exhibitor packet - nwppa › wp-content › uploads › eo-exhibitor-packet.pdfin 2020, the reno...

1

EXHIBITOR PACKET

2

LOCATIONIn 2020, the Reno Events Center and Reno Ballroom will house our trade show. All pre-conference events, general sessions, concurrent sessions, and classes will be held at the Reno Ballroom and Silvery Legacy Casino. Silver Legacy is our host hotel.

EXHIBIT SALES FOR 2020Booth sales for 2020 began at the 2019 trade show in Tacoma. Booth sales are ongoing until all space is sold. If you would like to purchase a booth, please contact Janet Denman at [email protected].

BOOTH OCCUPANCYWe require booth spaces to remain occupied during trade show hours from the first opening on Tuesday, April 7, until the final closing on Thursday, April 9. Any exhibitor arriving late or tearing down early is in jeopardy of not receiving space at future exhibit shows. Exhibitors who are no-shows will forfeit all priority points for the year.

TRUCK AND TRAILER EXHIBITORSPlease remember that truck and trailer display spaces are not to be sub-divided and are restricted to the display of trucks, trailers, and moving equipment that are offered for sale by the exhibitor and are too large to display in a standard 10’ x 10’ booth.

ASSOCIATE COMMITTEEAll exhibitors are represented by a dedicated committee of associate members and by an associate representative to the Policy Committee. These individuals volunteer their time to work with NWPPA and the utility members of the E&O Planning Committee to ensure a valuable and enjoy-able experience for all conference participants.

JOIN US IN RENOWe hope to see you in Reno where once again the E&O will provide a casual, relaxed atmosphere and the valuable opportunity to meet with decision makers from utilities throughout the West. If you have any ques-tions while you are reading through this packet, please contact Janet at (360) 816-1443 or [email protected].

NWPPA E&O TRADE SHOW STAFF Janet Denman E&O Trade Show Manager, (360) 816-1443, [email protected]

YOUR ASSOCIATE COMMITTEE Tom DuBos Chair, National Information Solutions Cooperative

William Rambo First Vice Chair, POWER Engineers

Danielle Gore Second Vice Chair, Gore Electric Co.

Brent Hill Third Vice Chair, General Pacific

E&O CONFERENCE COMMITTEERyan Amundson 2020 Conference Chair, Snohomish County PUD

Mike Crumbaker Associate Representative to the Policy Committee, General Pacific

• Who attends; exhibit space and pricing; and badge information

• Wait list, exhibitor awards, and open house information

• Industry Showcase information

• Exhibitor schedule

• Exhibit booths and floor plan

• Exhibitor rules and regulations

• E&O program advertis-ing information

WHAT’S INSIDE

3

The NWPPA Engineering & Operations Conference and Trade Show, hosted by the Northwest Public Power Association, is the premier public power utility event west of the Rockies. Each year, the E&O Conference attracts more consumer-owned utility representatives than any other event in the region. Hundreds of utility employees converge on the exhibit floor, which features approximately 204 booths, to explore the products and services on display. The upcoming 2020 conference returns to Reno, Nev., April 7-9, 2020.

WHO ATTENDSManagers, engineers, operations personnel, and pur-chasing staff from electric utilities throughout the West, including western Canada and Alaska, attend this show annually.

If you have a new product, method, or technology for the utility industry, these are the people you want to meet.

EXHIBIT SPACE AND PRICINGThe following exhibit spaces will be available at the Reno Events Center in Reno, Nevada.

1) BOOTHSStandard booths (10' × 10') include:

• Fabric-draped booth with 8' high-back drape and 3' high-side drape

• One identification sign• One standard 500-watt electrical and one over-

head floodlightPrices for one 10' × 10' booth:

• Associate member: $1,370• Non-member: $2,125

2) TRUCK/TRAILER SPACESMedium truck/trailer (20' × 20') display areas

Large truck/trailer oversize (20' × 30') display areas

Truck/trailer display areas are restricted to the dis-play of trucks, trailers, and moving equipment that are normally offered for sale by the exhibitor and are too large to display in a standard booth. Truck/trailer display areas may not be subdivided. Existing 10' × 10' booths may be combined but pricing will be determined on the number of 10' × 10' booths requested, not at the truck/trailer rate.

