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Exhibitor’s Kit

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TABLE OF CONTENTS GENERAL NOTES 3

LOCATIONS 4

DELIVERIES & SET UP 4

SAFETY & SECURITY 4

INCLUSIONS 5

CATERING 5

DRESS CODE 5

GETTING THERE 6 FLOOR PLAN 7 EXHIBITION SCHEDULE 8 EXHIBITOR TERMS & CONDITIONS 9

SCHEDULE ADHERENCE 9

EXHIBITOR PRESENTATIONS 9

CODE OF CONDUCT 9

PROMOTIONAL ACTIVITIES 10

INSURANCE AND INDEMNITY 10

SECURITY 10

SIGNATORY FORM 11 EXHIBITION PERSONNEL FORM 12 EXHIBITOR PROFILE 13 EXHIBITOR PRESENTATIONS 14 FREIGHT LOGISTICS 15 KEY CONTACTS 17 APPENDIX 1 – GCCEC EXHIBITOR MANUAL 18 APPENDIX 2 – DELIVERY LABEL 21 APPENDIX 3 – MAPS 23

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GENERAL NOTES LOCATIONS The conference is being held at the Gold Coast Convention and Exhibition Centre (GCCEC), located at Broadbeach in the Gold Coast. There are several areas that Fire Australia 2015 will utilise within the centre, each hosting different components of the conference. Here is a list of these areas and the components they will host. Please see the GCCEC floor plan in Appendix 3 to assist in finding these locations. The hotels affiliated with the conference are all within close proximity to the Centre. A map has been included in Appendix 7 illustrating their locations.

Component Location Activities

Pre-Conference Workshops

Room 5 First Floor GCCEC

Pre-Conference Workshops

Exhibition

Arena 2 and Central Room A Ground Floor GCCEC

Break catering

Café seating area

Exhibitor Presentations

Meet-the-Speaker lounge

Network Drinks

Closing Lunch

Product Compliance Presentations

Arena 1B Ground Floor GCCEC

Opening Dignitary

Keynote Speakers

All Product Compliance Presentations

Panel Sessions

Award Presentations

Resolutions

Industry Specific Presentations

Arena 1A Ground Floor GCCEC

All Industry Specific Presentations

Panel Sessions

The conference dinner and pre-dinner drinks are to be held at Jupiter’s Gold Coast in the Marquee on Wednesday 25 March 2015. Jupiter’s is conveniently located next door to the GCCEC and easily accessible using an adjoining ramp. Please refer to Appendix 7 for a venue map.

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DELIVERIES & SET UP Upon arrival, to set up at the exhibition centre, please make your way to the Arena 2 area located directly behind the main reception of the GCCEC. The conference registration desk will be set up outside Arena 2 within foyer C. At least one of your crew is required to check in with conference staff prior to commencing the setup of your booth. If you are personally delivering items at the Arena loading dock there will be a loading dock marshal to control parking/unloading on dock between the bump in hours of 2:00pm – 6:00pm and can be accessed from the Gold Coast Highway at the northern end of the GCCEC. Please refer to Appendix 6 for the GCCEC delivery access map. Goods delivered to the centre via courier or freight company (other than a logistics company) can be accepted by the conference centre staff however must also include a Delivery Label Form found in Appendix 2. Please ensure all deliveries occur between 2:00pm – 6:00pm on the day of bump-in (Tuesday 24 March). For pallets or heavy equipment a fork lift has been arranged to assist in the loading dock area, free of charge. This will only be available between 2:00pm and 6:00pm during the bump in on Tuesday 24 March. Your equipment will be transferred directly to your exhibition booth. The same service will be available during the bump out on Thursday (26 March) between 4:00pm and 5:00pm. Once at your booth please ensure all your hired equipment has been included, your power and lighting is present and your fascia sign is correct. If there are any problems Moreton Hire staff will be on site to assist. At the conclusion of the event all materials must be taken off-site. The GCCEC will not have space to store your goods and cannot be held liable for them. Please arrange for the return of your materials prior to the event. For ease a freight logistics company of choice (JME Exhibitions & Events) has been secured (see pages 15 & 16). SAFETY & SECURITY Due to the use of a forklift during the bump in everyone on site will be required to wear a high visibility safety vest. You must bring your own vest as without it you will not be permitted to enter the area. Vests may be purchased when onsite from the reception desk. Please ensure all your electrical equipment has been tested and tagged. If not a qualified technician will be on site to perform this for you free of charge. They will be on site during the designated bump in period (2:00pm to 6:00pm). Should you need to store any empty boxes, pallets or crates for the duration of the conference there will be space behind booths 29 & 30. We ask that you be mindful of safety in the placement of your materials and that they are placed out of sight from the main exhibition floor. Once all packing materials have been stored this area will be closed off for the duration of the event.

