EXHIBITS&

SPONSORSHIPS

GUIDE&

OPPORTUNITIES

Why?

Because....Tradeshows and exhibitions are the

#1 source for attendees who make the final purchasing decisions.

Almost 80% of CHPA’s membership is represented.

Over 80% are company decision-makers.

Schedule is designed to allow more opportunity

to network and set client meetings.

The newly-designed exhibit space includes areas for seating, networking and meals.

With direct access to over 500 corporate housing professionals, this event is the perfect opportunity for:

• Vendors of corporate furnishings, housewares, communications services and software

• Financial service providers• Insurance providers• Utility service providers• Related industry professionals• Consultants and/or media• Any and all companies providing goods and

services to the corporate housing industry

Who?

PARTNER SPONSORS BENEFITS COST QTYVisionary • Two (2) complimentary full conference passes

• One (1) sponsored advertising email blast to CHPA membership• One (1) reserved VIP table at the Tower of Excellence Awards luncheon• Logo in onsite program• Use of attendee list following the event• Logo displayed on screen during awards program• Image and link to website on the CHPA homepage (February 2017)

$5,500 10

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Premier • One (1) sponsored advertising email to CHPA membership• Logo in onsite program• Opportunity to put one (1) item in onsite registration bag• Logo displayed on screen during awards program

$2,500 10

Progressive • Company listing in onsite program• Opportunity to put one (1) marketing piece in onsite registration packet• Logo displayed on screen during awards program

$1,000 10

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GENERAL SPONSORS BENEFITS COST QTYGeneral Session Sponsor

• Acknowledged as sponsor• Opportunity to address attendees and introduce speaker from the

podium• Company logo on screen as attendees enter and exit the room• Podium signage recognizing sponsor

$5,000 3

Opening Reception Sponsor

• Opportunity to place one (1) marketing piece or giveaway at bar• Exclusive signage at the bars• Company logo on cocktail napkins• Company logo on cups• Company logo on drink tickets and access to additional drink tickets for

exclusive distribution

$5,000 1

Hotel Sponsor • Company logo printed on all hotel room key cards (4-color art due by12/31/16)

• Exclusive signage in the hotel registration area• Company logo printed on a promotional item distributed at registration

Welcome Bag Sponsor • Provide attendees with a custom welcome bag upon check-in at the hosthotel

• Opportunity to place an item* in the bag• Company listing in onsite program• Logo displayed on screen during awards program• Noted as sponsor on relevant event marketing pieces and signage

* Sponsor produces or donates itemEvent Registration Sponsor • Exclusive signage in the event registration lobby

• Exclusive signage on the front panels of the event registration counters• Company logo (with CHPA logo) to appear on tote bags*• Opportunity to place one (1) marketing piece in the tote bag

* Sponsor produces or donates tote bagCEO Session Sponsor • Acknowledged as sponsor

• Opportunity to address attendees (invite only, C-Suite staff) andintroduce speakers from the podium

• Company logo on screen as attendees enter and exit the room• Podium signage recognizing sponsor

$2,500 1

Conference WiFi Sponsor

• One (1) sponsored advertising email blast to CHPA membership• Company logo on log-in/access pages• Recognition as WiFi sponsor throughout the conference• Company featured prominently in the log-in information in the onsite

program, instruction cards, digital signage, and meeting space

SponsorshipsAll CHPA Sponsorships Include:• Promotion on event marketing pieces and signage• Listing in onsite program• Signage onsite recognizing your support• Visibility on the CHPA Annual Conference website• Additional benefits vary with selected sponsorship

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GENERAL SPONSORS BENEFITS COST AVAILABLEHappy Hour Sponsor • Opportunity to place one (1) marketing piece or giveaway at bar

• Exclusive signage at the bars• Company logo on cocktail napkins• Company logo on cups• Opportunity to create a company signature cocktail

Daily Room Drop Sponsor (1 per day)

• Provide attendees with a custom item* delivered to their room• Company listing in onsite program• Logo displayed on screen during awards program• Noted as sponsor on relevant event marketing pieces and signage

*Sponsor produces or donates item

$2,000 3

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Mobile Charging Station Sponsor

• Company logo prominently featured on the charging station• Recognition as sponsor throughout the conference• Company featured in the onsite program, instruction cards, digital

signage, and meeting space

$2,000 1

Onsite Program Sponsor • Four-color advertisement on outside back cover (8.25” x 5.5”)• Company name and/or logo on front cover to recognize sponsor

with QR Code linking to company website• Noted as sponsor on relevant event marketing pieces and signage

*CHPA produces the onsite programDigital Technology Sponsor

• Company logo (and booth number if applicable) on all digitalsigns located throughout the hotel

• Opportunity to advertise company products and services via abranded presentation on digital signage (up to five slides)

• Company logo (and booth number if applicable) on all screenswelcoming attendees to the education session.

