faculty handbook · 2016. 9. 1. · counseling 626-585-2988 cec105 student success center...
TRANSCRIPT
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3035 E. Foothill Blvd. Pasadena, CA 91107 (626) 585-3000
FACULTY HANDBOOK
“Upon the subject of education ... I can only say that I view it as the
most important subject which we as a people may be engaged in.
- Abraham Lincoln
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WELCOME FROM DR. ROBERT BELL
Welcome to the new academic year in the Noncredit Division. The Noncredit Division and the Community Education
Center have touched the lives of countless numbers of individuals through its non-credit programming and community
outreach. As the needs of our students and the community grow and change, the Noncredit Division will continue to play a
significant role in striving to face the challenges and opportunities of serving a diverse student body. The Noncredit Division
has earned its reputation as a leader in meeting the needs of its students and the communities we serve.
With the continued support and commitment of our caring and talented faculty, each of our students has the ability to
achieve his or her academic, career, and personal goals. The quality of the educational experience for students is dependent
on the quality of instruction. To that end, the interaction between faculty and students is an important ingredient in the
overall educational experience. The faculty who teach in the Noncredit Division play a critical role in determining whether
our students are successful in accomplishing their educational goals. Your passion and commitment to our students is
valued!
Every reasonable effort has been taken to ensure the accuracy of the information throughout the handbook,
and although the information contained in this handbook is up-to-date at the time of its publication, as time goes on in an
organization as dynamic as the Noncredit Division at Pasadena City College, changes will occur. We will strive to keep you
updated on any and all changes that may occur across the academic year.
Sincerely,
Dr. Robert H. Bell Assistant Superintendent/
Senior Vice President
MISSION STATEMENT
The mission of the Noncredit Division is to serve a diverse community
focusing on capability, flexibility and empowerment. The division offers
comprehensive educational resources such as technical and academic
programs and courses including Adult Basic Education (ABE), Adult High
School Diploma Program (AHSD), General Education Development
(GED) preparation, English as a Second Language (ESL), Vocational ESL,
Parenting Education, courses for adults with disabilities and for older
adults, short-term noncredit Career Technical Education (CTE) programs,
and a wealth of support programs.
The Noncredit Division's primary mission is to facilitate the Pasadena Area
Community College District's overall mission to provide a standard of
excellence and high quality instruction toward increasing the numbers of
successfully prepared transfer students, and provide a more capable
workforce to meet the needs of current trends.
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TABLE OF CONTENTS
Introduction
Mission Statement……………………………………………………………………………......... 2
Welcome ……………...…………………………………………………………………………… 2
General Information
Academic Calendar………………………………………………………………………………… 5
Foothill Campus Map……………………………………………………………………………….6
Rosemead Campus Location………………………………………………………………………..6
Hours of Operation………………………………………………………………………………….6
Important Contact Information……………………………………………………………………...7
Campus Offices and Services
Administration………………………………………………………………………………………7
Evening Administration and Supervision………………………………………………………….. 7
Admissions and Records…………………………………………………………………………… 7
Counseling Department……………………………………………………………………………. 8
Student Success Center…..………………………………………………………………………… 8
Noncredit Programs………………..………………………………………………………………..8
Adjunct Faculty Office Hours………………………………………………………………………10
CASAS and EL Civics Testing Office……………………………………………………………...10
Faculty Resource Room……………………………………………………………………………. 11
Campus Police and Safety…………………………………………………………………………. 11
Personnel Policies and Procedures
Absence and Personal Necessity Leave.......……………………………………………………….. 12
Change of Name/Address………………………………………………………………………….. 12
Email Communication……………………………………………………………………………... 12
Faculty/Staff Development/FLEX Day……………………………………………………………. 12
Faculty Evaluation…………………………………………………………………………………. 13
Grievance Policy…………………………………………………………………………………… 13
Key Requests………………………………………………………………………………………. 14
Kronos – Payroll Verification……………………………………………………………………… 14
Mailboxes………………………………………………………………………………………….. 14
Parking Regulations and Permits…………………………………………………………………... 14
Room Reserve Requests…………………………………………………………………………… 14
Substitution Policy………………………………………………………………………………… 15
Academic/Instructional Policies and Procedures
Academic Freedom………………………………………………………………………………… 15
Academic Honesty…………………………………………………………………………………. 15
Accommodations for Students with Disabilities (DSPS)………………………………………….. 15
Add/Drop Policy…………………………………………………………….……………………... 16
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Annual Assessment………………………………………………………………………… ……... 16
Attendance (PARS)………………………………………………………………………… ……... 16
Audio and Technical Equipment/Computer Software Procedure…………………………………. 17
Canvas – Classroom Learning Management System……………………………………………… 18
Class Meeting Times and Breaks (Appendix I)………………………………..………………….. 18,29
Course Cancellation Guidelines…………………………………………………………………… 18
Classroom Environment…………………………………………………………………………… 19
Copies/Duplication Procedures……………………………………………………………………. 19
Course Curriculum………………………………………………………………………………… 19
Emergency Procedures……………………………………………………………………………. 20
Field Trip Requests……………………………………………………………………………….. 20
Grade Submission and Changes…………..……………………………………………………..... 20
Guest Speakers……………………………………………………………………………………. 21
Instructional Supplies…………………………………………………………………………....... 21
Sign-in sheets (Appendix II)……………………………………………………………………… 21,30
Student Discipline (Incident Reports)…………………………………………………………….. 21
Student Release of Information Form (Appendix III)…………………………...………………... 22,32
Syllabi Submission…………...…………………………………………………………………… 22
Student Resources
AHSD and GED High School Graduation………………………………………………………… 25
Certificate Ceremony……………………………………………………………………………… 26
DSPS: Student with Disabilities ……….…………………………………………………………. 26
Early Alert Program……………………………………………………………………………….. 27
Student Success Center……………………………………………………………………………. 27
Library Services (Colorado Campus)……………………………………………………………… 27
Tutoring Services………………………………………………………………………………….. 28
Appendices
Appendix I: Recommended Instructional Break Schedule……………………………………….29
Appendix II: Sample Sign In Sheets………………………………………………………………30
Appendix III: Student Release of Information Form………………………………........................ 32
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GENERAL INFORMATION
ACADEMIC CALENDAR FOR 2016-2017
Fall 2016
Aug. 29 First day of classes – Fall Semester (16 Weeks)
Oct. 6 Professional Development Day
Oct. 16-22 Midterm exams administered
Dec. 12-18 Final Examinations
Dec. 18 Last day of classes – Fall Semester
Dec. 18 Final grades for Fall are due online (for 16-week courses)
Winter Intersession 2017
Jan. 9 First day of classes – Winter Intersession (6 Weeks)
Feb. 16 Last day of classes – Winter Intersession
Feb. 21 Final grades for Winter are due
Spring 2017
Feb. 21 First day of classes – Spring Semester (16 Weeks)
Mar. 9 Professional Development Day
Apr. 9-15 Midterm exams administered
Apr. 17-22 Spring Break
June 12-18 Final Examinations
June 16 Commencement
June 18 Last day of classes – Spring Semester
June 21 Final grades for Spring due
June 26 First Day of Classes – Summer Intersession 2017
Academic and Student Affairs - C231 Board Reported: November 18, 2015
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FOOTHILL CAMPUS MAP
= PCC Shuttle Service available
The Foothill Campus is located on the North side at 3035 E. Foothill Blvd., Pasadena, CA 91107
Directions:
Located between San Gabriel Blvd. and Sierra Madre Villa Blvd. Exit off the Foothill Freeway (210) at Madre
St. Travel north to Foothill Blvd. and turn West (left). The campus in on the north (right) side.
ROSEMEAD CAMPUS LOCATION
Pasadena City College at Rosemead is a full-service educational center located in the city of Rosemead, just
eight miles south of the main Pasadena campus. Students can take general education credit courses and
noncredit courses, as well as receive key student support services.
