extended learning graduate student handbook · 2020. 2. 28. · 2 | extended learning graduate...

Extended Learning

Graduate Student Handbook

POLICY MANUAL

March 2020

2 | Extended Learning Graduate Student Handbook

CONTACT INFORMATION

Holy Family University

Philadelphia Campus

9801 Frankford Avenue

Philadelphia, PA 19114

Extended Learning

Education Technology Center

267-341-5006

Note to the reader: An electronic version of this handbook and all related forms and documents is available online. Visit the Extended Learning webpage at:

https://www.holyfamily.edu/current-students/student-resources/extended-learning-student-resources for the online version of the handbook.

https://www.holyfamily.edu/current-students/student-resources/extended-learning-student-resources


Extended Learning Graduate Student Handbook | 3

TABLE OF CONTENTS

Extended Learning Graduate Student Handbook

1 GENERAL INFORMATION ....................................................................................................... 5

1.1 About the University.................................................................................................... 5

1.2 University Mission ....................................................................................................... 5

1.3 The University Seal..................................................................................................... 6

1.4 Extended Learning ...................................................................................................... 6

1.5 Nondiscriminatory Policy ............................................................................................ 7

2 GENERAL POLICIES................................................................................................................ 8

2.1 Center for Academic Enhancement (CAE) ................................................................ 8

2.2 disAbility Services for Students .................................................................................. 8

2.3 Equal Opportunity/Non-Discrimination Policy .......................................................... 10

2.4 Family Educational Rights and Privacy .................................................................... 10

2.5 Hate Crimes .............................................................................................................. 11

2.6 Harassment ............................................................................................................... 12

2.7 Title IX ....................................................................................................................... 12

2.8 Hostile Intruder in a Non-Residence Hall ................................................................. 24

2.9 Identification Card ..................................................................................................... 25

2.10 Social Media Policy................................................................................................. 25

2.11 Weapons ................................................................................................................. 26

2.12 Holy Family Student Code of Conduct ................................................................... 26

2.13 Emergency/Fire Drill ............................................................................................... 27

2.14 Emergency Notification........................................................................................... 28

2.15 Inclement Weather.................................................................................................. 29

2.16 Individual Emergency Notification .......................................................................... 29

2.17 Medical Emergencies ............................................................................................. 30

2.18 Parking .................................................................................................................... 30

2.19 Safety and Security................................................................................................. 31

2.20 Financial Aid ........................................................................................................... 31

2.21 Smoking .................................................................................................................. 31

2.22 Student Printing ...................................................................................................... 31

3 ACADEMIC POLICIES ............................................................................................................ 32

3.1 Admissions Requirements ........................................................................................ 32


3.2 Degree Requirements .............................................................................................. 33

3.3 Transfer of Graduate Credits .................................................................................... 33

3.4 Enrollment Classification .......................................................................................... 33

3.5 Timeline for Degree Completion .............................................................................. 33

3.6 Academic Advising ................................................................................................... 34

3.7 Registration ............................................................................................................... 35

3.8 Grading ...................................................................................................................... 37

3.9 Transcripts ................................................................................................................ 37

3.10 Academic Standing, Retention & Dismissal........................................................... 37

3.11 Grade Disputes ....................................................................................................... 37

3.12 Gradiatopm Requirements ..................................................................................... 38

3.13 Academic Honesty Policy ....................................................................................... 38

3.14 Grievence Procedures ............................................................................................ 39

3.15 Library ..................................................................................................................... 45


1 General Information

1.1 About the University

As a fully accredited, private, coeducational university, Holy Family University offers liberal arts and professional programs for more than 2,200 undergraduate and graduate students through day, evening and summer programs.

Founded by the Sisters of the Holy Family of Nazareth in 1954, the establishment of the University marked the culmination of an evolutionary cycle begun in 1934 with the opening of the Holy Family Teacher Training School. In 1961 Holy Family received full accreditation by the Middle States Association of Colleges and Schools, which status it continues to hold. In December 2002, Holy Family was granted university status by the Pennsylvania Department of Education.

The University now has three distinct locations: the Philadelphia Campus, which occupies over forty-seven acres adjacent to the intersection of Grant and Frankford Avenues, and was originally part of the Torresdale-Andalusia land grant given to an ancestor of the Drexel-Biddle Family in the era of William Penn; a seventy-nine acre site in Newtown, Bucks County, purchased in 1995; and a four and a half acre site, housing a twenty seven thousand square foot building in Bensalem, Bucks County. This newest edition, at the intersection of Bristol Pike, Woodhaven Road and I-95, opened in August 2003 with the primary purpose of serving as the center for the adult accelerated degree programs offered through Extended Learning.

1.2 University Mission

Holy Family University envisions learning as a dynamic and fruitful exchange between traditional sources of wisdom and contemporary developments in knowledge. Viewing education as a life-long process, the University encourages the development of each person’s talents and abilities through six core values:

FAMILY- Holy Family promotes an atmosphere of mutual concern and attention to the spiritual, intellectual, social, emotional, and physical needs of all those whom it serves.

RESPECT- The University seeks to instill appreciation of and respect for differences so that its graduates can function successfully in multicultural contexts.

INTEGRITY- Holy Family advocates free and conscientious pursuit of truth and the responsible use of knowledge.

SERVICE AND RESPONSIBILITY- Reflecting the University motto, teneor votis, I am bound by my responsibilities, educational experiences at Holy Family apply theory to practice and course content to serving human needs.

LEARNING- Holy Family promotes values-based education, creative scholarship, informed and imaginative use of research and technology, and practical learning opportunities.

VISION- Holy Family offers an education grounded in a Judeo-Christian worldview that serves as a foundation upon which to address contemporary problems and to build a vision for the future.


1.3 The University Seal

At the center of the seal of Holy Family University is a shield over which hovers a dove, representing the Holy Spirit. On the shield are three discs with crosses which honor both the Trinity and the Lord Jesus. The tower stands for Mary, the mother of God, the Tower of David, the Woman Clothed in Light. On another level, the tower accentuates the role of Holy Family University students and alumni as that of a tower of light and strength to others. The carpenter’s square in the form of a chevron behind the tower represents St. Joseph the Worker. Taken together, the chevron, the tower, and the three discs symbolize the Holy Family of Jesus, Mary and Joseph, the exemplar of all families.

1.4 Extended Learning

Extended Learning at Holy Family University includes corporate training, non-credit programs, and the accelerated degree programs. Undergraduate accelerated business courses began in September 2002, and promote the University mission through a unique delivery system designed for the working professional. In October 2003, approval was received to begin offering an accelerated Master of Business Administration. In 2013, the School of Business Administration became responsible for all Extended Learning programs and the new School of Business Administration and Extended Learning (SBAEL) was formed.

The Holy Family University Accelerated Degree program believes that learning is different from imitating. Courses in these programs are not simply reproductions of existing pedagogical methods and practices, but sites of innovation and opportunity. The program architecture, including flexible scheduling and various course formats, allows the student to balance a return to school with existing responsibilities, while the educational philosophy acknowledges the adult students’ work and life experiences as contributions they bring to the classroom. It requires students to become actively engaged in the learning process through critical reflection, oral and written communication, and a rigorous curiosity.

The programs also see learning as a collaboration between the student and the University. Extended Learning facilitators and staff remain committed to helping students achieve academic success, seeing theory into practice, and realizing education as a transformative practice. The policies and general information in this handbook are the foundation for this collaboration, serving as a guide and contract on the support systems, academic integrity, and specific opportunities and responsibilities within the Accelerated Degree programs.

1.4.1 Extended Learning Mission Statement

Consistent with the University mission to educate students to assume life-long responsibilities to God, society and self, the mission of Extended Learning is to offer rigorous academic opportunities which promote the integration of academic theory and practical application for non-traditional learners.

1.4.1.1 Extended Learning Graduate Program Outcomes

The Goals of the Graduate Program

The Graduate programs affirm the mission of the college. They further support the mission through their specific goals:


• To foster the development of professionals, scholars, and lifelong learners who can translate advanced study into effective problem solving skills;

• To facilitate the development of critical thinkers who can use their personal, professional, spiritual, and academic experiences in the analysis of current issues;

• To produce informed users of research capable of making significant contributions in their chosen fields; and

• To support and encourage scholarship, intellectual inquiry, and professional responsibility that nurtures the growth and development of others.

Managerial competence and proficiency in a competitive environment is the goal of the educational efforts in Extended Learning at Holy Family University. The MBA program in particular integrates areas of expertise to produce leaders in the field of business, both profit and non-profit and to provide the opportunity for a transformative experience.

These goals incorporate the following outcomes:

1 Skill with handling of numbers. The graduate is comfortable with mathematical

modeling, manipulation of financial data, and measurement and prediction techniques

requiring numbers and quantitative abilities.

2 Communication. The graduate is adept at researching, organizing and presenting

information in oral and/or written form that is clear, original and decisive. The graduate must be

able to write and speak well to facilitate decision making.

3 Knowledge of ethical/legal issues. The graduate has a grasp of the ethical and legal

issues. Sensitivity to gender, diversity and cultural issues is a must. Essential to the business

enterprise is the integrity of the business person which facilitates relationships in environments

based on trust.

4 Global Perspective. The graduate has a broad view which enables him/her to initiate

and manage business beyond local borders. A transnational perspective is required.

5 Creativity & Innovation. The graduate is skilled in creative problem-solving so that

she/he can deliver inventive business solutions and recommendations and can maintain an

innovative environment which adds value to process, products and services.

1.5 Nondiscriminatory Policy

Extended Learning will follow procedures/policies outlined in the Graduate Catalog.

http://www.holyfamily.edu/choosing-holy-family-u/academics/course-catalog


2 GENERAL POLICIES

2.1 Center for Academic Enhancement (CAE)

The Center for Academic Enhancement, staffed by professional and peer tutors, is committed to providing support for both day and evening students and is located on the second floor of the Library. In accordance with its mission, the CAE is dedicated to meeting the learning needs of students at all levels of achievement. Tutoring services are provided in the areas of Anatomy, Biology, Chemistry, English (Writing/Reading), ESL, Foreign Languages, Mathematics, Nursing, Philosophy, Physics, Psychology, Statistics, and Study Skills. In addition, online tutoring is available for Writing and Nursing.

