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The EVVRS

The Electronic Violence & Vandalism Reporting SystemTraining: Winter, Spring 2009

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Today’s Objectives

Become familiar with all system features

Reporting Incidents of Students with Disabilities: Understanding the changes made to the Offender Information Page.

What to report: Avoiding under- and over-reporting, and misreporting.

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Where do the data go? Commissioner’s Report to the Legislature Public Access Site

http://www.state.nj.us/education/schools/vandv/index.html

U.S. Department of Education The NCLB Consolidated Performance Report

Reasons for Suspensions Students disciplined (reason, grade)

Gun-Free Schools Report (Firearms) Students with Disabilities Suspension Report

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A Quick Tour of the System

System documents Entering data

VV-SA Incidents Other Suspensions

Modifying data

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Reporting Disciplinary Incidents of Students with Disabilities

Suspension, Expulsion, 45-day Removals

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Federal and State RequirementsSuspensions The IDEA requires submission of disciplinary

data by November 1 of each school year Suspensions – at least half of the school day

Violations of the schools code of conduct Disruptive behavior, late to class, disrespectful

behavior, etc. Out of school suspensions

More than 10 cumulative school days in a school year More than 10 consecutive school days in a school year

In school suspensions Must be reported, even if services were provided If services provided, the suspension is not counted

towards the 10 days for a Manifestation Determination

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Expulsions

Under IDEA students with disabilities may be expelled If the behavior was not a manifestation

of the student’s disability Services must still be provided

May be provided in a location other than the placement at the time of the incident

Alternative school Home instruction

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45-Day Removals Unilateral removals School officials may remove a student with disabilities

for 45 calendar days for the following: Weapons

The student carries a weapon to or possesses a weapon at school, on school premises, or to or at a school function under the jurisdiction of an SEA or an LEA; or

Drugs The student knowingly possesses or uses illegal drugs, or sells

or solicits the sale of a controlled substance, while at school, on school premises, or at a school function under the jurisdiction of an SEA or an LEA; or

Serious bodily injury The student has inflicted serious bodily injury upon another

person while at school, on school premises, or at a school function under the jurisdiction of an SEA or an LEA.

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Removal by an ALJ To remove a student for dangerousness,

a district must request a due process hearing An administrative law judge from the Office

of Administrative Law may remove a student with a disability to an interim alternative educational setting because there was a likelihood that continued placement in the current educational setting would result in injury to the student or other students.

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Data Collection Forms

Report of Suspension/Removal of Students with Disabilities, for Other Reasons, including Offender Information

VV-SA Form

Report of Suspension/Removal of Students with Disabilities (Revised)for reasons other than violence, vandalism, weapons or substance abusefor the Electronic Violence and Vandalism Reporting System (EVVRS)2008-2009

School ______________________________Incident InformationIncident Number: ________________ The EVVRS generates the incident number upon data entry.Location of Incident: cafeteria, classroom, corridor, other inside school, school grounds, bus, building exterior,

district office, other outside, school entrance, off-site program (____________)Date of Incident: ________________ Time of Incident: ___________ ___ Bias Police Notification: __None __Yes, complaint filed __Yes, no complaint filed __Gang-RelatedContact Name: _________________________ Contact Phone: ________________Brief Description of the Reason for the Suspension: ___________________________________________________________ __________________________________________________________________________________________________________

Offender Page InformationStudent ID#:___________________________Was the student suspended or removed from his/her educational setting?

__Yes __No If yes, check the disciplinary action taken:

__Expulsion __In-school suspension* __Out-of-school suspension Number of days suspended or removed for this incident: __________ Program/services provided upon disciplinary action (Check one):__None __Assignments __Academic Instruction (only) __Support Services (only) __Educational Program (academic instruction and support services) __In-district alternative program* __Other in-district setting __Out-of-district alternative program* __Home instruction __Other out-of-district setting

*District board of education or Department of Education approved only

VIOLENCE, VANDALISM, AND SUBSTANCE ABUSE (VV-SA)

OFFENDER INFORMATION, 2008-2009 (Revised)

Please complete the following information for EACH offender involved in the incident.

