Facilities Planning OverviewFacilities Planning Overview  As a response to the Rose v. Council for Better Education, Inc., the Kentucky Supreme As a response to the Rose v. Council for Better Education, Inc., the Kentucky Supreme

Court, the Court, the 1990 Kentucky Education Reform Act1990 Kentucky Education Reform Act was set in place to provide greater was set in place to provide greater local school governance and to foster greater “equity and adequacy” in school local school governance and to foster greater “equity and adequacy” in school facilities and funding. facilities and funding.

Article 183 of the Constitution of the Commonwealth of Kentucky states that the, “The Article 183 of the Constitution of the Commonwealth of Kentucky states that the, “The General Assembly shall, by appropriate legislation, provide for an General Assembly shall, by appropriate legislation, provide for an efficient efficient system of common schoolssystem of common schools throughout the State. throughout the State.

Article 18. Article 18. Paragraph 2. describes this efficient system;Paragraph 2. describes this efficient system;  

Facilities Planning OverviewFacilities Planning Overview  

““The essential, and minimal, characteristics of an “efficient” The essential, and minimal, characteristics of an “efficient” system of common schools, may be summarized as follows:system of common schools, may be summarized as follows:

1)1)        The establishment, maintenance and funding of common schools in Kentucky is the sole The establishment, maintenance and funding of common schools in Kentucky is the sole

responsibility of the General Assembly. responsibility of the General Assembly. 2)2)          Common schools shall be free to all. Common schools shall be free to all. 3)3)          Common schools shall be available to all Kentucky children. Common schools shall be available to all Kentucky children.

4)4)  Common schools shall be substantially uniform throughout Common schools shall be substantially uniform throughout the state.the state.

5)5)          Common schools shall provide equal educational opportunities to all Kentucky children, Common schools shall provide equal educational opportunities to all Kentucky children, regardless of place of residence or economic circumstances. regardless of place of residence or economic circumstances.

6)6)          Common schools shall be monitored by the General Common schools shall be monitored by the General Assembly to assure that they are operated with no waste, no Assembly to assure that they are operated with no waste, no duplication, no mismanagement, and with no political duplication, no mismanagement, and with no political influence.influence.

7)7)          The premise for the existence of common schools is that all children in Kentucky have a The premise for the existence of common schools is that all children in Kentucky have a constitutional right to an adequate education. constitutional right to an adequate education.

8)8)        The General Assembly shall provide funding which is sufficient to provide each child in The General Assembly shall provide funding which is sufficient to provide each child in Kentucky an adequate education. Kentucky an adequate education.

9)9)          An adequate education is one which has as its goal the development of the seven (7) An adequate education is one which has as its goal the development of the seven (7) capacities recited previously. Rose v. Council for Better Education, Inc.”capacities recited previously. Rose v. Council for Better Education, Inc.”

Overview QuestionnaireOverview Questionnaire

How does the planning effort positively affect student How does the planning effort positively affect student performance?performance?

How do decisions made on this school effect the long-term How do decisions made on this school effect the long-term financial picture of the District?financial picture of the District?

Do the plans for this school address all of the problems Do the plans for this school address all of the problems identified or are they simply a "piece-meal" solution?identified or are they simply a "piece-meal" solution?

When complete, how will the school compare to other schools When complete, how will the school compare to other schools within the District, Region and Commonwealth?within the District, Region and Commonwealth?

School Facilities Best PracticeSchool Facilities Best Practice 90% of facilities shall be in good to new condition. 90% of facilities shall be in good to new condition.

A current facility plan that accurately reflects district needs A current facility plan that accurately reflects district needs shall be in place.shall be in place.

All buildings shall be 100% accessible to the non-ambulatory All buildings shall be 100% accessible to the non-ambulatory handicapped.handicapped.

All buildings shall meet technology goals for voice video and All buildings shall meet technology goals for voice video and data.data.

No portable classrooms shall be in use.No portable classrooms shall be in use.

