31,529 31,529 31,529

SUB-TOTAL 21.43 315,290 315,290 315,290

13 COOK ISLANDS 3 0.90 13,253 13,253 13,25314 KIRIBATI 3 0.90 13,253 13,253 13,25315 MARSHALL ISLANDS 3 0.90 13,253 13,253 13,25316 NAURU 3 0.90 13,253 13,253 13,25317 NIUE 3 0.90 13,253 13,253 13,25318 PALAU 3 0.90 13,253 13,253 13,25319 TUVALU 3 0.90 13,253 13,253 13,253

SUB-TOTAL 6.30 92,771 92,771 92,771

SUB-TOTAL 100.0 1,471,395 1,471,395 1,471,395

B. NON-CONTRIBUTING MEMBERS

20 FRANCE 4 0 0 021 UNITED STATES 4 0 0 022 AMERICAN SAMOA 4 0 0 023 NORTHERN MARIANA ISLANDS 4 0 0 024 PITCAIRN ISLANDS 4 0 0 025 TOKELAU 4 0 0 026 WALLIS & FUTUNA 4 0 0 0

SUB-TOTAL 0 0 0

GRAND TOTAL 100.0 1,471,395 1,471,395 1,471,395

Percentage increase over previous year 0.0% 0.0% 0.0%

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TABLE 5

2012 TOTAL COMBINED BUDGET EXPENDITURE SUMMARY

(RB + RXB & XB FUNDING)

PERSONNEL WORK PLAN TOTAL RB RXB XB TOTAL %COSTS ACTIVITIES COSTS FUNDING FUNDING FUNDING FUNDING

Ocean and Islands

Marine, Coastal Science & Survey 295,580 0 295,580 0 7,260 288,320 295,580 1.8%Geology, Minerals & Hydrocarbons 375,540 2,621,650 2,997,190 0 3,630 2,993,560 2,997,190 17.9%South Pacific Sea Level & Climate Monitoring 258,944 603,459 862,403 0 3,630 858,773 862,403 5.1%

Maritime Boundaries 160,397 81,797 242,194 0 7,260 234,934 242,194 1.4%Data & Information Management 36,080 70,000 106,080 0 1,210 104,870 106,080 0.6%

Technical Workshop 208,359 100,000 308,359 0 195,089 113,270 308,359 1.8%Total 1,334,900 3,476,906 4,811,806 0 218,079 4,593,727 4,811,806 28.7%

Water and Sanitation

Water Resources Management 784,900 1,545,096 2,329,996 0 9,500 2,320,496 2,329,996 13.9%Water Services 215,100 100,000 315,100 0 9,500 305,600 315,100 1.9%Water Governance 76,000 249,008 325,008 0 9,500 315,508 325,008 1.9%

Total 1,076,000 1,894,104 2,970,104 0 28,500 2,941,604 2,970,104 17.7%Disaster Reduction

DRM Policy & Planning 529,915 733,480 1,263,395 0 0 1,263,395 1,263,395 7.5%Risk Reduction 147,585 1,009,298 1,156,883 0 0 1,156,883 1,156,883 6.9%Information Management / Pacific Disaster Net 50,160 22,000 72,160 0 0 72,160 72,160 0.4%DRM Training & Capacity Building 391,940 584,429 976,369 0 0 976,369 976,369 5.8%

Total 1,119,600 2,349,207 3,468,807 0 0 3,468,807 3,468,807 20.7%

Corporate Services &

Technical Support

Services

Publication, Library & IT 829,900 450,000 1,279,900 570,700 0 709,200 1,279,900 7.6%Finance 568,700 54,000 622,700 622,700 0 0 622,700 3.7%Administration 248,000 660,600 908,600 908,600 0 0 908,600 5.4%

Sub - Total CS 1,646,600 1,164,600 2,811,200 2,102,000 0 709,200 2,811,200 16.7%

Natural Resources Economics 261,300 74,385 335,685 39,300 0 296,385 335,685 2.0%

Remote Sensing & GIS 350,877 1,553,953 1,904,830 0 0 1,904,830 1,904,830 11.3%Sub - Total TSS 612,177 1,628,338 2,240,515 39,300 0 2,201,215 2,240,515 13.3%

Total 2,258,777 2,792,938 5,051,715 2,141,300 0 2,910,415 5,051,715 30.1%

Directorate 396,800 90,000 486,800 486,800 0 0 486,800 2.9%

TOTAL SOPAC

BUDGET 6,186,077 10,603,154 16,789,232 2,628,100 246,579 13,914,553 16,789,232 100.0%

*European Union EDF 9 B Envelope 304,700 3,015,273 3,319,973 0 0 3,319,973 3,319,973 12.8%**European Union EDF 9 C Envelope 228,300 1,837,386 2,065,686 0 0 2,065,686 2,065,686 8.0%

Kiribati EU/NIP B Envelope EDF9 Trust Funds 199,600 1,712,070 1,911,670 0 0 1,911,670 1,911,670 7.4%Various Savings 1,777,823 0 1,777,823 0 0 1,777,823 1,777,823 6.9%

GRAND TOTALS 8,696,500 17,167,883 25,864,383 2,628,100 246,579 22,989,704 25,864,383

% OF TOTALS 34% 66% 100% 10% 1% 89% 100%* EU National Indicative Program (NIP) B Envelope residuals for FSM, MI, NA, PA, PNG, SI, TG & TV.** EU EDF9 Global C Envelope for OCTs (French Polynesia, New Caledonia, Pitcairn Islands and Wallis & Futuna).

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TABLE 6

SUMMARY OF PROPOSED 2012 DONOR FUNDING BY PROGRAMME AND COMPONENT

(RXB AND XB COMBINED)

ANTICIPATED SOURCE OF FUNDS %GRAND

TOTAL

Marine, Coastal Science &

Survey

Geology, Minerals & Hydrocarbons

South Pacific Sea Level &

Climate Monitoring

Maritime Boundaries

Data & Information

Management

Technical Workshop

TOTAL OCEAN & ISLANDS

Water Resources Management Water Services Water Governance TOTAL WATER &

SANITATIONDRM Policy &

Planning Risk ReductionInformation

Management / Pacific Disaster Net

DRM Training & Capacity Building

TOTAL DISASTER REDUCTION

TOTAL CORPORATE SERVICES & TECHNICAL SUPPORT SERVICES

Australia-Annual Grant 17.8% 2,522,878 288,320 39,810 39,810 234,934 104,870 189,049 896,793 216,500 166,500 141,500 524,500 181,475 152,825 57,400 332,400 724,100 377,485Australia-Special Grant 1.4% 196,289 0 0 76,289 76,289 0 0 120,000New Zealand-Annual Grant 7.5% 1,064,600 7,260 3,630 3,630 7,260 1,210 119,310 142,300 9,500 148,600 46,008 204,108 40,532 14,760 14,760 7,140 77,192 641,000GEF - UNDP / UNEP 10.1% 1,431,053 0 1,431,053 1,431,053 0 0EU EDF10 Water Facility 1.4% 204,679 0 204,679 204,679 0 0ACP/EU Water Facility 2.8% 391,975 0 391,975 391,975 0 0TAF/OFDA 4.7% 663,144 0 0 26,316 636,829 663,144 0BOM Australia 5.8% 818,963 818,963 818,963 0 0 0World Bank 7.0% 989,298 0 0 989,298 989,298 0French Pacific Fund 1.0% 137,500 0 137,500 137,500 0 0USAID 12.5% 1,771,930 0 0 0 1,771,930EU EDF10 Deepsea Minerals Project 20.9% 2,953,750 2,953,750 2,953,750 0 0 0

ACP/EU National Disaster Funds 7.2% 1,015,072 0 0 1,015,072 0 1,015,072 0TOTAL SOPAC BUDGET 100.0% 14,161,132 295,580 2,997,190 862,403 242,194 106,080 308,359 4,811,806 2,329,996 315,100 325,008 2,970,104 1,263,395 1,156,883 72,160 976,369 3,468,807 2,910,415

*European Union EDF 9 B Envelope 14.3% 3,319,973 0 0 3,319,973 0**European Union EDF 9 C Envelope 14.6% 2,065,686 0 0 2,065,686 0Kiribati EU/NIP B Envelope EDF9 Trust Funds 8.2% 1,911,670 1,911,670 1,911,670 0 0 0VARIOUS SAVINGS 7.7% 1,777,823 404,700 0 0 103,200 0 0 507,900 264,300 80,300 432,600 777,200 60,900 90,200 164,500 60,900 376,500 116,223

TOTAL BUDGET 23,236,283 700,280 4,908,860 862,403 345,394 106,080 308,359 7,231,376 2,594,296 395,400 757,608 3,747,304 1,324,295 1,247,083 236,660 1,037,269 9,230,965 3,026,638

* EU National Indicative Program (NIP) B Envelope residuals for FSM, MI, NA, PA, PNG, SI, TG & TV.** EU EDF9 Global C Envelope for OCTs (French Polynesia, New Caledonia, Pitcairn Islands and Wallis & Futuna).

