fall 2014 recruitment plan 1

Recruitment PlanFall 2014

Epsilon Epsilon Chapter at California State University Bakersfield

Fall 2014

Recruitment Plan OverviewTo earn Chapter Excellence credit:

• To receive full credit in Chapter Excellence, you must submit this plan and your chapter’s wish list.

• The instructions below must be followed to earn full credit in Chapter Excellence.

Notes:• If your chapter is not planning to extend bids this semester, you only need to complete slides

1 and 6. Delete the others and submit.

• If you have any questions or need help, please contact your Membership Manager or email [email protected].

Step 1: Upload Your document on the Phi Sigma Sigma secure website to your chapter’s Resource Library in the Recruitment file folder - Spring Recruitment Plan subfolder or Fall Recruitment Plan subfolder.

Step 2 : Save as Spring 2013 Recruitment Planor Fall 2013 Recruitment Plan

Please note the spaces

Due Date

November 1 (spring 2013 plan)April 1 (fall 2013 plan)

mailto:[email protected]

Recruitment Plan OverviewTips:

• Work together with your day chairs on creating the best look book for your chapter to ensure the best success. Be creative!

• Add pictures as needed throughout the document. If you feel any slide needs some additional descriptions, make sure to add that in the notes section!

• A great source to create outfits is www.polyvore.com. A great source for recruitment ideas/decorations is www.pinterest.com.

http://www.polyvore.com/

http://www.pintrest.com/

Fall 2014 Recruitment • Epsilon Epsilon Chapter

Personal Message/Welcome Note• To the ladies of Epsilon Epsilon,

I am so excited for fall recruitment 2014. As a chapter we have so many opportunities to look forward to next fall. I know that we are going to put on an amazing recruitment. It is ever more important during this time of recruitment that remain a team, and practice efficient communication. Without these tools a successful recruitment cannot occur. Every sister within our chapter holds a unique thread that creates our wonderful sisterhood. Let’s aim high together and welcome new beautiful sisters to Epsilon Epsilon. Thank you for entrusting me with this important task of planning recruitment.

LITP,

Alexandria

Membership Recruitment Chairman

Recruitment 101Include basic information about your upcoming recruitment.

•Recruitment chair’s name: Alexandria Fuentez

•Recruitment advisor or CKA’s name: Erika Varela

•Indicate the type of recruitment the chapter will participate in this semester:___X__ Fully structured _____ Partially structured

_____ Minimally structured _____ Continuous recruitment

_____ No recruitment this semester (Reason: ________________________)

•Is your recruitment “frills” or “no frills”? frills

•How many women are on the recruitment committee? 12

•How many women are on the chapter’s wish list? None

•Note: If your chapter is not eligible to recruit members this semester, indicate the reason.

Quick Tip: You must

upload your wish list to earn

CE credit

Recruitment GoalsRecruitment Strengths

•The chapter does great at holding conversations with PMNs.

•Work ethic to prepare/complete rooms for each round.

•Identifying PNMs that resemble Phi Sig women.

Recruitment Areas for Improvement

•Bumping

•Communication within the chapter

Recruitment Goals

•We can take 15 new women during recruitment.

•The chapter will be participating in our campus club fairs, and open community campus events. We will have a brag table at each one, and sisters talking to PNMs and gathering information. Upcoming: (Club Fair on April 1st, Celebrate CSUB April 17th.)

Quick Tip: Survey the

chapter about strengths & weaknesses

Membership Eligibility StandardsUse this slide to list your chapter’s membership eligibility standards.

•Your chapter sends a clear message about your values through your eligibility requirements. At a minimum, each new member and initiate must meet the following international membership eligibility standards to be a Phi Sigma Sigma:

– Minimum GPA of 2.6 (on a 4.0 scale, or its equivalent)

– Participation in at least two (2) other activities

– 10 hours of community service hours per quarter

•Eligibility standards can include character, academics, leadership, financial responsibility, athletics, service, campus activities, employment, etc.

•Eligibility standards must be clear and specific. Challenge your chapter to accept standards that increase the membership, not maintain or lower it.

•All members must know the standards, which are a reflection of the chapter and Phi Sigma Sigma’s core values.

•Remember that these standards must be approved by the chapter before recruitment begins.

Sister ExpectationsThis slide is for the recruitment chair to tell the chapter what is expected from each member of the sorority.

State important policies (such as attendance).

Attendance is something of huge importance. We need to make meetings more interesting and enthusiastic to get more girls interested and involved with chapter events. Having more girls attend sisterhoods is also important, we may have to make more events mandatory so more girls can attend.

How many women can we take as a chapter?

The chapter can take 15 new members during fall recruitment

What events will we hold on campus to help with our campus PR?