Provide adequate maintenance staff (about 1 per building) and Provide adequate maintenance staff (about 1 per building) and funding funding equal to about 3-7% of total general fund equal to about 3-7% of total general fund

budget.budget.

School Facilities Best PracticeSchool Facilities Best Practice Quality custodial services shall be provided. Quality custodial services shall be provided. Provide Provide appropriate staffing: 1 per 20,000 sq. ft.appropriate staffing: 1 per 20,000 sq. ft.

Controlled resource supplies to each schoolControlled resource supplies to each school

Buildings and grounds shall be clean, safe and well Buildings and grounds shall be clean, safe and well maintained.maintained.

An effective preventative maintenance program and a well-An effective preventative maintenance program and a well-managed work order system shall be in place.managed work order system shall be in place. Provide professional development and resources for Provide professional development and resources for maintenance and custodial staff. maintenance and custodial staff.

A district-wide energy management system shall be in place. A district-wide energy management system shall be in place.

Funding for School ConstructionFunding for School Construction

The funds that are available for the construction of schools in the The funds that are available for the construction of schools in the Commonwealth are divided into two categories; unrestricted funds and Commonwealth are divided into two categories; unrestricted funds and restricted funds. restricted funds. The Chief State School Officer through the Kentucky The Chief State School Officer through the Kentucky Department of Education, Division of Facilities Management, Department of Education, Division of Facilities Management, must must approve funding on all projectsapprove funding on all projects..

  The The unrestricted fundsunrestricted funds include; general fund monies that are determined by include; general fund monies that are determined by

the “SEEK” funding program. These funds are used for staff and teacher the “SEEK” funding program. These funds are used for staff and teacher salaries, transportation, maintenance, athletics and other school salaries, transportation, maintenance, athletics and other school programs. The district can only use a portion of general fund money for programs. The district can only use a portion of general fund money for school construction.school construction.

  The The restricted fundsrestricted funds are those monies that can only be used for school are those monies that can only be used for school

“capital” or “major” construction and for no other purpose.“capital” or “major” construction and for no other purpose.  All of these funding sources need to be considered during the District All of these funding sources need to be considered during the District

Facilities Planning process.Facilities Planning process.

Funding for School ConstructionFunding for School ConstructionRestricted FundsRestricted Funds

Used for “Capital” construction or “major” renovation, come from Used for “Capital” construction or “major” renovation, come from multiple sources and include;multiple sources and include;

Qualified Needs BasedQualified Needs BasedKY School Facilities Construction CommissionKY School Facilities Construction CommissionUrgent-Needs GrantsUrgent-Needs GrantsStudent Population BasedStudent Population BasedCapital Outlay FundsCapital Outlay FundsProperty Assessment BasedProperty Assessment BasedBuilding Funds and Growth leviesBuilding Funds and Growth leviesFacilities Support Program of KYFacilities Support Program of KY

  All of these funding sources need to be considered during the District All of these funding sources need to be considered during the District

Facilities Planning process.Facilities Planning process.  

Funding for School ConstructionFunding for School Construction

  Qualified Need Based FundingQualified Need Based Funding  Kentucky School Facilities Construction Commission Funds (KSFCC)Kentucky School Facilities Construction Commission Funds (KSFCC)The Kentucky School Facilities Construction Commission (KSFCC) is a The Kentucky School Facilities Construction Commission (KSFCC) is a

separate state agency that provides funding to districts based on the separate state agency that provides funding to districts based on the unmet facility need as identified in the District Facilities Planning process. unmet facility need as identified in the District Facilities Planning process. Funding for this program is requested from the General Assembly by the Funding for this program is requested from the General Assembly by the Commission every two (2) years. The unmet need is calculated during the Commission every two (2) years. The unmet need is calculated during the District Facilities Planning process. The “unmet need” of all of the districts District Facilities Planning process. The “unmet need” of all of the districts in the State is combined to create the State unmet need. A portion of the in the State is combined to create the State unmet need. A portion of the total is funded by the General Assembly and each district is allocated total is funded by the General Assembly and each district is allocated money based on their percentage share of the total fund. money based on their percentage share of the total fund. These funds can These funds can only be used on priority projects, based on their priority order; for example, only be used on priority projects, based on their priority order; for example, priority 1 projects shall be completed prior to priority 2 projects. All priority 1 projects shall be completed prior to priority 2 projects. All projects within a numbered category (i.e., 1a through 1d) are considered projects within a numbered category (i.e., 1a through 1d) are considered equivalent and can be selected by the LEA in any order desired, subject to equivalent and can be selected by the LEA in any order desired, subject to the approval of the Division of Facilities Management.the approval of the Division of Facilities Management.

