exchange programme briefing_fall 2013

8/10/2019 Exchange Programme Briefing_Fall 2013

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Welcome to

International ExchangeProgramme Briefing!


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Whos OGL? How many partner universities do wehave?

What exchange programmes are available?

- Summer Study Programmes- International Exchange Programmes- Sino Singapore Exchange Programmes

What to expect? Are you ready?

What we expect?

Introduction


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This exchange is for YOU.Not for:


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Neither is it for:


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We expect this from you

Not this!


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We expect thisfrom you Not this!


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We expect this from you

Not this!


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And always remember your mostimportant role


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Academic Matters(Jeanine/Evelyn)


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Choosing The Right University

Academic Matters Courses you can take (Refer to Academic Guidelines)

What do I need to clear? (Refer to Degree Progression Report)

Transfer of Credit (refer to Programme @ A Glance)

* Only credits (neither grades nor GPA) are transferred back

- No. of SMU credits to be transferred per term from exchange:- Minimum = 2 SMU credits- Maximum = 5 SMU credits* Highly recommended (if partner university does not have a minimum course load

requirement) = 4 SMU credits

Minimum GPA requirement for exchange: 2.0

Research


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Choosing The Right University

Useful Materials PowerPoint slides

Partner Universities Overview List Number of placements Early exams GPA requirements

Programme @ A Glance

OASIS > Study > Other Study Activities > International

Exchange > Information > Useful Materials

Research


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1. Programme @A Glance (contains the fact sheet on eachuniversity; the departments/schools open for SMUstudents; the recommended credit load; transfer of credits

etc)

Oasis > Study tab > Other Study Activities > InternationalExchange > Information > Useful Materials > Programme @ AGlance

2. Host universitys course catalogue on their website(research previous semesters courses)

Course Selection


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PreliminaryResearch

Course descriptions/outlines

No. of credits percourse

Pre-requisites

Course availability

Full semesterworkload


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Course

Description


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CourseOutline


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Non-Negotiable Policies

Students will not be allowed to go for any external studyprogrammes in their final term of coursework**.

Students who go on an external study programme in Term 2 orModified Term 2 will not be allowed to register for SMU courses ineither or both Term 3A/Term 3B.Similarly, students who go on anexternal study programme in Term 3A (e.g. Summer StudyProgramme) will not be allowed to register for SMU courses in Term3B.

** Important: The final term of coursework refers to the last term in

which students will be taking courses.Therefore, no courses shouldbe registered after the final term of coursework. Students will notbe allowed to go for any external study programmes in their finalterm of coursework, even if they have not completed theirinternship/community service components (Internship/communityservice components are non-courseworkrequirements).


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Non-Negotiable Policies

Students who are taking courses in the immediate next regular termafter the external study term will be required to pay the full termfees, even if they are left with one course.

Students will be allowed to transfer only one language / language +immersion#course towards General Education -Arts (GEA) degreerequirement (applicable to students admitted from AY2009-10onwards). Please note that students may still transfer more thanone language course (whether advanced level or different language)for credit but the additional language course(s) will not be countedtowards fulfillment of GEA requirement.

# Important: Students going on exchange from AY2011-12 onwardsshould note that language +immersion will no longer be approved forcredit transfer. Instead, only those language courses that areoffered by the host universities as credits for their own studentswould be considered for transfer towards GEA (above GEA limit

applies).


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Credit For Language Courses(not applicable to single degree law students)

You can only credit a language course as a GE Arts (Language) once.If you have prior knowledge in thelanguage than you cannot take it.

Studying a language offered in the partner university during your exchange will earn you GE Arts(Language) credit.It is not automatically 1credit.Please check the credits allocated to the course atthe partner university and use the Transfer Rate in the Programme @ a Glance to determine thecorresponding SMU credit.

The language course has to be offered by the partner university.No third-party language providersallowed.

English, Mandarin, Cantonese or any other Dialect courses are not allowed to be transferred backfor credits and will be rejected on your worksheets. Mandarin courses will only be allowed to betaken by Non-Chinese speaking SMU students (i.e.) Malay or Indian students.

Language Course Requirements:Course should be done in the semester during the exchange

Course must be at least 36contact hours, no e-learning or online courses, and no one-on-one courses

conducted by private tutors

100%attendance to be maintained

All course assessment (including exam) to be completed

The grade must appear in the transcript.Language Certificates of Completion / Attendance are not

accepted


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Before starting your worksheet submission:

1. Know which SMU credits you have yet to complete in view of your graduation (throughyour Degree Progression Report).

2. Know which those required credits you may read outside SMU (from the Academicguidelines provided by OGL).

3. Find out what kind of courses qualify for these SMU credits (from the SchoolHandbook).

4. Browse the partner universitys course catalogue to find if these credits / courses areavailable during your intended semester there.