The Rosemead Campus is located at 4105 Rosemead Blvd., Rosemead, CA 91770. Email Rosemead Campus at
[email protected]. Phone (626) 585-3333. Dr. Raquel Torres-Retana, Director.
HOURS OF OPERATION
The Noncredit Division’s operational hours are as follows: (Hours to be reviewed and subject to revision)
Student Services: Admissions & Records Office: M-TH: 8:00AM-8:00PM FRI: 8:00AM-4:30PM
Welcome Center: M-TH: 8:45AM-10:00PM FRI: CLOSED
Counseling Office: M-TH: 8:00AM-8:00PM FRI: 8:00AM-4:30PM
Student Success Center: M-TH: 8:00AM-10:00PM FRI & SAT: 9:00AM-1:00PM
ESL Office: M-TH: 7:00AM-6:00PM FRI: CLOSED
Administration: Administration Office: M-TH: 7:30AM-10:00PM FRI: 8:00AM-4:30PM
ESL Office: M-TH: 7:00AM-6:00PM FRI: CLOSED
Parent Ed Office: M-FRI: 8:30AM-12:30PM
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IMPORTANT CONTACT INFORMATION
Administration Office 626-585-3000 CEC102
Admissions and Records 626-585-3036 CEC100
Counseling 626-585-2988 CEC105
Student Success Center 626-585-3015 CEC108
CAMPUS OFFICES AND SERVICES
ADMINISTRATION
The Administration Office provides the following services:
General Information
Teachers' Faculty Mailboxes
GAIN Student Support
The Administration Office is responsible for the day-to-day activities related to managing the campus and
supporting instructional programs. The office provides administrative, business management, and professional
services to students, faculty, staff, and the public by providing a safe, clean, and modern teaching and learning
environment, responsive logistics, excellent customer service, and continuous improvements to administrative
and operations systems for optimizing positive student outcomes.
The mission of Administration Office is to foster student success.
EVENING ADMINISTRATION
An administrator is on call each evening until 8:30 p.m., Monday through Thursday.
ADMISSIONS AND RECORDS
The Admissions and Records office provides a variety of services including:
Transcript Requests
Verification Letters
Grade Reports
Issuance of High School Diplomas and College Career/Technical Education Certificates
The Admissions and Records Office admits and enrolls students into classes. The office maintains student records
and files. Individuals 18 years of age or older, who intend to enroll for admission, must submit a completed
application online at http://www.pasadena.edu/cec. Upon acceptance, students will receive a Permit to Register,
confirming the admissions process. Students enrolling in ESL classes must make an appointment for the exam in
this office.
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A student who is younger than 18 can be admitted by filing a student petition, which can be obtained from the
Counseling Office. A completed petition, along with an official high school transcript and letter of
recommendation from a school counselor, should be returned to the Counseling Office. Qualified students who
have not yet graduated from high school may be admitted for concurrent enrollment. Credit(s) granted will be
forwarded to the student’s high school.
COUNSELING
The Counseling Office provides the following services:
GED/ High School Diploma
Disabled Student Programs and Services (DSPS)
Academic, Vocational, Educational and Career Counseling
Transfer Services
Placement Tests for High School Diploma, GED, and English as a Second Language
Counselors can advise students regarding educational plans, career goals, academics, and personal issues. They
interpret test results, analyze interests and abilities, and refer students to needed services within the college and
the community.
Testing
The Testing Office, located in Counseling, provides a variety of testing options by appointment. Specific
instructions are given to students when a test appointment is made. Placement testing, CASAS testing, exams for
credit, and make up exams are administered. Certain tests are part of the enrollment process, others fulfill a
pre-requisite requirements and others are required for successful course completion. Students are required to
bring a valid photo ID at the time of testing.
STUDENT SUCCESS CENTER
The Student Success Center at the Foothill Campus offers students individualized support across the curriculum
for noncredit instruction. Assistance, supplemental materials, and independent skill improvement are provided
for students, particularly in ESL, Adult Basic Education (ABE), High School Diploma Program (HSDP), GED,
and Career-Technical Education programs. Students can utilize tutoring, computerized educational programs,
videos, audiocassettes, books, and other multimedia educational resources.
NONCREDIT PROGRAMS
Adult Basic Education (ABE): Basic skills preparation in language arts and review and reinforcement of
arithmetic skills for academic advancement to the adult high school diploma (AHSD) or General Educational
Development (GED) programs. A Certificate of Competency is awarded upon completion and demonstration of
competence in two courses. Students may advance to develop skills for the workplace and to prepare for future
educational opportunities. (PCC Catalog 15-16).
Adult High School Diploma Program: (AHSD): The Adult High School Diploma program requires students to
complete 160 units for graduation, which includes coursework in Natural Sciences, Social and Behavioral
Sciences, Humanities, English, Mathematics, and a selection of listed electives. Based on information such as
student’s high school grades, test scores, work experience, and other multiple measures, the counselor may
recommend placement at the level which meets the student’s needs. Students are awarded a high school diploma
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upon completion of the course of study prescribed by the State of California and the Pasadena Area Community
College District. (PCC Catalog 15-16)
General Educational Development (GED) and General Educational Development (GED) Bilingual:
Preparation in the language arts, mathematics, social science, and science for students preparing for the General
Educational Development (GED) exam. Provides instruction in using successful test-taking strategies and hands-
on online testing practice. Upon completion and demonstration of competence in four courses, students may
advance to develop skills for the workplace and to prepare for future educational opportunities (PCC Catalog 15-
16). A Certificate of Competency is awarded for completion of these programs.
Building Construction Noncredit (BLDN): Introduction to occupational safety and health for the building
trades, building trades and construction industry, basic construction math for the building trades and construction
industry, plan reading for building trades and construction industry, and basic material handling and rigging
(Schedule of Classes). A Pre-Apprenticeship in Construction and Building Trades Certificate of Completion is
offered.
Business Noncredit (BUSN): The curriculum prepares students for entry/intermediate-level clerical jobs and/or
transitions into a credit business information technology program. Program will also enable students to make a
seamless transition into a credit course or program (PCC Catalog 15-16). Certificates of Completion are offered
in Basic Graphic Design, Business Literacy Skills, Computer Keyboarding, Computer Keyboarding-Bilingual,
Computer Skills, Computer Skills-Bilingual, General Office Clerk, Introduction: How to Start a Small Business,
and How to Start a Small Business-Bilingual.
Child Development Noncredit (CHDN): Introduction to teaching in a professional early-childhood setting or
program serving children under the age of six, effective communication and best practices for child care providers
for optimal home, school, and community relations, and basic theories of child growth and development, health
and safety, and nutrition guidelines for infants, toddlers, and preschool age children with an emphasis on
CPR/First Aid training for child care providers (Schedule of Classes). Certificates of Completion in Child Care
Provider and Family Home Day Care Provider are offered.
Disabled Students Program and Services (DSPS): The curriculum prepares students with disabilities for
functional living, preparing for success in college, finding the right job, basic social skills and getting along with
others in the workplace, rights and responsibilities in the workplace, work readiness, as well as offers music
appreciation and adaptive art techniques for disabled adults residing in a residential care facility. Emphasis is on
techniques to encourage the creative and artistic process for adults who experience physical and emotional
challenges (Schedule of Classes). Certificates of Completion in Workforce Preparation for Developmentally
Disabled Adults and Workforce Readiness are offered.
English as a Second Language Noncredit (ESLN): The curriculum provides intensive English Language
instruction in Literacy to High-Intermediate level integrated courses (Levels 0-5). The program also offers four
elective courses including Grammar, Conversation, American Culture, and Writing. The program provides
students with increased opportunities for successful employment and academic achievement. The ESL Bridge
Program helps students seamlessly transition to credit ESL classes (PCC Catalog 15-16). A Family Literacy
Certificate of Competency is offered.
English as a Second Language Vocational Noncredit (ESLV): The curriculum provides development of
reading, speaking, listening, and writing skills of beginning-high to intermediate-low ESL students for careers in
green construction, green housekeeping, green landscaping and gardening, childcare provider, and healthcare.