Funding for School ConstructionFunding for School Construction

  Qualified Need Based Funding Cont.Qualified Need Based Funding Cont.  

Urgent- Needs GrantsUrgent- Needs GrantsIn the 2002 Legislative Session, the General Assembly voted to provide In the 2002 Legislative Session, the General Assembly voted to provide

Urgent-Needs Grants to 15 school districts to replace schools that were Urgent-Needs Grants to 15 school districts to replace schools that were listed as “category 5” (very poor condition, had not had significant listed as “category 5” (very poor condition, had not had significant renovation in the building’s life, had a student population that exceeded renovation in the building’s life, had a student population that exceeded KSFCC minimum requirements and were in districts that could not KSFCC minimum requirements and were in districts that could not reasonably afford to replace the schools. These monies were granted to reasonably afford to replace the schools. These monies were granted to the districts for bonding to replace the “category 5” buildings with new the districts for bonding to replace the “category 5” buildings with new schools. schools. These funds can only be used on specific projects identified by These funds can only be used on specific projects identified by the State Legislature for the use of these funds, subject to the approval the State Legislature for the use of these funds, subject to the approval of the Division of Facilities Management.of the Division of Facilities Management.

Funding for School ConstructionFunding for School Construction  Student Population Based Funding Student Population Based Funding   Support Education Excellence in Kentucky (SEEK) Support Education Excellence in Kentucky (SEEK) The Support Education Excellence in Kentucky (SEEK) funding program is a The Support Education Excellence in Kentucky (SEEK) funding program is a

formula driven allocation of state provided funds to local school districts.  The formula driven allocation of state provided funds to local school districts.  The formula includes funding for transportation costs and special needs students formula includes funding for transportation costs and special needs students as reported by districts. Under this funding program, Districts are allocated as reported by districts. Under this funding program, Districts are allocated funds based on their average daily attendance (ADA). This formula is used funds based on their average daily attendance (ADA). This formula is used to calculate several of the funding sources listed herein. to calculate several of the funding sources listed herein.

  Capital Outlay FundsCapital Outlay FundsCapital Outlay Funds are included in the Capital Outlay Funds are included in the “SEEK”“SEEK” formula. These are calculated formula. These are calculated

at at $100 multiplied by a district’s Average Daily Attendance$100 multiplied by a district’s Average Daily Attendance. These . These monies can be used for direct construction costs. Since these funds are monies can be used for direct construction costs. Since these funds are yearly-generated funds, they can be used to pay for direct debt on bonds yearly-generated funds, they can be used to pay for direct debt on bonds that can be issued on the behalf of local school districts (80% of the total that can be issued on the behalf of local school districts (80% of the total funds calculated can be used for debt service). funds calculated can be used for debt service). These funds can only be These funds can only be used on priority projects and can be selected by the LEA in any order used on priority projects and can be selected by the LEA in any order desired, subject to the approval of the Division of Facilities desired, subject to the approval of the Division of Facilities Management.Management.