Technology training, workshops, and other programs designed to be of academic relevance are offered to the University community throughout the year. The CAE also offers test preparation services for students, such as the Pre-service Academic Performance Assessment (PAPA) and Praxis. In addition, test accommodation is offered to professors who may require students to take a test outside of class. The Center has fully networked computers with access to online resources for tutorial purposes.

2.2 disAbility Services for Students

An office to facilitate reasonable accommodations for otherwise qualified students with documented disabilities is located in the Campus Center, on the second floor of the Northeast Campus. To contact the Office of disAbility Services, email [email protected] or call 267-341-3231. Students with disabilities (e.g., physical, learning, psychological, ADHD, etc.) who intend to seek accommodations in accordance with the Americans with Disabilities Act of 1990 (ADA) and/or Section 504 of the Rehabilitation Act of 1973 should contact the Office of disAbility Services ideally before the start of each semester to review the process for obtaining accommodations. Mid-semester requests may delay the provision of some accommodations. The process includes submission of necessary documentation, including provider verification from a qualified professional that supports need of an accommodation.

Once documentation is received, the process for providing accommodations may take up to a few weeks. Effort is made to review documentation in a timely manner. Guidelines for documentation are available at https://www.holyfamily.edu/current-students/student-resources/wellness-services/disability-services.

Documentation

Documentation is a recent evaluation by a qualified professional that clearly states an individual’s disability(ies) and describes the functional limitations of the disability(ies). Documentation will include a comprehensive educational, developmental, and medical history relevant to the disability for which a student is seeking accommodations, as well as the tests and assessments that were used to determine and diagnose the disability.

Documentation will include a qualified professional’s specific recommendations for the types of accommodations one might need in a university environment. For cognitive and learning disabilities and ADHD, documentation should include a comprehensive psycho-educational evaluation. The qualified professional who evaluates the disability must sign the report on official letterhead and mail this to the Office of disAbility Services.


PLEASE NOTE: An Individual Education Plan (IEP) is not sufficient documentation for most disabilities.

Documentation certifying a disability should be comprehensive and do the following:

1. Clearly state the diagnosed disability or disabilities.

2. Describe the functional limitations resulting from the disability or disabilities.

3. Be current (i.e., within the last five years for learning disabilities, six months for psychiatric disabilities, three years for other disabilities). Please note: This does not apply to physical and/or sensory disabilities that are of a permanent or unchanging nature.

4. Include comprehensive educational, developmental, and medical history relevant to the disability(ies) for which accommodations and/or academic adjustments are being sought.

5. Include evaluation dates, a listing of all the tests that were administered (this does not apply to physical/sensory disabilities of a permanent or unchanging nature), and relevant test or subtest results and scores that indicate the presence of a disability.

6. Describe the specific accommodations/academic adjustments being requested and why these are needed given the particular disability.

7. Be typed or printed on official letterhead, signed, and dated by the professional who is qualified to make the diagnosis and certify the presence of the disability.

Student requests for accommodations are reviewed on a case-by-case basis. When any of the above information is missing from submitted documentation, the Office of disAbility Services may request this information be submitted before completing its review of a request for accommodations. The professional certifying a student’s disability is welcome to contact the Office of disAbility Services with general questions about what should be included.

Application Review for disAbility Services and Accommodations

The disAbility Services Committee reviews documentation and requests for accommodations. This committee generally consists of the Associate Director for the Office of disAbility Services and representatives from the University community with expertise and training in the areas of learning disabilities, psychological disabilities, health disabilities, and assistive technology. This committee approves recommendations for reasonable accommodations based on documentation that is received by the Office of disAbility Services.

Currently enrolled students on file with the Office of disAbility Services must request accommodations each academic year; accommodations are not automatically transferred to the following academic year without a new letter from the Office of disAbility Services. Students who plan to request new accommodations or anticipate registering for a field placement, practicum, internship, student teaching, or clinical nursing experience should contact the Office of disAbility Services immediately to discuss potential changes in accommodation needs.

PLEASE NOTE: Approval for accommodations and any changes to existing accommodations can only be authorized through the Office of disAbility Services. Students may not receive accommodations within the classroom, dining services, in residence halls, or at University-


supported placement/training sites without first contacting the Office of disAbility Services by emailing [email protected] or calling 267-341-3231.

2.3 Equal Opportunity/Non-Discrimination Policy

Holy Family University does not discriminate on the basis of race, color, religion, age, sex, sexual orientation, gender identity or expression, national or ethnic origin, ancestry, disability, marital status, parental status, military/veteran status, or any other characteristic protected by federal, state or local laws, in the administration of its educational policies, admissions policies, financial aid programs, athletic programs, and other school-administered activities and rights and privileges generally accorded or made available to students at the University. Holy Family University is dedicated to ensuring an environment free of discrimination or harassment of any kind, and promotes equal opportunity in its education programs.

Holy Family University complies with Title IX, which prohibits discrimination and harassment on the basis of sex in an institution's education programs and activities. For information regarding the University’s policies related to ADA/Section 504 and Title IX, as well as discrimination or harassment based upon a protected class, contact Marianne Price at 267-341-3204, or in the Campus Center Room 213.

2.4 Family Educational Rights and Privacy

Under Section 438 of the General Education Provisions Act, students have the right to inspect and review their educational records within 45 days after making a request. The procedures for making such requests are available in the various offices on the Northeast Campus where these records are maintained:

Academic: Registrar, Holy Family Hall

Admissions: Undergraduate Admissions Building and Holy Family Hall

Financial Accounts: Business Office, Holy Family Hall

Judicial Records: Residence Life and Dean of Students, Campus Center

Student Aid: Financial Aid, Holy Family Hall

The student has the right to challenge the content of their educational record and may, if necessary, request a formal hearing on the matter.

The University shall obtain the written consent of the student before disclosing personally identifiable information from the educational records, except if the disclosure is to instructional, administrative or other authorized individuals, including representatives of approval or accreditation agencies. A record of all disclosure, other than to the subject student, will be maintained by the appropriate office and may be reviewed by the student.

The University may disclose certain personally identifiable information, designated as directory information, concerning students in attendance. The following categories of information have been designated as directory information: the student’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational institution attended. Any student who does not wish directory information released must so inform the Dean of Students in writing within 30 days after the start of the fall semester. In any event, the University may


disclose directory information from the record of an individual who is no longer in attendance at the University without public notice or prior permission.

A more complete description of the guidelines prepared for compliance with the act is available in various offices of the University at all times and at the registration desk during regular registration each semester.

2.5 Hate Crimes

Hate crimes occur when a perpetrator targets a victim because of their perceived membership in a certain social group, usually defined by race, age, color, religion, national origin, ethnic origin, sex/gender, sexual orientation, disability, marital status, military leave, veteran status and any other status protected by law, which unreasonably disrupts or interferes with another’s academic performance, or which creates an intimidating, offensive or hostile environment.

The law requires the release of statistics by category of prejudice concerning the occurrence of hate crimes in the crime classifications listed in the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, such as race, gender, gender identity, religion, sexual orientation, ethnicity, national origin, or disability, and for other crimes involving bodily injury to any person. Definitions listed in the The Handbook for Campus Safety and Security Reporting include:

1. Race: A preformed negative attitude toward a group of persons who possess common physical and hereditary characteristics.

2. Gender: A preformed negative opinion or attitude toward a person or group of persons based on their actual or perceived gender.

3. Gender Identity: A preformed negative opinion or attitude toward a person or group of persons based on their actual or perceived gender identity, e.g. bias against transgender or gender non-conforming individuals.

4. Religion: A preformed negative opinion or attitude toward a group of persons who share the same religious beliefs regarding the origin and purpose of the universe and the existence or non-existence of a supreme being.

5. Sexual Orientation: A preformed negative opinion or attitude toward a group of persons based on their actual or perceived sexual orientation.

6. Ethnicity: A preformed negative opinion or attitude toward a group of people whose members identify with each other through common heritage, often consisting of a common language common culture (often including a shared religion) and/or ideology that stresses common ancestry.

7. National Origin: A preformed negative opinion or attitude toward a group of people based on their actual or perceived country of birth.

8. Disability: A preformed negative opinion or attitude toward a group of persons based on their physical or mental impairments, whether such a disability is temporary or permanent, congenital or acquired by heredity, accident, injury, advanced age or illness.

In August of 2008 HEOA S 488, 20 U.S.C. S 1092 (f) (1) F (iii) modified the above hate crimes to include, but not be limited to the following additional crimes under the hate crime category as defined:


• Larceny Theft: The unlawful taking, carrying, leading, or riding away of property from the possession, or constructive possession, of another.

• Intimidation: To unlawfully place another person in reasonable fear of bodily harm through the use of threatening words and/or other conduct, but without displaying a weapon or subjecting the victim to actual physical attack.

• Destruction/Damage/Vandalism: To willfully or maliciously destroy, damage, deface, or otherwise injure real or personal property without the consent of the owner or the person having custody or control of it.

• Simple Assault: An unlawful physical attack by one person upon another where neither the offender displays a weapon nor the victim suffers obvious severe or aggrieved bodily injury involving apparent broken bones, loss of teeth, possible internal injury, severe laceration, or loss of consciousness.

2.6 Harassment

In Pennsylvania, the general harassment law is defined as the intent to harass, annoy or alarm another if the person:

1. strikes, shoves, kicks or otherwise subjects the other person to physical contact, or attempts or threatens to do the same;

2. follows the other person in or about a public place or places;

3. engages in a course of conduct or repeatedly commits acts which serve no legitimate purpose;

4. communicates to or about such other person any lewd, lascivious, threatening or obscene words, language, drawings or caricatures;

5. communicates repeatedly in an anonymous manner;

6. communicates repeatedly at extremely inconvenient hours; or

7. communicates repeatedly in a manner other than specified in paragraphs (4), (5) and (6).

Holy Family University will apply this definition in its determination of reported incidences of harassment.

2.7 Title IX

Definition

Title IX provides that: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving Federal financial assistance.” Title IX has been further interpreted through implementing regulations and subsequent guidance from the Department of Education.

Title IX Coordinator

The Title IX Coordinator oversees the University’s process in regard to review, investigation, and resolution of reports of sexual misconduct, and coordinates compliance with Title IX.


The contact information for the University Title IX Coordinator is as follows:

Marianne Price, M.S.

