fac report on reprioritization of bond projects · funds available for re-prioritization (1/30/19...
TRANSCRIPT
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FREMONT UNIFIED S C H O O L D I S T R I C T
Facilities Advisory Committee (FAC)
Report:
Reprioritization of Measure E
Bond ProjectsBoard of Education Meeting
June 5, 2019
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Initial Status• $116.9 million of projects complete
• $365.8 million of projects in progress
• $171.6 million of projects placed on hold that were not
currently underway or related to MS conversions
o $90.3 million allocated to the middle school
conversion projects
• $97.8 million to be reallocated to remaining or other
projects
o FAC asked to review and suggest this reprioritization
* Based on 9/30/18 Financial Report
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Background and Process
• Jan. 30, 2019 - Board requested FAC make a recommendation on
how to reprioritize remaining Measure E Bond funds
• Discussed at Feb, March, April and May FAC meetings
• Priorities established and ranked
• Modernization vs. Trade Package approach
• Project-by-project scope and cost analyses developed
• Considerations:
o Washington High School Theater approved at $3.9 million
o Inclusion of Kennedy High School modernization (per
developer mitigation agreement) estimated at $28 million
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Themes and Thoughts
• Asbestos flooring removal clear top priority • Fidelity to the original Measure E scope of work• Prioritize work based upon greatest need or age• Maintain equity among attendance areas• Various priorities might be grouped in more
comprehensive site modernizations
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Previous Prioritization Concept
Priority 1
Priority 2
Priority 3
Priority 4
Priority 5
Project
Project
Project
Project
Project
Project
Project
Project
Project
Project
Project
Project
Project
Project
Project
Project
Project
Project
Unfunded
Funded
Priority 6
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Option 1 – Prioritize Based on Attendance Area
Group 2
Blacow ES
Mattos ES
Vallejo Mill ES
Brookvale ES
Cabrillo ES
WHS Theater
Azevada ES
Ardenwood ES
Hirsch ES
Glenmoor ES
Mission San Jose ES
Millard ES
Warwick ES
Maloney ES
Warm Springs ES
Chadbourne ES
Durham ES
Forest Park ES
Green ES
Parkmont ES
Gomes ES
Brier ES
Patterson ES
Leitch ES
Weibel ES
Niles ES
Attendance Area
American
Irvington
Kennedy
Mission
Washington
Group 3 UnfundedGroup 1Completed
Grimmer ES
Mission Valley ES
Oliveira ES
Kennedy HS
Total Cost of Work: Group 1 + 2 + 3 = $82.7 Million
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Option 2 – Prioritize Based on Asbestos Flooring(Recommended by FAC)
Mattos ES
Vallejo Mill ES
Brookvale ES
Green ES
Mission San Jose ES
WHS Theater
Ardenwood ES
Warwick ES
Cabrillo ES
Brier ES
Glenmoor ES
Niles ES
Forest Park ES
Patterson ES
Parkmont ES
Blacow ES
Azevada ES
Millard ES
Hirsch ES
Maloney ES
Chadbourne ES
Durham ES
Warm Springs ES
Leitch ES
Weibel ES
Gomes ES
Attendance Area
American
Irvington
Kennedy
Mission
Washington
Group 2 Group 3 UnfundedGroup 1Completed
Grimmer ES
Mission Valley ES
Oliveira ES
Kennedy HS
Total Cost of Work: Group 1 + 2 + 3 = $87.6 Million
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2020 2021 2022 2023
1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q 1Q 2Q 3Q 4Q