PRICES FOR OVERSIZE SPACES• Associate member—20' × 20': $2,490• Associate member—20' × 30': $3,810• Non-member—20' × 20': $3,245• Non-member—20' × 30': $4,565

Due to the limited number available, truck/trailer display areas are limited to one per exhibiting company during the initial booth assignment process. Parking and exhib-iting of trucks, trailers with equipment, or any items intended for display to attendees outside of or near the conference and convention venues is prohibited. Any exhibitor doing so will lose the priority points earned by his/her organization for that year and face any other penalties imposed by NWPPA, the hotel, or convention center.

All fees entitle the exhibiting company to two compli-mentary exhibitor registrations per booth.

BADGE INFORMATIONAll booth personnel (anyone who will occupy the exhibit space), including the two people who purchase the booth, must register as an exhibitor and receive an exhibitor badge before being allowed into the exhibit hall.

EXHIBITOR BADGE POLICYExhibitor badges allow access to all conference sessions and events, for one day or the entire conference, so you may spend time with your customers or for your profes-sional development. Exhibitors will receive two compli-mentary registrations for each booth purchased. The Exhibitor and Booth Assistant Registration Form can be found on page 13. The first two registrations submitted will be complimentary for the exhibiting company. Addi-tional registrations after the complimentary registrations will be charged the standard exhibitor registration fee (for those who have a booth) of $175 per person. This amount will be due at the time of sign up.

HOW DO I KNOW IF I GOT A BOOTH?If you request exhibit space by October and are assigned exhibit space by NWPPA staff, you will be sent a confirmation packet by November 16, 2019. Your company will be required to identify a main contact and a billing contact. If you do not receive a confir-mation packet by that date, please contact Janet at [email protected].

ABOUT THE CONFERENCE

4

WHEN AND HOW TO REGISTER EXHIBITORSIf you are assigned a booth, we will email an Exhibitor Registration Packet to the main contact for your com-pany. If you have any questions about registering your booth personnel and securing exhibitor badges, please contact Janet at (360) 816-1443 or [email protected]. Please remember that pre-registering your personnel makes check in at the trade show much faster and less hectic.

NEW EXHIBITOR?If you have never exhibited at an NWPPA event before, we have reserved a number of booth spaces to be assigned on a first-come, first-served basis. To pur-chase a booth as a first-time exhibitor, contact Janet at [email protected] or (360) 816-1443.

All first-time vendors are invited to a New Vendors Luncheon on Tuesday, April 7, from 11:45 a.m. to 12:45 p.m. Come enjoy lunch with other vendors, meet the Associate Member Committee representatives, learn tips for making your first NWPPA E&O trade show experience a success, and enjoy a Q&A session with long-time NWPPA vendors. If you are new to our event, we hope you take advantage of this oppor-tunity, which is conveniently scheduled a few hours before the trade show grand opening that afternoon.

To secure a seat at the luncheon, send an RSVP to [email protected].

WAIT LIST INFORMATIONExhibit space sells quickly for the NWPPA Engineering & Operations Conference and Trade Show. The extraordi-nary demand for booth space means that some compa-nies will be assigned to the wait list for a booth. NWPPA staff will process each online exhibit space request on a first-come, first-served basis.

Once all booths are allocated, NWPPA will begin placing remaining companies on the wait list. Those on the wait list will be notified as space becomes available.

EXHIBIT AWARDSWith each award is a voucher equal to the cost of a 10’ × 10’ booth for the following year!

The exhibit awards program is a unique feature of the NWPPA E&O Conference. Each exhibiting company is encouraged to customize its booth in order to com-pete for an award in one of the following categories:

1. Theme of Conference—Presented to the exhib-iting company that best presents its products or services according to the 2020 conference theme: One Team, One Goal. Exhibitors may use booth decorations, staff uniforms or costumes, or whatever comes to mind.

2. Best Presentation of Product—Presented to the exhibiting company that best presents its full line of products in an orderly and creative fash-ion. Elements of the conference theme are not required for this award.

3. Best Enthusiasm—Presented to the exhibiting company that best demonstrates an effort to convey a positive attitude and congeniality.