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INCLUSIONS All exhibitors will receive their name badge and dinner ticket(s) (if attending) and a copy of the conference program upon arrival and check in at the registration desk on the first day of the conference. In addition all exhibiting organisations may receive a delegate satchel and/or tradeshow bag (pending availability). A complimentary access pass into the presentations will be provided to each exhibition booth (i.e. two passes if you have two booths). You are encouraged to use these passes as much as possible. The pass will be generic for your organisation so any exhibition booth staff can use them. They must be accompanied by a valid exhibitors pass to gain access. CATERING Exhibition booth staff catering will be provided within the Exhibitors Lounge, located behind the delegate catering in Central Room A. To access this area you will need your exhibitors name badge. Within you will find continuous tea, coffee and water, with morning tea, lunch and afternoon tea available 30 minutes prior to the scheduled breaks in the conference program. This is to permit you time to eat prior to the breaks allowing you to better communicate with the delegates. Although delegate catering will also be served in Central Room A, this will be a controlled area and delegates will be directed back into the exhibition space to eat all meals. Should you have any specific dietary requirements please advise the conference organisers prior to arrival at the conference so arrangements can be made (via events@fpaa.com.au). DRESS CODE During the conference delegates are advised to wear business attire or smart casual clothing. The conference dinner function is black tie optional, which means suites for men and evening wear for women.

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GETTING THERE BY AIR Gold Coast Airport (Coolangatta) is located 20 kilometres north of the convention centre and offers regular bus and shuttle services to Broadbeach, as well as a taxi rank and car rental agencies. Flights to and from Gold Coast Domestic and International Airport are available from all the major carriers and Australian cities and select cities around the world. BY CAR Car rentals are available from Gold Coast Airport. For rates and availability check individual car hire companies (click here for a list at Gold Coast Airport). The Gold Coast is approximately 1 hour driving time from Brisbane depending on traffic. The Gold Coast Convention and Exhibition Centre offers hundreds of onsite car park spaces (click here for information and rates). BY TAXI Gold Coast Cabs is the only cab service on the coast and offer a variety of vehicle types, sizes and quality, depending on your requirements (click here for more details). BY TRAIN / BUS / TRAM If you are coming from the Brisbane Airport, the closest train station to the Gold Coast Convention and Exhibition Centre is called Nerang. It is about 15 minutes by taxi or you can also catch a Surfside bus which stops directly in front of the Gold Coast Convention and Exhibition Centre on the Gold Coast Highway. The Gold Coast light rail system is also now in operation and the Convention Centre is located right outside the Broadbeach North Station. For further details regarding public transport please use the below links:

Queensland Rail 13 16 17 www.qr.com.au

Surfside Buslines 07 5571 6555 www.surfside.com.au

G:link Light Rail 13 19 24 www.translink.com.au

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FLOOR PLAN

EXHIBITOR BOOTH EXHIBITOR BOOTH

2linkinnovations 58 Honeywell 27,28

3M Australia 20 Kidde 60,61

Akzo Nobel 31 Lorient 55

Aline Pumps 40 LPG Fire Australia 22

AMPAC 11,12,13 LSC 63

Alan Wilson Insurance Brokers 29,30 Lubrizol 33

Boss Fire and Safety 56 NAFFCO 44

BRANZ 21 Pertronic Industries 15,16

Brooks 45,49 Pyropanel Developments 57,59

Bullock 8 R.E. Spence & Co 38

Certmark 46 Remedial Building Services Australia 48

Coopers Fire 7 Repipe Connection 18 & 19

Deanmac Emergency Services 42 Rhino Water Tanks 39

ESDR Electronics 26 Speedpanel 41

Exova Warringtonfire Australia 43 Suzhou Hlc Plastics Industry Co. 32

Fire Factory Australia 23 TBA Textiles 53

Fire Protection Technologies 65 & 66 The Tank Inspectors 17

Firemate Software 64 The Tasman Tank Co 25

FireSense 51 Trafalgar Fire Containment Solutions 47

Firex Distribution 14 Tyco Fire Protection Products 50,52,54

Flamestop 34,35,36,37 UBIQ 67

FPA Australia 1,2,3,4,5 UL International Australia 6

Fusion Advanced Fire Systems 69 Victaulic Australia 24

Globe Fire Sprinkler Australia 9,10 Xtralis 68

Hochiki Australia 70, 71

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EXHIBITION SCHEDULE

DATE START FINISH ACTIVITY

25 Feb Full payment due

27 Feb Presentation Submissions due Conference Booklet Artwork due

6 Mar

FPA Australia Deadline for: - Staff name(s) - Terms & Conditions form - Exhibitor profile & logo - Satchel & Tradeshow bag inserts

Moreton Hire Deadline for: - Booth walls & placement - Facia text - Furniture orders - Additional power & lighting

24 Mar 00:00 14:00 Moreton Hire construct booths

12:00 18:00 Freight Logistics on site

14:00 18:00 Exhibitors set up booths

25 Mar 07:30 08:00 Exhibitors register and ready booths

08:00 Exhibition open

10:15 11:00 Morning tea break

12:30 14:00 Lunch break

15:10 15:45 Afternoon tea break

17:00 Exhibition close

26 Mar 07:30 08:00 Exhibitors register and ready booths

08:00 Exhibition open

10:15 11:00 Morning tea break

12:30 14:00 Lunch break

15:00 15:30 Afternoon tea break

16:00 Exhibition close

16:00 17:00 Exhibitors pack up booths

17:00 19:00 Freight logistics on site

18:00 00:00 Moreton Hire disassemble booths

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EXHIBITOR TERMS & CONDITIONS SCHEDULE ADHERENCE All exhibitors must adhere to the pre-established schedule provided within their exhibitor’s kit. The set up times cannot be extended due to agreements with the Gold Coast Convention and Exhibition Centre. Should you require additional time to set up your exhibition booth beyond the provided four hours please contact the conference coordinator to make special access arrangements. The same requirements apply to the pack down of your exhibition booth. Due to the open hours of the exhibition Workplace Health & Safety (WHS) requirements prevent the movement of any equipment through the space until all attendees have departed the hall. No access to the loading dock or its equipment will be permitted. Similarly, couriers and trollies will not be permitted into the hall until the conclusion of the event. It is also a requirement that all exhibitors adhere to the timelines associated with the payment of their balance and the provision of required information. This is to ensure the planning of the conference is not hindered by sending reminders and follow up emails to obtain these items. Refer to the provided schedule for these deadlines. EXHIBITOR PRESENTATIONS Exhibitors planning to submit a presentation for consideration within the exhibition presentation and café area must do so by the stipulated deadline. The selection and placement of the presentations is at the discretion of the Fire Australia 2015 organisers. Should a successful presenter not be able to provide the final slides by the stipulated deadline the presentation position may be provided to an alternate exhibitor. The exhibitor presenter must provide all their contact details prior to the conference and check-in at the registration desk well in advance of their presentation time slot for a speaker briefing. The slides provided will be placed on the Delegates’ Proceedings USB, unless requested otherwise. CODE OF CONDUCT It is a condition of entry that any and all exhibition staff will conduct themselves in a safe, professional and polite manner while in attendance at Fire Australia 2015. This includes any and all areas associated with the event, including, but not limited to the exhibition hall, conference halls, registration area and meeting rooms. There is also an expectation that attendees will dress and present themselves in a neat and professional manner. This code of conduct also extends to visiting colleagues, clients and delegates. Any behaviour deemed to be in conflict with this code may result in the expulsion of the offending individual(s) from the event. FPA Australia has the sole right to restrict, remove or alter any activity that it deems not to be in the spirit or intent of the conference. All staff attending your booth must check in at the registration desk to obtain their name tag. No access will be permitted to the exhibition hall without a name tag, therefore to ensure ease of access please submit your staff order form by the stipulated deadline.