Title IX Coordinator

Section 504/ADA Coordinator and Clery Compliance Coordinator

Campus Center, Second Floor, Philadelphia Main Campus

267-341-3204

[email protected]

[email protected]

The Title IX Coordinator may delegate responsibilities under University policy to designated administrators, who are appropriately trained. The University has designated individuals to serve as Deputy Title IX Coordinators for the campus. Their contact information is as follows:

Jennifer Luling, SPHR, SHRM-SCP

Assistant Vice President for Human Resources

Holy Family Hall, Human Resources

267-341-3479

[email protected]

Dr. Patricia Griffin

Faculty - Criminal Justice

Newtown Campus

267-341-4035

[email protected]

Robin Arnold

Associate Director of Athletics

Campus Center, University Athletics

267-341-3675

[email protected]

The Title IX Coordinator is:

• responsible for oversight of the investigation and resolution of all reports of sexual misconduct;

mailto:[email protected]












• knowledgeable and trained in relevant state and federal laws and University policy and procedure;

• available to advise any individual, including a complainant, a respondent, or a third party, about the courses of action available at the University, both informally and formally;

• available to provide assistance to any University community member regarding how to respond appropriately to reports of sexual misconduct;

• responsible for education and prevention efforts for Title IX training, and skill-specific training for investigators and hearing board members;

• available to review appropriate University policy to ensure institutional compliance;

• responsible for the coordination and monitoring of the University’s compliance with the Americans with Disabilities act (ADA); and

• responsible for monitoring full compliance with all requirements as outlined by state, federal, and agency law.

The Title IX Coordinator may delegate responsibilities under this policy to designated administrators, who will be appropriately trained.

Under the direction of the Title IX Coordinator, Title IX & Civil Rights Investigators investigate complaints filed by students involving civil rights and discrimination issues, as well as serve as for student cases related to sex and gender-based discrimination, including sexual harassment, sexual and intimate partner violence, sexual misconduct, stalking and retaliation. Investigators complete in-depth and ongoing training, and assist the University in ensuring a timely response and resolution of complaints.

Prohibited Conduct

Sexual misconduct is a broad, non-legal term that encompasses a wide range of behaviors, including but not limited to, sexual harassment, sexual violence, intimate partner violence and stalking. It is a violation of University policy, as well as applicable law, to commit or to attempt to commit these acts.

Sexual Harassment

Sexual Harassment is unwelcome conduct of a sexual nature that has the effect of creating a hostile or stressful living, learning, or working environment, or whenever toleration of such conduct or rejection of it is the basis for an academic or employment decision affecting an individual. Conduct is considered unwelcome if the person did not request or invite it and considered the conduct to be undesirable or offensive.

Sexual harassment includes any conduct or incident that is sufficiently serious that it is likely to limit or deny a student’s ability to participate in or benefit from the University’s educational programs or a faculty or staff member’s ability to work, which may include a single incident of sexual assault or other serious sexual misconduct.

Sexual Assault

Sexual assault is actual or attempted sexual contact with another person without that person’s consent.


Sexual assault includes, but is not limited to:

1. Intentional touching of another person’s intimate parts without that person’s consent; or

2. Other intentional sexual contact with another person without that person’s consent; or

3. Coercing, forcing, or attempting to coerce or force a person to touch another person’s intimate parts without that person’s consent; or

4. Rape, which is penetration, no matter how slight, of (1) the vagina or anus of a person by any body part of another person or by an object, or (2) the mouth of a person by a sex organ of another person, without that person’s consent.

Intimate Partner Violence

Intimate Partner Violence includes, but is not limited to: dating violence, domestic violence, and relationship violence, including any threat or act of violence against a person who is or has been involved in sexual dating, domestic or intimate relationship with another person. It may involve one act or an ongoing behavior. Behaviors include, but are not limited to: physical violence, sexual violence, emotional violence and/or economic abuse. Intimate Partner Violence may also include: threats, assault, property damage, or violence or threat of violence to one’s self, one’s sexual or romantic partner, or to the family members or friends of the sexual or romantic partner. Intimate Partner Violence affects individuals of all genders, gender identities, gender expressions, and sexual orientations and does not discriminate by racial, social, or economic background.

Stalking

Stalking is a course of conduct directed at a specific person that would cause a reasonable person to feel fear. Course of conduct is defined as “a pattern of actions composed of more than one act over a period of time; however, evidencing a continuity of conduct.” Stalking is a crime in Pennsylvania and is subject to criminal prosecution.

Stalking includes any behaviors or activities occurring on more than one occasion that collectively instills fear in a victim and/or threatens their safety, mental health, or physical health. Such behaviors and activities may include, but are not limited to, the following:

1. Non-consensual communication, including face-to-face communication, telephone calls, voice messages, emails, written letters, gifts, or any other communications that are undesired and place another person in fear; pursuing, following, waiting, or showing up uninvited at or near a residence, workplace, classroom, or other places frequented by the victim;

2. Use of online, electronic, or digital technologies, including:

• Posting of pictures or information in chat rooms or on websites;

• Sending unwanted/unsolicited email or talk requests; and/or

• Posting private or public messages on Internet sites, social networking sites, and/or school bulletin boards;

3. Installing spyware on a victim’s computer;

4. Using Global Positioning Systems (GPS) or location determination services to monitor a victim;


5. Surveillance or other types of observation, including staring or “peeping”;

6. Trespassing;

7. Vandalism;

8. Non-consensual touching;

9. Direct verbal or physical threats;

10. Gathering information about an individual from friends, family, and/or co-workers;

11. Threats to harm self or others; and/or

12. Defamation – lying to others about the victim.

Hostile Environment

A hostile environment is created when harassment is severe or pervasive or persistent and unreasonably interferes with a person’s academic or work performance, or creates an intimidating, hostile or offensive work or educational environment.

Definitions

Consent

Consent is defined by the University as an action that is:

1. clear, knowing and voluntary;

2. active, not passive; and

3. words or actions, as long as those words or actions create mutually understandable clear permission regarding willingness to engage in (and the conditions of) sexual activity.

Consent to any one form of sexual activity cannot automatically imply consent to any other forms of sexual activity. Consent can be withdrawn at any time. Sexual activity as a result of coercion is non-consensual.

Consent cannot be given under certain conditions. These conditions include: while asleep, unconscious, physically or mentally helpless, disoriented or unable to understand what is happening for any reason, including due to alcohol or drug use, or being under the age of 16, the legal age of consent in Pennsylvania.

A person will be considered unable to give consent if they cannot understand the specifics of the sexual interaction, (i.e. who, what, when, where, and how). A person under the influence of alcohol or drugs is not relieved of their responsibility to appreciate another’s inability to consent. A person who engages in sexual activity with another when that person knows, or should know, that the other person does not, or is unable to, consent has violated this policy.


Incapacitation

Incapacitation is a mental or physical state in which an individual is unable to make rational, reasonable decisions because they lack the ability to understand and comprehend potential consequences of their actions.

A person cannot give consent if they cannot understand what is happening. A person will be considered unable to give consent if they cannot understand the specifics of the sexual interaction, (i.e. who, what, when, where, and how). A person under the influence of alcohol or drugs is not relieved of their responsibility to appreciate another’s inability to consent. Sexual activity as a result of coercion is non-consensual.

Complainant

The term Complainant refers to the individual(s) who has been the subject of prohibited conduct, regardless of whether that individual makes a complaint or seeks disciplinary action.

Respondent

The term Respondent refers to the individual(s) who has been accused of prohibited conduct.

Reporting

Holy Family University encourages all members of the community to report any incident of sexual misconduct as promptly as possible so that the University can respond effectively. The University recognizes, however, that not every person will choose to make a formal report with the University or with local law enforcement. When consulting campus resources, community members should be aware of confidentiality and mandatory reporting in order to make informed choices. On campus, some resources can offer confidentiality, sharing options and advice without any obligation to tell anyone unless the Complainant wants them to do so. Other resources are expressly required to report incidents of sexual misconduct to the Title IX Coordinator.

Your reporting options:

1. Title IX Coordinator, 267-341-3204, [email protected]. Located at the Philadelphia Campus, Campus Center Second Floor.

2. Public Safety, 267-341-3361.

3. Local law enforcement, 911

4. Resident Advisors/Residence Life Staff

5. University online reporting form, www.holyfamily.edu/title-ix

The Title IX Coordinator and their designees are responsible for the enforcement of the University’s policies and regulations. Any member of the University community may file a complaint against another member of the University community alleging violations of the Sexual Misconduct Policy. An incident report should be completed by a University Official (e.g., Public Safety or Residence Life) and directed to Title IX Coordinator to process. A complaint shall be submitted as soon as possible after the incident occurred, preferably within one week; however, the timeliness of the complaint shall be determined by the Title IX Coordinator based on facts and circumstances presented.

http://www.holyfamily.edu/title-ix



Holy Family University is committed to supporting the rights of a person reporting an incident of sexual violence. We encourage your ability to make informed choices and decision by providing you with the resources and information to make such decisions. The Title IX Coordinator can help guide you through your options, resources, rights, and support services.

Reporting to Responsible Employees - Administrators, Faculty, Staff

The University defines a responsible employee to include supervisors, officials, and employees with significant responsibility for student and campus activities including, but not limited to: academics, student residences, athletics, discipline, campus life and campus safety. All employees of the University, including faculty and staff members, are deemed responsible employees and are required to report incidents of sexual misconduct to the Title IX Coordinator.

When a Complainant tells a responsible employee about an incident of sexual violence, the Complainant has the right to expect Holy Family University to take immediate and appropriate steps to investigate what happened and to resolve the matter promptly and equitably.

A responsible employee must report to the Title IX Coordinator all relevant details about the alleged sexual violence shared by the Complainant. To the extent possible, information reported to a responsible employee will be shared only with people responsible for handling the University’s response to the report.

Reporting to Law Enforcement

The Complainant has the absolute right to decide whether an incident of sexual violence, intimate partner violence, or stalking is reported to law enforcement. If the Complainant decides to report the incident to law enforcement, the University is committed to assisting all involved parties.

Confidential Resources

The University provides confidential professional and pastoral counseling. These resources may be utilized to talk to someone about an incident of sexual misconduct in a confidential manner whether or not you decide to make an official report, or to participate in the University resolution process. Conferring with confidential resources will not trigger an investigation by the University or local law enforcement. If you have been accused of an incident, you are encouraged to reach out to a University support service for assistance, as needed.

Confidential reporting options:

1. Counseling Services, 267-341-3232. Located at the Philadelphia Campus, Campus Center Second Floor. Book an appointment online at https://www.holyfamily.edu/counseling-center.