$2,000 1

New Member and VIP Reception Sponsor

• Company name and logo on signage* welcoming new members• Opportunity to place one (1) marketing item on each table• Opportunity to welcome new members and first time attendees• Exclusive signage in reception area• Sponsor acknowledgment in invitations, onsite program, on mobile

app and push notifications*CHPA produces signage

$2,000 1

Breakfast Sponsor • Opportunity to place one (1) marketing piece/item at buffet table• Exclusive signage in breakfast area and on buffet tables• Company name and logo in onsite program recognizing sponsor

$1,500 2

Lanyard and Badge Holder Sponsor

• Company logo on lanyard* distributed to all attendees atregistration

• Company listing in onsite registration packet*Sponsor produces pre-approved lanyards

Water Station Sponsor • Customized water bottle* distributed to all attendees• Exclusive signage at each water station• Noted as sponsor on relevant event marketing pieces and signage

*Sponsor produces or donates water bottles

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Conference Program Premium Advertising

• Four-color advertisement; inside front or inside back cover position• QR Code linking to the sponsor website• Listing/link on the CHPA Annual Conference website• Deadline for reserving ad space: 12/31/16; Size: 5.5” x 4.25”

SponsorshipsAll CHPA Sponsorships Include:• Promotion on event marketing pieces and signage• Listing in onsite program• Signage onsite recognizing your support• Visibility on the CHPA Annual Conference website• Additional benefits vary with selected sponsorship

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Closing Industry Event Sponsorship Options Coming Soon!

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ExhibitsPLEASE NOTE: Maximize your opportunity! There are three different booth options from which to choose this year. The standard size is 10’ x 10’. Please review the floorplan closely and identify a booth that will best suit your company’s needs.

SCHEDULE

February 2712:00 p.m. - 5:00 p.m. Move-in/Set up6:00 p.m. - 8:30 p.m. Opening Reception

February 288:00 a.m. - 8:45 a.m. Exhibit Hall Open11:45 a.m. - 3:00 p.m. Exhibit Hall Open4:00 p.m. - 5:30 p.m. Happy Hour in the Exhibit Hall

March 18:30 a.m. - 9:30 a.m. Exhibit Hall Open9:30 a.m. - 12:00 p.m. Move-out/Tear down

SPECS

All Standard and premium booths include:• (1) Full conference registration pass• (1) Onsite Program listing• Complimentary wireless Internet• Single use of attendee list pre- and post-event• Opportunity to participate in Reverse Tradeshow and

Associate Partner Forum• (1) booth, (1) 6’ draped table, (1) 8’ high back & (2)

3’ high side draped wall, (2) Chairs, (1) Wastepaperbasket, (1) Identification sign

All Super Booths include everything above plus:• (2) additional Full conference registration passes• CHPA will place food and beverage at your booth

location

EXHIBIT HALL ONLY passes are available for $250 each. EXHIBIT HALL ONLY passes grant access to the Exhibit Hall and meal functions. EXHIBIT HALL ONLY are not eligible to attend official networking events or education sessions. Only two (2) EXHIBIT HALL ONLY passes allowed per booth.

CHPA EXHIBITOR POLICY: In order to protect the interests of all exhibitors, any CHPA Associate Member or potential Associate Member must purchase a booth space in order to attend the conference. Any firm or corporation whose business is supplying goods and services to the corporate housing industry is considered an Associate Member. Booth sharing and subletting of space is prohibited. Only one (1) company per booth.

NEW for

2017!

SILENT AUCTIONNo Games, Just a Good Cause!

Get traffic to your booth and keep them coming back! Each exhibitor is asked to voluntarily participate in the Silent Auction to benefit CHPA’s charity of choice, Move for Hunger. In lieu of a giveaway at your booth, CHPA encourages you to donate an item to the silent auction. All attendees will visit the booths to participate. The Silent Auction will take place during all exhibit hours. Your participation will be acknowledged in advance of the event and promoted throughout the Annual Conference.

PRICING

Booth Size Member Non-memberStandard $1,200 $1,700Premium $3,000 $4,000Super Booth $7,500 $10,000

NEW for 2017!

CHPA added the Super Booths to the 2017 exhibit hall to offer exhibitors the opportunity to create a large networking space and enhance their presence at the event. CHPA will also serve food and beverage at your Super Booth location to keep your visitors happy!

ExhibitsPLEASE NOTE: Maximize your opportunity! There are three different booth options from which to choose this year. The standard size is 10’ x 10’. Please review the floorplan closely and identify a booth that will best suit your company’s needs.