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PROMOTIONAL ACTIVITIES The activities you undertake at Fire Australia 2015 to promote your organisation, its products and services must be considered safe, reasonable and appropriate. A full WHS review of the exhibition space will be conducted at the conclusion of the set up. Any equipment or materials deemed to be hazardous must be amended or removed prior to the commencement of the conference. To avoid ambush marketing any and all promotional activities must be contained within the purchased exhibition booth space, unless prior approval has been granted. Excessive noise will not be accepted. Hand out materials beyond small samples and paper will require pre-approval. Excessive placement of branded vehicles, personnel and materials in and around the conference venue will also be deemed as ambush marketing. Your promotional activates must also be professional in their nature. This precludes activities considered blasphemous, insulting, lewd, racist, discriminatory or inappropriate in any way. Any organisation considered to be in breach of this will be asked to cease the activity in question. CUSTOM STANDS Any exhibitor who wishes to build a custom stand must submit all designs to FPA Australia for pre-approval. FPA Australia reserves the right to reject any plans deemed inappropriate. INSURANCE AND INDEMNITY The organisers – FPA Australia – and the Gold Coast Convention and Exhibition Centre shall not be responsible for any loss, damage or injury that may occur to the exhibitor, exhibitor’s employees (public or other) or property from any case whatsoever prior to, during and subsequent to the period covered by the exhibition contract. On contracting for an exhibition booth, the exhibitor expressly releases the organisers and the Gold Coast Convention and Exhibition Centre from, and agrees to indemnify same against any and all claims for such direct loss, damage or injury. In addition, exhibitors shall indemnify and hold blameless the organisers and contractors from all liability, damage and accident, which might ensue from any cause resulting or connected with the transportation, placing, removal or display of exhibits. All display equipment must be flameproof, no attachments or defacement to walls, floor or ceiling is permitted and all exhibition content is subject to approval by the organisers and the Gold Coast Convention and Exhibition Centre and must remain within the exhibition area for the duration of the conference. Prior written consent must be obtained for dangerous substances, flammable liquids, gas and/or naked flames, live animals, external audio/visual services, sound amplification equipment, filming, generators and the sale or supply of alcohol, refreshment, food or merchandise. It is strongly recommended that all exhibitors cover their equipment, exhibits and display material with adequate insurance at the exhibitor’s own expense. SECURITY The exhibition hall security will operate between 6:00am and 10:00pm. Should you have any specific equipment or materials you would prefer to lock away or have additional security for, this will be at the exhibitor’s own expense.

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EXHIBITOR TERMS & CONDITIONS Please sign and return this page to confirm you have read, understood and agree to the terms and conditions stipulated in this document. This signed statement must be received prior to the bump-in of the exhibition or you may not be permitted to attend Fire Australia 2015. SIGNATORY I the undersigned am eligible to sign for and on behalf of the organisation below to acknowledge our understanding and acceptance of the Fire Australia 2015 terms and conditions. Name Position Organisation Signature Date PLEASE RETURN THIS PAGE TO: Fire Australia 2015 Conference Coordinator PO Box 1049 BOX HILL VIC 3128 F. 03 8892 3132 E. events@fpaa.com.au

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EXHIBITION PERSONNEL Company Booth(s)

ON SITE CONTACT:

Name

Email

Mobile Phone ( )

Arrival Time Departure Time BOOTH STAFF Two staff members per booth will receive complimentary catering and a name badge (list names on lines 1 & 2 in table below).

Additional exhibition staff are permitted at a cost of $77 (inc. GST) per person per day to cover catering and administration (list in rows 3 onwards).