Emphasis on occupation-specific terminology and communication skills with common phrases for interacting
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with clients or future employers (Schedule of Classes). Certificates of Competency in Green Gardening and
Landscaping, Green Construction, Green Housekeeping, Child Care Provider, and Healthcare are offered.
Immigrant Education (IMME): Immigrant Education consists of a course, a course of study, or an organized
sequence of courses specifically designed to provide immigrants and their families with the opportunity to become
active and participating members of economic and civic society, and preparation for citizenship. (PCC Catalog
15-16)
Learning Assistance (LAC): Supervised tutoring and learning assistance in individualized or small groups for
students needing additional knowledge and study skills to succeed in regular course work. Skills development for
individual students through the use of technology in supervised learning centers. Designed to supplement
classroom instruction through activities suggested by faculty to improve learning. (Schedule of Classes)
Medical Assisting Noncredit (MAN): Introduction to basic skills for translation and interpretation during
medical visits and procedures, techniques for written translation, simultaneous, consecutive, summary
interpreting, and sight translation for assisting patients, nurses, doctors, and administrators in a medical setting.
Introduction to medical office procedures for entry-level positions in a medical front office setting. Includes
medical terminology, medical transcription, medical billing and coding, patient confidentiality, workforce
preparation skills, introduction to software applications for individuals entering the medical front office (Schedule
of Classes). Certificates of Completion in Medical Front Office Clerk and Medical Interpretation and Translation
are offered.
Older Adults (OLAD): Classes are designed for older adult students in sewing techniques, life review, and music
appreciation. Provides mental/memory stimulation for older adults and development of music, relationship to art,
culture, and history. (Schedule of Classes)
Parenting Education (PAR): Parenting education consists of a course, a course of study, or an organized
sequence of courses specifically designed to offer lifelong education in parenting (parent and child relationships,
parent cooperative preschools), child growth and development, and family relations in order to enhance the quality
of home, family, career, and community life. (PCC Catalog 15-16)
Paralegal Noncredit (PLGN): Introduction to basic skills for interpretation and translation in the legal field and
techniques for written translations, interpreting, and sight translation for assisting judges, attorneys, law
enforcement, and individuals in court proceedings (Schedule of Classes). A Certificate of Completion in Legal
Interpretation and Translations is offered.
Personal Care Attendant Noncredit (PCAN): Introduction to entry-level Personal Care Attendance skills,
including non-medically directed personal care and home management skills. Emphasis on understanding and
working with older patients. A Personal Care Attendant Certificate of Completion is offered.
ADJUNCT FACULTY OFFICE AND HOURS
Adjunct office hours must be recorded in the Office Hours Record Book in the Administration Office, whether
the faculty member meets with student(s) in the Adjunct Faculty Office or in their classroom. Faculty must
commit to eight office hours in primary semesters (Fall and Spring). Office hours are not required for Winter and
Summer Intersessions.
Contact Sharon Gonzalez in the Administration Office for more information, particularly if you would prefer to
meet with students in a classroom for your official office hours to make sure the classroom is available at the time
of your request.
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CASAS AND EL CIVICS TESTING
All AHSD, GED, ABE, ESLV, and ESLN students are required to take the Comprehensive Adult Student
Assessment Systems (CASAS) pre and post-tests. LaTonya Horn, CASAS Coordinator, will contact faculty to
arrange CASAS testing. For CASAS and El Civics testing questions, please contact LaTonya at
[email protected] or at ext. 3004.
FACULTY RESOURCE ROOM
The Faculty Workroom is located on the second floor, Room 201B and is It equipped with the following:
8 computer workstations
Laser jet printer
Photocopier
Scantron machine
32 storage cubbies
Conference table
Paper cutter
Laptop computer for entering information into the Kronos system
District telephone
Copy codes are available in the Administration Office. The computer stations and/or any other equipment are
available on a first-come-first-served basis. Limited storage space may be available. Faculty are asked to keep the
door of the Faculty Workroom locked at all times.
CAMPUS POLICE AND SAFETY
Police and Safety Services are open:
Monday 6:00 a.m. - 6:00 p.m. Location: B210
Tue - Fri 6:00 a.m. - 6:00 p.m. Location: B210
Dispatch is open 24 hours, 7 days a week
Lost & Found Hours:
Mon - Thu 10:30 a.m. - 2:00 p.m. Location: B210
A Pasadena City College Police and Safety Services cadet is assigned to the Foothill campus. Policy and Safety
Services is committed to assist “students, faculty, and support staff to create a safe and enjoyable campus
atmosphere that promotes higher learning.” (http://www.pasadena.edu/police/)
If faculty, staff, or students have any concerns for their safety, they are encouraged to contact the campus cadet
or call (626) 585-7484 for assistance. Faculty are expected to carry assigned keys with them, however campus
cadets can unlock classroom doors if faculty do not have a key. Upon request, cadets can also provide escort
services for faculty, students or staff.
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PERSONNEL POLICIES AND PROCEDURES
ABSENCE AND PERSONAL NECESSITY LEAVE
Faculty are required to inform the Administration Office when they are not able to come to work or are running
late. During regular office hours, please call the Administration Office at 626-585-3000 if you expect to be late
or absent. Please make every effort to arrange for a substitute faculty through the Administration Office or the
ESL Office if you expect to be absent. If a substitute is not found, a “No Class” Attendance Sheet will be posted
on your classroom door for your students to sign (Foothill & Rosemead sites only). We will also place it in your
mailbox afterwards for your student attendance records.
Personal Necessity Leave must be cleared through the administration office. Please contact Nohelia Franco for
further information at 626-585-3002.
Bereavement: For an immediate family member (spouse, father, mother, brother, sister, son, daughter, mother-
in-law, father-in-law, son-in-law, daughter-in-law, grandparent, and grandchild) faculty have three (3) days paid
absence days when located in the state of California, and five (5) days when out of state. If the person who has
died is not part of the faculty’s immediate family, that faculty has one (1) day of paid bereavement leave.
It is illegal for the District to pay for religious holidays that are not Board declared holidays. One may arrange in
advance to take personal leave without pay for such holidays.
Please refer to the PCCFA Contract, Articles 20-21, pages 37-40 for more information.
http://www.pasadena.edu/hr/documents/2008-2012POAcontractrevised3-12-12.pdf
CHANGE OF NAME/ADDRESS
For any change of name or address, faculty must fill out an Emergency Form and submit it to Human Resources.
A copy must be given to the Administration Office on the Foothill Campus so the change is filed for the Noncredit
Division’s records.
EMAIL COMMUNICATION/INTEROFFICE MAIL
Please be consistent with checking and responding to your PCC email. You are responsible for checking your
PCC email in order to receive important updates, requests, and opportunities. The Administration will not be
issuing paper memos to faculty. If you have a problem accessing your PCC email, please contact the Help Desk
via an alternate email account at [email protected].
The District’s interoffice mail is processed once a day. Incoming mail arrives around 3:00 p.m. and is distributed
to faculty mailboxes upon arrival.
FLEX DAY/ FACULTY/STAFF DEVELOPMENT/CONFERENCES
Professional Learning Day (FLEX DAY) is a time for all Pasadena City College faculty, staff, and managers to
learn together and share ideas on how to support student success. This professional development opportunity is
scheduled each fall. It is a student free day, and all faculty are required to attend. Adjunct faculty are required to
attend the number of hours they would have normally taught on that given day.
For adjuncts who cannot attend during the day, an abbreviated evening schedule is offered.
Staff development is integral to supporting the training needs of Pasadena City College’s faculty, staff, and
managers to ensure that as educators and support staff we continue to strengthen our best practices throughout
the year. By enhancing abilities, we all contribute to the learning process and focus on the needs of our students.
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For more information on staff development opportunities, please visit the following PCC staff development link
at: http://www.pasadena.edu/staffdev/
Conferences need to be pre-approved and board reported for costs to be covered by PCC. Approval is subject to
budget considerations. Requests need to be received by a minimum of one month prior to the event. Please contact
the Administration Office for forms and more information concerning the attendance of conferences.