UNIQUE TO THIS EVENT!EXHIBIT OPEN HOUSEComplimentary access for your clients!

If you have clients in the Reno area or beyond, please invite them to view the exhibits for free during the NWPPA E&O Trade Show Open House on Thursday, April 9, from 11:10 a.m. to 12:50 p.m.

NEW TECHNOLOGY SHOWCASEThe New Technology Showcase is a high-value, free opportunity to show your newest product or service to attendees. Held early on Wednesday morning, up to 16 exhibitors are selected to set up table-top dis-plays of their newest and best product or service in the area where attendees will mingle and have their morning continental breakfast and coffee. Compe-tition is high for this prime, free display opportunity, and the selection of exhibitors is made by the E&O Policy Committee. To be considered, complete the form on page 12.

NEW VENDOR LUNCHEONAll first-time vendors are invited to a New Vendor Luncheon on Tuesday, April 7, from 11:45 a.m. to 12:45 p.m.To secure a seat at the luncheon, send an RSVP to [email protected].

5

EXHIBITOR SCHEDULE

MONDAY, APRIL 6

10 a.m.–5 p.m. Exhibitor badge pickup (please pre-register by Friday, March 20, 2020, to avoid delays onsite)

10 a.m.–5 p.m. Exhibitors set up in exhibit hall

TUESDAY, APRIL 7

8 a.m.–noon Exhibitors set up in exhibit hall

Noon–3 p.m. Exhibit hall closed to all entry

1– 3:15 p.m. Opening of conference and general session

3–3:30 p.m. Exhibit hall open only to exhibitors with badges

3:30–6:30 p.m. Exhibit hall grand opening and reception

WEDNESDAY, APRIL 8

7–7:30 a.m. Selected exhibitors set up for New Technology Showcase

7:30–8:30 a.m. New Technology Showcase open to all

10:30–11 a.m. Exhibit hall open only to exhibitors with badges

11 a.m–1:50 p.m. Exhibits open with lunch

1:50–4:30 p.m. Exhibit hall closed to all entry

4:30–5 p.m. Exhibit hall open only to exhibitors with badges

5–6:30 p.m. Exhibits open and reception

THURSDAY, APRIL 9

10:40–11:10 a.m. Exhibit hall open only to exhibitors with badges

11:10 a.m.–12:50 p.m. Exhibits open with complimentary access to exhibitors’ guests with lunch

12:50–5:30 p.m. Dismantle and remove exhibits

5:30–6:30 p.m. Chairman’s reception

6:30–9:30 p.m. Banquet and awards, including exhibitor awards; all exhibitors are encour-aged to join their customers at the banquet for dinner and entertainment

FRIDAY, APRIL 10

7:30–9 a.m. E&O Committee meeting Open to NWPPA member utilities and associate members that wish to be considered for a position on the committee. These positions require a 3+ year commitment and travel at the committee member’s expense.

6

Statement of Liability: It is agreed that the Northwest Public Power Association, or its officers or trustees, shall not be liable for any loss or damage from any cause whatsoever to my/our exhibit materials while in transit to or from my/our premises to the exhibit area or while on display in said exhibit area. It is also agreed that the Northwest Public Power Association, or its offi-cers or trustees, shall not be liable for any personal injury that may be sustained by an exhibitor, employee, or visitor while in the exhibit area. You and your organization also agree to fully indemnify and save harmless the Northwest Public Power Asso-ciation, its officers and trustees, against any and all claims, damages, liability, and suits at law, by reason of any personal injury sustained by any person whatsoever within the exhibit space allotted to the applicant, or by reason of the acts of the applicant or any of their agents, or servants or employees.

Payments and Cancellation Policy: NWPPA will invoice for balance due amounts. Any exhibit not paid for in full by Janu-ary 31, 2020, can be reassigned or canceled without refund of deposit. Exhibitors shall have the right to cancel their exhib-itor space in writing to NWPPA. If the canceled exhibit space is resold, then NWPPA may grant refunds according to the following schedule: Cancellations received in writing by Sep-tember 30, 2019—100% refund; by December 31, 2019—50% refund; by January 31, 2020—25% refund; on or after February 1, 2020—no refund.

No refund will be made after February 2, 2020, even if space is resold. Under all circumstances, NWPPA retains the right to resell booth space canceled by exhibitor.