Funding for School ConstructionFunding for School Construction  Property Assessment Based FundingProperty Assessment Based Funding  Local Building FundsLocal Building Funds Five cents of every one hundred dollars ($100) of a local Five cents of every one hundred dollars ($100) of a local

government’s property tax revenuesgovernment’s property tax revenues is granted to the local school is granted to the local school district to pay for capital construction projects. This money may be district to pay for capital construction projects. This money may be saved and used directly or, since it is a yearly-generated sum, it can be saved and used directly or, since it is a yearly-generated sum, it can be used to pay the debt on bonds that can be issued on the behalf of local used to pay the debt on bonds that can be issued on the behalf of local school districts. This is sometimes called the “local nickel”. school districts. This is sometimes called the “local nickel”. These These funds can only be used on priority projects and can be selected funds can only be used on priority projects and can be selected by the LEA in any order desired, subject to the approval of the by the LEA in any order desired, subject to the approval of the Division of Facilities Management.Division of Facilities Management.

  Facilities Support Program of Kentucky (FSPK)Facilities Support Program of Kentucky (FSPK)

The Facilities Support Program of Kentucky (FSPK) funds are The Facilities Support Program of Kentucky (FSPK) funds are included in the “SEEK” formula. included in the “SEEK” formula. These funds are used to equalize These funds are used to equalize funding for districts with low propertyfunding for districts with low property assessments as a assessments as a percentage of the Average Daily Attendance.percentage of the Average Daily Attendance. These funds can only These funds can only be used on priority projects and can be selected by the LEA in any be used on priority projects and can be selected by the LEA in any order desired, subject to the approval of the Division of Facilities order desired, subject to the approval of the Division of Facilities ManagementManagement

Funding for School ConstructionFunding for School Construction  Property Assessment Based FundingProperty Assessment Based Funding

  Growth District Local FundsGrowth District Local Funds

In addition to the “local nickel”, certain districts, which met In addition to the “local nickel”, certain districts, which met established criteria in assessments and Average Daily Attendance, established criteria in assessments and Average Daily Attendance, are allowed to increase their local taxing effort by five cents per one are allowed to increase their local taxing effort by five cents per one hundred dollars ($100) to pay for capital construction projects. This hundred dollars ($100) to pay for capital construction projects. This money may be saved and used directly or, since it is a yearly-money may be saved and used directly or, since it is a yearly-generated sum, it can be used to pay the debt on bonds that can be generated sum, it can be used to pay the debt on bonds that can be issued on the behalf of local school districts. This is sometimes issued on the behalf of local school districts. This is sometimes called the “growth nickel”.called the “growth nickel”. These funds can only be used on priority These funds can only be used on priority projects that relate to the needs established because of district student projects that relate to the needs established because of district student growth and can be selected by the LEA in any order desired, subject to the growth and can be selected by the LEA in any order desired, subject to the approval of the Division of Facilities Management.approval of the Division of Facilities Management.

Future Challenges for KY SchoolsFuture Challenges for KY Schools

Over 40% of the School Districts in the Commonwealth will experience a Over 40% of the School Districts in the Commonwealth will experience a decline in enrollment in the next 25 years.decline in enrollment in the next 25 years.

At the same time 99% of the School Districts in the Commonwealth will At the same time 99% of the School Districts in the Commonwealth will experience an increase in their over 65 population that will double the experience an increase in their over 65 population that will double the population in this age group. population in this age group.

Some districts like yours face a potential decrease in student population.Some districts like yours face a potential decrease in student population.

Your current infrastructure will be taxed to its limits. While at the same Your current infrastructure will be taxed to its limits. While at the same time you will be forced to address the economic and demographic time you will be forced to address the economic and demographic challenges posed by having significantly fewer students.challenges posed by having significantly fewer students.

How will you wisely deal with a increasing student population and the How will you wisely deal with a increasing student population and the decrease in funding needed to run a school system?decrease in funding needed to run a school system?

Future Challenges for KY SchoolsFuture Challenges for KY Schools

By working together as a team with Design Professionals, By working together as a team with Design Professionals, School Board Members, Administrators, Legislatures and School Board Members, Administrators, Legislatures and

the Public to build not only schools, but to create a the Public to build not only schools, but to create a comprehensive planning/business modelcomprehensive planning/business model

that provides equitable and adequate educational space and that provides equitable and adequate educational space and responds to the needs of the community.responds to the needs of the community.

And continue to create students that the community And continue to create students that the community are proud to support.are proud to support.