2. Campus Ministry, 267-341-3261 Located at the Philadelphia Campus, Campus Center Second Floor.

3. Health Services, 267-341-3262. Located at the Philadelphia Campus, Stevenson Lane Residence First Floor

Confidential, professional and pastoral counselors can:

https://www.holyfamily.edu/counseling-center




1. Explain the reporting and resolution process.

2. Provide support while the University or criminal processes are ongoing and/or pending.

3. Explain options for obtaining additional support from the University and off-campus resources.

4. Arrange for medical care.

Should the Complainant decide to file a complaint with the University or law enforcement, these individuals will direct the Complainant to the appropriate individuals to do so.

Professional counselors who provide mental-health counseling to members of the school community (and including those who act in that role under the supervision of a licensed counselor) are not required to report any information about an incident to the Title IX Coordinator without a student’s permission.

Professional counselors may be contacted:

Sister Cordia Wilczewska, MA, MS

Counselor

Campus Center Second Floor

267-341-3222

[email protected]

A Pastoral Counselor is an employee of an institution, who is associated with a religious order or denomination, recognized by that religious order or denomination as someone who provides confidential counseling, and who is functioning within the scope of that recognition as a pastoral counsel or.

Reverend James MacNew, OSFS

Director of Campus Ministry

Campus Center Second Floor

267-341-3261

[email protected]

A student may seek assistance and support from individuals who work or volunteer in the Campus Health Services. While these individuals must report that an incident occurred to the Title IX Coordinator, they are not required to reveal any personally identifying information about an incident to the University.

Following is contact information for these non-professional counselors and advocates:

Julia Hummer, CRNP




Director of Health Services

Stevenson Lane Residence (SLR) First Floor

267-341-3262

[email protected]

Reports to a Non-Confidential Resource – Request for Confidentiality

Title IX requires Holy Family University to balance the needs of an individual who has reported an incident of sexual misconduct to a responsible employee that may request confidentiality or that no action be taken, with its obligation to end the harassment and ensure the well-being of the community at large.

The University has designated the Title IX Coordinator to evaluate these requests.

In such cases, the Title IX Coordinator will weigh the request against the University’s obligation to provide a safe, non-discriminatory environment for all students, including the complainant.

The University handles complaints of sexual misconduct with due regard for the parties’ concern for confidentiality. However, if occurrences of sexual misconduct pose a general threat to the University community, Holy Family University personnel will take affirmative steps to notify students, faculty, and staff of the potential danger.

If you are concerned about confidentiality, discuss this issue first with the University’s confidential counselors, who will be able to explain various options you may take, and the implications for each option, and direct you to other on- or off-campus resources as appropriate.

Assistance Following an Incident of Sexual Misconduct

Support Services

Holy Family University offers services on and off campus to survivors even if they choose not to report the incidents.

The Counseling Center provides services, advocates and provides information for victims in a safe, supportive and confidential setting. Contact the University Counseling Center at 267-341-3232 or make an appointment online for immediate assistance.

Off-campus Support Services include:

1. Aria Hospital Crisis Center: 215-949-5252

2. GLBT National Help Center: 800-246-7743

3. National Sexual Assault Hotline: 800-656-4673

4. Philadelphia Sexual Assault Response Center (PSARC), 300 E. Hunting Park Avenue Philadelphia, PA 19124, Hotline: 215-425-1625

5. Philadelphia Special Victims Unit 215-685-3251

6. Women Organized Against Rape (WOAR): 215-985-3333

http://www.woar.org/


The University offers resources for both students and employees, whether as Complainants or Respondents, to provide support and guidance throughout the investigation and resolution of a report of Sexual Misconduct.

Interim Measures/Accommodations

The University reserves the right to take whatever measures it deems necessary in response to an allegation of sexual misconduct in order to protect students’ rights and personal safety.

Holy Family University is committed to supporting victims of the various forms of violence by providing the necessary safety and support services. Student, faculty and staff victims of sexual misconduct are entitled to reasonable and appropriate measures to protect the Complainant and access to Holy Family’s employment or education programs and activities, which may include protective measures before the final outcome of an investigation. Such protective measures and accommodations, which may be temporary or permanent, may include:

1. no-contact order;

2. services of a victim advocate;

3. change in an academic schedule;

4. transportation modification;

5. work modification;

6. provision of alternative housing opportunities;

7. the imposition of an interim suspension on the accused; and/or

8. provision of resources for medical and/or psychological support.

A Complainant may wish to seek an order of protection from a court of appropriate jurisdiction against the alleged perpetrator in some circumstances. A Complainant may also seek restriction of access to Holy Family University by non-students or non-employees in certain circumstances.

For assistance obtaining these safety accommodations, please contact the Director of Public Safety. If safety is an immediate concern, the complainant is encouraged to contact local law enforcement for assistance as well.

Investigation and Adjudication Procedures

A full list of policies and procedures related to sexual misconduct can be found in the University Student Handbook and at www.holyfamily.edu/title-ix.

Making a Report

The Title IX Coordinator will speak directly to the Complainant, take any statements wishing to be made, and will provide access to wellness resources. All choices regarding rights and reporting options will be reviewed. Should the reporting party wish to move forward with a formal report, the Title IX Coordinator will review next steps in the process.

https://www.holyfamily.edu/current-students/student-resources/student-handbook



Interim Measures and Accommodations

The University reserves the right to take whatever measures it deems necessary in response to an allegation of sexual misconduct in order to protect students’ rights and personal safety. The University Title IX Coordinator and the Dean of Students have the ability to offer protective measures that may be put in place. These measures and access to accommodations are available regardless of whether a reporting party wishes to move forward with formal reporting and resolution services.

Meeting of Rights

The Title IX Coordinator will meet with all parties involved, and make a determination regarding the allegations and whether to move forward to a formal investigation. Parties will be provided an opportunity to review all rights afforded to them. The Complainant and Respondent are entitled to the same opportunities to present relevant statements and witnesses during all procedures, and may have an advisor of their choice present for any proceeding.

Investigations

Trained investigators will provide an investigation that is committed to being prompt, thorough, reliable, equitable, fair and impartial. Investigators will interview the reporting and responding parties, necessary witnesses, and any individuals identified as necessary through the investigation process. Investigators will provide the Title IX Coordinator with a complete report of findings.

Determination of Actions

The written report will be reviewed, and the Title IX Coordinator will make a determination of whether or not to refer the actions to a Sexual Misconduct Hearing Board for review and determination.

Sexual Misconduct Hearing Board

A Board of three trained professionals will review the allegations, related investigation report, and recommendations as issued by the Investigators. Both the reporting and responding parties will be requested to meet with the Board. The Board will make a final determination of responsible or not responsible related to alleged violations. Should a student be found responsible for violating University policy or Code of Conduct, sanctions will be imposed and may include suspension or expulsion. Both the Complainant and Respondent will be informed in writing of the final determination.

Standard of Evidence

The University uses a preponderance of evidence standard. Using this standard, decision makers consider if, using the information and evidence given, it is more likely than not that a violation has occurred.

Appeals

All parties involved in these proceedings have access to appeal, may request a reconsideration, and will have equal rights to participation.


Sanctions

When an allegation of misconduct is brought to an appropriate administration's attention, and a person is found to have violated this policy, serious sanctions will be used to reasonably ensure that such actions are never repeated. Sanctions for students include, but not limited to, reprimand, suspension, and expulsion.

Understanding Your Rights

Holy Family University strives to provide members of the campus community with fair and equitable resolution processes. You will be treated with care and support, and will be encouraged to speak with the University Counseling Center in an effort to help you navigate the process. The University has a list of available off-campus support services and resource agencies that will be provided to you.

The University will do everything it can to provide transparency to you through the process, and will consult with you before moving on to a formal investigation. The University will do its best to support your decision, if you choose to request to report anonymously. University officials must evaluate requests for confidentiality with our obligation to provide a safe environment for all community members, including yourself.

The University is committed to remedying any situation brought to its attention, ending discriminatory behaviors, and in limiting impact to our campus community.

Understanding Your Rights If You are Accused

The University strives to be fair in the handling of allegations of sexual misconduct. You have the right to due process, meaning you have the right to be notified of the allegations and an opportunity to respond to them. You also have the right to understand the university's investigation and adjudication process. Questions concerning these procedures can be addressed to the Title IX Coordinator.

Sexual Misconduct Policy

Members of the Holy Family University community have the right to be free from sexual misconduct, including sexual harassment, sexual violence, intimate partner violence and stalking. All members of the campus community are expected to conduct themselves in a manner that does not infringe upon the rights of others. Holy Family University believes in a zero-tolerance policy for sex- and gender-based misconduct.

Consistent with these values and applicable law, including Title IX Education Amendments of 1972, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, and the Violence Against Women Reauthorization Act of 2013 (VAWA), Holy Family University maintains a comprehensive policy and program designed to protect members of the university community from sexual misconduct and to provide recourse for those individuals whose rights have been violated. This policy is also intended to define community expectations and to establish a mechanism for determining when those expectations have been violated. This policy applies equally to all students, faculty and staff at Holy Family University.


2.8 Hostile Intruder in a Non-Residence Hall

When a hostile intruder(s) is actively causing death or serious bodily injury or the threat of imminent death or serious bodily injury to person(s) within a building, we recommend the following procedures be implemented. While the guide refers primarily to academic buildings, it should be stated that these procedures are also relevant to administrative buildings and other common buildings on the campus.

RUN

1. Have an escape route and plan in mind

2. Leave your belongings behind

3. Keep your hands visible

HIDE

1. Hide in an area out of the hostile intruder’s view

2. Block entry to your hiding place and lock the doors

FIGHT

1. As a last resort and only when your life is in imminent danger

2. Attempt to incapacitate the hostile intruder

3. Act with physical aggression and throw items at the hostile intruder

Call 911 and Public Safety (267-341-3333) when it is safe to do so.