Official Decorator: GES (Global Experience Specialists, Inc.) is the official decorator. GES has jurisdiction over the movement of freight and exhibits in and out of the exhibit area, along with the set-up, dismantling and decorating of exhibits. The GES National Service Center can be reached at (800) 475-2098. Their fax number is (866) 329-1437.

Exhibit Services: The Exhibitors Service Kit will be sent via email to all confirmed exhibit-space-assigned Exhibitors on or about February 3, 2020. This kit includes order forms for fur-niture rental, carpet and padding, electrical services, cartage, shipping information and services, uncrating, storage, exhibit labor for erection and dismantling of exhibits, booth vacuum-ing services and more.

Booth Floor Covering: As the NWPPA E&0 Conference is the premier public power utility events west of the Rockies, it is important that the trade show floor be attractive and profes-sional in appearance. The exhibit hall is not carpeted. All of the aisles will be carpeted; colorful signage and graphics sus-pended over the aisles will greet the attendees as they enter. Full coverage of your booth floor is mandatory with carpeting of other types of professional floor covering. Rental carpet-ing as well as padding and daily vacuuming is available in the Exhibitor Service Kit. Order prior to the discount deadline and you will receive the best prices.

Booth Furnishings: Many sizes and types of tables and booth furnishings are available in the GES Exhibitor Service Kit. Your exhibit must be clean, appealing, and professional looking to be the most effective in getting your message to the attend-ees. All tables and counters should be draped, both top and with skirting. Any draping used must be treated with a fire-re-tardant material per the fire department’s regulations. GES will have a Service Center open during the move in to assist and help you with your booth needs.

Shipping and Storage: GES has been contracted to handle all the shipping and freight handling for E&O Conference. Please send all advance freight to the GES warehouse address that will be published in the exhibitor service kit. Exhibitor freight will be received up to 30 days prior to the first day of exhibitor move-in. Exhibitors may also send their exhibit directly to the Reno Events Center. Shipments sent directly to the convention center should not arrive before the first day of exhibitor move-in, April 6, 2020. Any shipment sent to the convention center before the first day of exhibitor move-in will be redirected to the GES warehouse and additional service charges will apply. Complete shipping addresses and infor-mation will be in the GES Exhibitor Service Kit that will be sent to you approximately 6-8 weeks prior to the first day of show move-in. Please do not ship your booth furnishings, contents, etc., to the hotels. Shipments to the Reno Events Center must not arrive before Monday, April 6, the first day of exhibitor move-in and set-up.

Reno Freight Handling Information: All work involved in the loading and unloading of all trucks, trailers and common and contract carriers, as well as the handling of empty crates and the operation of material handling equipment, is under GES jurisdiction. GES has the jurisdiction of the unloading, uncrat-ing, unskidding, leveling, as well as the reverse process.

Full-time employees of exhibiting companies may “hand carry’ material provided they do not use material handling equip-ment. When exhibitors do choose to “hand carry” material, they may not be permitted access to the loading dock/freight door areas. GES will not be responsible for any material they do not handle.

All exhibitors are expected to comply with any requirements in effect and as outlined in the “SHOW SITE WORK RULES” section of the Exhibitor Kit.

Vehicle Off-load: Exhibitors may hand carry material ONLY if the material is unloaded from a privately owned vehicle. Special access and hours for privately owned vehicles will be outlined in the Exhibitor Service Kit. Please contact GES with any questions or concerns.

Space Allocation: In the interest of sponsoring a well-balanced show, NWPPA will allocate display space after giving consid-eration to preferences of all exhibitors. NWPPA reserves the right to decline any application entirely, grant less space than requested, or place exhibitors in the trade show as necessary regardless of their preferences.

Reassignment of Exhibit Space: Exhibit space is sold for the exclusive use of the organization purchasing the space. With NWPPA approval, the purchasing company may allow its sub-sidiaries or affiliated companies (i.e. manufacturer represented by a local firm) to occupy the exhibit space. Under no circum-stances may exhibit space be resold by an exhibitor without specific written permission from NWPPA.