5. Create Excel file with all the course information (course codes, course titles, credits,course descriptions etc).

*Easier to copy and paste information from Excel file into worksheet

*System times out so this is more efficient

Tips for Worksheet Submission


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Online Exchange Worksheet

Step 1: Declaration of major(s)

Step 2: Submission of Student Online Exchange Worksheet

Step 3: Check that you received a worksheet submission emailnotification

Step 4: Check your worksheet for approval status.You may need to

add more courses to get3

credits approvedStep 5: Once you get an email notification of having 3 creditsapproved on the worksheet, follow the link on the email tosubmit your Application

OASIS > Study (tab) > Other Study Activities > International Exchange >Apply for International Exchange > Online Exchange Worksheet

* At least 3 SMU credits worth of exchange courses and no more than 10 exchangecourses may be submitted for each partner university at the application stage.After youveaccepted an offer to a partner university, you may then submit more

courses for approval.


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YYYYYYY

XXXXXXX

[email protected]

1220 ISEP (BBM) Exchange Worksheet Submitted - YYYYYYY

2012-05-03

2012-13 Term 2

Sent: Thu 3/5/2012 9.30 PM


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YYYYYYY

[email protected]

1220 ISEP Exchange Worksheet Approval Status

Sent: Fri 4/5/2012 2.30 PM


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Online Exchange Worksheet

(for all except law students) From Excel file, enter course code.If course has been previously entered,

check all course and credit information is correct. If not, enter as NewCourse or Course Without Code.

Be prepared to have 5 back-ups for every course entered.So you would havea total of 25 courses in your worksheet.

Must be submitted & approved BEFORE filling in the Online ApplicationForm.

May submit courses from your top 3 choices of partner universities 3worksheets altogether.If youre nominated to either your 4thor 5thchoice,

youll be allowed to create the worksheet after selections are done.

After the first worksheet, please choose another worksheet - selectprogramme (ISEP) / term (1310) / partner university (from drop list) -toadd courses for approval of the 2nd and 3rdchoices of partner universities.

O li E h W k h t


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Online Exchange Worksheet(for law students only)

Ensure that you create the worksheet for the law school for the partner university(e.g.) Emory University (School of Law) and NOT Emory University.

From Excel file, enter course code. If course has been previously entered, check allcourse and credit information is correct.If not, enter as New Course or Course WithoutCode.

Law courses should be either mapped directly to SMU Law courses or to Law MajorElective-LLB/JD only.Do not map to Law Major Elective!

JD students should map to Law Major Elective-LLB/JD.

Be prepared to have 5 back-ups for every course entered.So you would have a total of 25courses in your worksheet.

Must be submitted&

approved BEFOREfilling in the Online Application Form.

May submit courses from your top 2 choices of partner universities 2 worksheetsaltogether. If youre nominated to your other 3 choices, youll be allowed to create theworksheet after selections are done.

After the first worksheet, please choose another worksheet -select programme (ISEP) /

term (1310) / partner university (from drop list, ensure law school) -to add courses forapproval of the 2ndchoice of partner university.


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Please make an appointment (via email or phone) to meetthe Academic Advisors if you are:

- Going for an exchange during your last academic year andyoure unsure how many CUs you have left to clear

- In doubt regarding ANY exchange academic issues (afterreading the Academic Guidelines in OASIS)

Jeanine Lim [email protected] / 6828 0142Evelyn Gay [email protected] / 6828 0462

E-mailing for help: (1) NRIC (Campus ID)(2) Partner University Name(3) Term(4) Question

Academic Advisor


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All courses must be taken with a gradeand passedin order to receivetransfer of credit.

Only credits from approvedcourses (via your worksheet) will betransferred to your SMU programme(s).

According to the host credits, you will get your SMU credit. If thecredits were entered wrongly in the worksheet, the actual transcript willform the basis of the eventual transferred SMU credits and this isnon-negotiable.

When you have completed your studies abroad, make arrangements for 2copies of official transcripts to be sent to OGL.

Grading & Transcripts


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Exchange Traffic(Outbound)(Karen)


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Research on 5 choices of universities Oasis / Study tab / Other Study Activities / International Exchange /

Useful Materials / Programme @ A Glance Other resources found in Oasis

Things to do before submitting Online Application-Check that CCA Records is updated > OASIS > Student Life > Student Life

Management System (SLiMS)

-Seek permission & submit your resume/CV to 2 professors to be yourreferees & inform them of the deadlines, either on27 Jan 2013 for applying to any of the early partners or 17 Feb 2013if NOTapplying to any of the early partners

-Prepare study plan

Application Procedures Online Exchange Worksheet latest by 27 Jan 2013, At least 3 SMU credits approved in 1 worksheet(Maximum: 3 worksheets; Minimum: 1 worksheet) Online Application latest by 27 Jan 2013 (early) OR 3 Feb 2013 Academic References latest by 27 Jan 2013 (early) OR 17 Feb 2013

Application Procedures


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Submission of Application


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Sample of Automatic Email


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Sample of Automatic Email

S l f A i E il


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Sample of Automatic Emailsto Profs

O i List


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A Total of 198 Programmes Open, 7 new agreements

47programmes with earlydeadlines Mustrank any of these partner universities in top choices

of universitiesE.g. Wharton & Queens must be ranked first & second choices above

non-early partner universities like Bath & City U London.