FACULTY EVALUATION
Criteria for Evaluation The primary criterion used in the evaluation of a bargaining member is performance in the classroom or primary
assignment area. In all cases, additional criteria shall include the performance of all District-determined
responsibilities, personal characteristics, and duties.
Evaluation Team. The evaluation team of each employee shall be composed of the vice president for instruction
or a designee; the manager most closely supervising the employee who will serve as the committee chairperson;
and a tenured member of the division faculty mutually agreed upon by the faculty member being evaluated and
the Assistant Superintendent/Senior Vice President.
The components of evaluation will include: Student Evaluations
Self-Evaluation Report
Visitation and Report
Conference
7.3 Evaluation of Regular Employees
7.3.1 Definition. As stated in Education Code Section 87661, a “regular” employee is a permanent employee.
7.3.2 Frequency of Evaluation. As stated in Education Code Section 87663, regular employees shall be
evaluated at least once in every three (3) academic years.
7.4 Evaluation of Non-Contract Hourly Paid Employees
7.4.1 Non-contract hourly paid employees will be evaluated their first semester of employment and at least
every two (2) years thereafter.
From Agreement between Pasadena Area Community College District and Pasadena City College Faculty
Association, July 1st, 2013 through June 30, 2016; Ratified by Pasadena City College Faculty Association
February 12, 2015.
GRIEVANCE POLICY
If a concern/grievance among staff arises please follow the following steps:
Address the issue with the person directly. If that is not possible, go to the next person in charge:
Faculty reports to the Faculty Lead
Faculty Lead reports to the Dean
If the issue requires intervention, a mediation meeting will be arranged with all parties present.
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KEY REQUESTS
All faculty will be issued one key which will open all Noncredit instructional classrooms on the Foothill Campus,
the Faculty Resource Room, the Staff Room, and staff restrooms. Faculty who teach at locations other than the
Foothill Campus will not be issued keys.
KRONOS/PAYROLL VERIFICATION
Faculty are expected to approve their Kronos timecard monthly. Due dates are listed in the Payroll Schedule at
the following link: http://www.pasadena.edu/resources/online/online_455.pdf
The Administration staff will record absences in Kronos. It is the responsibility of the faculty member to record
in Kronos any hours they worked as a substitute for another faculty’s class.
MAILBOXES
Mailboxes are located in the Administration Office. Please make sure you check and pick up your mail often. If
you have any questions concerning your mailbox, please contact an Administration Office staff member.
PARKING REGULATIONS AND PERMITS
All persons operating a vehicle on District controlled property are required to comply with the Pasadena Area
Community College District Traffic and Parking Rules and Regulations and the California Vehicle Code.
Parking regulations are enforced 7 days a week, 24 hours a day. All faculty and staff members are required to
have and display a valid Pasadena City College staff parking permit to park in the staff parking lots.
Permits must be current and properly displayed in a 5-inch square in the lower corner of the windshield nearest
the driver’s side and verifiable from the exterior of the vehicle (26708.3 CVC).
Permits may not be obstructed by papers or other materials. Faculty and staff members can purchase parking
permits for Fall/Winter and Spring/Summer online at:
https://selfservice.pasadena.edu/prod/rtscred.p_credcall_ppa
Parking permits are also sold at Campus Police, B-210. Hours of Operation: Monday – Friday, 8:00 a.m. – 8:00
p.m.
Guest parking permits: If you are inviting a guest speaker to your class at the Foothill Campus, please request
a guest parking permit in advance from the Administration Office. Each permit is dated and must be visibly
displayed on the dashboard on the driver’s side.
ROOM RESERVE REQUESTS
All room reservations must be cleared through the Administration Office. Please contact Sharon Gonzalez at
[email protected] for an electronic room reserve form. The form will be checked to determine if the
room you wish to reserve is available on at the day/ time requested. It is the responsibility of the faculty reserving
the room to leave it in order, including turning off computers and lights.
If any fliers are posted, please remove them as soon as the event is over. No food or drinks are to be brought into
classrooms. If you need to cancel your room reservation please contact Sharon Gonzalez directly at 626-585-
3005, or the Administration Office at 626-585-3000 twenty-four hours prior to the reservation date.
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SUBSTITUTION POLICY
The Administration office staff must be notified of all faculty absences. Staff will make every effort to find
substitutes. All absent faculty need to submit a lesson plan, attendance sheet, and any other instructional materials
needed for the substitute assigned to their class at least a day in advance. Faculty should not seek out their own
substitutes since clearance to teach in a given discipline must be approved.
ACADEMIC/INSTRUCTIONAL POLICIES AND PROCEDURES
ACADEMIC FREEDOM
Policy No. 3100: It is the policy of the Pasadena Area Community College District that academic freedom is
a right enjoyed by all members of the Pasadena City College community: faculty (tenured, non-tenured, and
adjunct), students, classified and administrative staff, and Trustees. Academic freedom is defined as the freedom
to teach and learn in an atmosphere of free inquiry and expression. The right to academic freedom, however,
cannot be separated from the equally important responsibility, which each individual has, to uphold professional
ethics or, in the case of students, to abide by the Policy on Student Conduct and Academic Honesty.
The District encourages and supports a healthy and constructive debate of campus issues, and respects the right
of all members of the Pasadena City College community to freely evaluate, criticize, and/or advocate personal
points of view regarding such issues. However, every member of the College community also has the right to
work and study in an environment that is free from unlawful discrimination and harassment.
The right to academic freedom shall be protected and supported through the establishment and use, when
necessary, of appropriate due process procedures.
California Education Code Section 70902; Approved by the Board of Trustees: January 13, 1972; revised: November 19, 2003
ACADEMIC HONESTY
Faculty are encouraged to create positive learning environments in their classrooms by establishing proper
standards of student content.
Student Conduct and Academic Honesty Policy No. 4520 can be found below:
http://www.pasadena.edu/ipro/policies/pcc_4520.pdf
The on-line Student Misconduct Report Form link can be accessed below:
http://www.pasadena.edu/staffservices/
ACCOMODATIONS FOR STUDENTS WITH DISABILITIES (DSPS)
Disabled Student Programs and Services (DSPS) provide a variety of support services and reasonable
accommodations to students with disabilities to increase their access to campus programs and facilitate progress
toward their educational goals. (http://www.pasadena.edu/studentservices/DSPS/)
If a student in your class has a disability which may require classroom or test accommodations, please instruct
the student to seek assistance in the Counseling Office (room 105). The Counseling Office provides students with
information related to the process of obtaining appropriate assistance within and outside the classroom. Once a
student has a referral from the Counseling Office, make an appointment for the student to see you as soon as
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possible so that you can discuss the accommodations the student will need for your class. For more assistance,
please contact the Counseling Office’s DSPS counselor.
ADD/DROP POLICY (WAITLISTS/NO SHOWS/REINSTATING STUDENTS AFTER DROPPING
Adult High School Diploma (AHSD) courses can be added until the third week of a 16-week term and the
second week of an 8-week session. Any exception to the policy must be approved by the faculty of records for
the class and counselor. Students can be added to all other courses up until the end of the semester. Drops can
be done before faculty enter final grades in the system.
When a course reaches its maximum registration, an electronic waitlist will be activated. Depending on the type
of course, 7-15 students can be placed on a waitlist. Waitlists are active until the first class meeting. After the first
class meeting, the Faculty of record is responsible for the class.
The Faculty of Record is required to drop all students who fail to attend or arrive late the first meeting of a class,
unless the student(s) have made prior arrangements. The Faculty of Record can add students up to the maximum
enrollment limit.
Faculty can reinstate a student as long as the request is received during the pertaining semester and before the last
adding day (currently end of semester).
ANNUAL ASSESSMENT
Each semester, faculty assess their course student learning outcomes (SLO’s), which are recorded in the Course
Outlines of Record in WebCMS. Course SLO’s drive student success in learning in the classroom and build basic
skills that prepare students for higher learning and the workplace. SLO’s are also included in course syllabi.
