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EXTERNAL CANDIDATE USER MANUAL

SAP e-Recruiting

Table of Contents

1.0 Using This Guide ............................................................................................................................ 3

2.0 Before We Start ............................................................................................................................... 4

3.0 How to Register in e-Recruitment .................................................................................................. 5

4.0 How to maintain and add personal data ........................................................................................ 6

5.0 How to Update Your Education/Training ...................................................................................... 7

6.0 How to enter your work experience in the profile ......................................................................... 9

7.0 How to enter your Qualification in the profile ............................................................................ 11

8.0 Create your preference to the profile............................................................................................ 14

9.0 How to add your resume ............................................................................................................... 15

10.0 How to review the data entered ..................................................................................................... 18

11.0 How to set your Personal Setting ................................................................................................. 19

12.0 How to Change your username .................................................................................................... 20

13.0 How to Delete Registration ........................................................................................................... 21

14.0 How to search or find a job .......................................................................................................... 22

15.0 How to use the “Tell a Friend” Service to inform a friend of a job posting ............................... 26

16.0 How to Search an Application via Reference Code ..................................................................... 27

17.0 How to add a job into your favourite List .................................................................................... 29

18.0 How to login to the portal ............................................................................................................. 30

19.0 How to view previous applications ............................................................................................... 31

20.0 How to Create Job Agents ............................................................................................................ 32

SAP e-Recruiting

1.0 Using This Guide

As an ongoing endeavour towards continuous improvement, Petroleum Development Oman (PDO) has

launched a new online recruitment system. This tool has been launched with an aim to increase the

efficiency and transparency of our recruitment process and ensure that timely recruitment is done.

The SAP e-Recruiting tool enables PDO to identify, attract and source suitable employees from across the

world and offers an automated end-to-end service from job application until successful candidate is on-

seat. This tool provides applicants with an interface where they can search for jobs, maintaining their

talent profile by uploading resumes and CVs; document their desires, skills, and qualifications; and

provide their career history.

This document is aimed at providing these candidates with support in searching and applying for suitable

jobs with PDO. The document clearly illustrates every step of the candidate registration and job

application process and highlights how candidates can resolve any specific query they have.

Copyright

No parts of this guide may be reproduced or transmitted in any form without the prior written permission

of Petroleum Development Oman.

All brand names and product names used in this guide are trademarks, registered trademarks or trade

names of their respective holders.

SAP e-Recruiting

2.0 Before We Start

Please note that once you have registered, you will use the assigned username to access this site in future.

The following browsers are recommended by SAP for use with the SAP e-Recruiting system:

Apple Safari Version 4.0 or higher,

Microsoft Internet Explorer Version 6.0 or higher,

Firefox Version 3.6 or higher

If you use any other version or different browser and are not able to access the system, please switch to

any of the above recommended browsers.

For personal security and to prevent illegal access to your profile, please always remember to click “Log

off” before leaving the system, especially if you are using a public computer.

Most screens are opened and displayed in new windows or tabs. If you have suppressed the display of

additional windows with a popup blocker, you must deactivate this for this application.

SAP e-Recruiting

3.0 How to Register in e-Recruitment

Candidate can register in the system using the below interface by clicking on “Register here”

Candidates are required to enter all the information provided below, accepting the “Data Privacy

Statement” and selecting the “Register” button.

Once registered, the candidate will receive an email with a verification link to confirm their email

address.

Click on the link in the received, confirmation email. This will direct you to your profile to add

and modify your details.

Click on “Personal Career Pages” to get into the Candidate Profile.

SAP e-Recruiting

4.0 How to maintain and add personal data

In the “Candidate tab” and under “My Profile”, candidates are able to change all personal

information and attach their CV

Enter the candidate profile page.

Populate all of the fields on the “personal data” page, utilising text fields, drop-down lists and

calendars.