Corporate Services & Technical

Support ServicesOcean and Islands Water and Sanitation Disaster Reduction

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TABLE 7STATUS OF FUNDING - 2012 TOTAL BUDGET

SUMMARY OF SECURED, PROBABLE AND UNSECURED FUNDING

SECURED PROBABLE UNSECURED TOTAL %FUNDS FUNDS FUNDS FUNDING

Ocean and Islands

Marine, Coastal Science & Survey 295,580 0 0 295,580 1.8%

Geology, Minerals & Hydrocarbons 2,997,190 0 0 2,997,190 17.9%South Pacific Sea Level & Climate Monitoring 862,403 0 0 862,403 5.1%Maritime Boundaries 242,194 0 0 242,194 1.4%Data & Information Management 106,080 0 0 106,080 0.6%Technical Workshop 308,359 0 0 308,359 1.8%

Total 4,811,806 0 0 4,811,806 28.7%100% 0% 0% 100%


Water Resources Management 2,329,996 0 0 2,329,996 13.9%Water Services 315,100 0 0 315,100 1.9%Water Governance 325,008 0 0 325,008 1.9%

Total 2,970,104 0 0 2,970,104 17.7%100% 0% 0% 100%

Disaster Reduction

DRM Policy & Planning 1,263,395 0 0 1,263,395 7.5%Risk Reduction 1,156,883 0 0 1,156,883 6.9%Information Management / Pacific Disaster Net 72,160 0 0 72,160 0.4%DRM Training & Capacity Building 976,369 0 0 976,369 5.8%

Total 3,468,807 0 0 3,468,807 20.7%100% 0% 0% 100%

Corporate Services & Technical

Support Services

Publication, Library & IT 1,279,900 0 0 1,279,900 7.6%Finance 622,700 0 0 622,700 3.7%Administration 908,600 0 0 908,600 5.4%

Sub - Total CS 2,811,200 0 0 2,811,200 16.7%

Natural Resources Economics 335,685 0 0 335,685 2.0%Remote Sensing & GIS 1,904,830 0 0 1,904,830 11.3%

Sub - Total TSS 2,240,515 0 0 2,240,515 8.7%Total 5,051,715 0 0 5,051,715 30.1%

100% 0% 0% 100%

Directorate 486,800 0 0 486,800 2.9%

TOTAL SOPAC BUDGET 16,789,232 0 0 16,789,232 100%

% OF TOTAL SOPAC BUDGET 100.0% 0.0% 0.0% 100%

* European Union EDF 9 B Envelope 3,319,973 0 0 3,319,973 12.8%

**European Union EDF 9 C Envelope 2,065,686 0 0 2,065,686 8.0%Kiribati EU/NIP B Envelope EDF9 Trust Funds 1,911,670 0 0 1,911,670 7.4%Various Savings 1,777,823 0 0 1,777,823 6.9%

GRAND TOTALS 25,864,383 0 0 25,864,383

% OF TOTALS 100.0% 0.0% 0.0% 100%* EU National Indicative Program (NIP) B Envelope residuals for FSM, MI, NA, PA, PNG, SI, TG & TV.** EU EDF9 Global C Envelope for OCTs (French Polynesia, New Caledonia, Pitcairn Islands and Wallis & Futuna).

SOPAC BUDGET SUMMARYRegular Budget (RB) 2,628,100 0 0 2,628,100 15%Regular/Extra Budget (RXB) 0 0 246,579 246,579 1%Extra Budget (XB) 13,914,553 0 0 13,914,553 83%

TOTAL FUNDING 16,542,653 0 246,579 16,789,232 100%

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TABLE 8

2012 OPTIMAL BUDGET - EXPENDITURE SUMMARY BY PROGRAMME

(RB & RXB COMBINED)

PERSONNEL WORK PLAN TOTAL RB RXB TOTAL %COSTS ACTIVITIES COSTS FUNDING FUNDING COSTS

Ocean and Islands

Marine, Coastal Science & Survey 7,260 0 7,260 0 7,260 7,260 0.3%Geology, Minerals & Hydrocarbons 3,630 0 3,630 0 3,630 3,630 0.1%South Pacific Sea Level & Climate Monitoring 3,630 0 3,630 0 3,630 3,630 0.1%Maritime Boundaries 7,260 0 7,260 0 7,260 7,260 0.3%

Data & Information Management 1,210 0 1,210 0 1,210 1,210 0.0%Technical Workshop 195,089 0 195,089 0 195,089 195,089 6.8%

Total 218,079 0 218,079 0 218,079 218,079 7.6%Water and Sanitation

Water Resources Management 9,500 0 9,500 0 9,500 9,500 0.3%Water Services 9,500 0 9,500 0 9,500 9,500 0.3%Water Governance 9,500 0 9,500 0 9,500 9,500 0.3%

Total 28,500 0 28,500 0 28,500 28,500 1.0%Disaster Reduction

DRM Policy & Planning 0 0 0 0 0 0 0.0%Risk Reduction 0 0 0 0 0 0 0.0%Information Management / Pacific Disaster Net 0 0 0 0 0 0 0.0%DRM Training & Capacity Building 0 0 0 0 0 0 0.0%

Total 0 0 0 0 0 0 0.0%

Corporate Services &

Technical Support Services

Publication, Library & IT 320,700 250,000 570,700 570,700 0 570,700 19.9%Finance 568,700 54,000 622,700 622,700 0 622,700 21.7%Administration 248,000 660,600 908,600 908,600 0 908,600 31.6%

Sub - Total CS 1,137,400 964,600 2,102,000 2,102,000 0 2,102,000 73.1%

Natural Resources Economics 39,300 0 39,300 39,300 0 39,300 1.4%Remote Sensing & GIS 0 0 0 0 0 0 0.0%

Sub - Total TSS 39,300 0 39,300 39,300 0 39,300 1.4%Total 1,176,700 964,600 2,141,300 2,141,300 0 2,141,300 74.5%

Directorate 396,800 90,000 486,800 486,800 0 486,800 16.9%

GRAND TOTALS 1,820,079 1,054,600 2,874,679 2,628,100 246,579 2,874,679 100%

% OF TOTALS 63% 37% 100% 91% 9% 100%

13

TABLE 9

EXTRA - BUDGET (XB) EXTRA - BUDGET (XB)

SECURED PROBABLE UNSECURED TOTAL XB WORK PERSONNEL TOTALFUNDS FUNDS FUNDS FUNDING PROGRAM COSTS COSTS

Ocean and Islands

Marine, Coastal Science & Survey 288,320 288,320 0 288,320 288,320Geology, Minerals & Hydrocarbons 2,993,560 2,993,560 2,621,650 371,910 2,993,560South Pacific Sea Level & Climate Monitoring 858,773 858,773 603,459 255,314 858,773Maritime Boundaries 234,934 234,934 81,797 153,137 234,934Data & Information Management 104,870 104,870 70,000 34,870 104,870Technical Workshop 113,270 113,270 100,000 13,270 113,270

Total 4,593,727 0 0 4,593,727 3,476,906 1,116,821 4,593,727


Water Resources Management 2,320,496 2,320,496 1,545,096 775,400 2,320,496Water Services 305,600 305,600 100,000 205,600 305,600Water Governance 315,508 315,508 249,008 66,500 315,508

Total 2,941,604 0 0 2,941,604 1,894,104 1,047,500 2,941,604Disaster Reduction

DRM Policy & Planning 1,263,395 1,263,395 733,480 529,915 1,263,395Risk Reduction 1,156,883 1,156,883 1,009,298 147,585 1,156,883Information Management / Pacific Disaster Net 72,160 72,160 22,000 50,160 72,160DRM Training & Capacity Building 976,369 976,369 584,429 391,940 976,369

Total 3,468,807 0 0 3,468,807 2,349,207 1,119,600 3,468,807Corporate Services &

Technical Support

Services

Publication, Library & IT 709,200 709,200 200,000 509,200 709,200Finance 0 0 0 0Administration 0 0 0 0

Sub - Total CS 709,200 0 0 709,200 200,000 509,200 709,200

Natural Resources Economics 296,385 296,385 74,385 222,000 296,385Remote Sensing & GIS 1,904,830 1,904,830 1,553,953 350,877 1,904,830

Sub - Total TSS 2,201,215 0 0 2,201,215 1,628,338 572,877 2,201,215Total 2,910,415 0 0 2,910,415 1,828,338 1,082,077 2,910,415

Directorate 0 0 0 0 0 0

TOTAL SOPAC

BUDGET13,914,553 0 0 13,914,553 9,548,554 4,365,998 13,914,553

*European Union EDF 9 B Envelope 3,319,973 0 0 3,319,973 3,015,273 304,700 3,319,973**European Union EDF 9 C Envelope 2,065,686 0 0 2,065,686 1,837,386 228,300 2,065,686Kiribati EU/NIP B Envelope EDF9 Trust Funds 1,911,670 0 0 1,911,670 1,712,070 199,600 1,911,670Various Savings 1,777,823 0 0 1,777,823 0 1,777,823 1,777,823

GRAND TOTALS 22,989,704 0 0 22,989,704 16,113,283 6,876,421 22,989,704

% OF TOTALS 100% 0% 0% 100% 70% 30% 100%* EU National Indicative Program (NIP) B Envelope residuals for FSM, MI, NA, PA, PNG, SI, TG & TV.** EU EDF9 Global C Envelope for OCTs (French Polynesia, New Caledonia, Pitcairn Islands and Wallis & Futuna).

