evvrs electronic violence and vandalism reporting system 2005 / 2006

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EVVRS EVVRS Electronic Violence and Electronic Violence and Vandalism Reporting Vandalism Reporting System System 2005 / 2006 2005 / 2006

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Slide 2 EVVRS Electronic Violence and Vandalism Reporting System 2005 / 2006 Slide 3 Key Dates October 26, 2005: System opened April 5, 2006: Annual Commissioners Report to the Legislature on Violence and Vandalism Report June 2: Annual District Report emailed June 30: End of Reporting Year July 19:Verification of Data Deadline July 27:System closes; reopens in Fall Slide 4 The Two Branches of EVVRS VV-SA: Violence, Vandalism, Weapons and Substance Abuse OR Other Spec. Ed. For Suspensions for Reasons Other than Violence Vandalism or Substance Abuse (involving only students with disabilities as offenders). Slide 5 Support [email protected] [email protected]@doe.state.nj.us Help Icon Supporting documents on Welcome page at http://homeroom.state.nj.us.index.htm: http://homeroom.state.nj.us.index.htm EVVRS Manual Frequently Asked Questions Incident Definitions and Scenarios Slide 6 Web User Administrator Each user should have an account. See your Web User Administrator (WUA) to establish an EVVRS account. Have WU55A delete staff who no longer use the EVVRS. Slide 7 Data Integrity Use the EVVRS Reporting Form Accurate Reporting Pick the right category! Complete Reporting. Include: an incident description whenever possible offender and victim information. Retain incident records for five years. Retain incident records for five years. Slide 8 Local Issues Be sure to hold an in-service at the beginning of the school year. Review the reporting form, incident definitions and scenarios. Keep up with data entry. File copies of incident reports by school. File Annual District Report. Slide 9 Security Encrypted data entry Firewall prevents unauthorized access Slide 10 System Requirements Computer with Internet Access Web Browser Software Internet Explorer 5.0 + Netscape 4.7 + Adobe Acrobat Reader Microsoft Word Microsoft PowerPoint Slide 11 Accessing the EVVRS http://homeroom.state.nj.us Slide 12 Dont Panic! You May Receive a Prompt Warning: You Are About to View Pages Over a Secure Connection Click "OK" or "Yes" to continue Slide 13 Try Again! Server performance has continually improved! Slide 14 HELP! The HELP Icon FAQ EVVRS User Manual PowerPoint Presentation [email protected] [email protected]@doe.state.nj.us [email protected] [email protected] (for private schools for disabled) (for private schools for disabled) Slide 15 Your Promptness Is Appreciated! After 30 minutes, session will be terminated Slide 16 Accessing the EVVRS http:// hhhh oooo mmmm eeee rrrr oooo oooo mmmm.... ssss tttt aaaa tttt eeee.... nnnn jjjj.... uuuu ssss Note: Do not use www http:// hhhh oooo mmmm eeee rrrr oooo oooo mmmm.... ssss tttt aaaa tttt eeee.... nnnn jjjj.... uuuu ssss Slide 17 What was Changed in 2004 ? New Violence Categories: New Substance Abuse Categories: Slide 18 For substance abuse: If student refuses a medical exam and you do not select a substance type Slide 19 Also changed in 2004 New Victim Information: Slide 20 Changed in 2005 IEP Services Received, on the Offender Information page, was removed. If a student with a disability receives an in- school suspension for whatever reason, the incident and suspension should be entered onto the system. Multiple Actions Taken for a student offender may be entered Slide 21 Dont Forget Victim Information Slide 22 Do we enter incidents that occur during the summer ? Report incidents of vandalism occurring in the summer when the EVVRS opens in the fall Slide 23 Should incidents of vandalism by unknown persons be reported? Yes ! Enter the amount, and click on Offender Unknown Slide 24 IF a student is classified Special Ed In the middle of the year, Should I use their same Student ID? NO ! Assign a new Student ID! Slide 25 What do I do if a regular student is mistakenly cited for insubordination as a Special Ed student? This case DOES NOT belong in the EVVRS System You cannot delete the case yourself ! Send an email to NJDOE They will delete it ! Slide 26 What if the medical exam conducted to confirm suspicion of drug use comes back negative? If student refuses a medical examination for suspicion of use: Enter REFUSED in Comments area Refusing the exam is considered admission to the offense! Choose: Suspected Use Confirmed and Omit Substance Type Choose: Suspected Use Not Confirmed Slide 27 For More Situations Check out the FAQ Document Check out the EVVRS Scenarios Also Slide 28 Entering Incident Information Dont press the Enter Key! Tab or Click into each Field Enter data via: Drop down arrows (or ALT+ ) Down arrow key Type Slide 29 One Incident can have Many Offenders and/or Many Victims Dont Forget! Write the Incident # on your paper forms! Slide 30 If Multiple Disciplinary Actions: Add an offender record, with the same student ID # as entered on the original offender record, for any subsequent disciplinary actions. Slide 31 After each screen: Please be Patient! Dont Click CONTINUE Again! Slide 32 If Incident Data Fails an edit, School Name is reset to Default Value . Change It Back !! Note: Warning Message! Slide 33 If Offender Data Fails an edit, Offender Type is reset to Default Value . Change It Back !! Note: Warning Message! Slide 34 To Print a Form CTRL + P To Print any Screen On PC: Print Screen Key Then Paste into Word On Macintosh: COM + SHIFT + 4 Highlight Area . Save as.jpg Slide 35 To add, change, or view data Slide 36 Searching for Records Always identify the school first! Duplicate Incident Numbers ? These are most likely not duplicates, as there is one listing of an incident for each offender/victim. Slide 37 Click on Incident Number to: Add an offender Add a victim Change Incident Information Slide 38 Click on Offender Type to: Change an action Delete an offender Slide 39 Click on Victim Type to: To Delete a Victim Slide 40 Click on Student ID to: Change Student Information Name Gender Race Student Disability Category Slide 41 Can I change Student ID? Can I change Offender Type? Must delete offender record and then re-enter NO! Slide 42 Can I delete an Incident? Re-enter new correct Incident Then Email EVVRS to delete the incorrect Incident NO! Slide 43 Reports Order via Main Menu Arrive via email the next day Printing Reports Layout = Landscape Font = Courier 10 Slide 44 Annual District Report On June 9, the EVVRS issues the Annual District Report The fax-back verification form must be returned by July 19 Individual schools do not receive final annual reports. However, they may request any of the school reports from the system at any time. Slide 45 Public School Safety Law Annually, at a public hearing in October, the superintendent of schools shall report to the board of education all acts of violence and vandalism Recommended Documents for the Public Hearing: Annual District Report Incident Listing Summary Count of Incident Detail Slide 46 User Information NamePhone Email address Password To establish a new user: Request your District Web Administrator to create a new account. Then, Delete the old user. Can make changes to: Slide 47 EVVRS Dont Forget To Report It !!! Enter Data Early Avoid the June / July Rush !!! Slide 48 We Hope You Enjoyed The Presentation Drive Carefully!