Ensure all drop-down lists are populated with items and all selected or entered data is populated

SAP e-Recruiting

5.0 How to Update Your Education/Training

Once all the data are entered in the “Personal data’ page, navigate to the

“Education/Training”

Add your educational details like educational institution, state, country, location, field of

education, subject, educational level etc. by clicking the “Add” button

The “Add” button will lead you to the pop-up to Add educational details.

Populate all of the educational fields using text, drop-down lists, and calendars.

When fields are populated select the “OK” button.

Ensure the educational information is transferred to the Education page.

Create multiple educational records and ensure all are populated on the “Education page”.

SAP e-Recruiting

SAP e-Recruiting

6.0 How to enter your work experience in the profile

After entering your educational details click

Navigate to the Work Experience page

Enter the total number of years worked in the “work experience” field. By default, the field has

"00"

Click the “Add button” to enter your work experience.

Enter all of the work experience fields using text, drop-down lists, and calendars.

Click the “OK” button.

SAP e-Recruiting

Ensure your work experience information is transferred to the “work experience” page.

Create multiple work experiences and ensure all are populated on the “work experience” page.

SAP e-Recruiting

7.0 How to enter your Qualification in the profile

After entering your work experience, proceed to qualification.

Click the “Add” button to enter your qualifications.

Select multiple qualifications using the tool and build a set of qualifications using multiple tabs.

The qualifications are categorised based on the various functions. Therefore, select the

qualifications in the functions (tabs) which are relevant to your experience

When list is complete, click the “OK” button to populate the qualifications page.

Enter the information required

Click on “OK” to save the new or the updated information before proceeding to the next step as

shown below.

SAP e-Recruiting

Click each tab one by one and enter the relevant information.

The selected tab will turn to a dark colour which indicates which tab you have selected.

The tab selected below (Alarm Management) represents the qualification catalogue or function in

which the qualification belongs to.

Select the qualification relevant to you as a candidate by checking the "Selected" checkbox. Then

select, the Proficiency you have for that qualification.

Refer to "Description of Proficiencies" on the right hand side to understand what each proficiency

represents.

To navigate to another qualification catalogue, you can either select the next tab (as highlighted in red), or

the arrow (highlighted in red) or expand the folder list (as highlighted in green)

SAP e-Recruiting

When expanding on the folder list (highlighted in green above), the complete qualification

catalogue will be listed as shown below. You can scroll down until you find a qualification that is

relevant to your experience, then accordingly select it along with the proficiency

You can also enter relevant qualifications that do not exist in the PDO catalogue in the "Other

Qualifications" text area as highlighted in red below.

SAP e-Recruiting

8.0 Create your preference to the profile

Enter all of the fields on the preferences page utilising text fields and drop-down lists.

Ensure all drop-down lists are populated with items and all selected or entered data is populated.

Ensure to enter data into the “Employment Preferences” tab by clicking on the “Add” button

and then selecting the Functional Area relevant to you

SAP e-Recruiting

9.0 How to add your resume

After entering your preference, click to navigate to the attachment page.

Click the “Add” button to access the upload tool.

Browse and upload at least one document.

Ensure uploaded documents show on the “Attachments” page.

Click the “Browse” button to upload the document.

SAP e-Recruiting

SAP e-Recruiting

Once the file has been selected, enter the "Document Title", "Attachment Type", and then click on the

“Transfer” button

SAP e-Recruiting

10.0 How to review the data entered

After attaching the document, click to review the “Profile Overview” and make sure all

of the data entered on all of the profile pages is being displayed in the appropriate section of the

overview.

Select the “Data Privacy Statement”, ensure the link is valid and take the user to the Data

Privacy Statement.

Check to see that all attachments are listed at the bottom of the data overview page.

Click the “Complete” button.

SAP e-Recruiting

11.0 How to set your Personal Setting

Candidates are able to change the setting as per their preference on “Personal Setting”. Example

(Date Format and format of data overview whether to be as HTML or PDF).

SAP e-Recruiting

12.0 How to Change your username

Click on “Change Username” link in the candidate profile tab to change your username.

Type the new username. This will change the username you have used to logon to the candidate

profile.