The chapter will be participating in our campus club fairs, and open community campus events. We will have a brag table at each one, and sisters talking to PNMs and gathering information. Upcoming: (Club Fair on April 1st, Celebrate CSUB April 17th.)

Recruitment Retreat(s)Include information members need to know about each of the chapter’s recruitment retreats.

•List the basics (date, time, location, what to bring).

•Note: You must upload any handouts to be used at the retreat(s) for the CE expert to review.

•We will be having 1 recruitment retreat, information on following slide.

Quick Tip: Include one set of retreat

slides for each retreat held

August 30th, 2014

Location: CSUB

Time: 10am What to Bring: Planner, laptop, Pen/Pencil, All recruitment outfits

•10am- Chapter will meet at CSUB and settle in.

•10:15am-The retreat will begin with an opening by the MRC, and follow with a slideshow presentation of fall recruitment 2014 (decorations, fashion, food, committees, and important details)

•11am- MRC will discuss what is expected of sisters during recruitment & panellenic rules.

•11:15am-The MRC will conduct a attire check of each sisters recruitment outfits. (Sisters were given this deadline to collect all outfits for recruitment in February 2014, along with a style guide for recruitment)

•12:15pm-Chapter will organize and practice bumping

•1:15pm-Retreat will close/Lunch

Recruitment Retreat Agenda

Recruitment Committee

Bump GroupsDoes your chapter utilize bump groups during recruitment rounds?

NO.

•Do activities throughout the retreat that puts the bump group members together so they can get to know each other better.

– Include strong, average and weaker recruiters in each bump group so that there is always a good balance!

•Our chapter does not pre organize specific bump groups, However we do utilize “bumping” (Moving multiple sisters in and out of conversations so more of the chapter members get to meet and mingle with PNMs).

Quick Tip:

Use a chart

Chapter VotingThis is where the chapter receives information on how the chapter will be voting on all potential new members. (alums& CKA will be present and in charge of conducting voting)

•Voting should be broken down by each individual round

Round One: Electronic Voting, sisters will use there phones/laptops to poll in on each PMN after a brief discussion and Information sheet on the PMN. Each PMN will be rated by this system.

•Round Two: Electronic Voting, sisters will use there phones/laptops to poll in on each PMN after a brief discussion and Information sheet on the PMN. Each PMN will be rated by this system. After this round the chapter will start placing together a list of our top 10-15 PNMs

•Round Three:, sisters will use there phones/laptops to poll in on each PMN after a brief discussion and Information sheet on the PMN. Each PMN will be rated by this system. After this round the chapter will create a list of our top 10-15 PNMs. We will also discuss who has not met that PMN, Who has interest in being a PMNs Big sister and defining qualities to determine if they would fit into the chapter. The final list is who will be inviting to preference, and who world want to extend a bid to.

Party/Event DetailsSchedule and Clothing

These slides should outline all of the details for every round/event.

•Include pictures of what you want so there is no confusion.– Include information on tops, bottoms, shoes, hair, make-up and accessories/jewelry.

•These slides should tell the chapter the schedule and locations of parties for each day.– Make sure to include set-up time, sister arrival time, theme/round name (Info Night,

Preference Night, etc.).

•Day Chairs should also be named on each page.

Quick Tip: Create at least one slide per

round

Round One: “Phi Sig’s & The City”• Times Square concept DAY CHAIR: Dylan Knight

• City skyline September 25th,2014

• Street signs with various New York streets centerpieces

• Pictures/decorations of famous New York places

• (Examples: Tiffany & Co, Serendipity's, Broadway)

• Pictures of hunter college/centennial celebration

• Multiple brag tables (awards, paddles, crates, jewelry)

• Christmas lights covered letters

• Dessert: Apple shaped cookies

• Drink: Sig-tini (sprite & red fruit punch) served in

Plastic martini glasses

Room Design

Street sign centerpieces

Brag tables

City Skyline

Fashion

Gold Accessories

Nude Heels

Blue/Dark Blue Dresses

Make-up & Hair• Clean simple make-up, nothing over the top

• Natural colors

• Clean, blow dried & styled hair

• Straight or loose curled

Party/Event DetailsDecorations and Other Info

ROUND ONE September 25th,2014Committee arrival to set up 2pm

–Chapter arrival 5pm

–Alumni arrival 6pm

–First party 7-7:45, Second Party 8-8:45

–9pm Break down (entire chapter)

•How will the round work?–There will be 5 brag tables.

–There will be a icebreaker game, and finance slideshow presentation by bursar.

•What decorations will be used?–Paddles, crates, chapter awards, jewelry (Brag tables) New york skyline (paper) around the room, street sign centerpieces, time square accents (pictures, playbills etc.)