When Law enforcement arrives on scene:

1. Remain calm, and follow officers’ instructions

2. Immediately raise hands and spread fingers

3. Keep hands visible at all times

4. Avoid making quick movements toward officers such as attempting to hold on to them for safety

5. Avoid pointing, screaming and/or yelling

6. Do not stop to ask officers for help or direction when evacuating, just proceed in the direction from which officers are entering the premises

Information you should provide to law enforcement or 911 operators:

1. Location of the victims and the hostile intruder

2. Number of hostile intruders, if more than one

3. Physical description of hostile intruders

4. Number and type of weapons held by the hostile intruder(s)

5. Number of potential victims at the location


2.9 Identification Card

In an effort to provide adequate security for the members of the University community, every student must carry his or her Holy Family University identification (ID) card. Students are issued an official student identification card during their first semester attending Holy Family University. ID cards are necessary for the use of the library and sports facilities and must be available for presentation while the student is on campus. University ID cards can be obtained from Room 105 in the ETC building or the Library or the Newtown Lobby. There is no charge for the initial card; however, the cost for replacing a lost/damaged ID card is $10.00, payable to the Business Office, HFH Room 202, prior to the time of photographing.

Upon request, students must surrender their ID cards to authorized University personnel (Public Safety, Residential Life staff, the Vice President for Student Affairs, Dean of Students, Human Resources staff and other University personnel). Students must provide accurate information and must comply with the directions of such officials in the performance of their duties. Furnishing false identification to University personnel will result in judicial charges being filed. Tampering with or falsifying the student ID card is a violation of the student Code of Conduct.

Students may not lend their IDs to other students for purposes of meal exchange, Library usage, or for another person to gain access into a residence hall or University building. Possession of an ID card that falsely identifies a student by name, age, date of birth, or photograph as being 21 years of age and over will result in disciplinary charges.

2.10 Social Media Policy

The growth of online social media—including networking sites such as Facebook, Twitter, and Linkedin, media-sharing sites such as YouTube and blogs—represent a tremendous opportunity to extend Holy Family University’s Web presence in new ways. Never before has it been so easy to reach both existing and new constituencies with news, information, opinions, and insights. Holy Family enthusiastically welcomes this opportunity and offers to help all students, faculty, and administrators who wish to develop and maintain a University-related social media presence.

At the same time, the often informal nature of these sites can make it easy to forget the need to engage others with professionalism and respect. Understandably, Holy Family has a considerable interest in protecting its own image, fostering goodwill, and enhancing its reputation within the community, regardless of medium. Please adhere to the following policies and procedures if you are posting on behalf of an official University department or organization:

1. Notify the University. Departments or University units that have a social media page or would like to start one should contact the Marketing/Communications Department at 267-341-3378 to ensure all institutional social media sites coordinate with other Holy Family University sites and their content. All institutional pages must have a full-time appointed faculty/staff that is identified as being responsible for content. For student clubs, this should be the moderator of the club/organization.

2. Acknowledge who you are. If you are representing Holy Family University when posting on any social media platform, acknowledge this.


3. Have a plan. Departments and organizations should consider their messages, audiences, and goals, as well as a strategy for keeping information on social media sites up-to-date.

2.11 Weapons

The presence and use of weapons on campus presents a potential threat to the safety of all community members. No student, staff member, faculty member or visitor shall keep, use, possess, display, or transport any rifles, shotguns, handguns, pellet or BB guns, dangerous knives, billy clubs, makeshift weapons, martial arts weapons, or any other lethal or dangerous devices capable of casting a projectile by air, gas, explosion, or mechanical means on any property or in any building owned or operated by the University or in any vehicle on campus. Realistic facsimiles of weapons are also specifically not allowed.

If attending classes on campus, Law Enforcement individuals must conceal their weapons. The University retains the right to search persons, possessions and bags, and privately-owned vehicles on University property, and to confiscate, retain and dispose of/destroy all items covered by this policy regardless of value or ownership. Law enforcement may be contacted for some violations of this policy.

2.12 Holy Family Student Code of Conduct

Holy Family University, true to its motto Teneor Votis: I am bound by my responsibilities, educates students intellectually and morally to shape the responsibilities and privileges given to members of the University community. This Student Code of Conduct has been established in order to provide a safe and comfortable environment for all members of the campus community. As a Catholic university, Holy Family seeks direction and inspiration from the life and teachings of Jesus Christ, affirms the values of the Judeo-Christian tradition, and witnesses to the dignity of each person and the oneness of the human family. At the core of Holy Family’s Mission are the values of Family, Respect, Integrity, Service and Responsibility, Learning, and Vision which educate students to assume lifelong responsibilities toward God, society, and self. Students affirm this commitment through adherence to the Student Code of Conduct established within our community.

In the broadest terms, all members of the Holy Family University community are expected to uphold the following.

1. Have integrity and the conscientious pursuit of truth and honesty.

2. Have respect for self, others, their well-being and their property.

3. Be responsible members of the University community and citizens that respect the policies of the University and the laws of the larger community.

Any behavior that violates standards set in the Student Handbook, the University Catalog, approved organizational Constitutions and by-laws, housing contracts and other University bulletins, as well as behavior that fails to meet the three University Expectations outlined above may violate the Student Code of Conduct. Specifically, any student or student organization alleged to have committed or alleged to have attempted to commit any of the following acts is subject to the judicial process outlined in this document.

By accepting to attend Holy Family University, one is voluntarily affiliated to the University community. All student members are expected to uphold the standards set forth by the University community. This includes students who have been notified of their admission to the


University and/or who are matriculated, enrolled or registered in any University academic program or activity at the graduate or undergraduate level. Students on a leave of absence and persons who were students when they allegedly violated the Code of Conduct and/or other university policies are also included.

The Student Code of Conduct shall apply to behavior that occurs on University premises and at University-sponsored events both on and off campus. The Code of Conduct may also apply to off-campus behavior of students where the interest of the University may be involved. Students are responsible for the behavior of their guests. The Associate Director of Residence Life or Dean of Students, or their designee, shall determine, based on the facts and circumstances of each case, whether certain conduct will be adjudicated through the University Judicial Process.

University judicial proceedings may be instituted for conduct that potentially violates both criminal law and the University’s Student Code of Conduct without regard to pending criminal arrest or prosecution. Proceedings in accordance with the judicial process may be carried out prior to, simultaneously with, and/or following criminal proceedings. Determinations made or sanctions imposed in accordance with the judicial process will not be subject to change solely because criminal charges arising out of the same facts were dismissed, reduced, or resolved in favor of the criminal law defendant.

The University regards the welfare and safety of the community of the utmost importance, and it is the responsibility of the community to report conduct or activity which poses a danger to the community or any of its members. The University encourages students and other members of the University community to assist when help is needed. This is most important in medical emergencies due to alcohol and/or drug use. In most cases, the help seeker will not be charged with a policy violation under the University Judicial Process, as determined within discretion of the University. A help seeker is defined as a person or persons, who actively seek help in an incident for fear or concern of someone’s safety and or welfare.

2.13 Emergency/Fire Drill

When the fire alarm is sounded, students and instructors shall leave the building by the closest exit, walking in an orderly fashion. Before leaving, the instructor shall see that all students are out of the room. Also, the door is to be closed.

Both instructor and students are expected to make themselves familiar with the various exits from each room in which they have classes. Persons needing physical assistance will receive it from Public Safety personnel or Emergency First Responders.

All residents of University housing must evacuate their building when a fire alarm sounds. Failure to evacuate when a fire alarm is sounding, causing false alarms when no fire is present, interfering with the proper functioning of the fire alarm system and tampering with or removing fire extinguishers are serious offenses. Because such violations can be life-threatening, individuals involved will be held accountable and will be subject to University judicial processes, including possible suspension or expulsion, a significant fine assessment, and/or arrest. When responsible parties cannot be determined, residents of the residence area in which the malicious alarm or tampering took place will be subject to a collective fine of $300. Students found responsible for misusing, tampering with or covering smoke detectors will be assessed a fine and the cost of repair in addition to being subject to a judicial sanction.


2.14 Emergency Notification

Incidents reported to the Public Safety Department, on and off campus, are available in the Public Safety Office to review. In the event that a situation arises, either on or off campus, and in the judgment of the Director of Public Safety constitutes a serious or continuing threat, a campus-wide “timely warning” will be issued. Holy Family’s Public Safety Director will immediately investigate the report of the incident, craft an emergency alert and distribute this notification through the campus community without delay. The warning will be issued through the “Tiger Alert” system as well as the college email system to students, faculty, and staff. Timely warnings will be issued for the following crimes if the crimes are reported to Campus Security Authorities (CSA) or the Philadelphia Police Department and if they are considered by the university to represent a serious or continuing threat to students and employees and occur in certain geographic locations as defined by the Clery Act:

1. Murder/Non-Negligent Manslaughter

2. Negligent Manslaughter

3. Sex Offenses-Forcible

• Sex Offenses-Non Forcible

• Robbery

4. Aggravated Assault

5. Burglary

6. Motor Vehicle Theft

7. Arson

Institutions must also separately report arrests and institutional disciplinary referrals for:

1. Illegal Weapons Possession

2. Drug Law Violations

3. Liquor Law Violations

Additionally, institutions must separately report if any of the main Clery crimes or theft, simple assault, intimidation, and destruction, damage, or vandalism of property was a hate crime. Crimes must be reported by their category of bias or biases.

Emergency Notifications are required to immediately notify the campus community upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on campus. An “immediate” threat as used here encompasses an imminent or impending threat such as an approaching fire, as well as a fire currently raging in a campus building. Some examples when an Emergency Notification may be issued include:

1. Outbreak of meningitis, norovirus or other serious illness

2. Approaching serious weather

3. Earthquake


4. Gas leak

5. Terrorist incident

6. Armed intruder

7. Bomb threat

8. Civil Unrest

9. Explosion

“Tiger Alert” will be used only for timely warnings and emergency notifications. The system will not be used to distribute advertising or any other unsolicited content. Subscribers will pay no fees for the service other than the regular fees associated with text-messaging services. To register, visit www.holyfamily.edu/security-safety.

Depending on the particular circumstances of the crime, especially in all situations that could pose an immediate threat to the community and individuals, Public Safety may also post a notice on the campus-wide electronic bulletin boards and the homepage of the Holy Family University website, providing the university community with more immediate notification. The Alert also provides safety tips, suggestions on how to handle situations, and action steps to take.

2.15 Inclement Weather

School closing code numbers are:

Philadelphia Campus Newtown

Day classes - 124 Day classes - 784

Evening classes - 2124 Evening classes - 2784

Information on school closings is posted on the Holy Family University website and broadcasted on radio station KYW 1060 AM or KYW’s website. Students are able to register for a text-alert through www.holyfamily.edu/security/emergencytext.shtml.