Installation of Exhibits: Exhibits may be installed beginning at 10 a.m. on April 6, 2020, and must be completed by 12:30 p.m. on April 7. Any booth that is not ready for display by 12:30 p.m. on April 7 will be completed by the official decorator and installation fees will be charged to the exhibitor. NWPPA will not permit any moving of exhibits after the opening of the E&O Trade Show at 3:30 p.m. on April 7. GES will be available in the exhibit hall to coordinate booth installation and handle special requests. Exhibitors who “no show” will forfeit all priority points for the year.

EXHIBITOR RULES & REGULATIONS

7

Show Hours: The show hours published in this guide may be altered. Please consult the E&O Conference brochure, mailed in early January 2020, for actual hours of all confer-ence events. Unless otherwise noted for set-up or dismantle, the exhibit hall is closed to all entry between Open Hours. Exhibitor personnel will be able to access the floor 30 minutes before each show opening to prepare their booth(s).

Removal of Exhibits: Exhibits may be dismantled beginning at 12:50 p.m. on April 9, 2020. No exhibits are to be dismantled or packed prior to 12:50 p.m. on April 9, 2020. Early disman-tle will result in a forfeiture of one-half of this year’s priority points. All exhibits must be removed by 5:30 p.m. on April 9. Any exhibits not completely dismantled and removed by that time will be removed by GES at their prevailing rates and charged to the exhibitor.

Exhibit Limitations: Exhibitors must provide a diagram and request NWPPA approval for any booth displays that will exceed 8 ft. in height or protrude more than 4 ft. from the back wall. Display fixtures over 4 ft. high need to be placed in the back half of the booth (away from the aisle). Obstruction of neighboring exhibitors will not be permitted. Unfinished por-tions of exhibit booths will be made presentable by the show decorator, with all charges to be paid by the exhibitor. NWPPA encourages and enforces a “Good Neighbor” policy.

Peninsula Booths: Exhibit spaces that face aisles on three sides and adjoin other booths on the fourth side are consid-ered peninsula booths. In these spaces, the maximum height within 5 linear feet of the aisle is 3 ft. Within 5 linear feet of the centerline, the back wall of the booth may be up to 8 ft high. Exhibitors must request NWPPA approval for any variances to this rule.

Sound Control: NWPPA cannot permit audio, video, or equip-ment demonstrations that are of sufficient volume as to be disturbing to neighboring exhibits. NWPPA encourages and enforces a “Good Neighbor” policy.

Signs: Exhibitors must provide a diagram and request NWPPA approval for any special signs, apparatus, etc. that will extend more than 8 ft. above the floor. No interference with light or space of other exhibits will be allowed without permission from NWPPA. Illuminated signs must be placed against the back of the booth.

Care of Exhibit Space and Facility: No material of any kind is to be fastened, adhered, or attached to any surface in the exhibit hall. Any charges for damage caused by an exhibi-tor, particularly during move-in or move-out or as a result of improper installation, will be billed to the exhibitor. NWPPA will arrange to have the carpeted main aisles of the exhibit hall vacuumed after the close of each day. However, in order to allow your equipment to be permanently displayed, custodians are instructed NOT to enter your exhibit area. All exhibitors should arrange for daily housekeeping within their exhibit area.

Security: In-house security for exhibits is provided by NWPPA during closed hours, but neither the management of the Reno Events Center, NWPPA, the conference decorator, nor their agents will be responsible for any personal injury to the exhibitor or his agent or the safety of exhibitors against theft or damage by fire, accidents, or other causes. Security service is limited to the perimeter. It is intended to limit and control access to the room, but cannot monitor all areas of the floor at all times. All property of the exhibitor shall be deemed to remain under the exhibitor’s custody and control in storage, in transit to or from, and within the confines of the exhibit hall even though it may at any time be under the temporary control or direction of NWPPA or its service contractors.

Insurance: Exhibitors who desire to carry insurance on their exhibits must place it at their own expense.

Chemical Displays and Usage: Any chemical brought onto the Reno Events Center property must be accompanied by a Mate-rial Safety Data Sheet as required by Federal and State Occu-pations Hazard Administration regulations and EPA guidelines. No hazardous chemical may be brought onto the Reno Events Center property for usage/display purposes or demonstrations without prior written approval from the Reno Events Center. Special permits may be required by the Fire Marshall or other agencies.