Sample Schedule
Group 1 – ES Modernization & WHS Theater
Group 2 –ES Modernization
Group 2 –Kennedy High School
Group 3 –ES Modernization
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Budgets
Descriptions Option 1 Option 2
Funds available for re-prioritization (1/30/19 BOE Meeting) $97.8 $97.8
Plus funds made available by project contingency sweep (5/22/19 Measure E Financial Report) $5.6 $5.6
Plus savings made available from scope realignment $0.4 $0.4
Total funds available to re-prioritize $103.8 $103.8
Budgets for Group 1, 2 and 3 projects (*) $82.7 $87.6
New Measure E contingency $21.1 $16.2
(*) Represents estimates and are subject to change pending the outcome of the finalized Implementation Plan
$ in millions
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Next Steps
• Receive Board feedback and direction
• Produce a comprehensive revised implementation plan, budget and cash flow analysis
• Bring back to Board for consideration
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Facilities Advisory Committee Members
• Antonio Birbeck-Herrera, Chair, parent/guardian in the Mission attendance area
• Tarrah Henrie, Vice Chair, parent/guardian in the Kennedy attendance area
• Sharon Coco, Secretary, community member for the American attendance area
• Akshaya Aradhya, community member for the American attendance area
• Liz Fischer, community member in the Washington attendance area
• Henry Fung, FUDTA representative, teacher at Irvington High School
• Bryan Gebhardt, parent/guardian in the Washington attendance area
• Michele Hartmangruber, SEIU representative, campus supervisor at Irvington High School
• Robert Hou, community member for the Mission attendance area
• Andrew Law, community member in the Washington attendance area
• Mariam Mustafa, student representative from SurfBoardE
• Judy Nye, FSMA representative, principal at Grimmer Elementary School
• Irene Shen, parent/guardian in the American attendance area
• Pon Sivongxay, parent/guardian in the Irvington attendance area
• Mary Vigil, CSEA representative, paraeducator at Washington High School
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FAC Ranked List of Priorities
Priority 1 (10 pts)Priority 2 (8 pts)Priority 3 (6 pts)Priority 4 (4 pts)Priority 5 (2 pts)Priority 6 (1 pt)
Priority Score First-place votesAsbestos Flooring 84 pts 5HVAC 52 pts 2Roofing 24 ptsLighting 24 ptsHS Modernizations 14 ptsHealth & Safety 12 pts 1WHS Theater 12 pts 1
Others priorities receiving votes:• Original Measure E Priorities• Elementary School Multipurpose Rooms• Athletic Facilities• Electrical Wiring• AHS Wing 500
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Site Budget Project StartProject Finish
2012 Building
Condition Score
Asbestos Flooring Removal
New Classroom Buildings
Attendance Area
Fun
ded
WHS Theater $ 3,900,000
Kennedy HS $ 28,041,989 9/1/2021 10/21/2023
Blacow ES $ 2,062,496 1/15/2020 8/7/2021 72.85 K
Mattos ES $ 3,831,276 1/15/2020 8/7/2021 73.91 K
Vallejo Mill ES $ 6,586,236 1/15/2020 8/7/2021 75.63 W
Brookvale ES $ 5,854,259 1/15/2020 8/7/2021 76.11 A
Cabrillo ES $ 2,164,503 1/15/2020 8/7/2021 77.45 W
Azevada ES $ 4,210,982 1/15/2021 8/8/2022 75.50 K
Ardenwood ES $ 1,648,426 1/15/2021 8/8/2022 76.63 A
Hirsch ES $ 2,902,569 1/15/2021 8/8/2022 77.33 I
Glennmoor ES $ 4,158,334 1/15/2021 8/8/2022 78.07 W