STATUS OF 2012 EXTRA BUDGETARY (XB) FUNDING

SUMMARY OF SECURED, PROBABLE AND UNSECURED XB FUNDING BREAKDOWN OF XB WORK PLAN & PERSONNEL COSTS

14

TABLE 10

2012 PROPOSED BUDGET 2012

RB RXB Sub-Total XB TOTAL

PERSONNEL COSTS

Interim Director 359,400 359,400 359,400Executive Assistant 37,400 37,400 37,400

Sub-Total 396,800 0 396,800 0 396,800

WORK PLAN COSTS

Duty Travel - Director Airfares 45,000 45,000 45,000Duty Travel - Director DSA 35,000 35,000 35,000Incidental Expenses 10,000 10,000 10,000Institutional Strengthening 0 0

Sub-Total 90,000 0 90,000 0 90,000

TOTAL BUDGETED EXPENSES 486,800 0 486,800 0 486,800

Summary of funding by DonorsRB - Core funding 486,800 486,800 486,800NZAID 0 0Various 0 0

TOTAL BUDGETED FUNDING 486,800 0 486,800 0 486,800

Status of FundingSecured funds 486,800 486,800 486,800Probable funds 0 0Unsecured funds 0 0 0 0

TOTAL BUDGETED FUNDING 486,800 0 486,800 0 486,800

2012 PROPOSED DIRECTORATE COSTS

15

16

OCEAN AND ISLANDS PROGRAMME ORGANISATION STRUCTURE

OI Ocean and Islands Programme [OI]

Reference Indicators KRA / Status Donor/RB Budget Task ID

RB/XB 700,280 SalariesRB/XB - WP

OI 1OI 1.1.7 Develop understanding of vulnerability in the Navua Delta and coastal

environs to provide GoFJ and local authorities with improved decision making planning tools for this rapidly developing catchment.

1, 2 and 3 / On going

FJ bilateral (KIGAM) (Yr 2008 US$50k)

FJ 2009.001

OI 1.1.8 This programme of hazard, risk management and vulnerability reduction will be delivered through the implementation of integrated resource use solutions, assessment approaches and effective delivery in French Polynesia, New Caledonia, Wallis & Futuna and Pitcairn Is.

1, 2 and 3 / On going

EU EDF9 C Envelope (EUR 5.0681m for 4 years)

RT 2009.001 Refer CR 3.1.6

OI 2 6 1 & OI 6 2 Collaborative effort between Geoscience Australia and OIP this is the 3rd 1 and 3 / AusAid RT 2008 012TN Tsunami Hazard Assessment Project Phase III

Marine, Coastal Science & Survey

Activities / Tasks

FJ. Coastal geomorphology / hazard maps in the Navua Delta & nearshore environs, Viti Levu. Fiji.

FP. Supporting Disaster Risk Reduction in Pacific OCTs Project (EDF C Envelope). OIP will implement coastal vulnerability baseline assessments in the Tuamotu Group, French polynesia.

Ocean and Islands Programme - Draft Work Plan and Budget 2012

OI 2.6.1 & OI .6.2 Collaborative effort between Geoscience Australia and OIP this is the 3rd Phase of a multi-year programme to build OIP in-house tsunami modelling capacity and is implemented collaboratively between OIP, DRP and Geoscience Australia. This phase of work is concentrated on the development of an improved inundation model for Nukualofa Tonga.

1 and 3 / On going

AusAid (PPSLP)

RT 2008.012

TBA Provision of ongoing empirical information regarding the salinity status of swamp taro pits (analogous to fresh ground water salinity monitoring) in Tuvalu.

Ongoing1, 2 and 3

NZAID

Provision of ongoing monitoring and detection of soft shoreline response to climate variability, development pressure and resource use and sea level rise. Developed due to regional demand to understand shoreline change in response to sea level rise, coastal development stress.

1,2 and 3On going service to membership

NZAID

OI 1.5.5 Ongoing MCSS Sector service to members in response to technical queries and requests, as well assess EIAs and DAs, support local and regional meetings and initiatives, We also provide 3rd party technical review of reports. Proposals etc. in support of improved marine / geo-science decision making and planning in member nations.

1,2 and 3On going service to membership

RT 2007.016

TN. Tsunami Hazard Assessment Project - Phase III.

TV. Salinity monitoring in swamp taro pits in Tuvalu. Collaborative work and postgraduate supervision in collaboration with SPC Lands Division.

PRISMS (Pacific Regional Island Shoreline Monitoring System).

On going ad hoc technical advisory services to PICs.

17


Reference Indicators KRA / Status Donor/RB Budget Task IDActivities / Tasks

TBA SPC to deliver an evidence-based adaptation strategy to present options to reduce the impacts of coastal vulnerability on the western side of Lifuka Island and provide data as a basis for decision-making. OIP will implement; topographic mapping, shoreline mapping and assessment, control point establishment, use of LiDAR data to produce a 3D bathymetric model and wave inundation modelling.

On going1, 2 and 3

AusAID / DCCEE (Aust.) ICCAI; PASAP (AUD182k)

CK 2011.001 The MMR has requested an investigation of baseline water flow characteristics (speed and direction) through Muri Lagoon. These are required to monitor and observe possible changes expected with removal of existing engineered structures. The MCSS Sector has deployed tide and wave recorders and one current profiler for one full tidal cycle and will produce a technical report with interpretation. Draft habitat maps has been delivered for comment.

Work ceased at this time.1, 2 and 3

CK (in kind) (NZD 22,742)

TBA The project will enhance the capacity of the Cook Islands to adapt to climate On going Contract SPREP –

TN. Assessing Vulnerability and Adaptation to Sealevel Rise in Lifuka Is., Ha’api - Tonga. The Pacific Adaptation Strategy Assistance Program of the ICCAI Project designed in collaboration with Tonga’s MECC and SPC.

CK. Benthic Habitat Mapping and Water Circulation in Muri Lagoon, Rarotonga, Cook Islands and a desktop study (review of SOPAC data) of Muri Lagoon.Work requested by and implemented in collaboration with the Cook Islands Ministry of Marine Resources (MMR).

CK. A Geospatial Framework for Climate Change change and climate variability in selected coastal areas. Work includes the collection of nearshore bathymetric data, and topography, the collection of oceanographic data and wave inundation modelling. Modelling underway - NIWA.

1 and 3 PACC Project

TBA This proposed work will seek to improve understanding of regional wave dynamics and their influence on shoreline processes. The outcomes will contribute to regional and global understanding of potential climate change and climate variability impacts with respect to wave climate and provide information for improved understanding of coastal vulnerability and adaptation responses in PICs

Proposal in review 1 and 3

EU ACP Caribbean & Pacific Research Programme for Sustainable Development

Unsecured potentially Euro 0.5million

TBA This Proposal will build on existing work to improve understanding of regional shoreline / coastal vulnerability and inform improved decision making to reduce such vulnerability. The project will build on existing state of the art mapping techniques to improve regional understanding of ongoing shoreline response to stress and will assist to monitor possible change occurring due to sea level rise / climate change

Proposal in review 1 and 3

Pilot Programme for Climate Resilience – World Bank / ADB Strategic Climate Fund.

Unsecured potentially USD 1.5million

Adaptation in the Coastal Zone of Mangaia Island, Cook Islands. SPREP implemented PACC Project contract, delivered by OIP in partnership with NIWA.

Coastal Zone Management: Shoreline assessment and mapping to provide data based coastal disaster reduction baselines and inform climate change adaptation response. Pilot Programme for Climate Resilience – World Bank / ADB Strategic Climate Fund.

Changing waves & coasts in the Pacific, Project. (WACOP). OIP proposal development in collaboration with USP and UNESCO-IHE. Developed under the ACP Caribbean & Pacific Research Programme for Sustainable Development

18



TBA OIP’s role will be to integrate its efforts with the SPC Aquaculture Sector to improve baseline understanding of water quality and flow characteristics in Savusauv Lagoon.

Ongoing 1, 2 and 3

Pacific Agribusiness Research for Development Initiative

TBA OIP in partnership with NIWA will deliver technical survey and data analysis components of this Project under contract to PACC. These baselines are predominantly nearshore and estuarine bathymetry and topographic survey lines to provide accurate data to assess risk in respect to flooding and inundation due to sea level rise and catchment related flooding.