Amendments: NWPPA may at any time amend these terms, conditions, and documents, included herein by references, and each exhibitor shall be bound thereby. NWPPA, through its representatives, shall have full power in the interpretation and enforcement of all rules contained herein, and the power to make such amendments thereto and such further Rules and Regulations as they shall consider necessary for the proper conduct of this conference.

NWPPA EVENT GUIDELINESAdopted and in effect April 2, 2012.

Guidelines for NWPPA EventsThese guidelines relate to activities or events held before, during, or after NWPPA events where attend-ees are gathered and anyone may wish to hold an event or activity to take advantage of the availability of attendees.

Other Events or Activities• NWPPA-reviewed and -approved events will be

allowed at NWPPA’s discretion.

• Anyone may contact the NWPPA event manager to discuss an event that you would like to hold before, during, or after the dates of an NWPPA event. Contact Janet Denman at (360) 816-1443 if you have questions.

• NWPPA will work with you to determine if there is space and a time for your event to be held. Meals with attendees of NWPPA events are encouraged, but are to be held outside of NWPPA event hours.

• If your event is approved by NWPPA, you are respon-sible for the costs, promotions, and arrangements of the event.

• Failure to work with the NWPPA trade show man-ager and abide by NWPPA’s decisions may result in loss of priority points, cancellation of exhibit space, sponsorships, utility and associate committee char-ters, committee membership, associate member-ship, and attendance.

For more information, contact Janet Denman, NWPPA E&O Trade Show Manager, at (360) 816-1443.

8

RENO EVENTS CENTER EXHIBIT BOOTHS AND FLOOR PLANStandard size (10' × 10') Medium truck/trailer (20' × 20') Large truck/trailer (20' × 30')

9

ADVERTISING OPPORTUNITIES

Exclusive advertising opportunities available only to companies exhibiting at the 2020 Engineering & Operations Conference and Trade Show.

NWPPA has an opportunity for you to take advantage of a special advertising opportunity available only to regis-tered exhibitors for the 2020 conference.

Here’s how it works: as an exhibitor, purchase an ad in the pre-conference program that is mailed with the January Bulletin magazine and also receive a discounted rate for a black-and-white business-card-size ad in the pocket program that is distributed at the show. As an added incentive, E&O preconference program adver-tisers can also receive a 50-percent discount on a post-conference follow-up ad.

in our May 2020 Bulletin. This issue provides a complete wrap-up article including photos of the conference. With this post-conference ad you have the opportunity to thank attendees for coming to your booth at the show and invite them to look to your company next time they are in need of products or services.

Make the most out of your exhibit experience by using this valuable three-exposure opportunity to get your company name, products, and services in front of NWP-PA’s utility audience before and after the show. These special discounted rates are only available to registered E&O exhibitors.

Prime advertising locations go quickly and space is sold on a first-come, first-served basis, so reserve your adver-tising spot today.

The deadline for all advertising orders is December 10, 2019. Please complete the enclosed insertion order form and fax it back to NWPPA at (360) 254-5731, or email it to [email protected]. If you have questions about this promotion or need help in completing the form, please contact Brenda at (360) 816-1453 or [email protected].

Other advertising options are also available leading up to the trade show. Ask about them today!

EXHIBITOR-ONLY SPECIAL ADVERTISING RATES

Ad size B&W Rate*

1 page $883

2/3 page (V) $670

1/2-page island (V) $629

1/2 page (H/V) $573

1/3 page (H/V) $445

1/4 page (H/V) $363

* Four-color is an additional $775.

Deadlines & Instructions

An insertion order is included and must be received by December 13, 2019.

• The deadline for all camera-ready advertising and electronic files is December 20, 2019.

• A signed insertion order must be on file before the ad will be published.

• No cancellations or changes in orders will be accepted after closing dates.

• Cancellations require written notice 30 days prior to publication closing date.

• Please send ads in EPS, TIFF, or PDF format. • The January Bulletin is distributed during the

second week of January. The pocket program is distributed at the conference in April.

If you have questions about this promotion or need help in

completing the form, please contact Brenda at (360) 816-1453 or [email protected].

10

NORTHWEST PUBLIC POWER ASSOCIATION2020 Engineering & Operations Conference and Trade Show • Reno, Nev.