Mission San Jose ES $ 2,383,658 1/15/2021 8/8/2022 79.16 M
Millard ES $ 3,043,895 1/15/2022 8/8/2023 77.28 K
Warwick ES $ 4,743,219 1/15/2022 8/8/2023 77.34 A
Futu
re F
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din
g So
urc
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Maloney ES $ 1,484,482 1/15/2022 8/8/2023 78.17 W
Warm Springs ES $ 2,657,908 1/15/2022 8/8/2023 78.50 I
Chadbourne ES $ 3,011,339 1/15/2022 8/8/2023 80.35 M
Durham ES $ 3,076,508 1/15/2023 8/7/2024 77.30 K
Forest Park ES $ 3,790,463 1/15/2023 8/7/2024 78.16 A
Green ES $ 5,129,869 1/15/2023 8/7/2024 78.71 I
Parkmont ES $ 3,385,054 1/15/2023 8/7/2024 80.93 W
Gomes ES $ 3,945,249 1/15/2023 8/7/2024 87.74 M
Brier ES $ 4,036,587 1/15/2024 8/7/2025 77.86 K
Patterson ES $ 3,367,666 1/15/2024 8/7/2025 78.30 A
Leitch ES $ 2,128,801 1/15/2024 8/7/2025 78.82 I
Weibel ES $ 4,712,562 1/15/2024 8/7/2025 80.02 I
Niles ES $ 6,425,351 1/15/2024 8/7/2025 84.27 W
Complete
In Progress
On Hold
No Scope
90+ Excellent
80-89 Good
65-79 Fair
50-64 Poor
Below 50 Unsatisfactory
* Needs Assessment & School Facilities Scores
• All schools have had IT infrastructure upgrades
• All schools have new clock, bell, speaker and telephone system in progress
• No schools have had sitewidemodernizations
• No schools have 21st-century furniture
Op
tion
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Site Budget Project StartProject Finish
2012 Building
Condition Score
Asbestos Flooring Removal
New Classroom Buildings
Attendance Area
Fun
ded
WHS Theater $ 3,900,000
Kennedy HS $ 28,041,989 9/1/2021 10/21/2023
Mattos ES $ 3,831,276 1/15/2020 8/7/2021 73.91 K
Vallejo Mill ES $ 6,586,236 1/15/2020 8/7/2021 75.63 W
Brookvale ES $ 5,854,259 1/15/2020 8/7/2021 76.11 A
Green ES $ 4,641,076 1/15/2020 8/7/2021 78.71 I
Mission San Jose ES $ 2,302,290 1/15/2020 8/7/2021 79.16 M
Ardenwood ES $ 1,648,426 1/15/2021 8/8/2022 76.63 A
Warwick ES $ 4,587,412 1/15/2021 8/8/2022 77.34 A
Cabrillo ES $ 2,241,052 1/15/2021 8/8/2022 77.45 W
Brier ES $ 3,662,742 1/15/2021 8/8/2022 77.86 K
Glennmoor ES $ 4,158,334 1/15/2021 8/8/2022 78.07 W
Niles ES $ 6,030,506 1/15/2022 8/8/2023 84.27 W
Forest Park ES $ 3,669,514 1/15/2022 8/8/2023 78.16 A
Patterson ES $ 3,159,874 1/15/2022 8/8/2023 78.30 A
Parkmont ES $ 3,277,102 1/15/2022 8/8/2023 80.93 W
Blacow ES $ 2,208,760 1/15/2022 8/8/2023 72.85 K
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Azevada ES $ 4,496,622 1/15/2023 8/7/2024 75.50 K
Millard ES $ 3,144,096 1/15/2023 8/7/2024 77.28 K
Hirsch ES $ 3,099,836 1/15/2023 8/7/2024 77.33 I
Maloney ES $ 1,533,872 1/15/2023 8/7/2024 78.17 W
Chadbourne ES $ 3,110,508 1/15/2023 8/7/2024 80.35 M
Durham ES $ 3,174,603 1/15/2024 8/7/2025 77.30 K
Warm Springs ES $ 2,833,437 1/15/2024 8/7/2025 78.50 I
Leitch ES $ 2,128,801 1/15/2024 8/7/2025 78.82 I
Weibel ES $ 4,712,562 1/15/2024 8/7/2025 80.02 I
Gomes ES $ 4,070,744 1/15/2024 8/7/2025 87.74 M
Op
tion
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Complete
In Progress
On Hold
No Scope
90+ Excellent
80-89 Good
65-79 Fair
50-64 Poor
Below 50 Unsatisfactory
* Needs Assessment & School Facilities Scores
• All schools have had IT infrastructure upgrades
• All schools have new clock, bell, speaker and telephone system in progress
• No schools have had sitewidemodernizations
• No schools have 21st-century furniture