2.16 Individual Emergency Notification

The Office of the Dean of Students is responsible for contacting students in the event of an emergency. A person requesting notification to a student in the case of any emergency should contact the Dean of Students directly at 267-341-3432. If for some reason this office cannot be reached, contact University Public Safety at 267-341-3333. The University does not allow for the interruption of a class or interception of a student without contacting the Dean of Students or Public Safety. Should an emergency occur after University business hours or while a student is attending an evening class, contact the University Public Safety at 267-341-3333 for instruction and assistance. In case of an emergency, anyone needing to reach a Newtown faculty member or evening student after 4:30 pm should call security at 215-435-9531. The Newtown receptionist desk closes at 4:30 pm Monday through Thursday, and at 4:00pm on Friday.

http://www.holyfamily.edu/security-safety

http://www.holyfamily.edu/security/emergencytext.shtml


2.17 Medical Emergencies

Philadelphia Procedure

1. When a medical emergency occurs on campus, notify Public Safety. Public Safety is available through the University Command Center at 267-341-3333 or the call boxes located in the parking lots.

2. If you perceive the emergency to be life-threatening, obtain an outside line and dial 911, giving complete details of the problem, including exact location. Notify Public Safety immediately.

3. Public Safety will notify the Dean of Students (267-341-3432) or the Associate Vice President for Student Life (267-341-3281), who will notify the President’s office.

4. Public Safety will assess the situation and will call the emergency medical personnel, if needed. A Public Safety officer will meet the incoming squad and escort them to the location of the patient.

5. Transportation to a treatment facility will be arranged, and, when possible, someone will accompany the individual.

6. The Office of Student Affairs or designee will notify the patient’s family of the incident and action taken and direct them to the appropriate facility.

7. If an emergency occurs in the evening or on the weekend, Public Safety is notified by calling 267-341-3333, or 911 may be called directly.

8. An incident report must be filed with the Associate Vice President for Student Life and Health Services.

Newtown Procedure

1. Notify the Public Safety Office at 267-341-4011 and the Associate Vice President for Academic Operations and Continuing Education at 267-341-4025.

2. The Public Safety Office and/or the Associate Vice President for Academic Operations and Continuing Education review the situation and call emergency (911) if necessary.

3. The Public Safety Office or a Newtown staff person meets the emergency personnel and escorts them to the location of the patient.

4. If emergency medical personnel are not necessary, transportation to a treatment facility is arranged and, when possible, someone will accompany the individual.

5. The Associate Vice President for Academic Operations and Continuing Education, and if not available, the Public Safety Office notifies the patient’s family of the incident and the action taken and directs them to the appropriate facility.

6. The Associate Vice President for Academic Operations and Continuing Education receives an incident report and forwards a copy to the Director of Public Safety and Health Services.

2.18 Parking

Parking and operating a motor vehicle on the Holy Family University Campus is a privilege.


All vehicles must be registered with the Department of Public Safety, and parking permits must be visible at all times while on campus. Vehicle registrants and operators must comply with all policies regarding registration, parking, and operation of vehicles as outlined in this Student Handbook and other media on campus. There is no registration fee; however, you must provide your license plate number, make, model, color, year of vehicle along with a current phone number and email address when registering the vehicle. The university prides itself on its ability to maintain an amicable working relationship with its neighbors. Therefore, students are expected to observe the following regulations established by the Department of Public Safety.

Parking is available for commuter students in the Campus Center parking lot. Residents of the Garden Residence and Stevenson Lane Residence must park in the appropriate parking lots for their individual buildings.

It is the responsibility of all University members to park in lined spaces in the appropriate lots. Vehicles found in violation of these policies may be ticketed, booted, or towed. Vehicle registrants are responsible for all fines and fees associated with policy enforcement. The University assumes no responsibility for property loss, damages or personal injury. Unpaid parking tickets will be placed on the students’ account.

2. 19 Safety and Security

In accordance with both federal and Pennsylvania legislation, Holy Family University’s Clery Compliance Coordinator and Public Safety Director prepare the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. The full text of this report is located on the website at www.holyfamily.edu/security-safety, or may be obtained from the Public Safety Office. This report is prepared in cooperation with the local law enforcement agencies surrounding our main campus and alternate sites, and the entire division of Student Life. Each entity provides updated information on their educational efforts and programs to comply appropriately with the Clery Act.

Holy Family also offers 24-hour security coverage through the Department of Public Safety. Public Safety personnel may be reached through use of the emergency telephones located in each academic building or in the parking lots, or by calling 267-341-3333.

2.20 Financial Aid

Extended Learning will follow procedures/policies outlined in the Undergraduate Catalog.

2.21 Smoking

Holy Family University maintains a smoke-free environment. Smoking is prohibited in all University buildings.

2.22 Student Printing

All currently-enrolled students receive a printing quota off 400 sheets per year. This quota may be used for standard, 8.5” x 11”, black-and-white prints only, and covers printing from any shared printer on all campuses. Printer quotas are reset to 400 sheets on July 1 of each year. At the end of the quota period, any remaining sheets available are not carried over to the next semester. Upon complete withdrawal from courses, graduation, or re-admission after a break in enrollment, students’ quota will be deleted regardless of the remaining balance. Students



may obtain additional sheets beyond the quota limit by adding flex dollars to their Tiger Tag Account online, or by visiting the Business Office. The print quota has no cash value; there are no refunds or transfers to other students for unused quotas.

3 ACADEMIC POLICIES

These policies are in effect as of March 2020. All policies are subject to change.

3.1 Admissions Requirements

1. Bachelor’s degree from an accredited four-year institution

2. Official transcripts from all institutions attended

3. A statement of professional goals

4. A current resume

5. A personal interview (Online Program - telephone/skype interview may be required)

6. Completed application form and nonrefundable application fee, made payable to ‘Holy Family University’

7. Students must show competency at the undergraduate level through standardized tests or through work experience in:

• Financial and Managerial Accounting

• Business/Corporate Finance

• Business Statistics

• Marketing

Students lacking such competency may be required to take prerequisite business courses.

3.1.1 Admissions Requirements for International Applicants

International applicants seeking to study at Holy Family University must present the credentials and admission forms required of all applicants.

International applicants and applicants whose first language is other than English must submit scores of the Test of English as a Foreign Language (TOEFL). Minimum scores of 550 on the paper-based test or a score of 213 on the new computer-based tests are required.

Applicants whose bachelor’s degree was obtained outside the United States must submit all academic credentials to World Education Services (www.wes.org) for a document-by-document review which includes a course-by-course evaluation.

3.1.2 Readmission to the University

Students who have not taken a class in one year must meet with an academic advisor and complete a readmission form. All transcripts from institutions attended during the interim must

http://www.wes.org/


be submitted to the Director of Extended Learning for review. Returning students will be accepted into the current academic catalog requirements.

3.2 Degree Requirements

The Master of Business Administration (MBA) program will prepare today’s managers to become tomorrow’s leaders. Our curriculum is designed to help those with a minimum of three

years of managerial experience reach their highest potential in the corporate environment.

The MBA program consists of 10 three-credit courses, totaling 30 credits. Optional concentrations are offered requiring an additional fifteen credits. Courses are offered in eight-week sessions, and each course meets once a week for four hours throughout the session. The New Professionals MBA program includes 12 three-credit courses, totaling 36 credits.

Students should take BUS 502 as their first course. MGT 591 must be the last class taken.

Due to the accelerated format of this program, students should expect to spend a minimum of 20 hours outside of class preparing for each class meeting. In addition, students come to the first class having already prepared the first assignment.

3.3 Transfer of Graduate Credits

Upon application to a graduate program, a student may present an official transcript of graduate credits completed elsewhere within the last three years for transfer evaluation. Acceptance of such credits will depend upon whether or not the courses are directly related to the program, that the student has obtained a grade of B or better in the course(s), and whether or not the college giving credit for the course(s) would consider the course as acceptable for application to its degree program. No transfer credit will be awarded for credits which have been previously counted toward completion of another graduate or undergraduate degree. Transfer of credits are not posted on a student’s record until the student successfully earns six graduate credits at Holy Family University and the official transcript documenting the completion of transfer credits has been received by the Director of Academic Services.

After admission, all courses taken at other institutions for transfer credit require prior approval from the Director of Extended Learning. Maximum allowable transfer is six graduate credits.

3.4 Enrollment Classification

All degree seeking students are classified as part-time.

3.5 Timeline for Degree Completion

A maximum period of three years is allowed for degree completion. Students completing an optional concentration may take up to four years.


3.6 Academic Advising

Individualized advising is available to all Accelerated program students by phone, email or personal appointments. Assistance will be provided in:

1. transfer of previous university credit

2. transfer of non-collegiate, ACE sponsored credit

3. course prerequisites

4. registration procedures

5. declaration of concentration

6. official degree audit

7. independent study plan

8. portfolio process

9. CLEP/DSST testing

10. international study opportunities

11. graduation requirements (including exit interviews)

3.6.1 Academic Calendar

Courses are offered in eight-week sessions. Six regular sessions will be offered during the course of a year. Additional opportunities to earn credits may be presented through participation in periodic intensive sessions and other innovative nontraditional formats.

3.6.2 Cancellation of Courses

The division reserves the right to change or cancel, without notice or obligation, any course offering and/or location because of insufficient enrollment or any other reason. Cancellation can occur up to and including the first week of class.

3.6.3 Course Numbering System

All graduate courses in Extended Learning are 500 level.

3.6.4 Modules

The accelerated programs at Holy Family University use a module for each course. Modules will be made available to students two weeks prior to the class start date and can be found within Canvas, the Learning Management System.

All students must obtain the course module in advance of each session start date, through Canvas, the Learning Management System. The first assignment must be completed prior to the first class meeting. Information on textbooks or other course materials will be contained within the module.

3.6.5 Course Schedule

To view the most updated course schedule, access the Holy Family University website at



3.7 Registration

3.7.1 Registration Procedures

All students are required to communicate with an academic advisor prior to registration. Academic advisors process all registrations.

3.7.2 Course Load

Graduate students in Extended Learning may enroll in one course per session.

