f3 expedite notes dec 2010 - · pdf fileexpedite notes acca f3 financial accounting ch 1 | 7...

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ExPedite Notes ACCA F3 Financial Accounting Ch 1 | 1 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases. Chapter1 FinancialStatements START The Big Picture Financialstatements(morecolloquiallycalledaccounts)areacrucialpartofmanagingabusiness andreportingtoshareholders.Asetoffinancialstatementswillneedtobeproducedatleast annuallyforpresentationtoexternalstakeholders,butgenerallymuchmorefrequentlyfor managementcontrolwithinthebusiness. Frequentandaccuratefinancialstatementscanaddagreatdealtotheefficientrunningofa business. Asetoffinancialstatementsisproducedperiodically(oftenonceayearforsmallerbusinessesbutas frequentlyastheuserswantthem).Afullsetoffinancialstatementsforalimitedcompany comprisesanumberofstatements: Astatementoffinancialposition,generallycalledabalancesheet.Thislistsalltheassets andliabilitiesofthebusinessplustheequityofthebusiness(whichexplainswherethe assetsandliabilitiescamefrom).Thestatementoffinancialpositionisasnapshotofthe assetsandliabilitiesofabusinessatamomentintime. Astatementofcomprehensiveincome,oftenreferredtoasprofitandlossaccount.This showsallthegainsandlossesthatthebusinesshasexperiencedintheperiod.The statementofcomprehensiveincomeisarecordofwhathappenedoveraperiodtothenet assetsofabusiness. theexpgroup.com

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ExPedite NotesACCA F3 Financial Accounting

Ch 1 | 1 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

Chapter�1�

Financial�Statements�

STARTThe Big Picture

�Financial�statements�(more�colloquially�called�accounts)�are�a�crucial�part�of�managing�a�business�and�reporting�to�shareholders.��A�set�of�financial�statements�will�need�to�be�produced�at�least�annually�for�presentation�to�external�stakeholders,�but�generally�much�more�frequently�for�management�control�within�the�business.���Frequent�and�accurate�financial�statements�can�add�a�great�deal�to�the�efficient�running�of�a�business.��A�set�of�financial�statements�is�produced�periodically�(often�once�a�year�for�smaller�businesses�but�as�frequently�as�the�users�want�them).��A�full�set�of�financial�statements�for�a�limited�company�comprises�a�number�of�statements:��

� A�statement�of�financial�position,�generally�called�a�balance�sheet.��This�lists�all�the�assets�and�liabilities�of�the�business�plus�the�equity�of�the�business�(which�explains�where�the�assets�and�liabilities�came�from).��The�statement�of�financial�position�is�a�snapshot�of�the�assets�and�liabilities�of�a�business�at�a�moment�in�time.�

� A�statement�of�comprehensive�income,�often�referred�to�as�profit�and�loss�account.��This�shows�all�the�gains�and�losses�that�the�business�has�experienced�in�the�period.��The�statement�of�comprehensive�income�is�a�record�of�what�happened�over�a�period�to�the�net�assets�of�a�business.�

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ExPedite NotesACCA F3 Financial Accounting

Ch 1 | 2 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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� A�statement�of�cash�flows,�which�shows�where�the�cash�and�short�term�assets�very�similar�to�cash�came�from�and�went�do�during�the�period.��Income�isn’t�always�the�same�as�cash,�as�we’ll�see�later.�

� Notes�to�the�financial�statements,�which�give�further�detail�to�readers�who�want�to�know�more�than�the�summary�story.�

�Statement�of�financial�position�of�Sole�Trader�X�at�30�June�20x1��ASSETS� $� $�Non�current�assets�Licence�to�operate� � 10,000�Land�and�buildings�� � 35,000�Office�equipment�� � 20,000�Motor�vehicles�� � 30,000�Fixtures�and�fittings� �� 10,000�� � 105,000�Current�assets�Inventory� � 20,000�Trade�receivables�� 13,000�Less:�allowance�for�doubtful�receivables�� (1,000)�� � 12,000�Prepayments�� � 4,000�Cash�at�bank� � 3,000�Cash�in�hand�� � 2,000�� � �Total�assets�� � 146,000��EQUITY�AND�LIABILITIES�Capital�Initial�capital�introduced� � 30,000�Total�cumulative�comprehensive�income�at�1�July�20x0� � 85,700�Less:�Cumulative�withdrawals�at�1�July�20x0� � (24,000)�Total�equity�at�1�July�20x0� � 91,700�Total�comprehensive�income�in�the�current�period� � 16,000�Withdrawals�in�the�current�year� � (8,000)�Total�equity�at�30�July�20x1� � 99,700��Non�current�liabilities�Bank�loans�� � 32,000��Current�liabilities�Bank�overdraft�� � 3,300�Trade�payables�� � 8,000�Accruals�� � 3,000�Total�liabilities� � 46,300��Total�equity�and�liabilities�� � 146,000�

ExPedite NotesACCA F3 Financial Accounting

Ch 1 | 3 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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It�balances,�with�the�total�assets�equallingrms�of�increasing�liquidity�

Non�current�assets�and�liabilities�are�onesilities�are�expected�to�be�used�up�or�paid�within�the�coming�

year.�

�SOFP�as�given�above:�

es�=�Equity�

e�profit�–�cumulative�withdrawals,�then�the�equation�could�be�ritten�in�any�number�of�ways�such�as:�

�profit�–�cumulative�withdrawals�

ulative�profit�=�Total�assets�–�total�liabilities�–�capital�+�cumulative�withdrawals.�

m.��The�task�is��drop�in�the�figures�that�you�know�and�find�the�missing�figure,�whatever�it�might�be.�

��Principal�features�of�the�statement�of�financial�position:��

� �equity�(ie�owner’s�interest)�plus�liabilities�� Each�section�is�conventionally�written�in�te� �that�are�expected�to�remain�on�the�SOFP�next�

year.��Current�assets�and�liab

�A�SOFP�may�be�rearranged�into�a�number�of�ways.��IAS�1�shows�a�Total�assets�=�Equity�+�total�liabilities.��Equally�validly�therefore:��Total�assets�–�total�liabiliti�Given�that�equity�=�capital�+�cumulativw�Total�assets�–�total�liabilities�=�Capital�+�cumulative�Or���Cum�This�is�sometimes�called�the�“accounting�equation”�and�often�comes�up�in�the�F3�exato�������������

ExPedite NotesACCA F3 Financial Accounting

Ch 1 | 4 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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tatement�of�comprehensive�income�for�the�year�ended�30�June�20x1�

ales�revenue� � 152,00

pening�inventory� �30,000�� 80,000�

�S�� � $� $��S 0��Cost�of�sales�OPurchases�of�inventoryDelivery�costs�inwards� 10,000�Closing�inventory� (20,000)�� � (100,000)�

52,000�

e����

Gross�profit�� ��Sundry�incom � 3,000�iscounts�received � 2,000D �

� � 7,000�5

utwards�� 3,000�epreciation�� 6,000�

omers��

ernet���� 1

�Less:�Expenses��Delivery�costs�oDDiscounts�allowed�to�cust 1,000�Electricity�� 4,000�Irrecoverable�and�doubtful�debts�� 2,500�

nes�Mobile�pho 500�Motor�expenses�� 2,500�

9Rent�� ,000�Telephone�and�int 1,500�

�and�salariesWages 2,000�� � (42,000)�

�tax� � 14,000�

� 2,000

Profit�for�the�period�before�Other�comprehensive�income:��Revaluation�gain�on�property�� �otal�comprehensive�income�in�the�period� � 16,000T � � �

rofit �total�omprehensive�income�from�given�data.�

�You�may�be�required�in�the�exam�to�calculate�revenue,�cost�of�sales,�gross�p �andc����

ExPedite NotesACCA F3 Financial Accounting

Ch 1 | 5 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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�REVIEW�AND�SELF�TEST�1�

�Using�the�financial�statements�above,�calculate�the�following�ratios:��

� Gross�profit�%�� Net�profit�%�� Total�comprehensive�income�%�

��Unusual�items��Sometimes,�it�is�necessary�for�one�off�items�to�be�disclosed�separately�in�the�financial�statements�if�they�are�very�large�or�arise�from�an�unusual,�often�non�recurring,�source.��Typical�examples�might�be�write�off�of�an�unusually�large�debt�as�irrecoverable,�or�business�relocation�costs.��Disclosing�it�separately�allows�readers�of�the�accounts�a�more�in�depth�understanding�of�what�the�business�is�doing.���

KEY�KNOWLEDGEElements�of�financial�statements�

�There�are�five�elements�of�financial�statements,�from�which�all�financial�statements�are�produced.��These�definitions�are�very�useful�throughout�your�ACCA�studies�and�could�easily�be�part�of�a�question�in�paper�F3.��Elements�of�the�statement�of�financial�position:��

� An�asset�is�a�resource�that�is�controlled�by�an�entity�as�a�result�of�past�events�and�from�which�future�economic�benefits�are�expected�to�flow�to�the�entity.�

�� A�liability�is�a�present�obligation�of�the�entity�arising�from�past�events,�the�settlement�of�

which�is�expected�to�result�in�an�outflow�from�the�entity�of�resources�embodying�economic�benefits.�

�� Equity�is�the�residual�interest�in�the�assets�of�the�entity�after�deducting�all�its�liabilities.���

Depending�on�the�type�of�business,�this�may�be�called�just�capital�(sole�trader),�partners’�current�account�(partnership)�or�share�capital�and�reserves�(for�a�limited�company).��For�a�limited�company,�reserves�show�the�net�cumulative�gains�above�cumulative�losses,�less��all�

ExPedite NotesACCA F3 Financial Accounting

Ch 1 | 6 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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dividends�paid.��This�therefore�explains�the�difference�between�what�the�net�assets�were�when�the�share�capital�was�originally�paid�in�and�what�the�net�assets�are�at�the�reporting�date.�

��Elements�of�the�statement�of�comprehensive�income:��

� Income�is�an�increase�in�economic�benefits�during�the�accounting�period�in�the�form�of�inflows�or�enhancements�of�assets�or�decreases�of�liabilities�that�result�in�increases�in�equity,�other�than�those�relating�to�contributions�from�equity�participants.�

�� An�expense�is�a�decrease�in�economic�benefits�during�the�accounting�period�in�the�form�of�

outflows�or�depletions�of�assets�or�incurrence�of�liabilities�that�result�in�decreases�in�equity,�other�than�those�relating�to�distributions�to�equity�participants.�

�Note�that�income�and�expenditure�are�defined�effectively�as�the�reason�that�a�change�in�net�assets�happened.����

KEY�KNOWLEDGERelationship�between�the�statements:�the�business�equation�

�An�increase�in�net�assets�of�a�business�will�come�from�a�mixture�of�these�sources:��

� Total�comprehensive�income�made�in�the�period�(a�profit�will�increase�net�assets)�� New�capital�introduced�by�the�owner�(will�always�increase�net�assets)�� Withdrawals�made�in�the�period�(will�always�reduce�net�assets).�

�This�is�sometimes�called�the�accounting�equation�or�the�business�equation.��It�is�a�frequent�exam�question�and�can�be�summarised:��Closing�net�assets�=�� Opening�net�assets�+�total�comprehensive�income�in�the�period�+�new�

capital�introduced�in�the�period�–�withdrawals�in�the�period.��This�is�also�a�frequent�exam�question,�with�some�figures�given�and�the�others�having�to�be�deduced.��Remember�that�net�assets�=�equity�+�liabilities,�by�definition.��So�net�assets�may�be�given�in�a�question�separately�as�equity�and�liabilities.�

� �

ExPedite NotesACCA F3 Financial Accounting

Ch 1 | 7 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

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Separate�accounting�entity��Even�with�a�sole�trader�(a�person�who�runs�a�business�on�their�own,�but�the�business�has�never�been�set�up�formally�to�be�a�separate�legal�identity),�there�is�a�distinction�between�personal�income/�expenses�and�business�income/�expenses.��The�accounts�will�largely�be�maintained�so�that�the�sole�trader�can�report�business�profits�to�the�tax�authority.��Personal�expenditure�such�as�personal�holidays�is�not�deductible�against�tax!��The�accountant�will�therefore�only�record�transactions�that�are�considered�to�be�legitimate�business�transactions;�personal�transactions�will�be�ignored.��In�smaller�businesses,�one�of�the�first�steps�when�producing�accounting�records�for�clients�is�to�separate�the�business�transactions�from�the�personal,�as�the�latter�will�not�be�recorded�anywhere.��Sole�traders,�partnership�and�limited�companies���We’ll�look�at�these�in�more�detail�in�each�chapter,�but�here’s�a�summary:�� Sole�trader� Partnership� Limited�company�

�Number�of�investors� 1�(the�sole�trader!)� Normally�limited�to�

about�20�Can�be�between�1�and�an�unlimited�large�number��

Must�produce�accounts�for�the�tax�authority��

Yes� Yes� Yes�

Must�produce�accounts�to�file�with�the�commercial�register��

No� Maybe,�normally�not� Yes�

Business�name� Normally�just�the�name�of�the�owner�“trading�as”�the�name�of�the�business�

Often�the�names�of�the�original�partners.��Few�legal�formalities�

Must�end�Ltd�(if�private�limited�company)�or�plc�(if�public�limited�company)�

Can�offer�shares�to�the�public?��

No� No� Yes,�if�a�plc.��No�if�Ltd.�

Equity�part�of�the�SOFP� � Initial�capital��� Cumulative�

profit�� Cumulative�

withdrawals�

� Each�partner’s�capital�account

� Each�partner’s�current�account�(ie�cumulative�share�of�profit�less�cumulative�withdrawals)�

� Share�capital�� Reserves:�

(revaluation�reserve,�retained�earnings,�etc).�

ExPedite NotesACCA F3 Financial Accounting

Ch 1 | 8 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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�Solution�to�review�and�self�test�1��Gross�profit�%�=�52/152�=�34.2%�Net�profit�%�=�14/�152�=�9.2%�Total�comprehensive�income�%�=�16/152�=�10.5%��

ExPedite NotesACCA F3 Financial Accounting

Ch 2 | 1 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

Chapter�2�

Objectives�of�financial�reporting�

��

��

STARTThe Big Picture

�Financial�reporting�is�the�business�of�collecting�financial�information,�analysing,�summarising�it�and�presenting�it�in�a�useful�form�to�a�wide�range�of�different�users.��Different�users�will�have�different�objectives�and�therefore�slightly�different�needs.��Financial�statements�are�aimed�at�giving�useful�information�to�a�wide�range�of�different�users,�though�the�investor�is�the�most�significant�user.���

�REVIEW�AND�SELF�TEST�1�

�For�each�of�the�different�stakeholders�below,�state�what�their�principal�interest�will�be�in�a�business�and�then�suggest�which�information�within�a�set�of�financial�statements�will�principally�interest�them.����

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ExPedite NotesACCA F3 Financial Accounting

Ch 2 | 2 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

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�1. Investors�2. Bank�lender�3. Government�statistical�office�4. Tax�authority�5. Employees�6. Suppliers�7. Customers�8. Management�

��For�internal�users�such�as�management,�the�accounting�system�may�be�used�to�produce�management�accounts.��These�are�produced�much�more�frequently�than�the�accounts�sent�to�shareholders�and�contain�much�more�detailed�information.���The�accounting�system�may�be�used�to�monitor�lots�of�things,�such�as�profitability�of�different�products�and�services�and�thus�add�a�lot�to�the�efficient�running�of�the�business.��For�financial�information�to�be�useful,�it�must�exhibit�a�number�of�characteristics.��It’s�important�to�understand�what�these�are�because�you�may�be�asked�for�a�definition�of�them�in�the�exam.��

Qualitative�characteristic� Our�definition�

Fair�presentation� Items�are�described�in�accordance�with�their�true�nature.��For�example,�loans�repayable�within�six�months�are�classified�as�current�rather�than�non�current.�

Going�concern� The�business�is�expected�to�trade�into�the�foreseeable�future.�This�means�that�assets�will�not�have�to�be�sold�in�a�hurry,�which�would�be�likely�to�result�in�significant�impairments�in�value.�

Accruals� A�key�concept�covered�in�chapter�[x].��It�means�recording�transactions�in�the�period�when�they�happened;�not�necessarily�when�the�cash�was�settled.��It�also�means�matching�costs�and�associated�revenues.�

Consistency� Items�should�be�reported�the�same�way�between�periods,�so�that�it’s�possible�to�make�meaningful�comparisons�between�years.��Similar�transactions�must�be�reported�the�same�way�within�the�same�accounting�period.�

Materiality� Materiality�means�large�enough�to�influence�the�user’s�opinion�on�the�financial�statements.��Immaterial�information�should�not�be�disclosed,�as�it’s�a�distraction.��Material�information�must�be�presented�accurately�and�fairly.�

Relevance� Irrelevant�information�is�a�distraction�and�should�not�be�presented.���

ExPedite NotesACCA F3 Financial Accounting

Ch 2 | 3 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

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Substance�over�form�

Reliability� Information�is�useless�if�it’s�not�considered�to�be�reliable.��Eg�an�external�valuation�of�property�is�more�reliable�than�a�biased�director’s�valuation.�

Faithful�representation� Items�should�be�described�in�accordance�with�their�true�nature.��Eg�an�expense�for�repairs�should�not�be�classified�as�research�costs,�even�though�research�costs�are�more�favourably�viewed�by�investors.�

Items�should�be�reported�in�accordance�with�their�commercial�substance,�rather�than�their�legal�form.��Eg�if�a�sale�is�made�on�credit�but�legal�title�remains�with�the�seller�until�the�goods�are�paid�for,�it�should�still�be�recorded�as�a�sale/�purchase�at�the�time�of�the�transaction,�since�this�is�when�the�obligation�arises.�

Neutrality� Unbiased�–�neither�excessively�optimistic�nor�excessively�prudent.�

Prudence� Conservatism.��This�is�no�longer�a�core�concept�in�IFRS�accounting,�but�broadly�losses�should�be�recognised�more�readily�than�gains.�

Completeness� All�information�that�needs�to�be�presented�in�order�to�give�a�full�picture�has�been�presented.�

Comparability� Financial�statements�this�period�should�be�presented�using�similar�principles�to�previous�years,�so�that�valid�comparisons�may�be�made.��Company�accounts�should�be�comparable�with�each�other.��This�means�that�if�a�company�changes�its�accounting�policy,�it�must�restate�its�previous�years’�accounts�using�the�new�accounting�policy,�in�order�to�facilitate�comparison�between�years.�

Understandability� Information�should�be�presented�in�a�way�that�users�can�understand.��Excessive�complication�reduces�usefulness.�

Business�entity�concept� See�chapter�1.��Even�if�there�is�no�separate�legal�entity,�as�with�a�sole�trader,�the�business�is�still�considered�to�be�separate�to�its�owners�for�accounting�purposes.�

��Sometimes,�it’s�not�possible�to�deliver�all�of�these�desirable�characteristics.��For�example,�an�investor�is�principally�interested�in�future�profits,�so�this�is�what�is�relevant�to�them.��However,�estimates�of�future�profit�are�unreliable,�so�historical�information�is�given,�even�though�it�is�less�relevant.�� �

ExPedite NotesACCA F3 Financial Accounting

Ch 2 | 4 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

KEY�KNOWLEDGEHistorical�accounting��

Accounting�is�derived�from�recording�information�about�transactions�that�have�happened.��This�means�that�assets�are�recorded�at�their�historical�cost;�ie�what�the�business�paid�for�them.��This�has�the�advantage�of�being�objective�and�relatively�easy,�but�has�a�number�of�disadvantages,�including:��

� It�can�give�out�of�date�asset�valuations�for�long�lived�assets�� This�can�result�in�an�unrealistically�low�depreciation�charge�� Profit�trends�can�be�misleading�(eg�a�profit�growth�of�10%�per�year�isn’t�so�impressive�as�it�

first�seems�if�inflation�is�12%�per�year!)�� Where�there’s�significant�inflation�and�inventory�is�held�for�a�long�time,�profit�can�be�

reported�simply�by�matching�today’s�revenues�with�yesterday’s�costs.��There�are�some�large�advantages�of�historical�cost�accounting,�however;�principally�the�fact�that�people�understand�it�and�it�is�objective.����During�periods�of�modest�inflation,�the�weaknesses�of�historical�cost�accounting�are�generally�outweighed�by�its�advantages.��There�are�alternative�systems�of�accounting,�such�as�replacement�cost�accounting.��Replacement�cost�accounting�records�inventories�in�the�SOFP�and�at�the�point�of�sale�at�the�cost�that�would�be�incurred�to�replace�them�today.��This�has�many�advantages�but�is�complicated�to�apply�so�is�not�common�in�practice.��You�will�only�have�to�apply�historical�cost�accounting�in�the�paper�F3�exam.���

KEY�KNOWLEDGERegulation�of�financial�reporting��

�Some�entities�have�to�report�under�regulated�accounting�standards.��Different�countries�may�have�their�own�systems�of�GAAP�(generally�accepted�accounting�practice)�or�may�follow�International�Financial�Reporting�Standards�(IFRS)�or�IFRS�for�SMEs�(SME�means�smaller�and�medium�sized�enterprises).��It�is�a�matter�of�national�regulation�which�financial�reporting�standards�an�entity�must�use�when�producing�their�financial�reports.��Large�plc’s�will�have�to�report�under�a�much�more�extensive�financial�reporting�framework�than�sole�traders.��

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ExPedite NotesACCA F3 Financial Accounting

Ch 2 | 5 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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There�are�a�number�of�bodies�that�you�need�to�be�aware�of�for�the�Paper�F3�exam.��Their�roles�are�given�below.��

IASCF:�the�International�Accounting�Standards��

This�has�recently�been�renamed�the�IFRS�Foundation.��The�Foundation�is�made�up�of�trustees,�who�appoint�the�members�of�the�bodies�below.���

IASB:�International�Accounting�Standards�Board�

The�IASB�issues�International�Financial�Reporting�Standards�and�the�IFRS�for�SMEs.��It�employs�a�permanent�staff�to�draft�new�accounting�standards�and�amendments�considered�necessary�to�extant�accounting�standards.�

SAC:�Standards�Advisory�Council� This�has�recently�been�renamed�the�IFRS�Advisory�Council.��It�is�made�up�of�a�cross�section�of�advisors�from�different�user�groups.��It�advises�the�IASB�on�the�IASB’s�work�programme.�

IFRIC:�International�Financial�Reporting�Interpretations�Committee�

This�has�recently�been�renamed�the�IFRS�Interpretations�Committee.��This�body�is�designed�to�respond�quickly�where�there�are�significant�differences�in�interpretation�of�an�extant�IFRS.��For�example,�it�issued�guidance�on�how�to�account�for�loyalty�programmes,�where�users�were�uncertain�to�follow�the�extant�accounting�standard�on�revenue�recognition,�or�provisions.���

��� �

ExPedite NotesACCA F3 Financial Accounting

Ch 2 | 6 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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Solution�to�review�and�self�test�1��For�each�of�the�different�stakeholders�below,�state�what�their�principal�interest�will�be�in�a�business�and�then�suggest�which�information�within�a�set�of�financial�statements�will�principally�interest�them.��

1. Investors�will�be�interested�in�what�profit�they�can�expect�to�get�from�a�business,�what�the�cash�flow�health�of�the�business�is�(ie�what�risk�of�failure)�and�how�much�of�a�premium�equity�investors�are�getting�over�providers�of�secured�finance,�such�as�secured�loans.��They�will�be�interested�in�growth�of�profit�that�is�expected,�as�this�will�most�probably�be�the�primary�influence�on�the�value�of�shares�in�the�company.��They�will�therefore�be�interested�in�all�the�financial�statements,�in�some�detail.�

2. Bank�lenders�will�be�interested�in�whether�the�company�is�generating�enough�profit�and�cash�flow�to�pay�interest�on�the�loans�and�be�able�to�repay�the�loans�as�they�fall�due�for�repayment.��They�will�primarily�be�interested�in�the�statement�of�comprehensive�income�and�statement�of�cash�flows.�

3. Government�statistical�office�will�be�interested�in�collecting�statistics�for�gross�domestic�product,�etc.��They�will�primarily�be�interested�in�statement�of�comprehensive�income.�

4. Tax�authority�will�be�interested�in�taxable�profit,�which�will�be�an�amended�form�of�reported�profit�to�investors.�They�will�primarily�be�interested�in�the�SOCI�as�the�basis�for�the�tax�return.�

5. Employees�will�be�interested�in�job�security�and�whether�the�company�is�doing�very�well.��If�it’s�doing�very�well,�they�are�likely�to�be�in�a�stronger�position�to�push�for�pay�rises.��They�are�likely�to�be�primarily�interested�in�SOCI�and�certain�notes�to�the�accounts,�such�as�directors’�pay.�

6. Suppliers�will�want�to�know�that�the�company�is�a�stable�customer�and�good�for�credit�risk.��Their�focus�will�be�very�similar�to�that�of�a�bank�lender.�

7. Customers�will�wish�to�see�security�of�supply�and�will�not�be�primarily�interested�in�profit.��They�will�have�similar�interests�to�a�bank.�

8. Management�will�be�interested�in�a�great�deal�of�detail,�as�this�is�likely�to�help�them�in�managing�the�business.��They�will�be�interested�in�cash�flow�primarily�day�by�day,�but�also�all�other�aspects�of�the�company’s�performance�and�position.��It�is�likely�that�special�management�accounts�will�be�produced,�frequently�and�in�greater�detail�than�the�accounts�provided�to�investors.�

���

ExPedite NotesACCA F3 Financial Accounting

Ch 3 | 1 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

Chapter�3�

Sources�of�financial�information�

��

STARTThe Big Picture

�The�accounting�system�must�naturally�be�fed�with�raw�source�data.��This�data�is�then�analysed,�categorised�and�recorded�in�the�accounting�system�itself,�which�may�be�a�fully�manual�(paper�based)�system�or�may�be�maintained�using�software.��Both�use�the�same�system�of�double�entry�bookkeeping�that�we�will�see�later�on.��For�an�accounting�system�to�work�well,�it�must�be�simple�to�operate�and�be�capable�of�being�fed�by�non�specialist�staff.��A�key�step�is�therefore�ensuring�that�the�right�stationery�and�documentation�is�in�place.��The�F3�syllabus�requires�you�to�be�able�to�define�the�following:��Document� Purpose� Often�feeds�the�accounting�

information�on....�Quotation� To�give�a�potential�customer�an�indication�of�

what�a�product�or�service�would�be�likely�to�cost.��It�may�be�a�binding�quote�or�just�an�indicative�quote.�

Nowhere.��At�this�stage,�there�has�been�no�transaction�to�record;�it’s�still�at�the�state�of�being�a�prospective�transaction.

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ExPedite NotesACCA F3 Financial Accounting

Ch 3 | 2 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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Sales�order� To�record�an�order�from�a�customer.��Signing�a�booking�form�for�an�ExP�classroom�course�is�a�sales�order�that�ExP�will�then�process.�

Sales�(revenue).�

Purchase�order� To�record�an�order�placed�with�a�supplier.��It�may�require�pre�authorisation�to�be�valid.���

Purchases,�normally�of�inventory�for�resale.�

Goods�received�note�

To�record�that�an�order�for�inventory�for�resale�has�been�received.��It�will�normally�only�be�produced�once�the�goods�have�been�inspected�at�the�point�of�delivery�to�ensure�that�they�are�correct�in�description�and�quality.�

Purchases�of�inventory�for�resale�and�payables.�

Goods�despatched�note�

To�record�that�an�order�from�a�customer�has�been�sent�out.�

Sales�(revenue)�and�possibly�also�inventory�management,�depending�on�how�the�accounting�system�is�set�up.�

Invoice� A�request�for�payment�from�a�supplier.��Sent�by�the�supplier�to�the�customer.�

Payables.�

Statement� A�summary�of�transactions�recorded�by�a�supplier�with�a�customer,�including�amounts�received�from�the�customer.��Sent�by�the�supplier�to�the�customer.�

Does�not�generally�instigate�any�recording�of�a�transaction,�since�all�transactions�on�the�statement�will�have�been�recorded�when�goods�were�ordered.��But�useful�for�cross�checking�our�records�with�the�supplier’s�records.�

Credit�note� Acknowledgement�from�a�supplier�that�the�customer�has�overpaid�and�is�entitled�either�to�a�refund�or�free�goods/�services�in�the�future.���

Payables.�

Debit�note� To�cancel�a�credit�note�that�previously�existed,�eg�if�goods�were�ordered,�paid�for�and�then�returned�there�would�initially�be�a�credit�note.��The�refund�made�would�be�accompanied�with�a�debit�note.�

Receivables.�

Remittance�advice� Normally�included�with�an�invoice.��A�document�that�is�included�with�the�payment�(eg�if�paid�by�cheque)�with�details�that�will�allow�the�recipient�of�the�funds�to�match�the�payment�to�the�customer’s�account.�

Receivables.�

Receipt� Issued�by�the�supplier�for�goods,�to�acknowledge�payment�of�a�debt.�

Receivables,�payables�and�purchases.�

��� �

ExPedite NotesACCA F3 Financial Accounting

Ch 3 | 3 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

KEY�KNOWLEDGEData�sources�/�data�capture��

�When�a�business�transaction�happens,�it�is�essential�that�the�source�data�is�captured�immediately.��This�does�not�necessarily�mean�immediately�writing�up�the�books,�but�it�does�involve�some�record�being�made�of�the�transaction�happening.��In�very�simple�accounting�systems�for�sole�traders�(eg�a�self�employed�builder)�it�may�involve�the�proprietor�keeping�pocket�books�to�record�things�like�quotes�given�and�a�shoe�box�used�to�collect�receipts�for�business�expenses.��From�this�source�data,�the�accounting�records�can�then�be�produced�each�period.��The�accountant�is�often�not�physically�present�at�the�time�that�transactions�happen,�so�it�is�essential�that�there�are�simple�and�fool�proof�systems�to�ensure�a�complete�and�accurate�record�of�business�transactions.���

KEY�KNOWLEDGEBooks�of�original�entry��

�Alternatively�called�books�of�prime�entry,�these�will�be�the�bridge�between�the�raw�data�(eg�receipt�for�cash�purchase�of�some�building�materials�and�the�accounting�system.��They�may�be�written�up�by�the�accountant,�or�by�a�semi�trained�member�of�staff�within�the�client’s�business.��The�most�commonly�used�books�of�original�entry�are:��

Book�of�original�entry:�

Used�to�record�data�on:� Data�typically�used�to�feed:�

Cash�in�book� Cash�received�into�the�business�bank�account.� All�sorts�of�things!��Anything�that�may�generate�cash�for�the�business.�

Cash�payments�book�

Cash�paid�from�the�business�bank�account.� All�sorts�of�things!��Anything�that�results�in�cash�being�paid�out�of�the�business.�

Petty�cash�book� Cash�in�and�out�of�the�balance�of�cash�held�in�notes�and�coins�by�the�business�(normally�small).��This�is�often�controlled�using�the�imprest�system�(see�later).�

Typically,�small�expenses�(eg�Friday�cakes�for�staff!)�and�sundry�income.�

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ExPedite NotesACCA F3 Financial Accounting

Ch 3 | 4 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

Sales�day�book� Sales�on�credit.��Note�that�sales�immediately�settled�in�cash�will�be�recorded�in�either�the�cash�book�(if�paid�directly�into�the�bank�account)�or�petty�cash�book�(if�received�in�notes�and�coins).�

Sales�revenue.�

Purchases�day�book�

Purchases�of�inventory�for�resale�on�credit.��Note�that�purchases�settled�immediately�in�cash�will�be�recorded�immediately�in�the�cash�payments�book�or�petty�cash�book.�

Purchases�of�inventory�for�resale.�

Journal�book� Anything�not�covered�by�any�of�the�other�books�of�original�entry.�

Often,�this�is�the�book�maintained�by�the�accountant,�in�which�“period�13”�adjustments�like�depreciation�and�bad�debts�are�recorded.�

�Books�of�original�entry�may�be�recorded�in�paper�form,�or�using�a�spreadsheet.��They�will�all�follow�similar�forms.��

EXAMPLE��

�Example�cash�receipts�book���Date� �Amount�� �Reason�for�amount�received��

�Cash�sale��

�From�petty�cash��

�From�other�account��

05/03/2010����10,000.00�� ��

���10,000.00�

06/03/2010������3,322.00�� ��

���3,322.00�

��

Month�totals����13,322.00��

��������������������

���3,322.00�

���10,000.00�

����

The�total�column�records�the�cash�received�and�the�same�amount�is�then�recorded�in�the�columns�to�explain�where�the�cash�came�from,�ie�the�reason�for�the�increase�in�cash.��If�all�is�recorded�properly,�the�totals�will�cross�cast.���

�����

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ExPedite NotesACCA F3 Financial Accounting

Ch 3 | 5 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

Example�cash�payments�book��Date� �Amount�� �Reason�for�amount�paid��

�Rent���Electricity�

�Inventory�for�resale�

12/03/2010������4,500.00�� ��

�����4,500.00��

13/03/2010������1,200.00��

���1,200.00��

31/03/2010����������876.00��

������876.00����

Month�totals������6,576.00��

���2,076.00�� ����������������� ��

�����4,500.00��

��

The�total�column�records�the�cash�paid�and�the�same�amount�is�then�recorded�in�the�columns�to�explain�where�the�cash�went�to,�ie�the�reason�for�the�decrease�in�cash.��If�all�is�recorded�properly,�the�totals�will�cross�cast.���

�Note:�These�are�only�extracts.��In�practice,�it�is�likely�that�there�would�be�considerably�more�columns�than�this,�in�order�to�analyse�each�type�of�payment�into�the�different�types�of�payment/�receipt�that�the�business�encounters�and�wishes�to�monitor.��Example�sales�day�book��List�of�credit�sales�

Date� �Customer���Amount�

�Credit�(days)��

04/03/2010� �F.�Bruce��������800.00��

��������������30��

08/03/2010� �H.�Edwards��������560.00��

��������������15��

18/03/2010� �S.�Rayworth��������330.00��

��������������60��

27/03/2010� �M.�Baker��������120.00��

��������������30��

�Month�total�����1,810.00�

These�amounts�will�be�used�to�maintain�individual�customer�records�and�credit�control.�

This�total�will�be�used�to�update�the�main�double�entry�system�(see�later).�

������

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ExPedite NotesACCA F3 Financial Accounting

Ch 3 | 6 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

KEY�KNOWLEDGEComputerised�systems��

Computerised�systems�are�common�and�can�be�cheap.��They�still�require�rigorous�systems�for�data�capture�at�the�point�when�transactions�happen,�as�the�maxim�“garbage�in,�garbage�out”�very�much�applies!��Input�to�a�computerised�system�will�not�look�like�a�book�of�original�entry,�but�will�require�the�same�data.��Software�may�be�more�user�friendly,�for�example�asking�“how�much�cash�was�spent?”�and�“what�was�this�for?”,�whilst�then�offering�a�drop�down�menu�of�choices.��The�software�will�still�prepare�records�using�the�same�methodology�as�the�manual�recording�systems�above.��Advantages�of�using�a�computerised�system�include:�

� Back�ups�can�be�made�easily�� Makes�producing�periodic�frequent�accounts�much�less�laborious�than�a�manual�system�� Can�be�user�friendly�� Analyses�sales�taxes�more�easily�than�manual�systems�(see�later)�� Can�be�used�to�quickly�produce�lots�of�reports�such�as�VAT�returns�and�interim�management�

accounts.��Disadvantages�of�a�computerised�system�include:�

� Cost�� May�not�be�tailored�very�well�to�the�business�own�needs�� Still�requires�effective�data�capture�and�maintenance�of�the�underlying�records.�

��

KEY�KNOWLEDGEJournal�book��

The�journal�book�is�the�book�of�original�entry�that�captures�transactions�not�covered�by�other�books�of�original�entry.��Often,�it�includes�adjustments�and�correction�of�errors�and�omissions�in�the�other�books�of�original�entry.��In�a�computerised�system,�there�are�often�restrictions�on�who�can�access�the�journal�book.��The�journal�book�records�double�entry�records�(see�later),�with�an�explanation�of�the�reason.��We’ll�see�an�example�of�it�after�tackling�double�entry�bookkeeping.����

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ExPedite NotesACCA F3 Financial Accounting

Ch 3 | 7 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

KEY�KNOWLEDGECredit�control�and�memorandum�accounts��

�In�parallel�with�(and�thus�duplication�of)�the�main�accounting�system,�it�is�likely�that�an�accounting�system�will�maintain�separate�records�of�individual�records�of�customer�and�supplier�balances.��This�duplicates�effort�and�increases�costs,�but�provides�useful�information�for�credit�control�and�a�check�on�the�accuracy�of�data�input.��Each�supplier�or�customer�will�have�a�supplier�or�customer�code�and�individual�record�of�transactions�with�them.��This�is�outside�the�general�ledger�(ie�double�entry�system)�and�in�a�simple�accounting�system�may�be�kept�using�a�simple�card�index�box.���

�EXAMPLE�

�Example�memorandum�customer�record��

INDIVIDUAL�CUSTOMER�BALANCE�RECORD�� �� ��

�Customer:��� �M.�Damon�� �Customer�code:���DAM032�

�Limit:��������������������������5,000.00�� �� �� ��

Date��Invoice�number�or�remittance�advice�� �Sold�� �Cash�in� �Balance�

�� �� �� �� ��

03/01/2010� �INV�3322�����3,200.32� ��

���3,200.32�

30/01/2010� �INV�3421�����1,008.00� ��

���4,208.32�

14/02/2010� �RA�4122�� ����������3,200��

���1,008.00�

27/02/2010� �INV�3987��������450.00�� ��

���1,458.00�

13/03/2010� �INV�4121��������870.00�� ��

���2,328.00�

�� �� �� �� ������

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ExPedite NotesACCA F3 Financial Accounting

Ch 3 | 8 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

�Similar�(but�opposite!)�records�will�be�kept�for�balances�with�individual�suppliers.��The�purpose�of�a�credit�limit�is�to�reduce�credit�risk�to�within�tolerable�limits.��New�customers�are�likely�to�be�given�standard�low�credit�limits�and�will�need�to�build�up�a�record�of�prompt�payment�before�larger�credit�is�extended�to�them.��Sales�staff�should�be�required�to�check�that�any�proposed�sale�will�not�exceed�the�current�credit�limit�before�committing�the�company�to�making�the�sale�(or�requesting�that�the�credit�controller�increase�the�credit�limit).��This�information�will�also�allow�for�preparation�of�an�aged�debtors�analysis,�which�is�an�important�piece�of�information�in�deciding�an�appropriate�figure�for�an�allowance�for�doubtful�debts,�since�the�longer�a�debt�goes�unpaid,�the�greater�the�chance�that�it�will�not�be�recoverable�in�full.��Offering�credit�to�customers�increases�risk�of�non�payment�and�may�put�a�company’s�cash�flows�under�strain,�but�it�is�also�likely�to�generate�more�sales�than�a�business�that�refuses�credit�sales.����If�suppliers�provide�supplier�statements,�then�it�will�be�possible�for�accounts�staff�to�reconcile�the�balance�on�the�supplier�statement�with�the�balance�on�the�memorandum�supplier�account.��This�gives�further�comfort�that�the�accounting�system�contains�accurate�information.��Statements�may�be�sent�to�customers�from�the�memorandum�ledgers,�which�may�prompt�customers�into�paying�more�quickly�in�the�event�that�they�have�forgotten�a�payment�to�be�made.���

KEY�KNOWLEDGEControlling�petty�cash�–�the�imprest�system��

�Cash�balances�are�prone�to�error,�theft�and�poor�record�keeping.��A�way�to�ensure�that�any�cash�payments�out�of�the�petty�cash�box�are�recorded�is�to�use�the�imprest�system.��The�imprest�system�has�these�features:��The�cash�box�has�a�pre�set�limit�of�maximum�cash�that�it�ever�contains,�eg�$1,000�

� Before�any�cash�is�taken�out�of�the�cash�box�(which�should�be�guarded�by�a�very�diligent�and�ideally�slightly�frightening�person),�the�person�claiming�the�cash�must�provide�a�receipt�and�complete�an�expense�voucher.�

� As�an�expense�record�is�submitted,�the�same�amount�of�cash�is�taken�out�of�the�box.���� Under�no�circumstances�is�anybody�ever�allowed�to�take�money�out�of�the�tin�without�

completing�a�petty�cash�voucher.����

theexpgroup.com

ExPedite NotesACCA F3 Financial Accounting

Ch 3 | 9 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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The�result�of�this�is�that�at�any�point�in�time,�the�sum�of�cash�plus�the�expense�vouchers�will�always�equal�the�pre�set�limit�of�$1,000.��When�cash�reaches�a�low�level,�more�cash�is�withdrawn�from�the�bank�to�replenish�the�sum�up�to�the�$1,000�limit.��The�expense�vouchers�are�then�exchanged�for�the�replenishment�cash.��These�movements�in�petty�cash�can�then�be�summarised�in�a�petty�cash�book�each�period,�which�will�look�like�this:��

PETTY�CASH�BOOK��

�Reason�for�cash�movement��

Date�Cash�in/�out� Voucher�#�

From�bank�

Staff�food�&�drink� Travel� Stationery� Other�

01/03/2010� 1,000.00� Opening�balance�

03/03/2010� (21.12)� 332;�Supermarket� (21.12)�

12/03/2010� (20.00)� 333;�Taxi�for�MD� (20.00)�

23/03/2010� (430.00)� 334;�Stationery�shop� (430.00)�

25/03/2010� (32.00)� 335;�Flowers�for�new�baby� (32.00)�

27/03/2010� (43.12)� 336;�Supermarket� (43.12)�

31/03/2010� 453.76� Subtotal�

31/03/2010� 546.24� Replenish� 546.24�

1,000.00� Subtotals� 546.24� (64.24)� (20.00)� (430.00)� (32.00)���Note�that�any�time�the�cash�is�replenished,�the�expense�vouchers�are�taken�out�of�the�petty�cash�box�and�stored�somewhere�safe,�probably�with�the�accounts�department.��The�accounts�department�will�then�use�the�totals�to�record�the�totals�in�the�accounting�system�each�period.����

ExPedite NotesACCA F3 Financial Accounting

Ch 4 | 1 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

Chapter�4�

Double�entry�bookkeeping:�the�debits�and�credits�

��

STARTThe Big Picture

�The�starting�point�for�double�entry�bookkeeping�is�to�think�about�assets�and�liabilities,�ie�net�assets.��If�there�is�a�change�in�an�asset,�there�must�be�an�explanation�for�why�it�changed.��

� If�you�win�the�lottery,�you�have�more�cash�because�you�have�lottery�income.�� If�you�buy�lunch,�you�have�less�cash�because�you�spent�money�on�lunch�(ie�more�

expenditure).�� If�you�decide�that�the�home�you�own�is�worth�more,�you�have�more�assets�because�you’ve�

recognised�a�revaluation�gain.��Many�textbooks�explain�double�entry�bookkeeping�in�the�framework�of�double�entry�meaning�that�for�each�transaction,�there�is�an�equal�and�opposite�transaction.��We�think�that�this�is�needlessly�confusing.��The�key�word�in�double�entry�is�because.���

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ExPedite NotesACCA F3 Financial Accounting

Ch 4 | 2 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

KEY�KNOWLEDGESo�why�debits�and�credits?��

Imagine�that�we�call�assets�“debits”,�only�so�that�people�who�speak�different�languages�can�communicate�more�effectively�with�each�other.��If�we�now�say�that�we�have�an�asset,�or�more�of�an�asset�because�you’ve�been�paid�your�salary.��This�would�be�recorded�as�“recognise�new�or�increased�asset�of�cash”.��It’s�shorter�just�to�say�“debit�cash”.����There�must�be�a�reason�for�this�increase�in�cash.��The�reason�is�that�there’s�been�some�income.��This�can’t�be�a�debit,�as�what�we’re�trying�to�do�is�explain�where�the�debit�came�from.��The�explanation�is�arbitrarily�called�a�credit.��You�may�have�encountered�the�words�debit�and�credit�in�the�context�of�your�bank�statement.��This�brings�danger,�since�the�bank�statement�is�a�record�from�their�own�records.��This�means�that�it’s�upside�down.��This�can�cause�confusion,�so�it’s�best�for�the�moment�if�you�try�to�unlearn�everything�you’ve�ever�come�to�think�of�debits�and�credits�as�being.��The�truth�is�the�opposite�way�round�to�the�way�that�lay�people�use�the�terms.���

KEY�KNOWLEDGEBuilding�up�the�rules��

Here�are�the�core�concepts�that�you�need�to�be�happy�with:��

� An�asset,�or�an�increase�in�an�asset,�is�a�debit.�� The�opposite�of�an�asset�is�a�liability.��The�opposite�of�a�debit�is�a�credit.��So�a�liability�is�a�

credit.�� If�you�have�more�assets�(debit�assets),�the�explanation�will�be�to�credit�income.�

�So�you�may�have�started�to�think�“debits�good,�credits�bad”�or�even�the�other�way�round.��That’s�not�the�way�to�look�at�it.��Neither�is�good�or�bad.��A�debit�can�be�an�asset,�but�it�can�also�be�an�expense.��So�it’s�not�correct�to�think�of�one�being�good�and�the�other�bad.��It’s�simpler�than�that.��Here’s�a�table�to�summarise�the�rules.��Review�this�and�then�try�to�produce�is�yourself,�using�the�logic�of�explaining�movements�in�net�assets�and�things�being�opposites�(eg�a�liability�is�a�credit�because�an�asset�is�a�debit).����� �

theexpgroup.com

ExPedite NotesACCA F3 Financial Accounting

Ch 4 | 3 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

It�will�take�a�while�to�become�familiar�with�this�system,�just�the�way�that�it�takes�a�while�to�become�familiar�with�riding�a�bicycle.��Don’t�panic�–�it�comes�and�don’t�feel�pressured�to�rush�it.��There’s�not�much�intrinsically�to�actually�understand�here�–�it’s�just�a�task�and�a�system�that�becomes�really�easy�with�repetition.����

Debits�mean� Credits�mean�

What�happens�to�net�assets:�

An�increase�in�assets� A�decrease�in�assets�

An�increase�in�liabilities� An�increase�in�liabilities�

And�the�reason�for�that�increase�in�net�assets:�

An�item�of�expenditure� An�item�of�income�

�If�you’re�asked�to�record�a�transaction,�the�first�step�is�to�identify�what�assets�and/�or�liabilities�are�in�question.��Decide�one�of�these�first�(it’s�often�easiest�at�first�to�start�with�cash�if�it’s�a�cash�transaction)�and�decide�if�this�is�a�debit�or�a�credit.��Then�work�out�the�explanation�why.��If�you�think�that�there’s�a�new�liability,�that�must�be�a�credit�to�liabilities.��That�means�that�the�explanation�must�be�a�debit,�which�could�be�either�an�asset�(eg�if�you’ve�just�got�some�cash�in�your�hand�because�you�borrowed�it),�or�an�expense�(eg�if�you�just�bought�dinner�on�your�credit�card).��

�REVIEW�AND�SELF�TEST�1�

Determine�what�the�debits�and�credits�would�be�in�these�situations:��

1. You�receive�your�net�salary�of�$2,000�into�your�bank�account.�2. You�withdraw�$100�at�an�ATM.�3. You�spend�$10�on�lunch.�4. You�give�$2�to�a�beggar�in�the�street.�5. You�find�that�you�had�the�other�$8�taken�from�your�pocket�stolen.�6. You�go�online�and�buy�a�HD�camcorder�for�$800�using�your�credit�card.�7. You�find�the�$8�that�you�thought�you’d�lost�in�another�pocket�in�your�jacket.�8. Your�brother�repays�you�the�$120�that�he�borrowed�from�you�interest�free�last�week.�9. You�borrow�$100,000�from�a�bank�to�buy�your�home.�10. You�pay�the�$100,000�to�buy�your�home;�$99,000�to�the�seller�and�$1,000�to�the�lawyer�who�

administered�the�transaction�for�you.�

theexpgroup.com

ExPedite NotesACCA F3 Financial Accounting

Ch 4 | 4 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

�In�practical�terms,�most�accounting�systems�group�together�similar�items,�be�it�assets,�liabilities�or�explanations�of�where�income�and�expenditure�came�from.��This�limits�the�number�of�ledger�accounts�that�they�maintain.��If�a�transaction�happens�that�involves�a�new�type�of�asset,�liability�or�explanation�for�movements�in�assets�or�liabilities�(ie�income�and�expenditure)�that�has�not�been�seen�before,�a�new�ledger�account�will�be�opened.��There’s�no�limit�to�the�number�of�ledger�accounts�that�an�accounting�system�can�have,�though�most�entities�try�to�keep�the�number�as�low�as�they�can�in�order�to�keep�the�list�of�account�balances�(see�later)�a�manageable�size.���Conventional�notation��Keeping�track�of�debits�and�credits�in�a�ledger�account�when�writing�them�down�on�paper�is�normally�done�using�a�two�column�approach,�with�a�heading�to�denote�what�that�ledger�records.��This�physically�resembles�a�letter�T�so�is�called�a�“T�account”.����It’s�normal�to�write�an�explanation�of�where�the�other�side�of�that�entry�came�from�or�went�to.��This�allows�for�easy�following�through�of�any�errors�or�adjustments�that�need�to�be�done.��By�convention,�the�debits�in�any�T�account�are�written�on�the�left�hand�side�and�the�credits�on�the�right�hand�side.��There’s�no�intrinsic�logic�to�this,�but�it’s�thankfully�fairly�universal�around�the�world,�unlike�driving�on�the�left�or�right!����

�EXAMPLE�

�A�company�opens�a�new�bank�account�on�1�March.��It�records�a�number�of�receipts�and�a�number�of�payments�in�its�paper�based�accounting�system.��Each�one�is�recorded�in�date�sequence�on�the�debit�or�the�credit�side.��At�the�end�of�the�month,�the�ledger�account�for�the�new�bank�account�looks�like�this:��

DEBITS� Bank�account�number�00876544� CREDITS�1�March� Opening�balance� 0� 12�March� Purchases�of�inventory� 4,500�5�March� Transfer�in�from�account�

00987743�10,000� 13�March� Rent� 1,200�

6�March� Cash�in�hand�deposited� 3,322� 31�March� Electricity� 876�� � � � � ��At�the�end�of�the�month,�the�balance�on�the�account�is�obviously�$3,756,�since�more�has�come�into�the�account�than�has�gone�out�and�there�was�no�opening�balance.��In�other�words,�the�debit�side�(which�shows�increases�in�the�balance)�is�greater�than�the�credit�side�by�$3,756.�

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ExPedite NotesACCA F3 Financial Accounting

Ch 4 | 5 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

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��Conventional�notation�for�finding�net�balances��At�any�point�in�time,�it’s�likely�that�management�of�the�entity�will�want�to�know�the�total�balance�on�each�account,�rather�than�the�story�of�how�that�balance�arose.��This�is�done�by�totalling�up�the�debits�and�credits�and�working�out�the�difference.��With�large�accounts�with�lots�of�transactions,�it’s�not�obvious�which�side�is�bigger�at�first,�so�it’s�normal�to�add�up�each�side�and�make�a�note�of�the�total.����

Bank�account�number�00876544�1�March� Opening�balance� 0� 12�March� Purchases�of�inventory� 4,500�5�March� Transfer�in�from�

account�00987743�10,000� 13�March� Rent� 1,200�

6�March� Cash�in�hand�deposited� 3,322� 31�March� Electricity� 876�� � � � � �� � � 31�March� Balance�c/d� 3,746�� � � � � �31�March�� (Max�balance)� 10,322� 31�March� (Max�balance)� 10,322�� � � � � �1�April� Balance�b/d� 3,746� � � ���The�max�balance�just�means�the�bigger�balance�of�the�two�sides�(which�is�$10,322�total�of�entries�on�the�debit�side�and�$6,576�total�of�entries�on�the�credit�side).��The�larger�of�these�two�figures�is�$10,322.��Note�this�on�both�sides�initially�and�then�find�the�size�of�the�“hole”�on�the�credit�side.��This�is�the�amount�by�which�the�debits�exceed�the�credits.��It’s�normal�to�omit�the�date�and�notation�in�italics�above,�but�we’ve�included�it�here�just�to�hopefully�make�what�we’re�doing�clearer.��The�c/d�and�b/d�notation�often�bothers�people:�don’t�worry.��C/d�simply�means�“carried�down”�and�is�the�hole�in�the�smaller�side�that�would�be�necessary�for�the�smaller�side�to�equal�the�larger�side.�In�other�words,�the�amount�by�which�the�larger�side�exceeds�the�smaller�side.��Once�this�is�found,�it�is�then�expressed�on�its�correct�side�as�b/d,�meaning�“brought�down”.��This�may�seem�a�little�strange�at�first,�but�it’s�very�logical�and�it’s�certainly�best�to�use�this�notation�rather�than�any�notation�of�your�own�that�you�might�initially�find�easier.��As�international�accountants,�it’s�important�that�we�use�similar�notations�to�each�other�so�that�we�can�work�together�effectively�and�understand�each�others’�work.��Even�if�it�seems�to�be�a�bit�long�winded�at�first,�it’s�really�worth�persisting�with�this�T�account�notation�and�convention�about�how�to�find�balances.���

ExPedite NotesACCA F3 Financial Accounting

Ch 4 | 6 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

�REVIEW�AND�SELF�TEST�2�

�Vic�started�a�new�business�on�1�October�20x7.��The�transactions�he�undertook�were�as�follows:��1�October:�Introduced�personal�cash�of�$15,000�3�October:�Purchased�100�suitcases�for�resale�on�credit�from�Bob�at�a�cost�of�$3,000�5�October:�Sold�50�of�the�suitcases�for�cash�of�$2,900�14�October:�Paid�Angelo�the�Saturday�assistant�cash�of�$50�17�October:�Bought�a�delivery�bicycle�on�credit�at�a�price�of�$540�22�October:�Paid�telephone�and�broadband�charges�of�$60�27�October:�Sold�a�further�20�suitcases�to�Alex�on�credit�for�a�total�price�of�$1,240�28�October:�Paid�$150�from�the�business�bank�account�to�pay�a�personal�expense�31�October:�Made�a�part�payment�of�$1,500�to�Bob.��There�were�30�suitcases�left�in�inventory�at�the�end�of�the�month.��Required:��

� Determine�what�the�appropriate�journal�entries�would�be�for�each�of�the�above�transactions.�

� Post�these�transactions�to�appropriate�T�accounts�(do�not�prepare�any�ledger�accounts�for�inventory�asset�–�treat�all�inventory�purchases�as�cost�of�sales)�

� Balance�off�the�T�accounts�at�the�end�of�the�period�� List�all�the�balances�on�each�T�account,�with�all�the�debit�balances�in�one�column�and�all�the�

credit�balances�in�another�column.���What�to�do�from�here��Imagine�a�series�of�transactions�that�you�undertake,�including�ones�that�involve�people�owing�you�money�or�you.��Ideally,�do�this�with�a�study�buddy�who�is�also�doing�this�paper.��Then�see�if�you�agree�what�the�double�entries�are.��If�you�think�that�you’re�getting�the�hang�of�it,�it’s�time�to�move�onto�the�next�chapter.��The�remaining�chapters�are�all�based�around�double�entry�bookkeeping,�so�your�skills�will�build�up�with�applied�practice�in�the�next�chapters.��So�don’t�dwell�on�trying�to�become�perfect;�as�soon�as�you�think�you�have�a�clue�what’s�going�on,�move�on!���

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ExPedite NotesACCA F3 Financial Accounting

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� �

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Solution�to�review�and�self�test�1�1. Dr�Bank�$2,000;�Cr�Salaries�income�$2,000�2. Dr�Cash�(notes�and�coins)�$100;�Cr�Bank�$100�3. Dr�Lunch�expense�$10;�Cr�Cash�$10�4. Dr�Charity�donations�expense�$2;�Cr�Cash�$2�5. Dr�Theft�expense�$8;�Cr�Cash�$8�6. Dr�Camcorder�(tangible�non�current�asset)�$800;�Cr�Credit�card�payables�$800�7. Dr�Cash�$8,�Cr�Sundry�income�(or�theft�expense)�$8�8. Dr�Cash�$120,�Cr�Receivables�$120�9. Dr�Bank�$100,000;�Cr�Loan�liability�$100,000�10. Dr�Home�(Tangible�non�current�asset)�$99,000;�Dr�Legal�expenses�$1,000;�Cr�Bank�$100,000.�

Solution�to�review�and�self�test�2�Cash Capital�

1.10�Capital� 15,000� 14.10�Staff�� 50 c/d 15,000 1.10�Cash� � 15,0005.10�Sales� � 2,900� 22.10�Tel�&�BB� 60 15,000 � 15,000� 28.10�Withdrawals� 150� 31.10�Payables� 1,500 1.10�b/d� � 15,000� c/d� � 16,140�� � 17,900� � 17,900b/d� � 16,140�

��

Purchases� Payables�3.10�Payables� 3,000� 3.10�Purchases� 3,000� 31.10�Cash� 1,500 17.10�NCA�� 540��� c/d 2.040� 3.540 � 3.540� b/d� � 2.040�

�Sales Staff�costs�

� 5.10�Cash� � 2,900 14.10�Cash 50� 27.10�Receivables� 1,240c/d� � 4,140��� � 4,140� � 4,140� b/d� � 4,140��

�Non�current�assets� Telephone�and�broadband�

17.10�Cash�� 540� 24.10�Cash 60���

�Receivables� Withdrawals�

27.10�Cash�� 1,240�� 28.10�Cash� 150���

ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 1 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

Chapter�5�

Tangible�non�current�assets

STARTThe Big Picture

�An�asset�is�a�resource�controlled�by�an�entity�that�is�expected�to�give�inflow�of�benefits.��Many�assets�will�have�a�period�of�expected�benefit�over�more�than�one�period.��These�are�non�current�assets.���

�REVIEW�AND�SELF�TEST�1�

�Suggest�four�examples�of�tangible�non�current�assets�and�four�examples�of�current�assets�that�you�would�expect�to�find�in�a�business.�������

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ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 2 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

KEY�KNOWLEDGECapital�and�revenue�expenditure��

�In�slang�terms,�capital�expenditure�means�any�cash�paid�to�acquire�assets�that�will�result�in�the�acquisition�of�a�new�asset,�or�an�increase�in�the�earning�capacity�of�an�existing�asset.��Revenue�expenditure�means�money�paid�to�maintain�the�existing�earning�capacity�of�an�existing�asset.��The�terminology�is�very�confusing�here,�since�it�has�nothing�to�do�with�share�capital/�equity�or�sales�revenue!��They�are�commonly�used�terms,�however�inaccurately.���

�REVIEW�AND�SELF�TEST�2�

�Classify�each�of�the�transactions�below�as�capital�or�revenue�expenditure�and�explain�your�choice�of�classification.��� Capital�

expenditure�Revenue�expenditure�

Buying�a�new�van� � �Paying�the�annual�road�tax�to�be�able�to�use�the�van� � �Installing�air�conditioning�in�a�bar� � �Replacing�the�existing�strip�lighting�in�a�restaurant�with�romantic�soft�lighting�

� �

Installing�new�partitioning�within�an�office� � �Fixing�a�hole�in�the�roof� � �Buying��a�new�25¢�tea�spoon�for�the�staff�kitchen� � ���

KEY�KNOWLEDGEAcquisition�of�a�non�current�asset��

The�cost�of�a�non�current�asset�that�will�initially�be�recognised�will�be�all�the�costs�necessarily�incurred�in�bringing�the�asset�into�its�initial�working�condition,�as�long�as�those�costs�are�expected�to�last�more�than�a�year.��Any�recoverable�taxes�will�be�excluded.���

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ExPedite NotesACCA F3 Financial Accounting

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� �

�REVIEW�AND�SELF�TEST�3�

�LaLa�acquires�a�new�item�of�machinery�called�a�NuNu�on�1�July�20x3.��The�NuNu�is�a�large�piece�of�equipment�that�requires�installation.��The�following�costs�are�paid�by�LaLa.�� $�Cost�to�reinforce�floor�for�NuNu�installation� 14,000�Paid�to�supplier�(including�recoverable�sales�tax�of�$10,000)� 213,000�Installation�costs� 2,000�Delivery�costs� 3,400�Costs�to�train�staff�in�using�the�NuNu� 1,500�Irrecoverable�import�duty�paid� 3,800�Cost�of�testing�before�production�is�possible� 1,750��What�will�be�the�initial�recognised�value�of�the�NuNu�in�LaLa’s�accounting�records�at�1�July�20x3?���Leger�accounting��The�acquisition�of�a�new�non�current�asset,�or�cost�of�improving�the�performance�of�a�non�current�asset�above�its�original�level�of�performance�will�be�recorded�in�the�ledger�system�as:��Dr�Property,�plant�and�equipment� � $x�Cr�Cash�or�payables� � � � � $x���

KEY�KNOWLEDGEDepreciation��

�All�assets,�with�the�sole�exception�of�freehold�land,�wear�out�over�time.��This�means�that�the�total�cost�of�ownership�of�the�asset�must�be�matched�to�the�revenue�stream�that�the�asset�generates,�or�supports.��This�is�done�by�making�an�allowance�for�depreciation�and�charging�depreciation.��The�aim�of�depreciation�is�to�match�the�cost�of�using�the�asset�to�the�income�stream�that�it�generates.��It�is�not�aimed�at�anything�else�such�as�showing�the�asset�at�its�current�market�value�in�the�SOFP.����

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ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 4 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

�The�depreciation�method�chosen�for�an�asset�should�be�the�method�that�most�closely�matches�the�cost�of�the�asset�to�the�pattern�of�revenue�that�it�generates.��The�SOFP�will�show�the�asset�at�its�net�book�value�(NBV).��NBV�is�original�cost�less�cumulative�allowance�for�depreciation.��Method� Annual�depreciation�calculated�

as�Example�where�suitable�estimate�of�revenue�generated�

Straight�line� (Cost�–�estimated�residual�value)/�expected�useful�life.�

Office�furniture,�or�anything�that�does�not�produce�materially�greater�income�when�it’s�new.��This�is�the�most�commonly�used�method�of�depreciation.�

Reducing�balance�(also�known�as�diminishing�balance)�

NBV�at�start�of�the�period�x�annual�depreciation�%�

Motor�vehicles�used�by�a�taxi�company.��Older�cars�generate�less�net�revenue�as�they�break�down�more�than�new�cars�and�require�more�maintenance.�

Machine�hour�method� (Cost�–�estimated�residual�value)�x�(Machine�hours�this�period/�estimated�total�useable�hours)�

Where�an�item�of�machinery�has�an�estimated�maximum�useful�life.�

�Ledger�accounting��Depreciation�is�charged�each�year�by�creating�an�expense�and�an�allowance�for�depreciation�account.��The�allowance�for�depreciation�is�maintained�as�a�separate�account�rather�than�crediting�the�asset�account�itself.��This�is�because�the�original�historical�cost�of�assets�often�needs�to�be�extracted�quickly�to�allow�for�preparation�of�non�current�asset�disclosure�notes�(see�below).��Dr�Depreciation�expense�(SOCI)� � $x�Cr�Allowance�for�depreciation�(SOFP)� � $x���

�REVIEW�AND�SELF�TEST�4�

�Gerard�acquired�a�new�air�conditioning�system�on�1�January�20x1.��It�cost�a�total�of�$80,000�to�install�and�is�expected�to�have�a�useful�life�of�ten�years�with�a�scrap�value�at�the�end�of�its�life�of�$5,000.���

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ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 5 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

�What�will�be�the�depreciation�charge,�allowance�for�depreciation�and�net�book�value�in�the�years�ended�31�December�20x1,�20x2�and�20x3�if�Gerard�uses�depreciation�method�of:��

� Straight�line�� Diminishing�balance,�at�an�annual�rate�of�25%?�

�Show�the�double�entries�required�to�record�the�annual�depreciation�and�allowance�for�depreciation�for�the�straight�line�figures.���Changing�method�of�depreciation��It�is�possible�to�change�the�method�of�depreciation�if�it�becomes�evident�that�the�current�method�used�does�not�accurately�reflect�either�the�pattern�of�benefit�that�the�asset�generates,�or�its�useful�life.��This�is�a�change�in�accounting�estimates,�rather�than�a�change�in�accounting�policy,�since�the�accounting�policy�is�still�to�depreciate�the�depreciable�amount�(ie�the�amount�of�value�that�will�be�worn�out�through�use)�over�the�useful�life�of�the�asset.��It�is�only�the�estimates�of�depreciable�amount�or�useful�life�that�have�changed.��The�new�methodology�is�applied�prospectively,�ie�there�is�no�restatement�of�previous�year�charges�and�opening�balances.���

�EXAMPLE�1�

�Turnbull�bought�a�machine�on�1�April�20x2�at�an�initial�cost�of�$18,000.��It�estimated�that�the�asset�would�generate�more�income�in�the�earlier�years�of�its�life,�so�had�determined�a�depreciation�policy�for�the�asset�of�20%�reducing�balance.��On�1�April�20x5,�it�became�evident�that�there�was�no�significant�pattern�of�greater�benefit�in�the�earlier�years.��Consequently,�the�company�changed�its�accounting�policy�to�straight�line�depreciation.��The�total�useful�life�was�determined�to�be�8�years,�with�an�estimated�residual�value�of�$2,000.��� �

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ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 6 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

� �

The�depreciation�charges,�allowance�for�depreciation�and�NBV�would�be:��� Depreciation�expense� Allowance�for�

depreciation�NBV�

31.3.x3� 3,600� 3,600� 14,400�31.3.x4� 2,880� 6,480� 11,520�31.3.x5� 2,304� 8,784� 9,216��This�remaining�useful�life�is�therefore�5�years�(8�year�total�life�less�3�years�already�expired).��The�annual�depreciation�charge�will�be:��9,216�–�2,000�� =� 1,443.20�� 5���

�REVIEW�AND�SELF�TEST�5�

�Sian�bought�a�television�camera�on�1�January�20x4.��It�had�an�original�cost�of�$8,000,�with�an�expected�useful�life�to�Sian�of�5�years�and�an�estimated�residual�value�of�$500.��The�asset�was�expected�to�generate�even�benefits�over�its�useful�life.��On�1�January�20x6,�Sian�changed�the�estimated�useful�life�to�a�total�of�8�years.��What�will�be�the�depreciation�charge�in�each�year�of�the�camera’s�useful�life�to�Sian?���

KEY�KNOWLEDGEDisposal��

�When�an�asset�is�eventually�disposed,�it�will�generally�be�sold�for�some�cash.��This�means�that�a�new�asset�will�be�recognised�in�the�SOFP�(the�cash)�and�another�will�be�derecognised�(the�NBV�of�the�asset).��A�gain�or�loss�will�arise�on�this�simultaneous�recognition�and�derecognition.��If�sales�proceeds�>�NBV�then�a�profit�on�disposal�will�be�recognised�If�sales�proceeds�<�NBV�then�a�loss�on�disposal�will�be�recognised.��

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ExPedite NotesACCA F3 Financial Accounting

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� �

In�effect,�a�profit�or�loss�on�disposal�is�a�correction�to�the�estimated�figures�each�year�for�depreciation.��This�means�that�this�is�reported�in�profit�or�loss,�just�as�depreciation�is.���

�REVIEW�AND�SELF�TEST�6�

�PeterBlue�bought�a�van�on�1�October�20x3�for�$12,000.��The�van�was�being�depreciated�straight�line�at�25%�per�annum.��The�van�was�disposed�of�for�cash�of�$4,200�on�30�September�20x6.��What�was�the�profit�or�loss�on�disposal�of�the�van?��What�might�this�indicate�about�PeterBlue’s�depreciation�policy?���Ledger�accounts��On�derecognition�of�an�asset�that’s�been�disposed�of,�it’s�normal�to�open�a�temporary�T�account�to�calculate�the�profit�or�loss�on�disposal.��The�entries�are:��Derecognise�the�asset:��Dr�Profit�or�loss�on�disposal�� $�NBV�of�asset�Cr�Non�current�asset� � � $�NBV�of�asset��Recognise�the�sales�proceeds�received:��Dr�Cash�� � � $�Sales�proceeds�Cr�Profit�or�loss�on�disposal� � $�Sales�proceeds��Close�off�the�profit�or�loss�on�disposal�account�to�work�out�the�profit�or�loss�on�disposal.���Part�exchange��A�part�exchange�allowance�is�when�an�old�asset�is�taken�to�a�dealer�and�exchanged�for�a�newer�asset,�with�an�additional�payment�to�the�dealer�in�cash.��In�reality,�no�cash�is�paid�for�the�old�asset,�but�it�is�equivalent�to�if�cash�were�received�and�then�that�cash�was�immediately�given�back�to�the�dealer,�plus�the�extra�cash�payment.��This�gives�a�simplification.��

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ExPedite NotesACCA F3 Financial Accounting

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� �

�EXAMPLE�2�

�Sarika�owns�a�car,�which�has�a�net�book�value�of�$4,000.��She�takes�it�to�a�car�dealer�to�buy�a�new�car�with�a�value�of�$10,000.��She�is�given�a�part�exchange�allowance�of�$3,500�and�pays�a�further�$6,500.��Step�1:�Derecognise�the�old�car,�imaging�receipt�of�a�cash�payment�of�$3,500.��Cr�Old�car� � � $4,000�Dr�Notional�cash�receipt�� $3,500�=�>�Dr�Loss�on�disposal� � $500��Step�2:�Record�the�payment�for�the�new�car��Dr�New�car� � � $10,000�Cr�Cash�� � � $6,500�Cr�Notional�cash� � £3,500.��There�wasn’t�actually�a�cash�receipt�at�all,�but�this�simplifies�out�anyway,�as�there�is�a�Dr�and�Cr�to�the�same�account�for�the�same�amount.��This�leaves�these�journals:��Cr�Old�car� � � $4,000�=�>�Dr�Loss�on�disposal� � $500�Dr�New�car� � � $10,000�Cr�Cash�� � � $6,500����

KEY�KNOWLEDGERevaluation��

�Sometimes,�revaluations�are�made�to�assets�that�have�increased�in�value.��This�is�not�required,�but�is�possible.��Once�an�asset�has�been�revalued,�all�similar�assets�must�be�revalued�and�the�valuations�must�be�kept�up�to�date.��Depreciation�must�also�be�based�on�the�new,�revalued�amount.���

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ExPedite NotesACCA F3 Financial Accounting