Ongoing 1 and 3

Pacific Adaptation to Climate Change -Project (Contract) (SPREP)

TBA The FSM Petroleum Corporation is commencing works to upgrade and rehabilitate the Yap facility. OIP has been contracted to undertake geotechnical drilling at the site as well as to provide bathymetric and topographic surveys and analysis of these data products.

Ongoing 1 and 3

The FSM Petroleum Corporation. (Contract)

FSM. Geotechnical survey to support the design and appropriate construction of a seawall / bund at the Yap State petroleum storage facility Colonia. Work will be completed under contract to the FSM Petroleum Corporation.

FJ. Assessment of Climate Change Impacts on Drainage Networks & Infrastructure; Rewa and Navua Delta’s.SPREP – PACC (Pacific Adaptation to Climate Change - Project).

FJ. Joint, Fiji Govt. Fisheries Dept. / SPC / PARDI (Pacific Agribusiness Research for Development Initiative) and James Cook University effort to improve the pearl culture.

TBA Requests to OIP for support in the distinct technical area of geodetic science and survey have increased and are supported primarily by our Survey Advisor who is otherwise split between the SPSLCMP 50% and Maritime Boundaries Sector 50%. Whist survey tools are commonly used by many Divisional Sectors for the collection of baseline data there is an increasing need for specialist, high quality geodetic / survey support for OIP tasks, broader Divisional requests and by our members.

1, 2 and 3 On going service to members

Regional geodetic science and survey support.

19



RB/XB 575,140 SalariesRB/XB 4,333,720 WP

OI 2OI 1.2.9 ESAT aims to establish an alternative supply of construction aggregate by

dredging an identified resource area in Tarawa lagoon. This State Owned Enterprise is ultimately expected to reduce untenable aggregate mining pressure on the beaches of South Tarawa and lessen shoreline erosion and coastal vulnerability as well as provide a safe and sustainable supply of construction material for development.

1, 2, and 3Ongoing

EU (Bilateral B Envelope euros 2.08m for 3yrs) [Yr 2012 Eur 764,668]

1,712,070 KI 2009.001

OI 3.3.1 This Project will support the first major coordinated effort to develop deep sea mineral policy at a regional and national level in the PICs. The Project is expected to have important international partners to ensure delivery of the best possible products and will also link into OIPs ongoing maritime boundaries and marine research interests. Few PICs have adequate legislative frameworks and policy in place to

2Ongoing

EU EDF10 (4.410m for 4yrs) [Yr 2012 Eur1,181,500K]

2,621,650

KI. ESAT (Environmentally Safe Aggregates for Tarawa), Kiribati. This EU funded Project is jointly implemented by OIP and the Govt. of Kiribati’s Ministry of Marine and Natural Resource Development.

Geology, Minerals and Hydrocarbons

Deep Sea Minerals in the Pacific Islands Region: a Legal and Fiscal Framework for Sustainable Resource Management. EU funded EDF10 Regional Project.

Few PICs have adequate legislative frameworks and policy in place to adequately guide the fledgling deep sea minerals industry. This Project will seek to provide comprehensive assistance to PICs to develop national and regional legislative, fiscal and environmental policy and guidelines to ensure that PIC interests are protected.

20



RB/XB 258,944 SalariesRB/XB 603,459 WP

OI 3 South Pacific Sea Level & Climate Monitoring ProjectOI 2.2.1 Implemented due to increasing regional concern over climate change

associated sea level rise and the poor understanding of sea level variability in the region prior to the SPSLCMP array, between 1991 and 2001 the Project established a network of high resolution sealevel monitoring stations in CK, FSM, FJ, KI, RMI, NR, PNG, WS, SI, TN, TV & VU. Overall management of this AusAID funded Project is provided by BoM Aust. However, the Project’s ongoing works are implemented in partnership with Geoscience Australia and OIP. Since establishment the various gauges have captured a mostly uninterrupted stream of extremely high quality and accurate data on sealevel, temperature, barometric pressure and wind speed and direction. Associated CGPS (Continuous GPS) stations have also been established in each country to account for tectonic movement (vertical ground movement) and likewise these stations provide an ongoing stream of quality data.

1 and 3Ongoing

BoMA (AusAID) (F$818,963.48)

603,459 RT 2001.013SPSLCMP (South Pacific Sea Level and Climate Monitoring Project - Phase IV). 1) Array calibration, maintenance and data communications support. 2) Precision levelling of gauges and associated CGPS stations. 3) Coordination and communications component. 4) ONUP - Operational Network Upgrade Project.

p g g q ySOPAC has signed an updated MOU and has been provided with additional budget to assist in the implementation of ONUP, which started in the PIC in early 2011. To date OIP has provided additional support including in-country assistance with the technical retrofitting of the stations and communications gear and the facilitation of contract

21




OI 4 Regional Maritime Boundaries SectorOI.1.4.1 & OI 3.1.1 The provision of appropriate maritime boundaries data consistent with the

provisions of UNCLOS (UN Convention on Law of the Sea, 1982).

Maps, charts, imagery, digitised GIS coverage and other data collected and processed for use in boundary development. High precision geodetic field surveys undertaken in collaboration with members – capacity building of local survey teams to continue the collection of supporting baseline data.Post-processing of GPS survey data in collaboration with country technical teams and compilation of multiple data sources for boundary zone and limit computation.Production of boundary data reports which are consistent with the provisions of UNCLOS and are adequate for countries to lodge and declare their marine

1 and 2Ongoing

AusAID (F$100k) / NZAID (F$0K) / PPSLP / GA

81,797 RT 2000.048 Regional Maritime BoundariesEEZ (Exclusive Economic Zone)EEZ refers to work on base-points and lines, territorial sea limits (12 nautical mile), contiguous zone limits (24 nautical mile and EEZ limits (200 nautical mile). Using this information the assessment of the potential for archipelagic status is also undertaken and it also supports the computation of equidistant lines or shared boundaries between countries.It should also be noted that baselines, archipelagic status and 200M limits are also a fundamental prerequisite to successful eCS (extended continental shelf) claim development.. q g

zones and limits. All data uploaded and secured on the OIP - Pacific Islands Regional Maritime Boundaries Information System (PIRMBIS).Training of technical counterparts is embedded in all aspects of this work through hands-on collaboration in the development of each country’s boundary solutions.

) p

22



OI.1.4.2 & OI. 3.1.2 Provide the necessary support to PICs to asses their potential for eCS.Assistance provided to those countries with potential to develop their respective eCS claim and ensure these are lodged in accordance with Art. 76 / SPLOS/183e by the prescribed deadline. SPLOS/183e is a provision which allows the submission of partial claims. However, these must be completed before review by CLCS (many PIC claims took advantage of this provision). Maintain support to those countries with claims to ensure their respective submissions are updated and complete and provide support to assist countries to defend their claims to the UN CLCS.Provision of these services is beyond the capacity of the OIP technical team alone and OIP takes regional responsibility for the continued maintenance and coordination of a technical consortium of international partners who together with OIP provide a comprehensive support service to PICs in the continued development and defence of their respective eCS claims.

Ongoing (refer OI3.1.2)

AusAID (PPSLP) (AU$320k) SOPAC RMBP (refer OI3.1.1)

RT 2008.025 Regional Maritime Boundaries eCS (Extended Continental Shelf)eCS (UNCLOS Art. 76) refers to the potential for countries to develop and claim additional sea bed territory beyond their 200 nautical mile EEZ limits.There are complex combinations of geodetic, legal and geomorphologic criteria prescribed by Art. 76 of UNCLOS which govern the potential of coastal states to claim eCS.All eCS claims must be lodged by their prescribed deadline to the Commission on Limits of the Continental Shelf (UNCLCS).


OI 5 Data & Information Management.

OI 1.7.1 Database of hydrocarbon information and products maintained for FJ, PNG, SI, VU and TO. Deep Sea Minerals Database is also maintained for all relevant membership countries. Information products provide to countries and approved clients on request. Data also now viewable via the OIP Geonetwork.

Ongoing service to membership

AusAID 20,000 RT 1998.035 & RT 1998.030

OI 2.4.1 The OIP Geonetwork system will provide easy and secure access to ocean, coastal, hydrographic and other geoscience observational data and products both collected by OIP and other agencies.This initiative also collaborates in the wider SOPAC efforts to rescue, digitise and collate historic data held by SOPAC and member countries.

Ongoing RT 2010.001GeonetworkOIP based and administered data and information system for geoscience and related data sets and products.

PIC Petroleum and Minerals Data Base

23



As part of the wider SOPAC efforts to rescue, digitise and collate data in a more systematic, homogenous and accessible manner, OIP contributes to a new SOPAC Map Database system.

1, 2 and 3Ongoing service to membership

OI 3.2.1 Ongoing coordination, planning and advice – all PICs; Regional Marine Scientific Research Database products and maps continuing to be collected and are being transferred to Geonetwork.

2 Ongoing service to membership

AusAid 50,000 RT1997.007


OI 6 Technical WorkshopOI 2.5.3 Provision of specialist technical support to procure, maintain, calibrate,

bili /d bili hi d th t h i l i t d 1, 2 and 3O i i

AusAID (F$50k) / NZAID (F$50)

100,000 RT 2000.050

Regional co-ordination of marine scientific research and retrieval of offshore data.