3.7.3 Class Attendance

Students are expected to attend all scheduled class meetings. Facilitators have full authority and discretion to evaluate punctuality and attendance and reflect this in course grades. Students should be certain to understand the attendance policy for each course. Students should avoid scheduling courses if they know they will not be able to attend all course sessions. If absence or lateness is unavoidable, the student should contact the course facilitator in advance of the scheduled course meeting time and expect extra work. Typically, students who miss two classes can earn a maximum grade of C+ for the course. Generally, students can miss no more than two classes in any given eight-week session.




3.7.4 Enrollment Adjustments

Registration for a course means that a student is financially and academically responsible for that course. If a student registers for a course in the same week the course begins, payment will be required upon registration. No student will be permitted to register for a class later than 48 hours after the start of the class. All drop and withdrawal requests must be mailed or faxed to Extended Learning, dated and signed by the student by the appropriate deadline. If a student neither drops nor withdraws from a course, but simply does not attend, an F grade will be assigned. In this case, the student is responsible for the tuition for that course. The accelerated degree tuition refund policy is as follows:

Charge Refund

Within the 1st week of class: 0% 100%

After the 1st weeks of class 100% 0%

F Below 77 (0 points) failure to demonstrate competence in the course (credit can be earned only by repeating the course – requires special permission from the instructor and the program coordinator)

I Work not completed within the eight week session with approval to complete later (see related policy on incomplete grades)

M Temporary grade assigned when no grade submitted by course facilitator

W Authorized withdrawal from course

AU Audit; carries no grade

The full refund policy can be found at: https://www.holyfamily.edu/images/choosing/Academics/6982_UndergradCatalog_WebFinal.pdf#page=15

3.7.5 Withdrawal from the University

Students may withdraw from the University. Requests should be submitted to the Director of Extended Learning. Officially withdrawn students who return to the University at a later date must reapply under the catalog that is current at the time of readmission.

3.8 Grading

A B+ B C+ C

94-100 90-93 86-89 81-85 77-80

(4 points) (3.5 points) (3 points) (2.5 points) (2 points)

superior performance satisfactory performance competence below that expected for graduate wcredit will not count towards graduation course must be repeated for credit

https://www.holyfamily.edu/images/choosing/Academics/6982_UndergradCatalog_WebFinal.pdf#page=15

https://www.holyfamily.edu/images/choosing/Academics/6982_UndergradCatalog_WebFinal.pdf#page=15


3.8 Grading

3.8.1 Incomplete (I) Grades

When the required work for a course is incomplete due to extraordinary circumstances, a grade of I may be determined by the course facilitator. The student must request, in writing, from the facilitator, that an I grade be assigned; a copy of this request should be sent to academic advising. If the course work is not completed within eight weeks of the end of the session, the I grade will automatically become an F.

3.8.2 Grade Point Average

A student’s academic standing is measured by the grade point average (GPA). The final step in ascertaining this average is to multiply the number of credit hours attempted by the grade point value of each letter grade received. The sum of these equals the total grade points the student has earned. The GPA is obtained by dividing the total grade points by the total number of credit hours.

3.8.3 Grade Reports

Final grades are issued to students via WebAdvisor and are part of the student’s permanent official record. Official grade reports may be requested through the Registrar’s Office.

3.8.4 Repeating Grades

The second grade of a repeated course will replace the first in the cumulative GPA but will not remove the original grade from the transcript or from the previous semester calculation. Only courses in which a grade of C or below is earned may be repeated. Courses may be repeated only once.

3.9 Transcripts

Extended Learning will follow procedures/policies outlined in the Graduate Catalog.

3.10 Academic Standing, Retention, and Dismissal

Grades represent student achievement as evaluated by the instructor. All students are expected to maintain a GPA of B (3.0) to remain in good academic standing. A student may graduate from a program with one grade of C+. A second grade of less than a B earned in any course must be repeated the next time the course is offered. If a third grade less than a B is earned in any course, the student will be dismissed from a program.

3.11 Grade Disputes

Students may appeal grades given for written work only by requesting a re-grade of that work. Students wishing to appeal a grade may do so by contacting the Director of Extended Learning in Extended Learning for the appropriate re-grade request forms within two weeks of receiving the final course grade.

The Director of Extended Learning will select another facilitator in the same area of expertise to read and grade the written work. This grade will then be used to recalculate the final grade



for the course. No changes will be made to grades related to the following: oral presentations, group projects, class absences, lateness or early departures, class participation and online discussion boards. These are the sole responsibility of the course facilitator.

After the written work has been read and graded by another facilitator, the comments and recommended grade change, if any, will be sent to the original course facilitator for his/her approval. Please note: only the original course facilitator may actually change a final course grade.

A student appealing a course grade must realize that the grade may go up, remain the same, or be lowered in this process. The grade resulting from the appeal process is final and binding; there is no further appeal.

3.12 Graduation Requirements

In order to graduate from Holy Family University all graduate students in Extended Learning must complete at least 30 credits in total, with the proper course distribution for each concentration.

Degree candidates must make an appointment with the Director of Extended Learning for an exit interview where they will receive a degree petition. All course work needs to be completed by the end of spring 2 for the May ceremony.

The Academic Affairs office will send out a graduation fact sheet with information specific to each graduation; however, students should keep in mind the following:

1. While the number of tickets a student receives varies depending on the number of students graduating, students typically receive six tickets for the ceremony. There are no guarantees for extra tickets. Students should consult the graduation fact sheet, the Holy Family Website, or contact the Academic Affairs Office regarding how, when and where tickets can be picked up.

2. Student attire is obtained from the University Bookstore located in the Campus Center. For specific information on pick-up, delivery, and sizes, students should consult the graduation fact sheet, the Holy Family website, or contact the Bookstore directly.

3. Holy Family University provides each graduating student with one original diploma.

All graduating students are charged the graduation fee. These bills are sent directly from the Business Office.

3.13 Academic Honesty Policy

Holy Family University, true to its motto (Teneor Votis: I am bound by my responsibilities), educates men and women both intellectually and morally to assume their responsibilities toward God, themselves, and society. The University expects from its students the highest standards of honor and integrity in meeting their academic responsibilities.

In addition, academic honesty is essential for effective evaluation of student scholarship and growth. Anything less than complete integrity undermines the basic educational process.

Hence, academic dishonesty in any form is regarded as a breach of honor and integrity, an evasion of personal responsibility, and an attempt to misrepresent progress. Violations of standards cannot be tolerated at Holy Family University and will result in sanctions, including


possible dismissal from the University. Violations include, but are not limited to, copying tests, laboratory reports, etc., purchasing work to present as one’s own, obtaining tests or test questions illegally, either verbally or otherwise, using notes during testing, or collaborating with another to obtain test information.

Plagiarism is another form of cheating. This is defined as using the ideas or words of another in a written or oral assignment or projects without acknowledging the source. When one repeats, without quotes, the ideas or words of an author, paraphrases an author’s ideas, or presents an author’s line of thought without acknowledging that author, the user is guilty of plagiarism, a serious breach of academic honesty.

Similarly, the use of computers to obtain and/or disseminate information for dishonest purposes, as well as misrepresentations concerning the source, development, or application of computer software, constitutes a serious violation of academic integrity.

Anyone who willfully assists another in the breach of integrity is held equally responsible and is subject to the same penalties.

The University ascribes to a policy of progressive disciplinary action in dealing with proven incidents of academic dishonesty. In accord with this policy, sanctions may range from failure of a given course assignment (first incident) or failure of the course and ineligibility for all honors recognition (second incident) to dismissal from the University (third incident). The level of sanction imposed may be modified at the discretion of the academic administration in accord with circumstances prevailing in a given incident. Students will be notified in writing by the School Dean in which dishonesty has been alleged and will have an opportunity to respond to this notification prior to the imposition of any sanction. All disciplinary action related to charges of academic dishonesty may be appealed to a board composed of University administrators, faculty, and students.

3.14 Grievance Procedures

3.14.1 Academic

(Unrelated to grading and academic integrity)

A student with an academic grievance that is unrelated to grade challenges and/or academic integrity should pursue the following procedure to have the grievance heard.

1. Discuss the matter with the faculty member involved within five (5) business days from the date of the incident. The faculty member will respond within three (3) business days. Mediation, defined here as discussion with the immediate persons involved with no legal representation, is optional but not required for complaints to be fully processed.

2. If dissatisfied with the outcome of this first discussion, the student may submit within three (3) business days a written statement that includes the facts of the case and the proposed solution to the school program designee (Chair, Coordinator, or Director). Within fourteen (14) days, the school program designee will conduct the investigation.

3. All aspects of the student’s complaint and investigation will be kept confidential to the extent possible with regard to complaint filing, investigation and disposition. The investigation will be conducted in an impartial manner and will include an impartial decision-maker. If the school program designee cannot remain impartial, they will remove themselves from the proceedings and assign the matter to the appropriate Dean, who will start the timeframe from the date the complaint was received.


4. Following an investigation from either the school program designee or the appropriate Dean, the student will receive a written determination within ten (10) business days, upon completion of the investigation. This written notice shall contain the outcome of the complaint and the basis for the decision.

5. The student may appeal the findings in writing to the Vice President for Academic Affairs, or their designee, within five (5) business days. The written appeal will be reviewed in an impartial manner by a panel representing a balanced cross section of the campus community. The decision of this panel will be final and will be provided within ten (10) business days from the date the written appeal was received.

6. Retaliatory conduct against any individual who has filed a complaint, who is the subject of the harassment, who has provided information as a witness, or who has submitted an appeal will not be tolerated and will be grounds for discipline up to and including expulsion. Further, complainants will be disciplined for filing false testimony during an investigation.

3.14.2 Non-Academic

Non-academic grievance processes and procedures specifically refer to grievances of a student or students towards another student or students. At any time, should a student feel they need to discuss a concern with University administration, the procedures outlined below shall be utilized. Examples of non-academic grievances that may fall under these procedures include, but are not limited to:

1. Bullying

2. General disruptive, intimidating, or threatening behaviors

3. Wellness concerns

Refer to ‘Non-Academic Grievance Procedures: General’ for related processes.

Any grievance that is based upon discriminatory or harassing behaviors shall follow similar procedures. Refer to ‘Non-Academic Grievance Procedures: Discrimination and Harassment’ for related processes. Examples of non-academic grievances that may fall under these procedures include, but are not limited to:

1. Discrimination based upon one or more protected classes

2. Harassment, to include a pattern of bullying or harassing behaviors

3. Pattern of discriminatory behaviors

Should a student wish to discuss a concern or file a grievance toward a University faculty or staff member, students are instructed to visit the Title IX Coordinator, located in the Title IX office at the Campus Center on the Northeast Campus, to discuss allegations, talk about your rights as a student, and determine next steps. Should a student wish to file a formal grievance towards a University faculty or staff member, the Title IX Coordinator will make the appropriate report and referral to Human Resources.