ADVERTISING INSERTION ORDER FORMDate _________________________________

Phone ___________________________________________________ Email ___________________________________________________________________________________

Advertiser __________________________________________________________________________________________________________________________________________

Agency’s name (if applicable) ____________________________________________________________________________________________________________________

Billing address ______________________________________________________________________________________________________________________________________

City __________________________________________ State ____________________ ZIP _______________________

Requested by _______________________________________________________________________________________________________________________________________

Authorized signature ______________________________________________________________________________________________________________________________

The above hereby contracts with the Northwest Public Power Association for advertising in the Northwest Public Power Association’s publications indicated below.

PRE-CONFERENCE PROGRAM AD: Ad Size Dimensions B&W Rate*

1 page 71/2" × 10" $883

2/3 page 47/8" × 10" (V) $670

1/2-page island 45/8" × 71/2" $629

1/2 page 31/4" × 10" (V) or 71/2" × 5" (H) $573

1/3 page 21/4" × 10" (V) or 71/2" × 31/3" (H) $445

1/4 page 33/4" × 47/8" (V) or 47/8" × 33/4" (H) $363

* Four color is an additional $775.Artwork deadline: Please provide electronic files (300 dpi in EPS, TIFF, or PDF format) on or before December 20, 2019, for a mid-January mailing. All insertion order forms must be received by December 10, 2019.

CONFERENCE POCKET PROGRAM AD: Ad Size Dimensions Amount

Business card 13/4" × 31/2" $75 with purchase of a January program ad above, or (B&W or color) $150 without purchase of a January program ad

Artwork deadline: Please send company logo and individual contact information to [email protected] by February 21, 2020.

POST-CONFERENCE MAY BULLETIN AD: Ad Size and Dimensions Amount

Same ad as printed in the pre-conference insert 50% off the regular advertising rates (request price quote)

AD COPY

New ad enclosed

Use previous ad (no changes)

Will send ad by December 20, 2019

PAYMENT OPTIONS*

Check enclosed $________________ (Make checks payable to NWPPA)

Bill my credit card: Visa MasterCard American Express

Name on card _________________________________________________________________________________

Card number __________________________________________________________________________________

Expiration date ______________ CVC _____________ Amount to be charged $_____________

*All others will be invoiced

11


SPONSORSHIP OPPORTUNITIES

SIGNATURE• Standard benefits

BRONZE 1Morning or afternoon break

(multiple quantities available)

• Standard benefits

BRONZE 2

ETF Meeting (lunch and reception)

• Standard benefits

ENGINEERING & OPERATIONS CONFERENCE AND TRADE SHOWAPRIL 8-11, 2019

CHOOSE YOUR PLAN FEATURES

PLATINUM 1

Trade show grand opening (Tuesday)

• Standard benefits• 4 complimentary registrations• 2 push messages during event

• 2 pre-event social media promotions• Splash page on event app

PLATINUM 2

Banquet

• Standard benefits• 4 complimentary registrations• 2 push messages during event

• 2 pre-event social media promotions• Splash page on event app

DIAMOND

Trade show reception (Wednesday)

• Standard benefits• 3 complimentary registrations• 1 push message during event

• 1 pre-event social media promotion

GOLD 2

Banquet entertainment

GOLD 1

Chairman’s reception

• Standard benefits • 2 complimentary registrations


GOLD 3

Utility personnel breakfast (Thursday)


SILVERNew Technology Showcase breakfast

(Wednesday)

• Standard benefits • 1 complimentary registration

$15,000

$15,000

$7,000

$7,000

$5,000

$7,000

$10,000

$3,000

$3,000

$1,000

STANDARD BENEFITS:

• List of pre-registered attendees• Recognition in the mobile event app• Recognition on printed materials• Recognition on the event website• Recognition during the event on signage and during announcements

FOR MORE INFORMATION OR QUESTIONS REGARDING SPONSORSHIPS, CONTACT JANET AT [email protected] OR (360) 816-1443.

12


INVITATION TO DISPLAY AT THE NEW TECHNOLOGY SHOWCASENWPPA is seeking up to 16 E&O exhibitors to display one of their latest products, technologies, or services during our New Tech-nology Showcase on Wednesday, April 8, from 7:30–8:30 a.m.