Technical Workshop Services.

OIP Map Database

mobilise/demobilise oceanographic and other technical equipment and instrumentation. The workshop staff also provide technical support during various field surveys, prepare and preserve field samples and work closely with SOPAC technical staff on a range tasks. The workshop also maintains an inventory of all equipment, keeps stock of consumables and provides expert advice on the state of contemporary technology, strategic updating of instrumentation and the most appropriate systems for deployment in PIC environments.

Ongoing service to technical programmes and membership

NZAID (F$50)

TBA Small Boat Safety ProjectDuring 2010 OIP developed a successful (Taiwan funded) project to provide small boat safety training for all workshop and marine science staff as well as upgrade existing marine safety equipment.

As above Taiwan (ROC) (USD9K)

0 TBA

24



RB/XB - SalariesRB/XB - WP

OI 7 Management / Administration / Advocacy

(See note in comments column)OI 3.2.2 OI 3.4.1 OI 3.4.2 OI 3.5.2

Routine strategic planning, leadership and day to day oversight of the Ocean & Islands Programme, work teams, budgets and programme development plans. This Sector also provides support, leadership and high level advisory to national, regional and global fora other agencies and stakeholder groups and contributes to a range of aligned initiatives and issues.

OIP manager is also expected to hold related marine / geoscience expertise and contribute at a technical level. Presently, this lays in the Coastal Science Sector with contributions in, 1. Coastal, Marine Science and Survey.

1, 2 and 3Ongoing service to technical programmes and membership

RT 2009.010Management and strategic leadership of the OIP mandated task areas.

Advocacy of PIC interests in related OIP Sector areas and particularly ocean and island science and

technology applicable to regional needs and issues.

25

26

WATER AND SANITATION PROGRAMME ORGANISATION STRUCTURE

General administration support for WSP Technical support for WSP

Water Demand Management Water Quality Monitoring Drinking Water Safety Planning Wastewater Management Water Supply, Sanitation and Hygiene (WASH)

Water Resources Assessment and Monitoring Pacific Hydrological Cycle Observing System Pacific Resource Centre on Water and Climate

IWRM Planning Programme Pacific IWRM Knowledge Hub Coordination Unit Pacific Partnership Initiative on Sustainable Water Management

Water Resources Management

Deputy Director (WSP)

Administrative Support

Water and Sanitation Services Water Governance

Overall administration and management of WSP Facilitation of the Pacific Partnership Initiative on Sustainable Water Management

Integrated Water Resources and

Wastewater Management

Demonstration

Water & Sanitation Programme - Draft Work Plan and Budget 2012

WS


WS 1 RB/XB 1,049,200 SalariesRB/XB 1,545,096 WP

WSP 1.1

GWRY

CL 1.1.6

1) Assist with establishing surface water stations in 2) Response to member country requests through technical missions and/or advice provided in a timely and effective manner. 3) Annual reporting on status of water resources in Tonga, and RMI.4) Regional archival HYCOS database populated and managed and improving confidence in the quality of hydrological data.

1,3 On-going

AusAID (F$50k) / EU Water Facility

50,000 RT2005.001

Water & Sanitation Programme [WS]

Water Resources Management

Activity: Water Resource Assessment and Monitoring - Pacific Hydrological Cycle Observing System (HYCOS)

Project has come to an end however the follwing assistance will continue to be provided in a limited way and where funding is indentified: 1) Water Resources Assessments to assist catchment management and

Activities / Task

identify groundwater potential and vulnerability of water sources2) Water Resources Impacts and Monitoring 3) Regional Water Resources Database HYCOS

27

WS



Activities / Task

WSP 1.2

GWRH

CL 1.3.3

Finalsing outputs of the following: 1) A water quality and biological monitoring and evaluation program for Nadi coastal water and river discharges, 2) A capacity building strategy for participatory water quality monitoring in the Nadi basin, involving stakeholder monitoring capacity building,3) Compilation of water quality data for the Nadi coastal waters and Nadi River discharges, 4) Assessment of the temporal and spatial variability of water quality in the coastal waters and discharging river water, and 5) Preliminary design of study to value mangrove goods and services in and adjacent to the Nadi basin and assessment of impacts of flood discharge scenarios. B) Brochure on hydrological collection Brochure on

1,3 On-going

AusAID ($50k) 50,000 RT2001.026Hydrology for Life, Environment and Policy (HELP)

A) Under the Pacific Hydrology for Life, Environment and Policy (HELP) Framework for Action of UNESCO's International Hydrological Programme (IHP) continued support will be provided to the Fiji GEF IWRM Demonstration Project on river/water ecosystem health through enhancing the capacity in river water quality and biological surveillance and monitoring in collaboration with IUCN. B) Catalogue of Rivers for the Pacific

B) Brochure on hydrological collection, Brochure on hydrological data uses, Catalogue of Rivers for the Pacific

28

WS



Activities / Task

WSP 1.4

GWRI

CL 1.3.7

CL 1.3.8

CL 1.3.9

Implementation of IWRM demonstration projects in Pacific catchments or aquifers with the Global Environment Facility (GEF) and implementing agencies UNDP and UNEP under the Pacific Alliance for Sustainability (PAS).

1,2,3 On-going

GEF(US$10.7m for 5 yrs)2012 UNEP US$465,122, UNDP US$,350,578

722,153 RT 2008.028 RT 2008.027

Pacific Integrated Water Resources and Wastewater Management Demonstration Project13 PIC's (Palau,Federated States of Micronesia, Marshall Islands, Nauru, Samoa, Tuvalu, Vanuatu, Fiji, Nuie, Papua New Guinea, Solomon Islands, Tonga and Cook Islands, will continue to implement their IWRM and WUE Demonstration Projects with the Regional Project Coordinating Unit providing technical assistance when an where required. These cover the focus areas of Watershed Management, Wastewater and Sanitation Management Water ResourcesManagement, Water Resources Assessment and Protection and Water Use Efficiency and Water Safety. SMART Indicators at Regional and National Level are being established to monitoir impacts and demonstrate Environmental benefits. Governance structures continue to be improved to support the implentation of an intyegratded approach to water resource, sanitation and wastewater management. Capacity development will continue to be supported at both a National and Regional levels to resource improved water resource management.

29

WS



Activities / Task

WSP 1.3

GWRW

CL 2.3.4

The Resource Centre will continue to provide a platform for water resources managers and increase it's involvement in providing the necessary information and guidance for climate adaptation initiatives regarding water management through agreed coping and adaptation strategies.

Outputs include: 1) Strengthened capacity for water resources assessment and monitoring - IEC material through CoR2) Enhanced application of climate information to cope with climate variability and change - Kiribati Drought Delacratoin Mehtodology and response3) Mainstreaming risk management approaches in IWRM

1,3 On-going

AusAID 50,000 RT2002.007Water and Climate Resource Centre

Improved capacity in water resources management to cope with the impacts of increasing variability of the world's climate, by establishing a platform through which policymakers and water resource managers have better access to and make better use of information generated by climatologists and meteorologists. Advice to countries on as need basis – drought declaration methodology

TBA 1) Report on geophysical investigations and monitoring bore rehabilitation2) A report on the collected household survey data, including water resources assets and reliance on different water sources

1,3 new AusAID (SG) (AU$83,918) (AU$41,959 Yr 1) (AU$41,959 Yr 2)

76,289Assessing Vulnerability and Adaptation to Sea-Level Rise Lifuka Island, Ha’apai, Tonga: Groundwater Resources Surveying - Geophysics to determine extent of freshwater lens and its variation from previous investigations. Monitoring bores will be rehabilitated where possible and sampled. Additional monitoring every quarter during the life of the project HOusehold Survey of Water Resources -Questionnaire identifying household wells, onsite wastewater disposal and rainwater harvesting infrastructure and sampling of selected wells for water quality

30

WS



Activities / Task

TBA 1) Reviewed and referenced summary report on lens hydrology in atolls, conceptualisation on lens and areas of potential future research 2) Consultation with proposed technical and existing national advisory groups in each proposed case study. 3) Annual monitoring reports collating all data collected for each case study. Sub contract reports provided to advisory groups. 4) Final report on project outcomes. Summary on project outcomes and main findings suitable for distribution to 14 Pacific Island Countries, Caribbean counterparts including (CEHI, IWCAM). Exchanges with international organisations including UNESCO and IAH and academic organisations. Recommendations by STAR to member countries.