Non-Academic Grievance Procedures: General

1. Discuss the matter with the immediate staff member with whom the grievance is directed within five (5) business days from the date of the incident; the immediate staff member will respond in writing within three (3) business days.

2. If dissatisfied with the outcome of this first discussion, the student may submit within three (3) business days, a written statement that includes the facts of the incident and a proposed solution. The student may present witnesses and other evidence relevant to the complaint. The written statement should be submitted to the Dean of Students. The Dean of Students will respond to the written grievance within three (3) days as to whether further investigation is warranted. If it is determined that no further investigation is warranted, the grievance will be closed, and no appeal will be offered. If further investigation is required, the Dean of Students will conduct an investigation within fourteen (14) days, and a notification letter will be issued to all parties involved within ten (10) business days after completion of the investigation. This written notice shall contain the outcome of the complaint and the basis for the decision.

3. All aspects of the student’s complaint and investigation will be kept confidential to the extent possible with regard to complaint filing, investigation, and disposition. The investigation will be conducted in an impartial manner and will include an impartial decision-maker. If the Dean of Students cannot remain impartial, they will remove themselves from the proceedings and assign the matter to a designee, who will start the timeframe from the date the grievance was received.

4. The student may appeal the findings in writing to the Vice President for Student Affairs, or their designee, within five (5) business days. The written appeal will be reviewed in an impartial manner by a trained, three-person Appellate Board. The decision of this Appellate Board will be final and will be provided within ten (10) business days from the date the written appeal was received.

5. Retaliatory conduct against any individual who has filed a grievance, who is the subject of the grievance, who has provided information as a witness, or submitted an appeal will not be tolerated and will be grounds for discipline up to and including employment termination or expulsion. Further, complainants and witnesses will be disciplined for filing false complaints or providing false information during an investigation.

Non-Academic Grievance Procedures: Discrimination or Harassment

If a student has experienced harassment, has been the target of discriminatory behaviors, or has established a pattern of bullying, a student may pursue the processes and procedures as outlined below:

1. Discuss the matter with the Title IX Coordinator in person.

2. Following the meeting with the Title IX Coordinator, a written statement that includes the facts of the incident, or incidents, will be required to be submitted. The student may present witnesses and other evidence relevant to the complaint. The written statement should be submitted to the Title IX Coordinator. The Title IX Coordinator will respond to the written grievance within three (3) days as to whether further investigation is warranted.


3. If it is determined that no further investigation is warranted, the specific grievance will be closed. If further investigation is required, the Title IX Coordinator, or their designee, will conduct an investigation within fourteen (14) days. All aspects of the student’s complaint and investigation will be kept confidential to the extent possible with regard to complaint filing, investigation, and disposition. The investigation will be conducted in an impartial manner and will include an impartial decision-maker. If the Title IX Coordinator cannot remain impartial, they will remove themselves from the proceedings and assign the matter to a designee, who will start the timeframe from the date the grievance complaint was received.

4. Following an investigation, the student will receive a written determination within ten (10) business days, upon the completion of the investigation. This written notice shall contain the outcome of the complaint and the basis for the decision.

5. The student may appeal the findings in writing to the Dean of Students, or their designee, within five (5) business days. The written appeal will be reviewed in an impartial manner by a trained, three-person Appellate Board. The decision of this Board panel will be final and will be provided within ten (10) business days from the date the written appeal was received.

6. Retaliatory conduct against any individual who has filed a grievance, who is the subject of the grievance, has provided information as a witness, or submitted an appeal will not be tolerated and will be grounds for discipline up to and including expulsion. Further, complainants and witnesses will be disciplined for filing false complaints or providing false information during an investigation.

Section 504/ADA Grievance Procedures

Holy Family University prohibits discrimination on the basis of disability for faculty, staff, students, and visitors. Holy Family University has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints by any member of the Holy Family University community alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (§29 U.S.C. 794) of the U.S. Department of Education regulations implementing the Act, and the Americans with Disabilities Act, 1990 Title II & III (§42 U.S.C. 126). Section 504 and the ADA, Sections Title II & Title III prohibits discrimination on the basis of disability in any program or activity receiving Federal financial assistance. The Law and Regulations may be examined in the office of Marianne Price, Title IX Coordinator, Section 504/ADA Coordinator, located in the Campus Center at the Philadelphia Main Campus, who has been designated to coordinate the efforts of Holy Family University to comply with Section 504 and the ADA.

Any participants, beneficiaries, applicants, or employees, including students, staff, faculty, and visitors who believes they have been subjected to discrimination on the basis of disability, or is unsatisfied with accommodations provided by the Office of disAbility Services, may file a grievance under this procedure. It is against the law for Holy Family University to retaliate against anyone who files a grievance or cooperates in the investigation of a grievance. The Section 504/ADA Coordinator should be notified immediately if anyone associated with the grievance procedure is subjected to retaliation as a result of that person’s participation in the grievance process.

Holy Family University has both informal and formal mechanisms in place to resolve concerns about disability discrimination, denial of access to services, accommodations required by law, or an auxiliary aid they believe they should have received (“disability-related issues”), such as:


1. Disagreements regarding a requested service, accommodation, modification of a University practice or requirement, or denial of a request

2. Inaccessibility of a program or activity

3. Violation of privacy in the context of a disability

Informal Process

Holy Family University encourages anyone with concerns about a disability-related issue to first discuss the matter with Keely Milbourne, Associate Director of the Office of disAbility Services, who will attempt to facilitate a resolution. Individuals are not required to pursue the informal process first and may engage the formal grievance process as their first step if preferred.

Office of disAbility Services

Philadelphia Campus, Campus Center, Second Floor

Keely Milbourn, Associate Director

267-341-3231, [email protected]

The Office of disAbility Services will move forward in its best efforts to identify a resolution within ten working days from the date the disability-related issue is raised. The Office of disAbility Services may refer the matter to the Section 504/ADA Coordinator if deemed necessary, or if formal processes are required.

Should the complaint need to be made against the Office of disAbility Services itself, a formal grievance may be filed as described below.

The purpose of the informal process is to make a good faith effort to resolve the issue quickly and efficiently; however, the individual may ask to implement the formal process at any time during the informal resolution or instead of the formal resolution.

Formal Grievance

A formal grievance must be filed with the Section 504/ADA Coordinator within 21 working days of the date of the Informal decision, if applicable, or within 30 calendar days of the occurrence of the disability-related issue.

Office of the Title IX Coordinator

Philadelphia Campus, Campus Center, Second Floor

Marianne Price, Section 504/ADA Coordinator, Title IX Coordinator

267-341-3204, [email protected]

https://www.holyfamily.edu/current-students/student-resources/wellness-services/disability-services

https://www.holyfamily.edu/current-students/student-resources/wellness-services/disability-services

https://www.holyfamily.edu/current-students/student-life/title-ix

https://www.holyfamily.edu/current-students/student-life/title-ix


.The grievance must be in writing and include the following:

1. The grievant name, address, email address and phone number

2. The grievant university ID number

3. A full description of the situation

4. A description of the efforts which have been made to resolve the issue informally, if any

5. Any evidentiary items available

6. A statement of the requested remedy, e.g. requested accommodation

If the grievance involves confidential medical information, the Section 504/ADA Coordinator will maintain the confidentiality of that information and will not release that information without the individual’s permission, except as allowed by law.

Process

The Section 504/ADA Coordinator will review the grievance for timeliness and appropriateness under this grievance procedure and notify the grievant if the grievance has been accepted.

The Section 504/ADA Coordinator may commence an investigation. Should it be necessary, the Section 504/ADA Coordinator will select a trained investigator who will promptly initiate an investigation. The investigator will be an individual who is trained on disability or civil rights issues. In undertaking the investigation, the Section 504/ADA Coordinator or investigator may interview, consult with and/or request a written response to the issues raised in the grievance from any individual the investigator believes to have relevant information, including but not limited to faculty, staff, students, and visitors to Holy Family University. All parties will have an opportunity to provide the investigator with information or evidence that the party believes is relevant to his or her grievance. All parties involved will receive a fair and equitable process and be treated with care and respect. The investigator will respect the privacy of all parties.

The investigation will be completed within thirty (30) calendar days of the filing of the written complaint. At the request of the grievant, the Section 504/ADA Coordinator will determine whether the formal grievance process can and should be expedited.

Findings and Notification

Within five working days of the completion of the investigation, the investigator will make a recommendation regarding appropriate actions to be taken. The investigator will summarize the evidence that supports the recommendation, and the grievant will be advised in writing of the outcome of the investigation.

Appeal

Within five (5) calendar days of receiving the determination from the Section 504/ADA Coordinator, the grievant or the party against whom the grievance is directed, if any, may appeal the determination. To appeal, the party must file a written request for review with the Section 504/ADA Coordinator. The written request for appeal must be based on the grounds of improper procedure, or new evidence that was unavailable at the time of the investigation. The Section 504/ADA Coordinator will refer this appeal to the Associate Vice President for Student Life, or their designee, if the individual appealing the decision establishes standing for the appeal consideration.


The Dean of Students, or their designee, will provide the person appealing with a copy of the appeal written decision within five calendar days of the filing of the appeal. The appeal decision will be the final determination of Holy Family University.

The individual also may file a complaint with the U.S. Department of Education, Office of Civil Rights, at any time before, during or after the University’s Section 504/ADA grievance process.

3.15 Library

The Library serves the research and information needs of the University community through online research databases, periodicals, books and audiovisual materials, and a curriculum library. These resources are supplemented by intercampus and interlibrary loan services. In addition, the Library offers wireless network access and a computer lab for the use of students and teaching librarians. Several study rooms are also available for small student groups.

The newly-renovated Philadelphia Campus Library works in tandem with the Newtown Learning Resource Center (LRC). Materials at either location may be borrowed by any student and may be returned to either library.

The Library’s online catalog, online research databases, and information pertaining to additional offerings are available via the library website at www.holyfamily.edu/library.

Call the Library at 267-341-3316 or the LRC at 267-341-4010 if you have any questions about library resources or services. You can also email us at [email protected].

http://www.holyfamily.edu/library


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