•What food will be served? –Red apple sugar cookies

–Punch

–Food Table, Servers will be be the alumni chapter sisters.


round

Party/Event DetailsEntertainment

Round One “Phi Sig & The City”

•Will you show any media during recruitment?Finance slideshow presentation given by the bursar

–Screen, projector, computer

•What songs will the chapter sing when PNMs enter and leave each round?

Entrance Song: “Phi Sig Nights”

Exit Song: “Phi Sig (Everybody)”

Ice breaker: TBA


round

Party/Event DetailsConversation Guide

Round One: “Phi Sigs & the City”

• This is our first chance to meet our potential new members. Ask what her hobbies are, interests, and major. Our activity for this night will include a recruitment video. After the video you can talk about Sapphire sisters, Sapphire Ball, Dance Marathon, Summer/Winter retreats, etc. Explain why we make crates and paddles. Try not to give away things like “Secret Week” and “Midnight Marauding”, its all supposed to be a surprise.


round

Round Two: “Fall for Phi Sigma Sigma”

• Fall (Autumn concept)

• Red, orange, brown, yellow, blue color scheme

• Two wall sized trees made out of construction paper

• Paper leaves on the floor surrounding bottoms of tables

• Masson jar center pieces with

• Possible Backdrop and photo booth TBA

• Quotes, posters (phi sig ) along the walls

fake cranberries, and tea lights floating

inside.

Four brag tables (paddles, crates, pictures)

Dessert: Smore Pops

Drink: Apple cider served in gold plastic

cups

DAY CHAIR: Vanessa CofieldSeptember 26th,2014

Room Design

Fashion

Phi Sigma Sigma Ordered ShirtEntire Chapter

Brown Tall Boots

Dark Wash Jeans

Make-up & Hair• Clean simple make-up, nothing over the top

• Natural colors




ROUND Two September 26th,2014Committee arrival to set up 2pm






–Chapter slideshow/video montage.

•What decorations will be used?–Paddles, crates, chapter awards,(Brag tables) Two paper wall trees, Leaves on ground surrounding brag tables, 4 high top round tables, mason jar center pieces.

•What food will be served? –Smore Pops, Punch

–Food Table, Servers will be be the alumni chapter sisters.


round


Round Two “ Fall for Phi Sigma Sigma”

•Will you show any media during recruitment?Chapter picture slideshow/ video montage

–Screen, projector, computer


Entrance Song: “ Cups”

Exit Song: “Phi-Phi-Phi-Sig”


round


Round Two: “Fall for Phi Sigma Sigma”

– Let the PNM’s know the positive outcomes of being in Phi Sigma Sigma. Mention how you gain networking opportunities for future job opportunities and how well it will look on a resume. Mention to them we just recently celebrated our CENTENNIAL! Also mention Founder’s Day, and what that specific day entails. Try to incorporate how well they would fit into our pyramid.


round

Round Three: “Whimsical Tea Party”

• Tea Party Concept

• Range of pastel color scheme

• 4 long tables, Mason jars with tissue paper flowers (variety of colors) and tea lights as centerpieces. Different size glass jar filled with pencils, glue sticks, boxes of crayons, etc. pencil bags, antique photo frames of each elementary school we will be donated supplies too.

• Mint colored table cloths

• Tall Letters decorated with colorful tissue flowers

• Pastel Paper stripe wall coverings

• Photos of chapter fundraisers

• Food: Tea Sandwiches, Brownie bites, Drink: Strawberry lemonade

DAY CHAIRS: Alyssa D. & Aliyah V. September 27th, 2014

Room Design

Centerpiece conceptAdding glassware containing various school supplies

Brag & picture tables

Fashion• Pastel Colored dresses, Nude heels

Make-Up & Hair• Clean simple make-up, nothing over the top

• Natural colors




ROUND Three September 27th,2014Committee arrival to set up 2pm What food will be served?

–Chapter arrival 5pm Tea Sandwiches, Brownie Bites,

–Alumni arrival 6pm Strawberry lemonade

–First party 7-7:45, Second Party 8-8:45 Food Table, Servers will be be the alumni Chapter sisters



–There will be a Philanthropy Activity (Putting together pencil bags for

Three local elementary school classrooms in need of supplies)

Slideshow/Presentation about the Phi Sigma Sigma Foundation by the Philanthropy chair.

•What decorations will be used?–Brag tables, mason jar and tissue paper flowers as well as glassware containing school supplies


round


Round three “ Whimsical Tea Party”

•Will you show any media during recruitment?Presentation/Slideshow about the Phi Sigma Sigma Foundation by the philanthropy chair

–Screen, projector, computer ( Eden S.)