1,3 new EU (EURO500k over 3 years) (EUR1 86,420 Yr 1) (EUR 156,790 Yr 2)

391,975ACP Caribbean & Pacific Research Programme for Sustainable Development – “Impact on a freshwater lens in atoll environments under different climate and abstraction scenarios 1) Review of available literature on atoll island hydrology, sustainable yield, and technical and management options. 2) Consultations with technical and national advisory groups to develop practical management options for improved sustainability and resilience of the resource. 3) Undertake field studies and develop hydrological models to determine

TBA 1) Individual island reports of available water resources and options for improved water resources, including groundwater and surface water

1,3 new EU EDF 10 (US$350k over 18months) (US$233,333 Yr 1) (US$ 116,667 Yr 2)

204,679

hydrological models to determine effectiveness of management options.4) Dissemination of results and key findings to advisory groups and other Pacific and Caribbean atoll islands

Water and Sanitation for Outer Islands – Kiribati (Phase I) EDF10 – UNICEF1) Water resource assessment for 70 villages across 16 islands

31

WS



Activities / Task

WS 2 RB/XB 295,400 SalariesRB/XB 100,000 WP

WSP 2.1

GWSQ

CL 1.1.8

CL 1.1.5

1) Databases populated and being used for information sharing. 2) Training conducted for VAN counterparts. Improvements noted in the laboratory M&E template. 3) Water quality testing report.4) Relevant support provided as requested by WAF towards accreditation 5) Response to member country requests through technical missions and/or advice provided in a timely and effective manner.6) Attendance at regional and international conference as required and mission reports.

1,2 On-going

NZAID (NZ$300k Partnership Initiative) [Unsecured]

0 RT2005.004Activity: Water Quality Monitoring Tasks: 1) Training on use of water quality database in RMI and NU2) Laboratory-based water quality testing training in VAN, with supply of reagents 3) Source water quality testing in CI4) Support to Water Authority of Fiji lab towards accreditation 5) Continued technical support and advice to member countries on water quality monitoring

Water Services

WSP 2.6

GWSR

CL 1.2.1

1) Revised published versions of the RWH guidelines and manual 2) Inventory and status report 3) Lab evaluation report on Give clean water filters 4) Evaluation report on Bio disc

2,3 On-going

AusAID 50,000 RT2001.029

quality monitoring 6) International and regional workshops, conferences

Activity: Introduction of appropriate methods and technologies for water supply and sanitation Tasks: 1) Review of rainwater harvesting guidelines and manual 2) Inventory of compost toilets and status across Pacific island countries 3) Lab evaluation of Give clean water filter 4) Evaluation of Bio disc in TV

32

WS



Activities / Task

WSP 2.2

GWSD

CL 2.1.6

CL 3.4.4

1) Water conservation awareness materials developed 2) Niue WUE plan 3) Final Pacific water utilities benchmarking report4) Bulk meter delivered and installed in RMI5) Response to member country requests provided in a timely and effective manner

2 On-going

NZAID 0 RT2005.003

WSP 2.3 1) Implementation audit reports for CI, TO and PAL2) DWSP training provided in VAN

2,3 On-going

AusAID RT2005.007Activity: Water Safety Plans Tasks:

Activity: Water Demand Management Tasks: 1) Development of resources on water conservation awareness 2) Support to development of WUE plan for Niue3) Finalise benchmarking exercise with PWWA and PIAC for Pacific water utilities4) Delivery of bulk meters to RMI 5) Other technical support and/or advice requested by member countries on water demand management

GWSS

CL 2.1.7

2) DWSP training provided in VAN3) Rural DWSP training provided in FJ4) Labasa water supply DWSP developed5) Response to member country requests through technical missions and/or advice provided in a timely and effective manner.6) Attendance at Global WSP conference and mission report

On goingTasks: 1) Audit of DWSP implementation in CI, TO and PAL2) DWSP training and implementation in VAN3) Training on rural DWSP in Fiji4) Support to development of Labasa urban water suppy DWSP in Fiji 5) Continued technical support and advice to member countries on DWSP 6) Attendance at the Global WSP conference in South Africa

33

WS



Activities / Task

WSP 2.4

GWST

CL 2.2.2

CL 2.2.3

1) Report on demonstrating health benefits from WASH interventions in TV produced and shared regionally through Pacific WASH Coalition and partners2) Community based training delivered in TV3) Training using GPA methodology delivered, upon request 4) Participation at regional workshops and mission reports

2 On-going

AusAID ($25k) 25,000 RT2004.043

WSP 2.5 1) Three-monthly Pacific WASH Coalition meetings d t d C di t d t h i l t t P ifi

2 O i

AusAID (F$25k)

25,000 RT2003.002

Activity: Wastewater Management Tasks: 1) Finalise the M&E indicator framework trials in TV to demonstrate health benefits of improved WASH interventions2) Community based DWSP training in TV and evaluation of approach 3) Conduct objective oriented training on protecting marine waters from land-based activities using GPA methodology upon request 4) Participate at regional workshops

Activity: WASH – Awareness, C it P ti i ti d G d

GWSW

CL 3.5.1

CL 3.5.8

CL 3.5.4

conducted. Coordinated technical support to Pacific WASH Cluster during periods of emergencies and disasters. 2) World Water Day 2012 celebrations supported regionally. Resource materials linked to WWD2012 theme produced.3) Gender mainstreaming and community participation workshops conducted. 4) Implementation of project and final report 5) Attendance at the WSSCC meeting 6) WASH resources disseminated regionally

On-going (F$25k)Community Participation and Gender and Pacific WASH Coalition Tasks: 1) Coordination of Pacific WASH Coalition 2) Facilitation of World Water Day 2012 celebrations in the Pacific region with Partners3) Gender mainstreaming and/or community participation or community WASH assessment conducted in member countries upon request4) Coordination of implementation of WASH project funded by WSSCC for 2012 5) Attend WSSCC coordinators international meeting 6) Dissemination of WASH resources to member countries and partners

34

WS



Activities / Task

WS 3 RB/XB 508,600 SalariesRB/XB 249,008 WP

WSP 3.1

GWGI

CL 1.3.6

1) Pacific IWRM Resource Centre updated and maintained, Regional Indicator Framework signed off by Countries and formal baselines established2) Continuous review activities carried out3) Pacific Water, Sanitation and Climate Initiave underway, continuous media engagement and products developed and inputs provided to a civil society and youth forums on water and sanitation4) Country programmes being implemented abd completed in project countries5) Capturing IWRM Best Practices in a technical report, Development of WUE guidelines6) IWC Post Graduate Certificate Course implemented

Started EU (Water Facility IWRM)

0 RT2005.002Pacific Integrated Water Resources Management Planning Project1) Operational Resource Centre, Improved Communication and Coordination2) Establishing Formal and Informal Partnerships3) Improved Awareness at Political, Media, Youth and Civil Society4) Stengthened National Consultations, Interim Partnerships and policy consultations5) Commencing IWRM Governance

Water Governance

6) IWC Post Graduate Certificate Course implemented and Community Capacity Building for IWRM TA carried out

GWPF

1) Stregnthening the profile, relevance, capacity and effectiveness of national water and sanitation APEX Bodies 2) Supproting the recognition of the importance of water and sanitation for sustainbale development 3) formatlisation of natioal responses and strategies to priority water and snaitation issues

French Pacific Fund (EURO 100k) (EURO 10k Yr 1) (EURO 55k Yr 2)

137,500

WSP 3.2

GWGF

CL 3.1.1

Coordination of Pacific regional contributions for regional and global fora including the 2nd Asia Pacific Water Summit in Bangkok and the 6th World Water Forum in Marseille in 2012

1,2,3 On-going

AusAID (AU$25k) / ADB (US$1.512M Unsecured)

25,000 RT2004.002World Water Forum and Asia-Pacific Water Forum

5) Commencing IWRM Governance6) Capacity Building carried out

Facilitating Water and Sanitation Consultation in Pacific Island Countries and Territories:

35

WS



Activities / Task

WSP 3.3

GWGA

CL 3.1.2

CL 3.1.3

CL 3.1.9

Organise the review and consultation process for the regional water and sanitation strategies with a view to finalising consultations in 2011 and development, adoption and presentation of a new regional strategy before the Asia-Pacific Water Summit in 2012.

1,2,3 On-going

AusAID 25,000 RT2000.042 / RT2002.006 / RT2001.005

WSP 3.5

GWGS

CL 3.3.1

Strategic planning for the improvement of regional support programmes in the areas of water resources assessment and management; water supply and wastewater management; and water governance and awareness for Pacific Island Countries in line with SOPAC's Strategy 2011-2015.

1,2,3 On-going

NZAID 36,508 RT2001.005

Pacific Regional Action Plan on Sustainable Water Management (Pacific RAP)

Pacific Wastewater Policy and Framework for Action

Pacific Drinking Water Quality and Health Framework for Action

SOPAC Water and Sanitation Programme Strategy

WSP 3.4

GWGP

CL 3.4.7

CL 3.4.8

CL 3.4.9

Quarterly newsletter produced.Website established and maintained.E-mail focal groups. Interactive Water Action Database maintained.

On-going AusAID 25,000 RT1999.039CoordinationUnit Pacific Partnership Initiative onSustainable WaterManagement including South-South Partnerships

36

37

DISASTER REDUCTION PROGRAMME ORGANISATION STRUCTURE

The elements shaded in ‘Red’ represent the core functional teams whereas the two EU project teams (B Envelope and C Envelope) will phase out as the projects are completed.