SLOs are assessed each semester along with General Education Outcomes (GEO’s). In the SLO assessment
process, noncredit programs document improvements made from one semester to the next. The course SLO
assessment process culminates in an Annual Assessment Report which is submitted to the Learning Assessment
Committee on November 15th of each year. Faculty can get assistance from program faculty leads and PCC’s
course student learning outcomes link at http://www.pasadena.edu/accreditation/course-student-learning-
outcomes.cfm.
ATTENDANCE (PARS)
It is critical to the Noncredit Division that faculty maintain regular and accurate sign-in sheets on a daily basis.
To assist in the careful collection of positive attendance, all faculty are provided a daily sign-in and sign-out sheet
to use on a daily basis (See Appendix II).
Please note that auditors may require copies of these forms for state auditing purposes that may affect funding if
not appropriately recorded. We have encountered serious issues with students who are attending classes without
being registered. These oversights have critical ramifications for students who must receive credit in order to
complete a certificate or diploma, yet discover in the end they were never enrolled in the course, and their faculty
cannot issue grades.
For optimum attendance reporting please follow this protocol:
Call roll at every class meeting;
Using the NONCREDIT DIVISION SIGN IN SHEET (See Appendix II), have students sign in at the
beginning of each class. Require students to enter the time they arrive and time they leave class if earlier
than dismissal. This allows you to record actual “positive attendance” minutes;
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Do not default to recording the entire class time as attendance for all students;
Submit all hard copies of student sign-in sheets each week to the Attendance Box in the Administration
Office.
All attendance must be submitted online through the PARS (Positive Attendance Reporting System) program on
a weekly basis. Please understand the critical importance of your timely submission of student attendance in
PARS. The District must submit all positive attendance hours to the State. Incomplete submissions jeopardize the
status of the entire Noncredit Division.
Follow these steps to use PARS on LancerPoint for your attendance each week:
Sign in to LancerPoint
Click on the Faculty tab
Click on PARS
Select your course section number
Fill in hours per student
Save your attendance list
Certify by clicking checkmark “certify”
Submit all attendance by midnight on Sunday of that week
Computers located in the Faculty Workroom are available for the submission of positive attendance for faculty
teaching classes at the Foothill and/or Rosemead campuses. Faculty teaching classes at other designated “offsite”
locations will be provided District issued Chromebook for the purpose of submitting weekly positive attendance
information.
The Admissions and Records Office will monitor weekly attendance accounting and will notify the faculty
member if information for class(es) is not entered by midnight on Sunday.
AUDIO AND TECHNICAL EQUIPMENT
Most classrooms are equipped with the following:
Epson 485W Short Throw Projector
Spectrum Smart Lectern (Most rooms)
Blu-Ray Player
Dell 3010 Windows 7 computer
Polyvision Eno 96” Interactive Whiteboard with stylus (most rooms)
Document camera (Lectern Rooms)
Speakers (Ceiling or Wall mounted)
VGA connection
HDMI connection
Computer equipment in the Faculty Resource Room and in the classrooms is intended to assist with your
instructional assignments. Faculty may not install software on any PCC computer. Please contact the
Administration Office regarding any special software needs you may have.
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CANVAS – CLASSROOM LEARNING MANAGEMENT SYSTEM
PCC offers Canvas, a Learning Management System (LMS), to its Faculty and students. An LMS is an electronic
self-contained course platform that can be used with your students in your lecture classes, as well as in both hybrid
and online courses. Using Canvas in the classroom can enhance student learning, as well as keep you and your
students connected within and outside of the classroom to bring your students the best possible instructional
experience to reach their educational goals.
Canvas offers faculty tools such as modules, discussions, conversations, chat, collaborations, assignments,
quizzes, grades, and ePortfolios to enhance instruction and enrich student learning. You can access Canvas by
logging in with your PCC user name and password on the PCC website homepage or by the following link:
https://canvas.pasadena.edu
Contact Distance Education for information and any questions you may have about Canvas through the following
link: http://online.pasadena.edu/faculty/canvas-support/
Check the link below for opportunities to take a Canvas Training to learn all the great features Canvas offers
you and your students: http://online.pasadena.edu/faculty/announcements/canvas-training-opportunity/
CLASS MEETING TIMES AND BREAK
All faculty members are required to remain in class for the full meeting time, including the first through last day
of the semester. Mid-point class breaks, however, are encouraged and necessary to retain student interest and
motivation. (Refer to the Recommended Instructional Break Schedule: Appendix I).
COURSE CANCELLATION PROCEDURES
Courses that are not at a 60% or higher enrollment prior to the first day of instruction and 60% or higher on the
first day of class, based on the course class limit, will be subject to cancellation. For example, if the class limit is
25, at least 15 students (or 60%) must be in attendance the first day of class.
Additionally, a course may be cancelled at any time during the academic period if attendance drops below 60%
on two consecutive meetings. Cancellation of low enrolled courses may be delayed until after two (2) class
meetings due to extenuating circumstances, such as assessment requirements or off-site registration.
Exemptions may be made for course(es) whose student/faculty ratio is based on the learning limitations of
students with disabilities (Title 5, section 56028d). If a cancelled course is part of a full-time faculty member’s
teaching load, the Noncredit Dean will reassign the faculty member to another similar course, if available.
Prior to the cancellation of a course, every effort will be made to promote additional student enrollment and
attendance.
Faculty will be notified via telephone and/or email immediately upon the decision to cancel a class. Students will
be notified and assisted in the selection of other courses according to the students’ schedules and educational plan.
Faculty members must complete and submit all attendance records for all class meetings to Admissions and
Records as soon as possible.
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CLASSROOM ENVIRONMENT
Per District policy, food and beverages are not permitted in the classroom for the exception of water. Please
enforce this policy at all times and remind students not to eat or drink in the classroom. Also, include this policy
in your course syllabus.
If you wish to have a special event in your classroom with food and beverages, please inform the Administration
Office.
Visitors: Only registered students may attend class. Any individual who is not register should not be attending
your class. NO EXCEPTIONS. The District liability insurance covers only registered students.
COPIES/DUPLICATION PROCEDURES
Duplicating services are available at the Foothill Campus for faculty. Duplication request forms are available at
the front desk in the Administration Office. Complete the duplicating request form, attach it to the originals, and
submit to administration.
In order to ensure compliance with copyright laws, Administration staff will review all requests and will deny
requests that are too large in quantity or infringe copyrights. (If more clarification is needed, staff will define
quantity and provide a checklist for what’s acceptable in terms of copyright).
Duplicating requests will be transported to Office Services (located on the Colorado Campus) daily with the mail
pick-up and delivery at 3:00 p.m. There is a 24–72 hour timeline. Duplicating orders will be placed in faculty
mailboxes or, if too large, kept behind the receptionist desk in the Administration Office.
Each Faculty member will be given a copy code for the copy machine in the Faculty Resource Room. Copies that
are made on this machine are available for small copying jobs and emergencies. Faculty are given a specific
number of copies each semester and can access the copy machine by using their four digit printing code. Please
see Sharon Gonzalez in the Administration Office for your code and number of copies allotted for each semester.
COURSE CURRICULUM
Curriculum is the foundation of our institution’s mission and purpose, and the course outline of record plays a
principal role. Faculty can access course curriculum on WebCMS, Pasadena City College’s Curriculum
Management System, where the following information will be readily available for use in course planning:
Catalog Description
Student Learning Outcomes
Student Performance Objective
Course Content Outline
Methods of Instruction
Methods of Evaluation of Student Performance
Sample Assignments
The link to WebCMS can be accessed at http://webcms.pasadena.edu/webcms/
Faculty are encouraged to review their course outline of record and to determine if any revisions to student
learning outcomes may be needed to improve student success in learning.
Each semester, the Curriculum and Instruction committee review and vote on course modifications and proposals.