Entrance Song: “Phi Sigma Sigma Girls ”

Exit Song: “The Clapping Chant”

Philanthropy Activity: Putting together pencil bags with various school supplies for 3 local elementary school classrooms.


round


Round Three: “ Whimsical Tea Party”

• This night will consist of a philanthropy which will be school supply bags to 3 local elementary school classrooms. We also will be informing them about the phi sigma sigma foundation with a presentation. On the long rectangle tables we will have various school supplies laid out and pencil bags to make.. Let them now how we “Aim High” with community service. At this point we are familiar with their likes and dislikes. Ask them if they have held leadership roles in the past? Let them know what kind of positions we have. Ask if they have any other questions about anything, and answer them to the best of your ability.


round

Preference Night: “A Rose Affair”• Black & white, red and gold themed

Four long rectangle tables

• Black table cloths, white & black overlay

• Black and white pictures of chapter members scattered on table tops

• Short square vases, with lined red roses and tea lights surrounding the vases

• Phi sig quotes on posters on walls

• Projector screen with photos and phi sigma sigma

• Black & White, red invitations

• Food: Red velvet cupcake, cream cheese frosting,

• Sparkling Cider

• Gold edible topper TBA

DAY CHAIR: Angelica Estrada September 28th, 2014

Room Design• Black, White and Red Formal Dinner tables

Red roses, Square glass vasesB&W Chapter photos

Fashion• Full Black on black

• Black Panty hose, heels and dress

• Lavalieres or badges

Make-Up & Hair• Clean simple make-up, nothing over the top

• Natural colors




Preference Night September 28th,2014Committee arrival to set up 2pm





•How will the round work?–There will be 4 long rectangle tables.

–There will be a seated refreshments, and mingling.

•What decorations will be used?–Black and white chapter photos, red roses, tea lights, quotes on poster paper on surrounding walls. Projector screen with on going b/w photos

•What food will be served? –Red Velvet cupcakes, Sparkling cider

–Fully Served at table, Servers will be be the alumni chapter sisters.


round


Preference Night “A Rose Affair”

•Will you show any media during recruitment?

•Silent black & white photo chapter slideshow on going. – Screen, projector, computer

– Seated dessert, and mingling


There will be no entrance Song

Exit Song: “Liebestraum”

The Rose Ceremony will be conducted

Songs: Today, I understand, He’s the One, Re-Mem-Mem, We want to Linger


round


Preference Night: “A Rose Affair”

• You can mingle during the seated dessert. This is your chance to make a final impression on the PNMs. This is also the last chance for chapter members to meet with potential new little's. After we will go along with the Rose Ceremony.


round

Bid Day DetailsSchedule and Clothing

• Bid Day will be located in front of CSUB’s Runner Café and begin at noon.• -set up: 10:00am this team will consist of rosebuds and a Bid Day Committee• -The Chapter will be expected to arrive at 11:15am• -new members will meet SDC in a separate location at 11:45am and will be walked

over to Bid Day at 12:00pm.• -At 12:00pm BID DAY BEGINS• -New Members are paired with rosebuds(each rosebud will have a poster made for

new member with their name)• -Rosebuds take new members to “gift table” which include their bid day shirts and

sunglasses• -12:15pm Lunch is served: Subway Sandwiches, Fruits along with Candy table• -12:30pm Archon & SDC welcomes new members • -1:00pm sisterhood icebreaker: “Move your Booty” • -1:30-2:00 sister mingle (free time with new members)• 2pm Breakdown

Bid Day DetailsDecorations and Other Info

Each sister will be given a new shirt specifically for bid day ! This MUST be worn. Theses will be NAVY BLUE tank tops

BOTTOMS: khaki Shorts

HAIR: blow dried, and styled (no wet, undone hair) must be curled or straightened

SHOES: White Convers. (low tops)

Bid Day DetailsDecorations and Other Info

Clean up and set up will be done by committee formed by SDC and all of the Rosebuds.

-set up beings at 10:00am

-clean up begins at 2:00pm

Activities include bonding and sisterhood games

FOOD and DESSERTS served on food table

DECORATIONS:

Concluding Tips Make sure to include slides throughout the look book to keep chapter members excited and motivated!

Stay positive

Be on time, organized, and ready to recruit

Be a helpful sister

Follow all panellenic recruitment rules and manners

Represent Phi Sig well

Follow all attire guidelines

Have a good attitude

Be a team player

fall 2014 recruitment plan 1

Documents

recruitment frills

recruitment chairs

type of recruitment

upcoming recruitment

time of recruitment

recruitment areas

recruitment ideasdecorations

successful recruitment