filtering bgiedu channel posts
DESCRIPTION
Tips on how to manage email posts from BGIedu Channel to be able to use this tool more efficiently and effectively.TRANSCRIPT
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Filtering Channel PostsTips on how to manage email posts from The BGI Channel to be able to use this tool more efficiently and effectively
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Settings: General In Settings: General, set “Keyboard shortcuts on”
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Settings: General Turn on “Show indicators” and “Show snippets”
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Settings: WebClips Remove all extra webclips
In Search box, add:http://twitter.com/bgiedu/
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Settings: Labs In the Settings for Labs there are a number of lab tools to add
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Labs: Advanced IMAP Controls
Enable
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Labs: Google Calendar gadget
Enable
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Labs: Nested LabelsEnable
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Labs: QuicklinksEnable
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Settings: Labels For the “All Mail” label, turn off “Show in IMAP”
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Channel Posts Log in to The Channel, andclick on your profile link
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Channel Posts Click on Edit Profile
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Channel Posts Turn off Digest - single email per form post.
Save. You will need wait a while to receive some new non-digest posts before you can continue.
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Without filtering or digests, inbox is noisy with channel posts
So we have to filter out messages fromThe Channel and Label them
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Start with a single Channel message
This one is from “Commons”,and “Renewable Energy”
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Filter this message Select “More actions” and then“Filter messages like these”
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Gmail will make a guess on how to filter this message
Along with the post you selected, all the other posts to the same Channel Forum will be shown
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Change filter to grab all BGI-Channel posts
However, for our first filter, we want all Channel posts to be grouped together. Change to
“list:(.bgichannel.org)” and click Test to see result
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Create a master filter for all channel posts
Select “Skip the Inbox”,“Apply Label” and “New Label...”
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Create a new label #BGI-Channel
Create New Label “#BGI-Channel”and “OK”
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Create a new label #BGI-Channel
Click on “Also apply filter to conversations below”,
and finally “Create Filter”
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Your filter and label are now created
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The #BGI-Channel label has all your posts, not your inbox
Your Inbox is cleared of Channel posts, and your #BGI-Channel label has them instead.
Now we will create individual forum labels
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Go back to your single Channel message
Note the name the forum that it came from. This one is from Commons, and Renewable Energy
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Filter this message Select “More actions” and then“Filter messages like these”
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View test resultsYou’ll see all posts to this same Channel
Forum will be filtered together.Click on “Next Step”.
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Create a new label Select “Skip the Inbox”,“Apply Label” and “New Label...”
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Create a new label #BGI-Channel/Commons
Create New Label “#BGI-Channel/Commons”and “OK”
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Create a new label Select “Skip the Inbox”,“Apply Label” and “New Label...”
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Create a second labelCreate Second Label
“#BGI-Channel/Commons/Renewable-Energy”and “OK”
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Create a filter for both labels
Click on “Also apply filter to conversations below”,
and finally “Create Filter”
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Your second filter is now created
Now your channel posts areorganized in a nested labels
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Another useful filter option is to “Star it”
You can “star” posts from Announcement forums, or classes you are currently taking. This will mark
them for more attention until Unstarred.
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Gmail Best Practices
Other Topics:Labels are not FoldersArchive is not Trash, instead it is NOT label Inbox
Thus Archive button is = remove Inbox labelAll mail has every archived mail
Move button removes current label and adds new label. Label button is safer, adds label to existing labels
Special Labels !! ! @ #!!Highest and !High priority are sorted to top, use like “!Homework”@, useful for emails from a specif email account, will be sorted to top next#topic labels sorted above normal labels
Useful to “Hide least-used Labels” using Settings:LabelsTo hide completely read Labels, enable the Lab