Standard - 10’ x 10’ Premium - 10’ x 20’ Super booth - 20’ x 20’

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CHPA EXHIBITOR POLICY: In order to protect the interests of all exhibitors, any CHPA Associate Member or potential Associate Member must purchase a booth space in order to attend the conference. Any firm or corporation whose business is supplying goods and services to the corporate housing industry is considered an Associate Member. Booth sharing and subletting of space is prohibited. Only one (1) company per booth.

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SPACE ASSIGNMENT: Applications for exhibit space must be received prior to January 30, 2017. A listing of specific products and services must be completed on the application form for booth assignment.

FLOORPLAN: CHPA publishes floorplans that are provided by the exhibit company and are believed to be correct. CHPA encourages Exhibitors to verify these floor plans directly with the exhibit company.

INSTALLATION & EXHIBITOR SET-UP: All exhibit material shipped in advance will be in the booth, ready for set-up, by Monday, February 27, 2017 at 12:00 p.m. Exhibits must be completely set up by 5:00 p.m. Any exhibit not unpacked by this time will be placed in storage and can be returned only after the exhibits close on Wednesday, March 1, 2017, or may be set up by Exhibit Management and the cost charged to the exhibitor. Please Note: No refuse such as empty cartons may be placed in the aisles after the final sweeping of the aisles. Exhibitors are urged to keep the floor clean.

CRATE STORAGE: Empty crates, cartons, and boxes must be removed from the exhibit area by 5:00 p.m., Monday, February 16, 2016. These materials should be nested as much as possible. “Empty” stickers, which must be placed on all containers to be stored and returned at the end of the show, will be available from the service desk. Containers or skids without empty stickers will be considered refuse and disposed of. The hotel does not have any facilities to store any shipments; therefore, do not ship freight directly to the hotel. Please Note: Do not put anything of value into storage.

EXHIBIT HOURS: As a courtesy to attendees and your fellow exhibitors, please ensure that your booth is manned by a representative during exhibit hours.

DISMANTLING OF EXHIBITS: All freight must be packed for removal from the exhibit area by Wednesday, March 1, 2017 at 12:00 p.m. Any company dismantling their exhibit early will incur a $500 penalty fee.

FURNITURE-CARPETING-LABOR RENTAL DISPLAY UNITS: Viper Tradeshow Services (Viper) will supply these services. Rental order forms will be sent to each exhibitor to ensure prompt handling of requests for furnishings. A service desk will be open during the hours of the exhibit installation and teardown only.

BOOTH DESIGN AND USE OF EXHIBIT SPACE: All booths will have 8’ high drape back wall with 36” high side dividers. Booths cannot be over 8’ in

height. All display material is restricted to a maximum height of 42” except for the back wall of the display, which is limited to 8’ in height and a depth of 4’. No exhibit may span aisle by roofing or floor covering. Exposed, unfinished sides of exhibit backgrounds must be draped to present an attractive appearance. In the event the exhibitor is not available, the decorator, with the approval of CHPA Staff, will provide draping and charge the exhibitor.

BOOTH CLEANING: Arrangements for booth cleaning and emptying of wastebaskets will be the responsibility of each individual exhibitor. Forms will be provided in the exhibitor service kit. Any exhibitor that has not ordered booth cleaning and emptying prior to opening will have their booth cleaned to present an attractive appearance for the opening. The cost shall be charged to the exhibitor.

SPECIAL ELECTRICAL, CLEANING, CATERING SERVICES, ETC.: For insurance, safety and security purposes, electrical, cleaning, catering, sign hanging, drayage, and other special services needed by individual Exhibitors are provided only when the Exhibitor orders and agrees to pay for them from the exclusive suppliers authorized to provide such services listed in the Exhibitor Manual.

FLAMMABLE MATERIAL: No volatile or flammable fluids, substances, or materials of any nature prohibited by local ordinances, the Ft. Worth Fire Department, or insurance carriers may be used in any of the booths. The use of any type of crepe or corrugated paper is prohibited.

INSURANCE: CHPA and the contracted facility, and their respective agents and employees, shall not be responsible for the safety of the property or the exhibitor, its agents or employees, from theft, damage by fire, accident, or any other cause. It shall be the exhibitor’s responsibility to maintain such insurance against personal injury and property damage liability in such amount the exhibitor deems appropriate. Exhibitors shall provide CHPA with proof of property and liability insurance.

ADVANCE REGISTRATION OF EXHIBITORS: Registration forms will be forwarded with booth confirmation. No more than two members per booth may be registered for booth duty only. Badges may be picked up at the conference.

GENERAL CONDUCT OF EXHIBITORS: The following practices are prohibited:1. Noisy electrical or other mechanical

apparatus interfering with other exhibitors.