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Faculty who wish to modify a course outline of record or propose a new course or certificate program to support
student success, should first contact the Noncredit Dean for approval. Program faculty leads assist faculty with
understanding the process required by the Curriculum and Instruction Committee to change or add course
curriculum. Faculty should contact their program faculty lead for more information with curriculum development.
EMERGENCY PROCEDURES
Since there are no telephones in most classrooms, it is helpful for faculty to have a cellphone in case of
emergencies. If there is a life-threatening situation in your classroom, call the Administration Office
immediately, then call Campus Police (626) 585-7484. Safety drills are planned to further enhance campus
security.
Emergency Evacuation:
Affixed to the wall and adjacent to the door of every classroom and office in the building are the following
documents:
Evacuation Plan
Emergency Evacuation Assembly Areas
Medical Situations:
In the event of a life-threatening emergency, call Campus Police or 911 directly. In addition, please inform the
Administration as soon as possible. For basic first aid, there is a first aid kit in the Administration Office. You
may not dispense medication of any kind due to the potential allergic reactions or harmful reactions with other
medications being taken.
FIELD TRIP REQUESTS
Faculty must submit all field trips requests for approval to the Administration Office no later than three weeks
prior to the date of the field trip. Field Trip Requests and Student Waivers are available in the Administration
Office. A maximum of one field trip per semester may be scheduled, and then only if 20 students commit to attend
(attendance tends to drop on field trip days). Field trips are not permitted on the first and last day of classes.
Faculty are required to complete a PCC Instructional Trip/Transportation Request form. There are two separate
forms that need to be turned in:
A single page copy of the triplicate form. This handwritten form consists of the field trip details.
Only the triplicate copy needs your signature. The office assistant will type the rest of the form from
the single copy you turn in.
The purpose of a field trip as stated on the request form must demonstrate a serious educational objective and
academic justification for the trip as a culmination to what has been an ongoing study in the class.
GRADE SUBMISSION AND CHANGES
Grade submission is electronically done on Lancerpoint. Follow these steps:
1. Log into LancerPoint and select the Faculty Tab.
2. In the Grading box in the center of the screen, select the Final Grades option from the drop-down menu.
3. Under the word Status, you will see either a yellow triangle icon or a notepad icon. Click on the icon to
go to the list of your students.
4. Next to each student’s name is a drop-down box where you can select the appropriate grade.
5. After you have entered in all the grades. Scroll to the bottom of the screen and click on the Submit button.
When you return to LancerPoint, refresh your browser and the yellow triangle will change to a notepad
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icon. The notepad icon designates that all grades have been submitted but that grades changes can still be
performed through the web. Once Admissions and Records processes the grades, the notepad will change
to a green check mark designating that the records are locked and any additional grade changes must be
submitted in person to Admissions and Records.
6. There has been a change in the grade submissions process. Grades will now roll over to academic history
on a daily basis (evening), as opposed to the end of the semester. The new procedure will allow Faculty
to do a grade change within the same business day. After a day or more, Faculty will be required to fill
out a Grade Change Request (green form). Admission and Record’s office will provide forms upon
request of the Faculty via email. Faculty should return the completed form by placing it inside Admissions
and Record’s secured metal box, located in the Administration Office (CEC102).
For additional assistance, follow the link below for a video demonstration on how to Enter Grades.
https://login.pasadena.edu/facultyvideos.html GUEST SPEAKERS
Faculty who would like to invite a guest speaker to their class must first inform the Administration Office of the
purpose, date, and time. No request form is needed for a guest speaker. If needed, request a visitor’s parking
permit in advance from the Administration Office.
Classes may NOT be used for commercial purposes including any form of sales: fundraisers, candy, Girl Scout
cookies, books, Scholastic, Avon, toys, etc. District policy specifically prohibits such activity.
INSTRUCTIONAL SUPPLIES
Regular supplies, such as paper, pens, pencils, white board markers, white board cleaner, and erasers are provided
by the Administration Office. Faculty must fill out a supply request form and have it signed by an Administration
Office staff member.
Submit non-regular supply requests to the Administration Office by providing the item name along with the item
description and number, price, quantity, and possible vendor.
SIGN IN SHEETS FOR CLASS ATTENDANCE
Attendance must be taken at each class meeting. Please find a sample attendance sheet for your use in Appendix
II. All attendance sheets must be placed in the Admissions and Record’s secured metal box in the Administration
Office at the end of each week. It is advised that faculty make a copy of their weekly attendance sheets to keep
for their records before submitting them to Admissions and Records. (Refer to Sample Sign In Sheets: Appendix
II).
STUDENT DISCIPLIONE (INCIDENT REPORTS)
From A Guide for Faculty: Creating Positive Learning Environments through Standards of Student Conduct
http://www.pasadena.edu/staffservices/student-misconduct-brochure.pdf
Student Conduct and Academic Honesty Policy no. 4520
Verbal Warning
Do not ignore disruptive behavior. It is important that disruptiveness be addressed as quickly as possible when
the behavior occurs. Some behaviors may be more appropriately discussed outside of the class. Behaviors often
become worse when an intervention is not timely and decisive. Doing nothing can be construed by the student as
the professor’s implied consent to such actions.
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Temporary Class Removal
Any Faculty may remove a student from his/her class for the remainder of the class period when inappropriate
behavior occurs and for the next class meeting if so desired. Temporary class removal may be undertaken only
after the Faculty has warned the student and given the student a chance to improve, except in cases where the
violation is so flagrant that immediate removal from the class is in order. The removal of a student should be
immediately reported to the Assistant Superintendent/Senior Vice President.
Administrative Class and/or Program Drop
Faculty may initiate this drop process for one or more of the reasons given under the Student Discipline Process.
Prior to submitting the Request for Administrative Drop form, the Faculty will have informed the student of the
possible consequences of his/her disruptive, unsafe or academically dishonest behavior and may give the student
a chance to improve if the Faculty deems it appropriate. The Faculty and Assistant Superintendent/Senior Vice
President shall determine if an administrative class drop is in order, and if so, shall submit a Request for
Administrative Drop form to the Office of Student Affairs
If a student is deemed to be a danger to self, others, or campus property, please call Safety & Police (ext. 7484)
and more serious steps will be taken.
Online Student Misconduct Report Form:
https://www.pasadena.edu/staffservices/student-misconduct.pdf
STUDENT RELEASE OF INFORMATION FORM
Pasadena City College Noncredit ABE, GED, and Pre-Apprenticeship in Building Trades and Construction
Industry courses include collaborations with outside agencies such as the Foothill WIA Investment Board,
Women at Work, Youth Build, and the Los Angeles County Office of Education (LACOE). In order to enhance
educational experiences, students may need to share information with these agencies. By signing the Student
Release of Information form, students authorize PCC to disclose personal information to these agencies so that
students may be provided with additional information or training related to the course. Please see Appendix IV.
(Refer to Student Release of Information Form: Appendix III).
SYLLABI
BEST PRACTICES for “Creating a Learner-Centered Syllabus”
Below is a suggested syllabus format; however, this is only a suggestion. It’s important that your syllabus
addresses the essential components important to your course. Feel free to combine or add sections. The title of
your syllabus should include the following information:
Course Number
Title
Semester and Year
Pasadena City College, Noncredit Division
FACULTY INFORMATION:
In this section, include the multiple ways students can contact you, and your office hours.
Faculty Name
Office Location
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Office Hours (Eight (8) hours now required for adjuncts) Must be in 30 minute blocks or more.
Phone Number
Email Address
Web Site
Students may enter your classroom with a sense of uneasiness and anxiety. Including an inviting WELCOME
LETTER in your syllabus can help to put students at ease as well as provide a personal touch. In this section, it
is also important to show your passion for the subject and the course. Let your students know why you love your
subject and why you enjoy teaching.
COURSE INFORMATION:
Course Name/CRN/Section
Class Days & Time
Classroom Location
This section should provide an overview of the course, how it is organized and the nature of class sessions. For
example, do your class meetings consist mostly of lectures, small group activities, or something else? Finally, it
is important to let students know the needed prerequisites or skills required to be successful in the course.
