Financial Tracking System Statistics and Demonstration

Presented by:

Adam H. Ligon

Unpaid Payroll and Travel Voucher Statistics

(Began sending payroll reports to the organization May 2014)

15-May-14

20-May-14

27-May-14

4-Jun-14 10-Jun-14

16-Jun-14

24-Jun-14

1-Jul-14 8-Jul-14 16-Jul-14 24-Jul-14 6-Aug-14 13-Aug-14

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

Unpaid Payroll Totals - Backlogs

Total

10-Feb-14

18-Feb-14

24-Feb-14

4-Mar-14

10-Mar-14

13-Mar-14

18-Mar-14

24-Mar-14

31-Mar-14

8-Apr-14

14-Apr-14

21-Apr-14

28-Apr-14

5-May-14

12-May-

14

19-May-

14

27-May-

14

$0

$50,000

$100,000

$150,000

$200,000

$250,000

Travel Voucher Totals - Backlogs

Total

(Began sending travel voucher reports to the organization February 2014)

Demonstration of Financial Tracking System

Explanation of Process

To begin, data is exported from 4 different systems which contain payroll, travel voucher data, and various other information. Then a macro compiles all of this

data into our monthly report.

Upper Management Stats

Please note: the following numbers and statistics are for demonstration purposes only.

Middle-Management Stats

Please note: the following numbers and statistics are for demonstration purposes only.

Lower-Management Stats

Please note: the following numbers and statistics are for demonstration purposes only.

Line by Line

SharePoint Tab

Similar format is also used for our monthly payroll report.

SharePoint

Afterwards the report is posted into a datasheet on SharePoint.

This is where everyone in the organization logs in to update the status of their travel vouchers (or payroll orders) all at the same time.

SharePoint - Features

The columns labeled “Comments” keep track of the updates between the old and new reports.

SharePoint - Features

The second set of columns are set aside for the individual units to update with their comments.

The first set of columns are set aside for the organization/FM office to update with any applicable comments.

SharePoint - Features

Please note: this is a very effective tool that encourages transparency, and is also an easy way to communicate between multiple organizations.

SharePoint - Features

If a member wants to e-mail their designated finance POC with a question or a status of their voucher/payroll order they just have to click on this XML link and it will auto-generate an e-mail for them.

SharePoint - Features

Once a month when all of the members have updated their comments this report is then exported into MS Access, this is where all of the reports are kept and combined in order to show the current and previous comments.

Thank you for taking the time to review this slideshow, this concludes the presentation.