Full Name Day 1 ($77) Day 2 ($77) Amount

1 Complimentary $ 0

2 Complimentary $ 0

3 $

4 $

5 $

6 $

7 $

8 $

Total $

PAYMENT METHOD (FPA Australia ABN 30 005 366 576) EFT: FPA Australia BSB 033-083 Acct 332 932 Reference: “FA15 + Company” Please advise of payment date, time and amount to accounts@fpaa.com.au

Cheque: Payable to FPA Australia

Visa Mastercard AMEX

Card Number _ _ _ _ / _ _ _ _ / _ _ _ _ / _ _ _ _ Exp Date _ _ / _ _

Name Signature

PLEASE FORWARD THIS COMPLETED FORM TO:

Fire Australia 2015 PO Box 1049 Fax: +61 3 8892 3132 BOX HILL VICTORIA 3128 Email: events@fpaa.com.au

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EXHIBITOR PROFILE Use this form to advise us of your company contact details. These details will be used in both the onsite conference booklet and the Exhibitor Directory on the delegates Proceedings USB. Company

Contact

Position

Phone Fax

Email

Website

Logo Send your logo in jpg, bmp, tiff or png format to events@fpaa.com.au.

Short Profile (50 words) for Booklet: (Will accept word document attachment)

Long Profile (200 Words) for Directory: (Will accept word document attachment)

Please return this completed form to:

Mail: Fire Australia 2015 Conference Coordinator PO Box 1049, Box Hill VIC 3128

Email: events@fpaa.com.au

Fax: +61 3 8892 3132

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EXHIBITOR PRESENTATIONS This year there is a dedicated stage within the exhibition hall café area (see floor plan on page 7) which will provide a space for sponsors and exhibitors to showcase their products and services. Attendance to these presentations will be free for delegates, tradeshow attendees and other exhibitors. All presentations will be published on the conference website and in the conference booklet, in addition to a listing at the entrance to the café area. All submissions will be reviewed and scheduled by the Conference Organiser. Submissions for consideration must be received by Friday 6 March. Submissions received after this time may be considered (pending program availability) but would not receive a listing on the published materials. NOTES 1. Presentations must be 10 minutes in duration.

2. You will be provided with a projector, laptop, speakers and presenters tool. All other equipment will be at your own cost.

3. Presentation materials must be supplied by Friday 6 March for review and inclusion on the proceedings USB.

PRESENTATION SUBMISSION Company Booth(s)

Speaker

Position

Email

Mobile Phone ( )

Topic

Description

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FREIGHT LOGISTICS *This Information is provided by JME Exhibitions & Events How can JME assist you with your freight, transportation and on-site requirements at the Exhibition/Show? It’s easy. We simply communicate with you by both email and telephone and:

1. We provide you with a quote based on the information you give us from our quote request form.

2. We confirm all details with you. 3. We arrange all your freight/transportation and onsite requirements on your behalf

allowing you to get on with the business of organising your participation at the event. Is JME different to other Freight Carriers? JME has personnel onsite, throughout the exhibition move in and move out time frames. We deliver into the exhibition, from your door, straight to your stand, and prior to your arrival on site. There is no need for you to hang around once the exhibition is over to arrange to have your freight collected. We can organise all of that for you. There may well be some changes during the exhibition. We are there to assist you during any change, whatever the time of day. We pride ourselves on our level of communication and will always keep you updated with the status of your freight and any other show related issue. In summary, we are price competitive, service orientated and keep our promise to consistently deliver excellence. Can we help with storage before and after the event? Definitely. During our discussions with you, we will try to determine your full requirements so a complete package can be developed and mutually agreed. What if I wish to use another freight carrier? Yes, you can still use their service. However, should you still require onsite services such as forklifts, this will need to be booked in with us. This service is supplied by the Organiser for exhibitors only and we ask that you still book this with us, in order that we may manage the labour levels during move in and out. If you are not onsite during your delivery by your freight carrier, neither JME , the Organisers nor the venue will be able to sign on your behalf. It is extremely important that clear instructions on the move out, are given to your carrier as any products left on the premises after the date/time specified in the manual will be freighted offsite and stored, at your expense, until collected. JME nor the organisers will take any responsibility for loss or damage on any freight left outside of the tenancy period. JME do urge you to obtain a quote from us – we know you may be surprised at how competitive we are, more importantly we will give you peace of mind, knowing that your product will be onsite at your stand when you arrive and delivered back to you without extra costs and without extra delays, regardless of move out times. As an added bonus, we have priority access during the move in/out time frames. Do I have to advise JME of freight supplier and delivery details if we don’t use you? Absolutely. The very nature of the exhibition environment means that the dock and inside the exhibition is constantly busy. By advising us of your schedule, we will be able to manage peak times appropriately.

