financial perspective – dq checks
DESCRIPTION
Financial Perspective – DQ Checks. Executing with Precision. STARS-FL/SMART. Financial DQ Checks. BUMED performs monthly data quality checks Workload reported w/o FTEs Inpatient expenses reported w/o workload Outpatient expenses reported w/o workload Cost per Visit/Admission - PowerPoint PPT PresentationTRANSCRIPT
Financial Perspective – DQ Checks
EAS
MEWACS
STARS-FL/
SMART
Executing with Precision
Timely, Complete, & Accurate Submission of EAS IV
Data
System Access
Source Data
EAS IV Input
EAS IV Repository/MEWA
CS
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STARS-FL/SMART
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Financial DQ Checks• BUMED performs monthly data quality checks
• Workload reported w/o FTEs• Inpatient expenses reported w/o workload• Outpatient expenses reported w/o workload• Cost per Visit/Admission• Unallocated Expenses• Differences between civilian labor expenses and
obligations• Assigned FTEs associated w/ the GME/GDE Program• Assigned FTEs reported by skill types 1 and 2 by
parent MTF
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Inpatient Expenses Without Workload
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Outpatient Expenses without Workload
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Workload Without Direct Expense
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Specific Data for an MTF for a Month
MEWACS - Workload Without Direct Expense
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Direct Expense includes salary from available FTEs, but does not include expenses from cost pools.
FCC FCC Description Fiscal Month Workload Category Workload Amount Direct Expenses
ABFA INPT ORAL SURGERY 1 Dispositions 2 $0
ABFA INPT ORAL SURGERY 1 OBD 2 $0
AGHA INPT FAMILY PRACTICE NEWBORN NURSERY 1 Dispositions 4 $0
AGHA INPT FAMILY PRACTICE NEWBORN NURSERY 1 OBD 11 $0
ABFA INPT ORAL SURGERY 2 Dispositions 2 $0
ABFA INPT ORAL SURGERY 2 OBD 3 $0
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Unallocated ExpensesIntermediate Yes Total Expense $1 or Less No Sum of Total Expense Column Labels Row Labels DEAA EBBO EBCO EDBA EDCX EDCZ EDGJ EDGM0068 (NHC PATUXENT RIVER) $1,576.16
03 $1,576.16 0127 (NH OAK HARBOR) ($2,379.52)
04 ($2,379.52)07
0306 (NHC ANNAPOLIS) $28,447.35 $1,173.62 $6,534.00 01 $1,916.25 $1,173.62 0203 $8,417.43 04 $7,919.97 $6,534.00 05 $10,193.70
0457 (NDC CAMP PENDLETON) $442.00 $1,501.32 02 $221.00 $750.66 03 $110.50 $375.33 05 $110.50 $375.33
0615 (NH GUANTANAMO BAY) ($1.71) 01 ($1.71)
Grand Total ($1.71) $442.00 $1,501.32 ($2,379.52) $28,447.35 $1,173.62 $6,534.00 $1,576.16
Review the “Expense Allocated FCC Summary Report” in the local EAS prior totransmission. Find the report in the Allocation Verification section of the EAS localreports.
MEWACS Outlier– Unallocated Expenses
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Total expenses unallocated: $13,017
Percent of MTFs with expenses unallocated: 3.40%
ID Name 1 2 3 4 5 6 7 8 9 10 11 12 YTD Total0000 MTF 1 $- 5,168 $- 5,1680000 MTF 2 $ 1,576 $ 1,5760000 MTF 3 $ 1,138 $ 1,1380000 MTF 4 $ 4,274 $ 1,911 $ 1,984 $ 2,343 $ 10,5120000 MTF 5 $ 1,979 $ 1,9790000 MTF 6 $ 1,489 $ 1,4890000 MTF 7 $- 2 $- 20000 MTF 8 $ 996 $ 498 $ 1,494
Cumulative Statistics for 2010
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Unallocated Expenses Check Prior to Transmission
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Civilian Labor Expense Check
Run the Personnel DEAR filtered on SUEE 11.10 and 11.50 to verify.
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Personnel DEAR Check for Civilian Labor Expense and
Obligation Match
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Financial Pure File/DEAR Check for Non-Labor Expense and
Obligation Match
Step 1: Run the Financial Pure File, export to Excel, then sum.
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Financial Pure File/DEAR Check for Non-Labor Expense and Obligation
Match
Step 2: Run DEAR, filtered on Financial and Manual, and sum.Step 3: Copy values of Pure File and compare differences.
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Financial Pure File/DEAR Check for Non-Labor Expense and Obligation
Match
In a situation like this, it is best to re-import the financial file. You must delete the Manual adjustments from the DEAR first, and after re-import, you must also re-import the DMHRSi file.
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SMART DMHRSi Military Labor File Transmission
FY 10 Compliance
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SMART DMHRSi Military Labor File Transmission
FY 09 Compliance
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DMHRSi Mismatched JONs
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DMHRSi Mismatched JONs
• Last year at this time: $4,345,652• Beginning of FY 10: $3,506,730• As of 24 June 2010: $ 148,508
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Financial Reconciliation Compliance
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Financial Reconciliation• Reports must be complete per the Fin Recon SOP
– Correct and useful comments– Reference to DMHRSi Mismatched JONs and late
military labor file transmission to explain the entire difference• Refer to DMHRSi Mismatched JONs for the month of the labor
file– Civilian labor difference should be +/-4% for expenses
• Obligation difference may be considerably larger due to BUMED M8 direction to record a quarterly estimate in STARS/FL for fringe benefits
– Include fin audit report – Include DEAR/Pure File Analysis
Financial Reconciliation –Military Labor
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Fin Recon military labor
DMHRSi mismatched JON list
$128K of the differenceis from invalid JONs.
The remaining difference is due to late transmission of SMARTmilitary labor file.
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Depreciation ExpenseDoes the cumulative depreciation in MEPRS/EAS match the amounts providedby M84 MEPRS and DQ Program Office staff?
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• Government POC• Colleen Rees, [email protected]• 202-762-3538
• CAI Team• Nicole Meyers, [email protected]• 877-897-0691 ext. 601
• Randy Van Nostrand, [email protected]• 877-897-0691 ext. 602
• Kate Burchess, [email protected]• 877-897-0691 ext 104
• Bonnie Rehbein, [email protected]• 877-897-0691 ext. 603
Points of Contact
Questions
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