Must complete exchange worksheet, online application &academic references by 27 Jan 2013(Submit online worksheet latest by 7 Jan & once 3 credits areapproved, proceed to submit online application. Please remind theprofessors to submit references before 27 Jan 2013,late/incomplete applications will NOT be accepted)

- Number of placements/year

- Check GPA requirements (for certain universities)

- Do read & take note of the remarks column

5

Overview List


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GPA Score CCA Records Study Plan (do not exceed 5000 characters)

- Point form or essay format-Motivation & Interest for going on exchange-Tell us why should we select you for your chosen universities-Any useful info which is not found in your application

2 Academic References

Interview (only when necessary) Seniority (Tie-breaker situation)- Applicable for 2 students with similar portfolio;

the student who is in his/her final year will be selected

Selection Criteria


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All applications will be processed and evaluatedindependently. Requests to go for exchange withfriend(s) will not be entertained.

Please consider very carefully whether you are reallycommitted to go on an international exchange beforesubmitting your exchange application. Students whoreject an exchange offer to any one of the universitychoices they have listed in their exchange applicationswill be accorded a lower priority in their futureexchange applications.

Important Note


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DeadlinesFor Fall 2013 exchange appln, please complete:

(1) Online Exchange Worksheet from 3 Jan 2013 to 27 Jan 2013 Pls. update your CCA records, prepare study plan, get permission from 2

Professors to be your referees concurrently

(2)Online Application form from 3 Jan 2013 to 3 Feb 2013 Submit your choices of universities, study plan & professors names You can submit (2) only if you have submitted (1) & have 3 credits approved in a

worksheet

(3) 2 Academic references from 3 Jan 2013 to 17 Feb 2013 Professors will only be able to complete the online reference form after you

have submitted (2). Check profs completion status via OASIS

Take note for Early Deadline Universities All above steps must be done by 27 Jan 2 1 3

Results announced via email in April2013, please be patient!


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Financial Aid(Weijun)


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Financial Aid

Where to get estimated exchange expenses:

Partner Universitys Website

Feedback Forms completed by SMU students who went on

exchange

Available on:

OASIS >

Study >

Other Study Activities >

International Exchange >

Information >

Useful Materials >

Feedback Forms


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Financial Aid

About Exchange Scholarships

Priority given to Singaporean & Singapore Permanent Resident

Selection Criteria:

Outstanding academic results Good leadership skills & character

Active involvement in CCAs & community service

No bond required

Submit report upon completion of exchange, share exchangeexperiences with donor/ peers, etc.


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MFA DUO-Singapore Fellowship Award

Please note that the availability of DUO-Singapore Fellowship

Award for AY 2013-14 is not confirmed. Confirmation would be

made known by Ministry of Foreign Affairs (MFA) in May/June

2013. However, interested applicants who are planning on an

exchange in AY 2013-14 should still submit the DUO Award

applications by the stipulated deadline to qualify for the awardshould it be available.

Financial Aid


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For students going on exchange in European (ASEM member)countries excluding Iceland

Up to 3 awards of 4,000 Euros each for AY13-14

Open to SMU students of ASEAN nationality(Brunei, Cambodia, Indonesia, Laos, Malaysia, Myanmar, Philippines, Singapore, Thailand & Vietnam)

Application starts from 3 Jan 13 to 1 Feb 13, 5pm

Download the Application form here Submit hardcopy application form & hardcopy supporting documents

listed in the checklist to SMU OGL

Financial Aid
http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aidhttp://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aid


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IMPORTANT!

Who can apply? -Students going to qualifying Europeancountries* for exchange in Term 1 OR Term 2 of AY13-

14 (Fall 13 or Spring 14 semester).