STUDENT LEARNING OUTCOMES
In this section, you should tell your students what they will know or be able to do at the end of the semester. This
also helps to ensure that what you are teaching is aligned with what you are assessing through the desired Student
Learning Outcomes (SLO’s). For example: By the end of this course, students will…..
In addition, a syllabus can also include Student Performance Objectives (SPO’s) and elements from the course
content outline found on the Official Course Outline of Record on WebCMS.
COURSE MATERIALS
This portion of the syllabus should tell the students about the required textbooks and materials needed for the
course. You can also provide suggested readings or sources for more information for those interested.
COURSE CALENDAR
Students like to know what they will cover and when. It helps them to be prepared for class and can keep faculty
on task. In this section, provide a day-by-day plan of topics or activities, assignment due dates, test dates, and
other important events, such as no class or deadlines. It’s also a good idea to note that the schedule is tentative
to accommodate unforeseen circumstances and how changes to the schedule will be communicated. It can be
helpful to use a chart format to keep things aligned and organized.
EVALUATION PROCEDURES
This section clearly explains to students how they will be assessed, including tests, quizzes, projects, assignments,
participation, etc. You can also discuss the nature of your exams (i.e., multiple choice, short answer, etc...) and
other expectations you have for the assessment measures. Finally, you should clearly explain how students’ final
grades will be calculated, including weighted calculations.
ABE, GED, DSPS, ESLN, VESL, WRKP and short-term CTE certificated courses are P/NP
Adult High School Diploma courses are graded
OLAD and PAR courses are un-graded
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Stand-alone ESLN and DSPS courses are un-graded
POLICIES AND PROCEDURES
It is important that your students know and understand your classroom rules and procedures. In this section, you
can discuss your stance on attendance and lateness, make-up exams, and late work in addition to any other policies
you enforce in your class. It is also very important to address the college’s policy on academic dishonesty;
* Details regarding academic dishonesty are located in Board Policy 4520 in the following link:
http://www.pasadena.edu/ipro/policies/pcc_4520.pdf
* Details regarding attendance requirements are located in Board Policy 4525:
http://www.pasadena.edu/IPRO/Policies/documents/pcc_4025.pdf
STUDENT RESPONSIBILITIES:
This section should address the following for student understanding:
Time Management
Understanding the syllabus requirements
Mutual Respect
HOW TO USE THE SYLLABUS
It is important that Faculty reinforce the importance of the course syllabus and let students know that they should
keep it throughout the entire course and sometimes beyond. It is important, however, not to just use the document
the first day of course; instead, reference it often throughout the semester and refer students to it for answers to
their questions as appropriate.
RESOURCES AND LEARNING TOOLS
In this section, you can list the campus resources and individuals that are available to help students during the
semester.
Student Success Center (tutoring)
Counseling
Career Counseling
Additionally, you might include study strategies that have worked for students in the past. Topics of discussion
might include time-management, methods of note-taking, reading strategies, and test-taking tips. Finally, this
might also be a good place to include the following statement:
It is the policy of Pasadena City College to accommodate students with disabilities, pursuant to federal law
and state law. Any student with a disability who needs accommodation, for example in arrangements for
seating, examinations, use of a tape-recorder, note-taking, or access to information on the web should
inform the Faculty at the beginning of the course.
DISCLAIMERS AND/OR SIGNATURE PAGE
If you are releasing student information to an outside organization such as Los Angeles County Office of
Education (LACOE), student must sign a release form (See Appendix III).
Some faculty may request that their students sign a student acknowledgement that they have read the syllabus and
understand the course requirements.
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SYLLABI SUBMISSION
Please email a copy of your syllabus one week before classes begin to Sharon Gonzales in the Administration
Office at [email protected]
STUDENT RESOURCES
AHSD AND GED HIGH SCHOOL GRADUATION
Pasadena City College offers a comprehensive adult high school diploma program for adults who wish to continue
their formal education. The Adult High School Diploma is approved by the California Community College
Chancellor’s Office. Diplomas are issued by the Pasadena Area Community College District to students who
complete the required course of study and demonstrate proficiency in basic skills.
All AHSD students are required to complete 160 credits. A minimum of 20 credits must be completed in residency
at PCC. This requires that a student take a minimum of four five-credit courses. In accordance with Gov. Brown’s
mandate, the three proficiency exams (High School Exit Exam) have been eliminated from our program.
If a GED student wishes to participate in the graduation ceremony, they must complete/receive a pass in the GED
review courses. The student must take the GED exam and provide the counseling department with an official
transcript, stating that they have passed the GED.
Annual Awards Luncheon
Petitioners and Graduates are invited to participate in the annual graduation awards luncheon. The program is
sponsored by the Counseling Department and held for students and their families to honor students who have
shown excellence in the classroom and beyond. The luncheon is free for the students and a small fee is charged
for guests.
Commencement
Commencement is held at Robinson Stadium. All graduates are encouraged to participate in this memorable event.
The Commencement Ceremony is a ticketed event. Each graduate will be given five guest tickets at the cap and
gown pick up. Entrance and seating admittance for guests will only be allowed with a valid ticket. The
commencement ceremony lasts approximately two hours. AHSD faculty are formally invited to this special event
and encouraged to attend with their college’s alma mater gown. If you don’t own your own gown, the counseling
office can assist you in ordering one for the evening of the event.
Transfer Day
Day and evening information fairs expose students to various academic programs available to them at the
Colorado campus. These events provide students the opportunity to meet with admission and outreach staff,
counselors, financial aid office and many other departments. It is free for the students. Counselors will visit AHSD
classrooms to personally invite students to sign up for this informative opportunity.
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CERTIFICATE CEREMONY
Noncredit Students who are completing a certificate program are formally recognized for their success in
completing course work to receive a Certificate of Completion or a Certificate of Competency. Students should
be referred by faculty to a counselor for more information regarding the noncredit certificate petition process.
The Counseling Department will begin a list of interested ceremony participants. (Official certificates will not be
processed until students pass the required courses, complete a petition, and grades are posted on student
transcripts).
Students completing a certificate will receive a formal invitation at the end of each semester to attend the
Certificate Ceremony Celebration.
(DSPS) STUDENTS WITH DISABILITIES
DSPS is the support system designed to enable eligible students to fully participate in all of the college’s regular
programs and activities for which they qualify.
Student will be eligible to receive services from DSPS by a verified disability. The student’s self-report, along
with the knowledge of the DSPS certified staff is also the basis for the identification of educational limitations
and the academic adjustments and for the development of the Academic Accommodation Plan.
Support services are determined on an individual basis and may include:
Registration Assistance
Class Accommodations
Test Accommodations
Liaison with On/Off Campus Agencies
Sign Language Interpreters, Real Time Captioning, Assistive Listening Devices
Alternate Media Services
Assistive Technology Training
A student seeking accommodations due to a documented disability (as explained above) shall request assistance
from appropriate Disabled Student Programs & Services (DSP&S) staff. Students are urged to make such requests
prior to the first class meeting or at least by the third class meeting. Requests for retroactive (“after-the-fact”)
accommodations are not permitted (e.g., requesting a test accommodation after failing a test, wanting the grade
removed, and desiring to take the test again).
A DSP&S professional staff will assess and document the extent of the disability (considering whatever evidence,
if any, the student presents from prior assessments of his/her disability). Considering the severity of the
educationally-related functional limitations, the DSP&S professional staff person shall recommend appropriate
accommodations. DSPS Staff at Foothill Campus Non-Credit Division can be reached at Counseling 105.
Talin Aratoonian Jovany Munoz
DSPS Counselor/Specialist Adjunct Counselor DSPS Counselor/Specialist
Non Credit Division, Foothill Campus Non Credit Division, Foothill Campus
(626) 585-7749 (626) 585-3013
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EARLY ALERT PROGRAM
The Noncredit Division is committed to student success and retention. Some students, however, have complex
challenges that require additional support. The goal of the Early Alert Program is to help AHSD students succeed.