Now click “Save” to save the changes made

SAP e-Recruiting

13.0 How to Delete Registration

Click the “Delete registration” button under the candidate profile page. As shown below

When you click the delete registration button a dialog box will appear asking you the confirmation on if

you really want to delete the registration. Click “OK” to it. Once you click ok, the deletion procedure is

completed

SAP e-Recruiting

14.0 How to search or find a job

Candidates are able to search for a job using the “Employment Opportunities” tab.

Candidates can either search as a “general” or by using the “Keywords”

SAP e-Recruiting

Once the search results are displayed, candidates can click on the “Job posting” to view it or select the

Job posting and click on the "Apply" button as shown below

If the candidate clicks on the Job Posting, the details of the job posting are displayed as shown below

SAP e-Recruiting

Candidates can select a specific job or add it to their favourites

To apply for a job, Candidate may do so by Clicking on the “Apply” button in the ‘Job Posting”

as shown in the snapshot below

SAP e-Recruiting

If the candidate has applied for the job before, the application will appear in the job search results as

shown below in the “Application From” column

Once the candidate clicks on the job posting which they have applied for, the following screen will

appear.

SAP e-Recruiting

15.0 How to use the “Tell a Friend” Service to inform a friend of a job

posting

Select the Job Posting

Click on Tell a Friend button

Enter the details required

SAP e-Recruiting

16.0 How to Search an Application via Reference Code

You may start searching for a basic job using “Reference Code”

The Reference code of a job posting can be found in the job posting itself as shown below.

Select the "Application via Reference Code" under the Employment Opportunities tab as shown

below

SAP e-Recruiting

Enter the Reference Code found in the Job Posting and click on “Start Search”

The result of the search will appear in the Search Result as shown in the snapshot below

SAP e-Recruiting

17.0 How to add a job into your favourite List

Under the “Favourites” tab, candidates can find previously added jobs, delete them, apply for

specific job or tell a friend of a job posting.

“My Applications” tab contains all applications that you have applied for. Here, candidate can

Continue/Display application or withdraw/delete applications

SAP e-Recruiting

18.0 How to login to the portal

Candidates can use fields on the Logon page to access into their profile. Enter your user name and

password and then, click “Log on”

SAP e-Recruiting

19.0 How to view previous applications

Go to Employment Opportunities tab and then click on My Applications

The page lists all previous applications completed by the candidate and their statuses

Candidates can select on the application and has the option of:

o Continuing / Display Application - This can be selected if the candidate has not

completed his/her application or wants to display a completed application

o Delete/Withdraw - this can be selected if the candidate wants to delete or withdraw

his/her application

SAP e-Recruiting

20.0 How to Create Job Agents

You can create a job agent in order to receive notifications whenever there is a new job posting on the

website.

Click on Employment Opportunities Tab

Click on Job Agents

Click on Add button

SAP e-Recruiting

The Add button will direct you to the Job Search Page whereby you can select the criteria for the

job agent you want to create

You can select the Functional Area and Work Location in which you would like to receive future job

positing notifications for as shown below

SAP e-Recruiting

Click on Save as Job Agent

Enter the Name of the Job Agent you want to give;

Select the frequency of the job Agent (Daily, Weekly, Monthly),

Select "Active" to activate the Job Agent and

Click on Save button

SAP e-Recruiting

Note:

The Frequency sets how often to trigger the email to the candidate.

If the frequency is set to "Daily" then the email notification for existing and new job postings will be sent

only once a day.

If the frequency is set to "Weekly", the email notification will be sent once a week with the existing and

new job posting.

If the frequency is set to "Monthly", the email notification will be sent once a month with the existing

and new publication

The Job Agent is Added as shown in the snapshot below

In order to receive email for the criteria saved, ensure to Check on the "Notify me by email if the

requirements in a job posting match the information in my profile". By profile, it is referring

to the activated Job Agent profile you created.

external candidate user · pdf fileexternal candidate user manual . sap e-recruiting page 2...

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