excel course training 2

8/4/2019 Excel Course Training 2

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EXCEL COURSE TRAINING

NET OPTI


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Course Outline Session 1

Commonly Used Shortcut keys

Entering Data and Selecting Cells Cell References Entering Numbers and Text Entering Formulas Entering Same Data into Several Cells at once

Entering and Editing Same Data on Multiple Worksheets Automatic Filling-in of Repeated Entries

Creating Formulas Commonly Used Formulas

Lookup and Reference functions


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Course Outline Session 2

Commonly Used Formulas

Logical Functions Math and Statistical Functions Text and Information Functions

Session 3

How to cascade formulas Pivot Table Charts


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Course Outline Sessions 4 & 5

Hyperlink Macro functions Other excel functions and sample exercises


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COMMONLY USED FORMULAS

LOGICAL FUNCTIONS


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Commonly Used Formulas Logical functions

AND OR NOT IF


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AND Returns TRUE if all its arguments are

TRUE, and FALSE if at least one of its

arguments is FALSEAND (logical1, logical2,)

Logical1, logical2, are 1 to 30 conditions thatcan be tested if TRUE or FALSE


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OR Returns TRUE if any argument is TRUE,

and FALSE if all its arguments are FALSE

OR (logical1, logical2,) Logical1, logical2, are 1 to 30 conditions that

can be tested if TRUE or FALSE


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NOT Reverses the value of its argument (TRUE

if argument is FALSE or FALSE if the

argument is TRUE) NOT (logical)

Logical is a condition or value that can beevaluated if TRUE or FALSE


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IF Returns a value if the condition is TRUE

and another value if the condition is FALSE

IF(logical_test,value_if_true,value_if_false) Logical test is any value or expression that can

be tested if TRUE or FALSEValue if true logical value, text, number or

formula that is returned if logical test is TRUEValue if false logical value, text, number or

formula that is returned if logical test is FALSE


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MATH and STATISTICAL

FUNCTIONS


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Commonly Used Formulas Math and Statistical functions

ROUND ROUNDDOWN ROUNDUP SUM

SUBTOTAL SUMIF


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Commonly Used Formulas Math and Statistical functions

COUNT COUNTA COUNTIFAVERAGE

MAX / MIN


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ROUND Rounds a number to the specified number

of digits

ROUND(number,num_digits) Number number to be rounded Num digits number of places a number is to

be rounded 0 rounding to the nearest integer + digit rounding to the right of decimal point - digit rounding to the left of decimal point


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ROUNDDOWN Rounds a number down toward zero ROUNDDOWN(number,num_digits)

Number number to be rounded Num digits number of places a number is to

be rounded 0 rounding to the nearest integer

+ digit rounding to the right of decimal point - digit rounding to the left of decimal point


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ROUNDUP Rounds a number up away from zero ROUNDUP(number,num_digits)

Number number to be rounded Num digits number of places a number is to

be rounded 0 rounding to the nearest integer

+ digit rounding to the right of decimal point - digit rounding to the left of decimal point


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SUMAdds all the numbers in the specified range

of cells

SUM(number1, number2,..) Number1,.. 1 to 30 arguments for which the

sum is to be derived


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SUBTOTAL Returns a subtotal in the list or database SUBTOTAL(function_num,reference1,refe

rence2..) Function num:

1 AVERAGE 6 PRODUCT

2 COUNT 7 STDEV3 COUNTA8 STDEVP

4 MAX 9 SUM

5 MIN 10 VAR


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SUBTOTAL Ref1,ref2,.. are 1 to 29 ranges or references

for which you want the subtotal

REMARKS SUBTOTAL will ignore all hidden rows resulting

from a list being filtered


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SUMIF Adds the cells specified by a given criteria SUMIF(range,criteria,sum_range)

Range range of cells you want evaluated Criteria is the criteria in the form of number,

text, or expression that defines which cells willbe added

Sum_range - are the actual cells to sum


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COUNT COUNT gets the number of entries in the

number field or range

COUNT(value1,value2,..) Value1,value2,.. are 1 to 30 arguments that

contain a variety of data, but only numbers,dates or text representations of numbers are

counted


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COUNTA COUNTA gets the number of entries in the

number field or range that are not empty

COUNTA(value1,value2,..)Value1,value2,.. are 1 to 30 arguments that

contain a variety of data, all non-blank cellsincluding empty text are counted


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COUNTIF COUNTIF counts the number of cells that

meet the given criteria

COUNTIF(range,criteria) range is the range from which you want to

count cells Criteria is the criteria in the form of number,

text or expression that defines which cells tocount


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AVERAGEAVERAGE returns the average or arithmetic

mean of the arguments

AVERAGE(number1,number2,..) Number1,number2,.. are 1 to 30 numeric

arguments for which you want to get theaverage. Only numbers are to be averaged. The

rest (text, empty cells, logical expressions, errormessages) will be ignored.


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MAX/MIN MAX returns the largest value in a set of

values

MIN returns the smallest value in a set ofvalues

MAX(number1,number2,..)

MIN(number1,number2,..) Number1,number2,.. is 1 to 30 numbers from

which you want to get the maximum orminimum value


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TEXT and INFORMATION

FUNCTIONS


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Commonly Used Formulas Text and Information functions

IS Functions ISODD/ISEVEN CONCATENATE REPLACE

SUBSTITUTE


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IS Function Returns TRUE or FALSE if the worksheet function

is satisfied or not. ISBLANK(value)

value refers to empty cell ISERR(value)

value refers to any error value except #N/A

ISERROR(value)

value refers to any error value (#N/A, #VALUE!, #REF!,#DIV/0!, #NUM!, #NAME?, or #NULL!)

ISLOGICAL(value) Value refers to a logical value


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IS Function ISNA(value)

Value refers to the #N/A (value not available) error value

ISNONTEXT(value) Value refers to any item that is not text. (Note that this

function returns TRUE if value refers to a blank cell.)

ISNUMBER(value) Value refers to a number.

ISREF(value) Value refers to a reference. ISTEXT(value)

Value refers to text.


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ISODD/ISEVEN ISODD(number)

returns TRUE if value is odd.

ISEVEN(number) returns TRUE if value is even.

Number is the value to test. If the number isnot an integer, it is truncated.


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CONCATENATE Joins several text strings into one text

string.

CONCATENATE(text1,text2,..) Text1,text2, - are 1 to 30 text items to bejoined into a single text item. The text items canbe text strings, numbers, or single-cell

references. The & operator can be used instead of

CONCATENATE to join text items.


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REPLACE Replaces part of text string, based on the number

of characters you specify, with a different textstring.

REPLACE(old_text,start_num,num_chars,new_text) Old text is text in which you want to replace some

characters. Start_num is the position of the character in old text

that you want to replace with new text.

Num chars is the number of characters in old text thatyou want REPLACE to replace with new text.

New text is the text that will replace characters in oldtext.


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SUBSTITUTE Substitutes new text for old text in a text string. SUBSTITUTE(text,old_text,new_text,instance_num)

Text is the text or the reference to a cell containing

text for which you want to substitute characters. Old text is the text you want to replace. New text is the text you want to replace old text with. Instance num specifies which occurrence of old text

you want to replace with new text. If you specify

instance num, only that instance of old text is replaced.Otherwise, every occurrence of old text in text ischanged to new text.


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END OF SESSION 2

excel course training 2

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