2. Canvassing or distributing any other material outside the exhibitor’s own space.

3. Subleasing of exhibit space.4. Publicizing and/or maintaining

any extra-curricular activities, inducements, demonstrations, or displays away from the exhibit area during official conference and exhibit hours.

5. Entry into another booth without permission.

6. The wearing of buttons, unofficial badges, company nameplates, etc. placed over the official badge thereby obscuring the person’s name and affiliation.

SINGLE EXHIBITOR PER BOOTH: Only the name of the Exhibitor which appears upon the face of the contract may be placed in the booth and in the Show’s printed list of exhibitors. It is further agreed that the Exhibitor shall not assign, share or sublet any part of its exhibit space.

BOOTH SPACE CANCELLATION: All cancellations must be submitted in writing. Lack of payment or lack of occupying space on exhibit floor during show dates does not constitute cancellation and refund will not be provided. It is agreed that if the company cancels the space after December 31, 2016, 100% of the booth cost will be retained. Booth space may be canceled by CHPA for failure to pay balance when due. In the event space is canceled by CHPA, all prior payments on account will not be returned and CHPA may lease such canceled space to another exhibitor at its discretion.

LIABILITY: Exhibitor assumes entire responsibility and agrees to protect, defend, and save the Corporate Housing Providers Association, the Exhibit Management, and the Decorator and employees of the above entities against all claims, losses, and damages to persons or property, governmental charges or fines, and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy, or use of the exhibition premises or a part thereof, excluding any such liability caused by negligence of the Hyatt Regency Huntington Beach, its employees and agents.

In addition, exhibitor acknowledges that the Corporate Housing Providers Association, Viper Tradeshow Services and the Hyatt Regency Huntington Beach do not maintain insurance covering Exhibitor’s property, and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.

Exhibitor Terms and Conditions

Company:__________________________________________________________________Contact (for marketing/administration):____________________________________________Address:____________________________________________________________________City:___________________________ State/Province:____________ Postal Code:_______Telephone: (_____)_______________ Fax:(______)_______________________________Email: ____________________________________________________________________ Sponsorships

Visionary Partner - $5,500Premier Partner - $2,500Progressive Partner - $1,000General Session Sponsor - $5,000Opening Reception Sponsor - $5,000Hotel Sponsor - $3,000Welcome Bag Sponsor - $3,000Event Registration Sponsor - $3,000CEO Session Sponsor - $2,500Conference WiFi Sponsor - $2,500Happy Hour Sponsor - $2,500Daily Room Drop Sponsor - $2,000Mobile Charging Station Sponsor - $2,000Onsite Program Sponsor - $2,000Digital Technology Sponsor - $2,000New Member & VIP Reception Sponsor - $2,000Breakfast Sponsor - $1,500Lanyard & Badge Sponsor - $1,500Water Station Sponsor - $1,000Program Advertising - Inside - $500 (5.5”x4.25”)

Front Back

Silent AuctionPlease join us in supporting Move for Hunger by participating in the Silent Auction at your booth. Your item will be available for bidding throughout the Annual Conference during all exhibnit hours. CHPA staff will send you further details at a later date.

Yes, I will participate!

Exhibit BoothsCHPA Exhibitor Policy: In order to protect the interests of all exhib-itors, CHPA Associate Member or potential Associate member must purchase a booth space in order to attend the conference. Any firm or corporation whose business is supplying goods and services to the corporate housing industry is considered an Associate Member. Booth Size Member Non-memberStandard $1,200 $1,700Premium $3,000 $4,000Super Booth $7,500 $10,000

_______ 1st Booth Choice _______ 2nd Booth ChoiceComplimentary Registration(s):Exhibitor (1) or Visionary Partner (2) or Super Booth (3)

EXHIBIT HALL ONLY - $250 each (2 per booth allowed)1.

2.

Payment Options

Enclosed is my check payable to CHPA Visa Master Card American Express

Total: $________USD Card #:________________________________________________ Expiration Date:____________

Billing Address:__________________________________________________________________________________________

Name on Card:_______________________________________ Signature: __________________________________________

Questions? info@chpaonline.org | CHPA Headquarters | 9100 Purdue Road, Suite 200 | Indianapolis, IN 46268 Phone (317) 328-4631 | Fax (317) 280-8527

Exhibitor Terms of Contract: Full payment is required before an exhibit space will be confirmed. Exhibiting company agrees to abide by the guidelines as set forth in the brochure, application for exhibit space and exhibitor terms and conditions.

Exhibitor Cancellation/Refund Policy: It is agreed that if the company cancels the space after January 1, 2016, 100% of the booth cost will be retained. All cancellations must be received in writing to CHPA Headquarters.

Reserve and pay online for quick and easy service!Go to www.chpaonline.org/opportunityRegistration