Hazard and risk assessment, modelling and mapping;Technical advice and support for early warning systems;Implementation of DRR initiatives; GIS and Remote Sensing;Post disaster impact technical assessments

Coordination of DRM NAP development and implementation; Economic impact assessments of disasters; Analysis of Budgeted DRM in PICTs

Technical support for the Pacific Disaster Net;Technical support for SOPAC information management requirements

Development and impementation of DRM governance arrangements; Conduct of TAF/OFDA DM and DRR training courses; Technical advice and support for community-level DRM;Technical advice for national DM operational planning; DRM professional development

Management and coordination of DRR support to 8 PICs (FM, SB, PW, PG, TO, TV, NR, MH) emergency communications/operations centres and safe drinking water

Management and coordination of DRR support to 4 Pacific territories (NC, FP, WF, PI) in a range of DRM interventions

DRM Policy & Planning

Programme Management

Administrative Support

Risk Reduction Information Management/ PDN

Training & Capacity Building

EU/B-Envelope EU/C-Envelope

Overall administration and management of DRP; Coordination of the activities of the Pacific DRM Partnership Network; Facilitation of the Pacific Platform for DRM, Global Platform for DRR, SSC

Organisation of Travel and Conferences; Office supplies procurement;filing and general administration

DR

Reference Indicators KRA / Status

Donor/RB Budget Task ID

RB/XB 590,815 Salaries

RB/XB 733,480 WP

DR 1.1

CR 1.7.1 Assessments of the economic impact of disasters undertaken and reports developed on a needs basis

3 / Ongoing

Task

AusAID GD171-RT-04-38

CR 3.1.1 Selected country visits and regional activities by members of the High Level Advocacy Team.

3 / Ongoing

Task

AusAid (F$10k) / TAF/OFDA

(US$15k)

36,316 GD311-RT-04-35

Disaster Reduction Programme - Draft Work Plan and Budget for 2012

Disaster Reduction Programme [DR]

Activities / Task

DRM Policy & Planning

Costs associated with the impacts of disasters identified in member countries

Disaster Risk Management advocacy programme implemented in member countries.

CR 3.1.2 National Action Plans developed and implemented in Pacific ACP states

Support provided for strengthening of disaster information management capacity through the Pacific Disaster Net

Opportunities provided for PACP representation at DRM meetings, conferences, training

1 and 3 / Ongoing

Task

ACP/EU (1.868m Euros for 3 yrs) [Yr

2012 Eur 406,028]

633,772 GD312-RT-08-22

CR 3.1.3 National Action Plans developed and implemented in member countries.

1 and 3 / Ongoing

Task

AusAID (Special Grant) (Yr 2010/2011

AUD500k)

GD313-RT-08-05

Regional support provided to assist national implementation of the Pacific DRR & DM Framework for Action 2005-2015 with support under the EDF 9 ACP-EU Natural Disaster Facility

Regional support provided to assist national implementation of the Framework for Action 2005-2015 through the AusAID National Action Plan Facility

38

DR




Activities / Task

CR1.3.9 Adocacy and policy guidance provided to member countries on integrated regional strategy for DRM and CCA&M

Effective coordination of the Pacific DRM Partnership Network

3 WB GFDRR/UNISD

R

0 GD139-RT-10.01

TBA Roadmap deliverables are implemented:New integrated regional DRM and CCA&M strategy developed

Regional synthesis report on DRM and CCA&M developed

Case studies of DRM and CCA&M best practice developed

1 and 3 New Task

AusAID (F$30k) / NZAID

(F$33,392k)

63,392 TBA

TBA South-South Cooperation programme implemented 3 UNDP TBASupport the implementation of South-South Cooperation with the Caribbean SIDS and partner organisations through UNDP

Implementation of MOU between SOPAC/SPC, UNISDR and WB GFDRR

Implementation of 'Roadmap' for an Integrated Regional DRM and CCA&M Strategy by 2015


RB/XB 1,009,298 WP

DR 1.2

CR 1.3.6 EMWIN systems assessed and where necessary repaired and/or strengthened. Knowledge products for EWS developed.

3 / Ongoing

Task

NZAID GD136-RT-05-11

CR 2.6.1 On request from member country post disaster support provided following major disasters.

1 and 3 / Ongoing

Task

AusAid (F$10k) / NZAID

10,000 GD261-RT-07-08

CR 2.6.2 Hazard research undertaken in collaboration with relevant scientific and technical agnecies

1 / Ongoing

Task

NZAID 10,000 TBA

Early warning systems strengthened in member countries.

support

Risk Reduction

Support Hazard research to support DRR initiatives in Pacific countries

Hazard impact analysis and lessons learnt support provided following the impact of disasters in member countries.

39

DR




Activities / Task

CR 3.1.7 Hazard, vulnerability and exposure data collected and information produced to inform risk assessment and financing options for the Pacific

1 and 3 / Ongoing

Task

WB (US$250k)(Unsecured)

GD317-RT-09-13

Delivery and adoption of standard operating procedures for flood warning services

Delivery and use of high-resolution topography (using LiDAR) model for the low-lying areas of Nadi

Use of a 2D flood inundation model and flood hazard and risk maps to recommend flood mitigation measures and dissemination of the methodology to the Pacific region

Development and dissemination of integrated flood management policy documents outlining strategies and action plan

1 and 3 New Task

WB (US$563,900)

989,298

Pacific Catastrophe Risk Assessment and Financing Initiative (PCRAFI) - Phase 3

Implement the Nadi Integrated Flood Management Project

plan

GDTU01XS Tsunami early warning support provided to member countries and territories through UNESCO

3 UNESCO (Yr 2011 US$26k)

GT-RT-11-09: Training & Cap BldgGT-RT-11-10: Meeting & Conferences

Support for Pacific Tsunami Warning System through UNESCO

40

DR




Activities / Task


RB/XB 22,000 WP

DR 1.3

CR 2.5.1 NDMO information systems strengthened in member countries. 3 / Ongoing

Task

NZAID GD251-RT-04-33

CR 2.5.2 PDN strengthening and enhancements undertaken in an on-going manner with the support of the Pacific DRM Partnership Network

1 and 3 / Ongoing

Task

AusAid (F$12k) / NZAID (F$10k)

22,000 GD252-RT-00.78

CR 3.1.5 Improved awareness and understanding of on-going and planned regional DRR interventions to help inform regional and national DRM mainstreaming initiatives

1 and 3 / Ongoing

Task

ADPC GD315-RT-08-24

Pacific Disaster Net web information portal developed to assist member countries.

Asia Pacific DRR Projects Portal

Information Management/Pacific Disaster Net

Networks and systems for information transfer improved in member countries.


RB/XB 584,429 WP

DR 1.4

CR 1.1.2 National disaster management arrangements reviewed and institutional strengthening plans developed.

3 / Ongoing

Task

AusAID 50,000 GD112-RT-04-16

CR 1.2.5 TAF/OFDA courses conducted based on PIC requests 3 / Ongoing

Task

TAF/OFDA (US$362,992k)

354,429 GD125-RT-04-26

CR 1.2.6 Pacific Island representatives attend relevant conferences, meetings and forums and reports received and distributed by SOPAC.

1 and 3 / Ongoing

Task

AusAID (F$30k) / NZAID

30,000 GD126-RT-03-36

Region's interests represented at relevant International conferences, meetings and forums by appropriate participants from member countries.

DRM Training & Capacity Building

Regional disaster risk management training programmes in countries aligned to the TAF/OFDA programme

National disaster management arrangements reviewed and institutional strengthened plans adopted in member countries.

41

DR




Activities / Task

CR 1.2.8 Accredited training programme developed in partnership with relevant tertiary institutions

3 / Ongoing

Task

AusAID GD128-RT-05-18

CR 1.2.9 TAF/OFDA courses conducted based on PIC requests 3 / Ongoing

Task

AusAID 0 GD129-RT-05-22

CR 1.4.1 Emergency management communication and coordination systems strengthened in member countries with the support of Emergency Management Australia (EMA).

3 / Ongoing

Task

EMA 0 GD141-RT-02-16

CR 1.5.2 Emergency response and coordination strengthened in member countries with the support of the Australasian Fire Authorities Council (AFAC).

3 / Ongoing

Task

AusAid GD152-RT-04-23

Emergency management communications and coordination strengthened in member countries.

Disaster Risk Management training programmes institutionalised within the region.

Emergency response and coordination strengthened in member countries.

Disaster risk management training programmes conducted in member countries that are not aligned to TAF/OFDA Regional Programme.

CR 1.5.4 Exercises designed and conducted in member countries with the support of the Pacific Emergency Management Training Advisory Group (PEMTAG) members.

3 / Ongoing

Task

TAF/OFDA (IK) 0 GD154-RT-04-29

CR 1.6.1 International Day for Disaster Reduction activities promoted and supported in member countries.