The Early Alert/Progress Report program is designed to identify students who may be at risk of academic
difficulty or failure as early as possible. A basic assumption of the Early Alert/Progress Report program is that
instructors will have attempted to help all students prior to making a referral. These attempts include:
1. Meeting before or after class to ascertain what is blocking the student's progress.
2. Email or phone communications to reach the student who is not attending class.
3. Messages on quizzes, tests or assignment, etc. inviting the student in for consultation.
Once referred to the Early Alert/Progress Report program, the appropriate academic support personnel will
attempt to contact and work with the student in an effort to improve the student's academic performance and
opportunity for success.
Providing the tools for lifelong learning are central to the student success in the Noncredit Division. Research
shows that early intervention with students at-risk for academic difficulties or failure is vital in improving
overall academic success. Their academic success through interventions such as Early Alert Progress Reports
may ensure their retention and persistence to graduation.
As a member of the faculty, you have the best and earliest perspective on a student’s ability to successfully
complete the coursework. Your role is to identify these students and connect them to counselors using the Early
Alert Form. The Early Alert Form is a tool designed to allow faculty to identify students who are having difficulty
in class and who may need extra help to improve their academic performance.
STUDENT SUCCESS CENTER
The Student Success Center (previous known as the Learning Assistance Center or LAC) offers student
individualized support across the curriculum, including both Foothill Campus’s credit and noncredit students.
Students are assisted with supplemental materials and individual skill improvement in basic skills. Tutoring
services are also available for math, English, GED preparation, and various homework help. Computerized
educational programs, videos, audio cassettes, book, and other multimedia educational resources are available
from 8:00 a.m. – 9:45 p.m. Monday through Thursday and from 9:00 a.m. – 1:00 p.m. on Fridays in CEC108.
Students must have a PCC student ID (LancerCard) to use the facilities in the Student Success Center.
LIBRARY SERVICES (COLORADO CAMPUS)
Noncredit students must have a current PCC LancerCard in order to check out material from the Shatford Library
on the Colorado Campus. Students must be currently registered and are responsible for all materials borrowed
on their LancerCard, which is also their library card.
The Shatford Library provides services and access to resources that support all students with their academic
needs for their courses. The library also provides instructional programs that help students use informational
resources and technology that supports student success in learning. The library provides a comfortable and safe
learning environment for all students. The library also provides students with study rooms and computer access
and media services.
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Librarians are available to help students navigate the many available uses the Shatford Library offers. In
addition, the library provides services to assist students with special needs. For more information, access
Shatford Library’s link at http://www.pasadena.edu/library/index.cfm
TUTORING SERVICES
When faculty observe that a student may need additional help with their academic studies, they can refer them to
the tutoring services available in the Student Success Center in basic math and English/Language Arts. Tutoring
is available during the mornings, afternoons, and evenings. Students can sign up at the Center’s reception desk to
request a tutor. Study rooms are also available for homework help. Please encourage your students to visit the
Student Success Center to find out more about tutoring opportunities and scheduling.
An additional opportunity faculty can offer their students is EdReady, a personalized learning system that all
noncredit and credit PCC students have access to through a school-wide project with NROC, (a national, non-
profit effort funded by the Bill & Melinda Gates Foundation that tailors learning to the specific needs of the
individual). EdReady builds and enhances fundamental math skills for students in their current courses of study,
as well as prepares them to identify competency gaps in learning readiness for transition into college and the
workplace. EdReady evaluates a student’s math skills, abilities, and needs through diagnostic testing and
provides an individual path of study with all the learning resources needed for success, while supporting students
and faculty with pre and post assessment reporting tools.
Students can access EdReady by going to the following link: https://pasadena.edready.org/home. This links the
students to an external site. Student can click on “Get Started” and create a log-in account by inputting the last
eight digits of their Lancerpoint ID number. Students will get a confirmation email to activate their new EdReady
account along with directions how to get started with the EdReady software program.
Students can also locate additional online tutoring opportunities through the following PCC web links:
www.pasadena.edu/smarthinking
http://www.pasadena.edu/learning-resources.html
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APPENDICES
APPENDIX 1: RECOMMENDED INSTRUCTIONAL BREAK SCHEDULE
MEETING TIME SUGGESTED BREAK TIME TOTAL BREAK TIME
7:30-9:35 am From 8:30 to 8:40 10 minutes
7:30-10:40 am From 9:00 to 9:20 10 minutes
8:00 to 12:15 From 10:00 to 10:30 30 minutes
8:00 to 9:25 am NO BREAK NO BREAK
8:00 to 10:05 am From 9:00 to 9:10 10 minutes
8:00-11:10 am From 9:30-9:50 am 20 minutes
8:00 to 10:00 am From 9:00 to 9:10 10 minutes
9:30 TO 10:55 am NO BREAK NO BREAK
9:35 to 11:40 am From 10:45 to 10:55 10 minutes
9:40 to11:45 am From 10:50 to 11:00 10 minutes
10:50 to 1:15 pm From 11:00 to 11:10 10 minutes
10:50 to 2:00 pm From 12:00 to 12:20 20 minutes
11:00 to 12:25 pm NO BREAK NO BREAK
11:05 to 1:10 pm From 12:00 to 12:10 10 minutes
12:30 TO 1:55 pm NO BREAK NO BREAK
2:10 to 5:20 pm From 3:40 to 4:00 pm 20 minutes
2:10 to 3:35 pm NO BREAK NO BREAK
5:30 to 7:35 pm From 6:30 to 6:40 pm 10 minutes
6:00 to 7:35 pm NO BREAK NO BREAK
6:00 to 8:05 pm From 7:00 to 7:10 pm 10 minutes
6:00 to 8:00 pm From 7:00 to 7:10 pm 10 minutes
6:00 to 8:10 pm From 7:00 to 7:10 pm 10 minutes
6:00 to 9:10 pm From 7:30 to 7:50 pm 20 minutes
6:40 to 8:05 pm NO BREAK NO BREAK
6:40 to 9:50 pm From 8:00 to 8:20 20 minutes
6:30 to 9:40 pm From 8:00 to 8:20 pm 20 minutes
7:40 to 9:45 pm From 8:40 to 8:50 pm 10 minutes
8:00 to 9:35 pm NO BREAK NO BREAK
8:10 to 9:45 pm NO BREAK NO BREAK
8:10 to 9:20 pm NO BREAK NO BREAK
8:15 to 9:40 pm NO BREAK NO BREAK
8:20 to 9:45 pm NO BREAK NO BREAK
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APPENDIX II: DAILY SIGN-IN SHEET
NONCREDIT DIVISION SIGN-IN SHEET
FACULTY: ______________________________ DATE: _______________________
COURSE: ______________________________________ TIME: _______________________
STUDENT NAME PRINT YOUR NAME TIME IN TIME OUT IF YOU
ARE LEAVING EARLY
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
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If your name is not on the list? Sign below, get an ADD SLIP from your Faculty,
and notify Admissions and Records as soon as possible.
STUDENT NAME ID# TIME IN TIME OUT IF YOU
LEAVE EARLY
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
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APPENDIX III: STUDENT RELEASE OF INFORMATION FORM
NONCREDIT DIVISION
STUDENT RELEASE OF INFORMATION
Pasadena City College (PCC) noncredit ABE, GED or Pre-Apprenticeship in Building Trades and Construction
Industry courses include collaborations with outside agencies such as the Foothill WIA Investment Board,
Women at Work, Youth Build, and the Los Angeles County Office of Education (LACOE).
In order for PCC to enhance my educational experiences, this may involve sharing my name and other
information with these agencies. I hereby authorize PCC to disclose personal information to these agencies so
they may provide me with additional information or training related to the course.
Please complete those areas of information you agree to disclose:
Name:
Address:
City:
E-mail:
Telephone:
______________________________________________________________________________
Print Name____________________________ Signature______________________________