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� �

�EXAMPLE�3�

�Huw�bought�some�shop�leasehold�premises�10�years�ago�at�a�cost�of�$80,000.��The�shop�was�being�depreciated�over�the�life�of�the�lease,�which�was�40�years.��At�the�end�of�the�current�year,�the�NBV�was�therefore�$60,000.��At�the�end�of�the�current�year,�the�building�was�revalued�to�a�valuation�of�$86,000.��This�would�show�an�increase�in�value�of�$86,000���$60,000�=�$26,000.��This�increase�in�value�is��a�gain.��This�gain�is�not�considered�to�be�totally�certain,�so�it�is�customary�to�report�this�gain�in�other�comprehensive�income�rather�than�profit.��The�step�by�step�approach�is:��Step�1:�� Record�gain�as�the�difference�in�SOFP�value��Step�2:�� Remove�the�allowance�for�depreciation�as�necessary�Step�3:�� If�the�allowance�for�depreciation�on�the�asset�is�less�that�the�revaluation�gain,�debit�the�

remaining�balance�to�the�asset�at�cost/�value�account.��Cr�Revaluation�reserve� � � � $26,000�Dr�Allowance�for�depreciation� � � $20,000�=�>�Dr�Asset�at�cost/�valuation� � � $6,000.��The�increase�in�the�revaluation�reserve�in�the�year�is�reported�within�the�statement�of�comprehensive�income�as�“other�comprehensive�income”.��This�is�because�the�gain�is�not�sufficiently�certain�to�be�shown�as�an�item�of�profit�or�loss.��

�REVIEW�AND�SELF�TEST�7�

�Peter�acquired�an�asset�some�years�ago�at�a�cost�of�$130,000.��By�today’s�date�it�had�been�depreciated�by�$64,000.��It�has�just�been�revalued�to�$122,000.��No�accounting�entries�have�yet�been�made.��Required��

� Record�the�double�entry�journals�necessary�to�record�this�revaluation.�� Which�book�of�original�entry�would�this�be�recorded�in?�

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ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 10 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

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KEY�KNOWLEDGEDepreciation�of�revalued�asset��

�A�revalued�asset�will�still�need�to�be�depreciated.��The�depreciation�charged�must�be�on�the�higher,�revalued�amount�(a�revaluation�downwards�is�an�impairment,�which�is�unlikely�to�feature�in�the�F3�exam).��Depreciation�expense�and�allowance�for�depreciation�will�therefore�increase.�����

�EXAMPLE�4�

�Look�back�at�Huw,�example�3�above.��At�the�time�of�the�revaluation,�the�SOFP�would�show�a�figure�for�the�shop�of�$86,000�and�a�revaluation�reserve�of�$26,000.��There�is�30�years�remaining�on�the�life�of�the�lease,�so�the�depreciation�would�now�rise�to�become�$2,867�($86,000/�30).��Each�year,�this�journal�would�be�recorded:��Dr�Depreciation�expense� � $2,867�Cr�Allowance�for�depreciation� � � $2,867.��Over�the�next�30�years,�the�depreciation�expenses�will�reduce�profit�(retained�earnings)�by�$86,000�but�the�journals�have�no�effect�on�the�revaluation�reserve.��So�in�30�years,�the�asset�will�be�shown�at�a�value�of�zero�but�there�will�be�a�remaining�revaluation�reserve�of�$26,000.��It�is�customary�to�eliminate�part�of�the�revaluation�reserve�each�year�as�a�movement�within�equity.��This�is�not�mandatory�within�IFRS,�but�it�is�common�and�best�practice.��Each�year,�the�amount�moved�between�reserves�will�be�$867�($26,000/�30):��Dr�Revaluation�reserve� � $867�Cr�Retained�earnings� � � $867.��Note�that�this�does�not�reduce�the�depreciation�charge�in�profit�or�loss�–�this�must�always�be�based�on�the�new�higher�book�value.����

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ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 11 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

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KEY�KNOWLEDGEDisposal�of�revalued�asset��

�On�disposal�of�a�revalued�asset,�a�gain�or�loss�will�arise�as�normal.��The�gain�or�loss�will�be�the�difference�between�the�new�revalued�amount�and�the�net�book�value�immediately�prior�to�the�revaluation.��If�there�is�any�remaining�revaluation�surplus�in�revaluation�relating�to�the�disposed�asset,�it�is�normal�to�transfer�this�from�revaluation�reserve�to�retained�earnings,�as�above.��

KEY�KNOWLEDGEDisclosure�of�non�current�assets��

Non�current�assets�are�generally�disclosed�on�the�face�of�the�SOFP�at�their�net�book�value,�but�with�a�breakdown�in�the�notes�to�the�financial�statements�that�provide�details�of�cost�and�allowance�for�depreciation.����

�EXAMPLE�5�

�Sample�non�current�asset�disclosure�note.��� Motor�vehicles� Buildings� Other�Assets�at�cost� $� $� $�At�start�of�period� 10,000� 22,000� 8,000�Additions�� 2,000� �� 1,400�Disposals�� (3,000)� �� (500)�Revaluations� �� 2,000� ��At�end�of�period� 9,000� 24,000� 8,900�� � � �Allowance�for�depreciation� � � �At�the�start�of�the�period� 4,000� 5,000� 1,000�Charge�for�the�year� 2,000� 1,000� 750�Disposals� (3,000)� �� (200)�Revaluations� �� (6,000)� ��At�the�end�of�the�period� 3,000� 0� 1,550�� � � �Net�book�value� � � �At�the�start�of�the�period� 6,000� 17,000� 7,000�At�the�end�of�the�period� 6,000� 24,000� 7,350�

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ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 12 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

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��Non�current�asset�register��Non�current�assets�are�often�high�value.��In�order�to�reduce�the�chances�that�they�will�be�lost�or�stolen,�it�is�common�to�keep�a�separate�memorandum�record�of�details�of�non�current�assets,�including�unique�identifiers�(eg�a�barcode�on�each�asset),�location�of�the�asset,�its�useful�life,�cost,�etc.��The�non�current�asset�register�therefore�includes�a�mixture�of�financial�and�non�financial�information.��� �

ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 13 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

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Solution�to�review�and�self�test�1��Tangible�non�current�assets�could�include:� Current�assets�could�include:�Premises� Cash�Fixtures�and�fittings� Bank�Vehicles� Receivables�Machinery� Prepayments�Signage� Inventory�Computer�hardware� Etc�Air�conditioning�or�other�plant� �Etc� ���Solution�to�review�and�self�test�2��� Capital�

expenditure�Revenue�expenditure�

Buying�a�new�van� Yes� �Paying�the�annual�road�tax�to�be�able�to�use�the�van� � Yes�Installing�air�conditioning�in�a�bar� Yes� �Replacing�the�existing�strip�lighting�in�a�restaurant�with�romantic�soft�lighting�

Yes� �

Installing�new�partitioning�within�an�office� Yes� �Fixing�a�hole�in�the�roof� � Yes�Buying��a�new�25¢�tea�spoon�for�the�staff�kitchen� � Yes;�too�small�to�be�

recorded�as�a�non�current�asset�(the�“de�minimis”�exception).�

�Solution�to�review�and�self�test�3��The�costs�that�will�be�capitalised�will�be:�� $�Cost�to�reinforce�floor�for�NuNu�installation� 14,000�Paid�to�supplier�(excluding�recoverable�sales�tax�of�$10,000)� 203,000�Installation�costs� 2,000�Delivery�costs� 3,400�Costs�to�train�staff�in�using�the�NuNu� 0�Irrecoverable�import�duty�paid� 3,800�Cost�of�testing�before�production�is�possible� 1,750�Total�recognised�cost� 227,950��

ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 14 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

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Although�staff�training�costs�seem�to�be�unavoidable,�they�can�never�be�added�to�the�cost�of�a�non�current�asset,�since�a�business�does�not�have�sufficient�control�of�the�staff�–�they�may�all�leave�before�the�end�of�the�year.���Solution�to�review�and�self�test�4��Straight�line�depreciation�=�$80,000���$5,000)/�10�=�$7,500�pa.��Each�year,�this�will�be�recorded�using�the�same�journal�for�the�same�amount:��Dr�Depreciation�expense�(SOCI)� � � $7,500�Cr�Allowance�for�depreciation�(SOCI)� � $7,500��Diminishing�balance:��Period� Depreciation�expense� Net�book�value�of�

asset�

31.12.x1� $20,000�(25%�x�$80,000)� $60,000�

31.12.x2� $15,000�(25%�x�$60,000)� $45,000�

31.12.x3� $11,250�(25%�x�$45,000)� $33,750�

��Solution�to�review�and�self�test�5��Period� Depreciation�expense� Net�book�value�of�

asset�

31.12.x4� ($8,000���$500)�/�5�=�$1,500� $6,500�

31.12.x5� $1,500� $5,000�

31.12.x6�onwards� ($5,000���$500)�/�(8�2)�=�$750� $4,500�

� � �

�Solution�to�review�and�self�test�6��Period� Depreciation�expense� Net�book�value�of�

asset�

30.9.x4� 25%�x�$12,000�=�$3,000� $9,000�

30.9.x5� $3,000� $6,000�

30.9.x6� $3,000� $3,000�

ExPedite NotesACCA F3 Financial Accounting

Ch 5 | 15 © 2010 This material is the copyright of the ExP Group. Individuals may reproduce this material if it is for their own private use. It is illegal for any individuals to reproduce this for commercial use or for companies to reproduce this material partially and/or in full by any means, be it printed, photocopied, on electronic devices or any other means of reproduction. All examples presented in these course materials are for information and educational purposes only and should not be applied to a specific real life situation without prior advice. Given the nature of information presented in these materials, and given that legislation may change at any time, The ExP Group will not be held liable for any information presented in these materials as to its application to any specific cases.

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�Gain�or�loss�on�disposal�(ie�increase�or�decrease�in�net�assets)�� $�Asset�recognised:�Cash� 4,200�Asset�derecognised:�Van� (3,000)�Increase�in�net�assets�=�>�profit�on�disposal� 1,200��This�suggests�that�PeterBlue�is�depreciating�assets�too�quickly.��This�will�be�causing�a�mismatch�of�revenues�generated�(or�supported)�by�the�van�against�the�depreciation�charges�matched�to�those�revenues.���Solution�to�review�and�self�test�7��NBV�prior�to�revaluation�($130,000���$64,000)� $66,000�New�valuation� $122,000�Revaluation�gain� $56,000��Cr�Revaluation�reserve�(other�comprehensive�income)� $56,000�Dr�Allowance�for�depreciation� $56,000����