3 / Ongoing

Task

AusAID (F$20k) 20,000 GD161-RT-04-19

CR 3.3.1 Community based disaster risk management training & capacity building conducted in member countries

3 / Ongoing

Task

AusAid / NZAID

GD331-RT-04-37

Emergency exercises conducted to test disaster response capabilities in member countries.

IDDR activities promoted and advocated in member countries.

Community based disaster risk management training conducted in member countries.

42

DR




Activities / Task

CR 1.2.10 3rd Session of the Pacific Platform for DRM successfully conducted

1 and 3 / Ongoing

Task

AusAID (F$130,000)/

French Pacific Fund

130,000 GD121-RT-99-88

CR 1.4.2 Coordination of EDF 9 B Envelope projects undertaken and projects implemented in Palau, FSM, Tonga, Solomon Islands, PNG, Tuvalu, RMI

3 / Ongoing

Task

EU B Envelope (EUR 9.26m for 5yrs) [Yr 2012

EUR 1,327,989]

3,015,273 GD142-RT-07-12

Pacific Platform for DRM

EU EDF 9 B Envelop Implementation

CR 3.1.6 Coordination of EU EDF 9 C Envelope Project undertaken and project activities implemented in French Polynesia, New Caledonia, Pitcairn Islands and Wallis & Futuna

3 / Ongoing

Task

EU EDF9 C Envelope (EUR 5.0681m for 4 yrs) [Yr 2012 Eur 867,588]

1,837,386 GD316-RT-09-01

Coordination of EU EDF 9 C Envelope

43

CS /TSS

Reference Indicators KRA / Status Donor/RB Budget Task IDCS1


CS1.1.1 RB 0 RT 2001.044

CS1.1.2 Effective access to information and Task Profiles integrated with Financials

4, Ongoing

RB 0 RT 2000.009

CS1.2.1 Complete Phase 1 of SOPAC Virtual Library setup, digitisation of all hardcopy SOPAC reports

4, Ongoing

AusAID (AU$150k) Yr 2012 AU$66k 120,000 RT1999.022

CS1.3.1 Ongoing as a regional information pool on geosciences and related sciences

4, Ongoing RB 15,000 RT1999.022

CS1.3.2 Ongoing on an as-requested basis for skills transfer and technical support

4, Ongoing

RB 0RT1999.023 &

SB2003.xxCS1.3.3 Ongoing to member countries, the

Secretariat and partner agencies (includes desktop publishing & graphic arts design, rapportuering, technical advice especially to women in science, environment and technology networks)

4, Ongoing

RB 60,000

RT1999.024 & RT1999.020 & RT2000.052

CS1.4.1 Publicising to and informing Pacific and international audience of appropriate or best practice in sectors within the SOPAC mandate

4, Ongoing

RB 5,000 RT1999.021

Corporate Services and Technical Support Services - Draft Work Plan and Budget 2012

Corporate Services and Technical Support Services

Activities / TaskPublication, Library & Information Technology (ICT)

Effective response to requests for dataAerial Photo / RS Imagery / Maps Database

Digitization & Physical Infrastructure to store Historical Printed Information

Task Profile Database

Provision of library and bibliographic services

Provision of technical assistance to member-country geoscience reference collections

Provision of miscellaneous office support roles and services

Public Awareness & Education

4, Ongoing

44

CS /TSS



Activities / TaskCS1.4.2 Routinely publish and distribute flagship

and corporate publications for information and promotion

4, Ongoing

RB 10,000 RT1999.001CS1.4.3 Technical review, edit, publish and

distribute Work Programme reports to its principal clients

4, Ongoing

RB 5,000 RT1999.019CS1.4.4 Publish special publications that update the

region’s pool of geoscientific (and related) knowledge

4, Ongoing

RB 5,000 RT1999.018CS1.5.1 Effective, reliable and secure information

and communications infrastructure4, Ongoing

RB 150,000 RT 2000.011CS1.5.3 RB RT 2001.050

CS1.5.4 GIS and Remote Sensing Development

Ready access to methods, tools and data with appropriate advise and capacity development

4, Ongoing

RB RT 2000.065

CL1.7.2 Effective and efficient government operations in member countries. Ensure interoperability and compatibility. Availability of the list of recommended hardware and software to PICs.

4, Ongoing

NZAID (F$20k) 20,000 RT1998.005

CL2.5.2 Effective and efficient government operations in member countries.

4, Ongoing

NZAID (F$20k) 20,000 RT1998.005

CL2.6.7 Improved Internet access, improved data storage and backup.

4, Ongoing

RB RT2002.012

CL2.6.9 Cost effective and efficient government operations.

4, Ongoing

AusAID (F$20k) 20,000 RT1998.005

Internal production of WPG Reports

Routine Corporate Publishing

Non-routine Corporate Publishing

Systems Development and Maintenance to the Secretariat

Upgrade of Communications and Data Storage

4, Ongoing

Reasonable compliance with copyright Software Licensing

Support to Member Countries in Information System Development

Support to Member Countries in Information System Development

ICT Assistance to Suva based Missions

45

CS /TSS



Activities / TaskCL2.6.10 Cost effective and efficient ICT operations

in member countries.Some emphasis on technical and policy assistance for eGovernment applications.

4, Ongoing

NZAID (F$20k) 20,000 RT2004.041

CS2


CS2.1.1 Unqualified audit opinion, six monthly account, variance reports.

4, Annually

RB 20,000CS2.2.1 Donor reports 4,

Ongoing RB 10,000CS2.3.1 Financial Regulations properly and

effectively applied. 4, Ongoing RB 4,000

CS2.3.2 Policy and procedures endorsed 4, Ongoing

RB 10,000CS2.3.3 Unqualified audit opinion, six monthly

account, variance reports.4, Ongoing RB 10,000

CS2.4.1 Risk management plan endorsed 4, Ongoing

RB

Preparation of timely Management, Financial

Develop appropriate financial administration policies and procedures based on appropriate best practices

Preparation of timely Audit Reports and council papers

Provide Professional Financial Services

Finance

Identify, analyse and evaluate risks and develop a financial risk management plan

ICT Assistance and support to PICs (National)

Preparation of timely Financial Reports

46

CS /TSS



Activities / Task

CS3


CS3.1.1 6 months and yearly review 4, six monthly and annually

RB

CS3.1.2

CS3.2.1 Board of survey, new office building 4, Ongoing

RB 468,600

CS3.3.1 Updated Regulations and Manual provided 4, Ongoing

RB 10,000

CS3.3.2 Policy available 4, Complete

RB 2,000

CS3.4.1 Meeting organised 4, Annually

RB 170,000

CS3.4.2 Documents ready 4, Annually

RB 10,000

CS3.4.3 Meeting organised 4, As and when required

RB 0

Administration

Council documents prepared

Job Evaluation RB

Recruitment policy formulation

SOPAC Governing Council meeting logistics

Maintenance of Office, Assets and Property

Review of duty statements and job sizing 4, Ongoing

Performance Management System

Review of Staff Regulation, Financial Regulations and Induction Manual

SOPAC Institutional framework (SIF)

47

CS /TSS



Activities / Task

TSS4

RB/XB 728,400 SalariesRB/XB 1,628,338 WP

CL1.7.3 Increased application of GIS in utilities within PICs

4, Ongoing

NZAID RT1998.004

CL1.8.1 Informed technical staff in member countries.

4, Ongoing

AusAID (F$30k) 30,000 RT2000.055

CL2.4.1 Image data available and being utilised by PICs.

4, New USAID (US$200k for TA & US$810k)

1,421,053 RT2001.035

CL2.5.4 Utility operation and management strengthened through access to accurate and timely information displayed in a spatial format.

4, Ongoing

AusAID (F$50k) / NZAID (F$32.9k)

82,900 RT1998.004

CL2.5.6 Improved planning and management of the Utility Sector through the application of GIS and Remote Sensing.

4, Ongoing

NZAID (F$20k) 20,000 RT1998.004

CL2.6.2 Increased National capacity in GIS/RS leading to improved management of the environment.

4, Ongoing

In-Kind RT2001.045

Image Data Acquisition and Optional Enhancement / Analysis

Support to Member Countries in GIS and Remote Sensing Development (Links to CL1.7.3)

Promotion and Technology Transfer

Support to Member Countries in GIS and Remote Sensing Development

Technical Support Services (Natural Resources Economics and Remote Sensing & GIS)

Support to Pacific Islands Utilities - Energy & Water

GIS/RS capacity building with UNC and USP

48

CS /TSS



Activities / TaskOI 3.5.2 (See also OI 3.3) Natural Resources

Governance / Policy advice, cost-benefit analyses of key SOPAC intervention areas, assistance with development of new policy initiatives. Socio-Economics is used across SOPAC technical programmes to support sustainable technical and resource use solutions and provides a focused basis for input into policy development and guidance in Natural Resource Use and Governance.

4, Ongoing

AusAid (F$34.385k) / NZAID (F$40)

74,385 RT 2005.023(See also OI 3.3 Deep Sea Minerals). Provision of policy and advice - Natural Resources Management.

49