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FREIGHT QUOTE REQUEST FORM

Company:

Stand No:

Contact Name:

Ph: Mobile:

Address:

Email:

Fax:

ON-SITE CONTACT NAME:

MOBILE:

SHOW NAME:

VENUE:

SHOW START DATE: SHOW FINISH DATE:

ORGANISER:

Required Collection Date: After AM/PM Before AM/PM

Required Delivery Date: After AM/PM Before AM/PM

Pick Up Address:

Available for Collection (Date): After AM/PM Before AM/PM

Description of Goods:

Special Instructions:

No. of Items:

Weight (approx.): Volume (m3):

Sizes:

Do you have a forklift? Yes / No Do you acquire an assist person? Yes / No

Will the goods be packaged? Yes / No Do you require us to return your goods after the show? Yes / No

Would you like a replenishment package option during the event? Yes / No

Offsite Storage: Yes / No

Quote requested & authorized by:

Signature: Date:

Please return to: JME Exhibitions & Events E: sandie@jmeexhibitions.com.au T: 02 8411 2540 M: 0401 805 059

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KEY CONTACTS FPA AUSTRALIA Conference Manager Chris Wyborn T. 03 8892 3131 M. 0419 878 569 E. events@fpaa.com.au Conference Coordinator Ania Vilinsky T. 03 8892 3131 M. 0413 264 199 E. events@fpaa.com.au MORETON HIRE Exhibitions Team Leader Jim Grey T. 07 3307 4486 E. james.grey@moreton.net.au W. www.moreton.net.au GOLD COAST CONVENTION AND EXHIBITION CENTRE General Enquiries T. 07 5504 4000 E. sales@gccec.com.au W. www.gccec.com.au Event Manager Peter Haywood T. 07 5504 4024 E. haywoodp@gccec.com.au JME EXHIBITIONS & EVENTS Logistics Coordinator Sandie Barber T. 02 8411 2540 M. 0401 805 059 E. sandie@jmeexhibitions.com.au

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APPENDIX 1 – GCCEC EXHIBITOR MANUAL RIGGING Please note: ALL rigging top points must be installed and removed by a GCCEC licensed rigger (charges will apply for this service). All rigging plots must be submitted to the GCCEC for venue approval no later than 21 days prior to an event. Please complete the Rigging Form (F2) and return the form to the Event Manager no later than 21 days prior to the event. Please access the Events Health and Safety Guidelines – Section 3.30 Page 24. CATERING / FOOD AND BEVERAGE ACCOUNTS For the convenience of Exhibitors, the GCCEC have put together some suggestions for catering/food and beverage which can be pre-ordered and consumed at various exhibition booths during an exhibition. Please complete the Exhibitor Catering Form (F3), sign and return the form no later than 21 days prior to the event. Please note: GCCEC has the sole catering rights to all food and beverage products. Exhibitors are not permitted to bring food and beverage into the venue from outside caterers. Exceptions may be granted should an exhibitor wish to distribute food and beverage samples only of their product. A request for approval by management in writing must be received prior to the event. A coffee shop account may also be set up for the duration of the event. The preferred method of payment is by credit card. All charges incurred during the event will be charged to your nominated credit card. Please complete the Account Form (F1) and return it no later than 21 days prior to the event. Please also provide a list of persons authorised to sign for food and beverage for the account. COMMUNICATION (TELEPHONES AND DATA) Telephone, facsimile, modem, data and RF TV lines can be provided throughout the GCCEC on request. Please refer to the Cabled Internet Connection Form (F6) for relevant connection costs. For a telephone connection, refer to the Phone Comms Connection Form (F17). STAND CLEANING GCCEC is responsible for the cleaning of the GCCEC’s public areas and disposal of rubbish. General cleaning of the exhibition area during operational hours only is inclusive in the standard venue hire charges. However, after hours/overnight and pre/post additional cleaning will incur a surcharge and additional event charges may apply for security. Public areas, foyers and exhibition aisles are cleaned and rubbish bins emptied on a regular basis by the GCCEC Team. Exhibitors are responsible for the cleaning of their individual display booths. The GCCEC does however offer a stand cleaning service to exhibitors. If required your stand can be vacuumed, mopped and dusted prior to opening of the exhibition each day. Please complete the Stand Cleaning Order Form (F10) if this service is required.