For your Duo Award to be considered, you must also

submit your online exchange worksheet(s) + onlineexchange application + online academic references for

Term 1 OR Term 2 of AY13-14 (Fall 13 or Spring 14) inthe Jan 2013 exchange application window

Failure to do so will void your Duo Award application

* Except Iceland

Financial Aid


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Financial AidApplying for exchange in Term 1, AY13-14 (Fall 2013 Semester)

Applying to Europe(exclude Iceland)

Eligible to apply for DUO Award

Submit DUO Award

application by1 Feb 2013, 5 pm

Submit ISEP

application inJan 2013window

Applying toOther Countries

Submit ISEP application inJan 2013 window

NOTEligible to apply for DUOAward

If you only wish to apply for ISEP andNOTDuo Award, please submit your ISEP

application in the Jan 2013window


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Financial AidApplying for exchange in Term 2, AY13-14 (Spring 2014 Semester)

Applying to Europe(exclude Iceland)

Eligible to apply for DUO Award

Submit DUO Award

application by1 Feb 2013, 5 pm

Submit ISEP

application inJan 2013*window

Applying toOther Countries

Submit ISEP application inMay 2013 window

NOTEligible to apply for DUOAward

If you only wish to apply for ISEP andNOTDUO Award, please submit your

ISEP application in the May 2013window

*Please note the difference indeadline for submitting Spring

2014 semester ISEPapplication should you wish to

apply for the DUO Award.


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Financial Aid

International Business Fellowship (iBF) Award Approx. 25 awards or more available in AY13/14

Sporean & SPR may apply only

Min. 2.5 GPA

Apply AFTER exchange application is successful

Countries Award Value

China (exclude Beijing, Shanghai, Shenzhen &Guangzhou)

Up to S$2,400

India, Kazakhstan, Argentina, Brazil, Chile,Mexico, Qatar & Peru

Up to S$4,800 +75% airfare reimbursement (capped at

S$3000)

Russia Up to S$7,200 +75% airfare reimbursement (capped at

S$3000)


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Financial AidLi & Fung

Approx. 14 scholarships of S$5Keach in AY13/14 -ANYpartneruniversity

Preference for Sporean

Tang Chern Lee & Yoon Poh Yeen

1scholarship of S$5K in AY13/14 -BAccstudents going to ANYpartner university in Europe or USA

Sporean may apply only

Min. 3.4 GPA

Priority will be given to students with demonstrated financial needs(where there are more than 1 candidate with equal standing)

SICC

Approx. 2scholarships ofS$5K each in AY13/14 -anypartner university in Asia,

1scholarship of S$10K inAY13/14 Wharton School

Sporean & SPR may apply only


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Financial Aid

Details of Exchange Scholarships Available at:

http://smu.edu.sg/smu/programmes/exchange-

programme/international-programmes/financial

-aid

OASIS > Study Tab > Other Study Activities > InternationalExchange > Information > Useful Materials > Financial Aid
http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aidhttp://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aidhttp://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aidhttp://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aidhttp://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aidhttp://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aidhttp://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aidhttp://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aidhttp://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/financial-aid


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Financial AidScholarships Awarded by Partner Universities

JASSO Scholarship: Selected partners in Japan (very limited) 80,000 per month (approx S$1,200 per month)

Ewha Scholarship: Ewha Womans University, Korea

KRW 2,7000,000 per semester (approx S$3,100)

HUFS Global Scholarship: Hankuk U of Foreign Studies, Korea KRW 1,0000,000 per semester (approx S$1,100)

PNU Scholarship: Pusan National University, Korea Between KRW 2,550,000 -4,0000,000 per semester (approx S$3,000 S$4,600)

Ernst Mach Grant: FH Joanneum, Austria EUR 940 per month (approx S$1,500) Open to SMU students who are currently in

their 3rd/4thyear

Please note that only students on exchange at FH Joanneum in the FALL semester areable to apply for the grant


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Financial Aid

SMU Overseas Student Programme (OSP) Loan Open to Sporean only

Max. loan quantum of S$11.5K(apply once only during course ofstudy)

Repayment no later than 2 years after graduation/ on securingemployment, whichever is earlier

Application is open year-round. Email enquiries to Centre forStudent Financial Assistance at: [email protected]

Go to OASIS > Personal & Finances Tab > Financial AssistanceSchemes > SMU OSP Loan for info and application form


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Scholarships & loan applications start AFTERyou havebeen successfully selected to go on exchange (except for MFADuo Award)

Scholarships application process & deadline will beannounced by Centre for Student Financial Assistancevia e-mail (except MFA Duo Award, IBF Award & scholarships offered bypartner universities)

Application for SMU OSP Loan is open year

-round

Go to OASIS > Personal & Finances Tab for onlineapplication form

Financial Aid


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Your exchange homework

Please visit our websitehttp://smu.edu.sg/smu/programmes/exch

ange-programme/international-programmes/international-exchange/outgoing-student-0 &

Oasis (under Study Tab > Other Study Activities > International Exchange)today!

Partner Universities brochures are alsoavailable at our Student Centre (Level 8,Administration Building)
http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0http://smu.edu.sg/smu/programmes/exchange-programme/international-programmes/international-exchange/outgoing-student-0


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All the best from us!

Q & A

exchange programme briefing_fall 2013

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