The Industry Showcase includes the morning refreshments for E&O attendees in the Reno Ballroom. The Showcase will give attendees a taste of what they will see in the trade show. This is a special, no-charge early opportunity for selected exhibitors to display and talk one on one with attendees before the trade show opens.

Space is limited and our E&O judges are selective, so complete your application now! Applications are due by January 10, 2020.

Using the form below, describe the one innovative product or service that your organization has to offer—one that attendees must see. (The display of product lines will not be accepted.)

Selected exhibitors will be contacted in February 2020. All presentation materials and products must fit onto a 3' × 6' table. No equipment, product, or promotional material is allowed on the floor around the display table for safety reasons. Large projection screens and audio systems may not be used.

If you have questions, please call Janet Denman at (360) 816-1443.

Name: ________________________________________________________________________________________________________ Title: ___________________________________________________

Utility/Company: ______________________________________________________________________________________________________________________________________________________

Street Address: ________________________________________________________________________________________________________________________________________________________

City: _______________________________________________________________ State/Province: __________________________________ ZIP/Postal Code: _______________________

Phone: _____________________________________________________________ Email: ________________________________________________________________

Description of new product or service that would be displayed (please be specific):

___________________________________________________________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________________________________________________________

Please include any supporting documentation or materials with this application.

PLEASE SUBMIT BY JANUARY 10, 2020

Janet Denman, Trade Show Manager Fax: (360) 254-5731 • [email protected] • 9817 NE 54th St., Ste. 200, Vancouver, WA 98662

13


EXHIBITOR AND BOOTH ASSISTANT REGISTRATIONVendors receive two free registrations with each booth purchased. For each booth, select two registrants to receive the free registra-tion. Payment for all others must be included with this form. Onsite payment for booth representatives will not be accepted. Onsite substitutions are welcomed.

To register exhibitor personnel for booth access, complete this form. Company name: ______________________________________________________________________________________________________________________________________________________

Billing/Corporate Contact: I will attend this conference. I will NOT attend this conference.

First free registrant Booth #: ___________________

Name: ________________________________________________________________________________________________________ Title: ___________________________________________________

Utility/Company: ______________________________________________________________________________________________________________________________________________________

Street Address: ________________________________________________________________________________________________________________________________________________________


Phone: _____________________________________________________________ Email: ________________________________________________________________

Second free registrant Booth #: ___________________

Name: ________________________________________________________________________________________________________ Title: ___________________________________________________

Utility/Company: ______________________________________________________________________________________________________________________________________________________

Street Address: ________________________________________________________________________________________________________________________________________________________


Phone: _____________________________________________________________ Email: ________________________________________________________________

Contact information included below will be published in the conference attendee list. Additional booth personnel are $175 each.

Booth #: ____________ Circle credit card: Visa MC AE

Name on card __________________________________Card number_______________________________ Exp. date__________ CVC ______

Name: ________________________________________________________________________________________________________ Title: ___________________________________________________

Utility/Company: ______________________________________________________________________________________________________________________________________________________

Street Address: ________________________________________________________________________________________________________________________________________________________


Phone: _____________________________________________________________ Email: ________________________________________________________________

Booth #: ____________ Circle credit card: Visa MC AE

Name on card __________________________________Card number_______________________________ Exp. date__________ CVC ______

Name: ________________________________________________________________________________________________________ Title: ___________________________________________________

Utility/Company: ______________________________________________________________________________________________________________________________________________________

Street Address: ________________________________________________________________________________________________________________________________________________________


Phone: _____________________________________________________________ Email: ________________________________________________________________

Please return this form to Gail Patterson at [email protected]; fax to (360) 254-5731; or mail to 9817 NE 54th St., Ste. 200, Vancouver, WA 98662.

14

NOTES

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

15

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

________________________________________________

16

Northwest Public Power Association 9817 N.E. 54th St., Ste. 200 Vancouver, WA 98662www.nwppa.org | (360) 254-0109

facebook.com/NWPPAssoc twitter.com/NWPPAssoc

exhibitor packet - nwppa › wp-content › uploads › eo-exhibitor-packet.pdfin 2020, the reno...

Documents