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ACCESS TO GCCEC All Exhibitors and Event Organisers must wear accreditation supplied by the Event Organiser at all times when entering the GCCEC. Event Organisers must supply the GCCEC with a copy of all accreditation types issued for identification purposes. CAR PARKING The GCCEC operates an automated car parking system. The cost is $10.00 per vehicle per entry payable upon exiting the Centre. There are four (4) pay stations positioned throughout various locations in the Centre. These machines accept both cash and credit card. A 30 minute grace period applies to all vehicles, whereby payment is not required. Should this period be exceeded, a $10.00 fee will apply. Car parking will revert to a manual system on occasions where high volume traffic is expected (i.e. concerts and entertainment events) to avoid major delays and traffic congestion. LOADING DOCKS The GCCEC has five (5) loading docks which can be accessed from the Gold Coast Highway at the northern end of the GCCEC. Please refer to the site plan on Page 26. Goods will not be accepted at any other point. It is the responsibility of the organiser of the delivery to ensure upon parcel drop off, a clear signature is obtained from the GCCEC loading dock representative. DELIVERY TIMES Loading Dock Hours: Monday to Friday 7:30am – 4:00pm FLAMMABLE PRODUCTS The storage of any flammable liquids or fuel within the exhibition is not permitted. Motor vehicles or other mechanical appliances displayed within the exhibition venue must contain a full tank of fuel. Fire extinguishers and fire hose reels must at all times be visible and accessible and must not be removed from their correct locations. FIRE FIGHTING EQUIPMENT Should construction of stands and exhibits create a potential smoke-locked area or create an area not serviceable by the existing sprinkler systems, the Management of GCCEC may require the smoke detection, emergency lighting and exit lighting systems be extended to cover the stand and/or exhibit areas. Please access the Events Health and Safety Guidelines – Section 3.23 Page 18.

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FIRE PROOF MATERIALS Any materials used in stand construction or for display purposes must conform to the following standards:

Non-combustible and inherently non-flammable material

Durable flame-proof fabric

Self-extinguishing plastic

Flame proof fabric SECURITY The GCCEC Security Department operates between 6:00am and 10:00pm. Should you require security outside of these hours, charges will apply. Please also note any security requirements must be GCCEC employees. HIGH VISIBILITY VEST All Organisers, Contractors, Exhibitors and their Team members must wear safety vests in a Construction Zone. A Construction Zone is designated during an Exhibition or Production bump-in and bump-out SMOKING POLICY The GCCEC is Government owned and therefore a total non-smoking venue. Smoking is permitted at clearly signed designated areas outside the GCCEC.

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APPENDIX 2 – DELIVERY LABEL This label is required to be attached to each individual item being delivered to the Gold Coast Convention and Exhibition Centre for Exhibitors participating within an event.

Please fill in all blank fields

Do not delete any section of this label

The next page shows a map illustrating the delivery access point. The next page shows a map illustrating the delivery access point.

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GCCEC DELIVERY ACCESS

Goods Delivery Entry

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APPENDIX 3 – MAPS

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GOLD COAST CONVENTION AND EXHIBITION CENTRE LOCALITY MAP

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JUPITER’S GOLD COAST FLOOR PLAN

Conference Dinner

Venue