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Building Condition Score• Original WLC/MGT facility assessments measured condition of school buildings• “Building Condition Assessment” is one of four components measured• Result is weighted score by square footage of all the buildings at a school (excluding portables)
The scores are interpreted as follows:
90+New or Like New: The building and/or a majority of its systems are in good condition, less than one year old, and only require preventive maintenance
80‐89Good: The building and/or a majority of its systems are in good condition and only require routine maintenance
65‐79Fair: The building and/or some of its systems are in fair condition and require minor to moderate repair
50‐64 Poor: The building and/or a significant number of its systems are in poor condition and require major repair or renovation
Below 50
Unsatisfactory: The building and/or a majority of its systems should be considered for replacement
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Elementary School Status
Complete
In Progress
On Hold
No Scope
90+ Excellent80-89 Good65-79 Fair
50-64 PoorBelow 50 Unsatisfactory
* Needs Assessment & School Facilities Scores
Site (sorted by BCS)
2012 Building Condition Score
IT Infra-structure Upgrade
Clock, Bell, Speaker, Telephone
Asbestos Flooring Removal
SitewideModern-ization
New Classroom Buildings
21st Century Furniture
Blacow ES 72.85
Oliveira ES 73.69
Mattos ES 73.91
Azevada ES 75.50
Vallejo Mill ES 75.63
Brookvale ES 76.11
Grimmer ES 76.41
Ardenwood ES 76.63
Millard ES 77.28
Durham ES 77.30
Hirsch ES 77.33
Warwick ES 77.34
Cabrillo ES 77.45
Mission Valley ES 77.70
Brier ES 77.86
Glennmoor ES 78.07
Forest Park ES 78.16
Maloney ES 78.17
Patterson ES 78.30
Warm Springs ES 78.50
Green ES 78.71
Leitch ES 78.82
Mission San Jose ES 79.16
Weibel ES 80.02
Chadbourne ES 80.35
Parkmont ES 80.93
Niles ES 84.27
Gomes ES 87.74
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Middle School Status
Site
Building Condition Score
IT Infrastructure
Upgrade
Clock, Bell, Speaker,
Telephone
Asbestos Flooring Removal
SitewideModernization
New Classroom Buildings
21st-Century Furniture
Centerville MS 76.38Hopkins MS 79.40Horner MS 77.95Thornton MS 78.54Walters MS 75.48
Complete
In Progress
On Hold
No Scope
90+ Excellent
80-89 Good65-79 Fair50-64 Poor
Below 50 Unsatisfactory
* Needs Assessment & School Facilities Scores
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High School Status
Site
Building Condition
Score
IT Infrastructure
Upgrade
Clock, Bell, Speaker,
Telephone
Asbestos Flooring Removal
SitewideModernization
New Classroom Buildings
21st-Century Furniture
Swimming Pool
Modernization
American HS 74.37Kennedy HS 75.41Irvington HS 79.35Mission SJ HS 77.84Washington HS 77.69Robertson HS 65.79
Complete
In Progress
On Hold
No Scope
90+ Excellent
80-89 Good65-79 Fair50-64 Poor
Below 50 Unsatisfactory
* Needs Assessment & School Facilities Scores
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Other Facilities Status
Site
Building Condition
Score
IT Infrastructure
Upgrade
Clock, Bell, Speaker,
Telephone
Asbestos Flooring Removal
SitewideModernization
New Classroom Buildings
21st-Century Furniture
Glankler 79.64Corp Yard 76.33District Office 55.00Adult School 83.07Mission V. ROP 75.50TAK 75.44
Complete
In Progress
On Hold
No Scope
90+ Excellent
80-89 Good65-79 Fair50-64 Poor
Below 50 Unsatisfactory
* Needs Assessment & School Facilities Scores