OFFENDER TYPE STUDENT ID NUMBER_______ STUDENT NAME:__________________________ Regular education student (Students of the school only) (Students of the school only)____ Student with a disability____ Student from another school____ Non-student System-Assigned

Incident Number_____________For students of this school only, check the items which describe any action taken regarding this offender.

Removal: Was the student removed from his/her educational setting? ____Yes Use Group A or B, Action Taken ____No Use Group C, Action Taken

Disciplinary action taken: Group A, All Students: ____Expulsion ____In-school suspension ____Out-of-school suspension Group B, Students with disabilities only: ____Unilateral removal ____Removal by ALJ Group C, All students: ____None ____Detention ____Other

Days removed or suspended: _________________

Program/Services provided upon disciplinary action: ____None ____Assignment(s) ____Academic Instruction (only) ____Support Services (only) ____Educational Program (Academic Instruction and Support Services) ____*In-district alternative education program ____Other in-district setting ____*Out-of-district alternative education program ____Home Instruction ____Other out-of-district setting

Offender caused: ____ Bodily injury ____Serious bodily injury Offender incurred: ____ Bodily injury ____Serious bodily injury

*District Board of Education or Department of Education approved only

For students of this school only. Check the categories that describe the offender.GRADE: ___PRE K ___K ___1 ___2 ___3 ___4 ___5 ___6 ___7 ___8 ___9 ___10 ____11 ___12 ___Un-Graded

GENDER RACE/ETHNICITY LEP: ____ Check if “Yes” ____ Male ____ American Indian ____ Female ____ Asian or Pacific Islander Section 504: ____ Check if “Yes”

____ Black or African-American ____ Hispanic or Latino ____ White (Not Hispanic)

SPECIAL EDUCATION ELIGIBILITY CRITERIA____ Autism ____ Hearing impairments ____ Other health impairments ____ Speech language impairments____ Deaf-blindness ____ Multiple disabilities ____ Orthopedic Impairments ____ Traumatic brain injury____ Emotional disturbance ____ Mental retardation ____ Specific learning disabilities ____ Visual impairments

Check the type of incident involving this offender:_____ Violence _____ Vandalism _____ Weapon _____ Substance Abuse

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Increase in Other Suspensions Over the past five years, the number of

suspensions of students with disabilities for reasons other than violence and vandalism has increased, dramatically so in 2007-08.

With the stress on Removal, the number is certain to increase.

Districts should review their data recording and entry procedures accordingly.

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Two Levels of Injury A Change from 2007-08

Bodily injury: Examples include concussions, fractured or broken bones, or cuts requiring stitches. Injury which requires professional medical attention but is not considered serious as defined below.

Serious Bodily Injury: Involves--(A) a substantial risk of death; (B) extreme physical pain; (C) protracted and obvious disfigurement; or (D) protracted loss or impairment of the function of a bodily member, organ, or mental faculty.

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Which Type of Injury? (see notes for answers)

1. A student is blinded in an assault2. A student’s arm is broken in a

fight 3. A student gets a bloody nose in a

fight4. A student is assaulted with a knife;

stitches are required to close the wound

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Let’s Practice

“Group up” with your neighbors Take out the “Other Suspension”

Form and the VV-SA Form Pick a “Group Leader” Pick a recorder who will complete

one of the forms for the group.

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A student with disabilities: Which form? See Notes.

1. skipped detention and received a half-day ISS

2. cursed a teacher and received an eight day ISS

3. breaks the wrist of another student and threatens others

4. brings a handgun to school

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New on the EVVRS in 2009 Incident Screen: Local # (optional) Offender Screen: Removal, ISS, OSS, new

options and requirements in Program Provided, Injury (two questions, two levels)

Victim Screen: ID for School Personnel (keep track as there is no edit check), injury (one question, two levels), non-specific group as victim type

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Offender Information Screen

Removal – Select ‘No’ only if the student was not removed from his/her educational setting.

If a student was placed in an in-school “crisis room,” for example, select In-School Suspension for Action Taken and the appropriate Program Provided.

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Offender Information (cont.)

Edit checks “Days Suspended” must be > 0 (greater

than zero) unless Action Taken is from Group C. Can be one-half (.5) day.

If “Days Suspended” >= 5, then Program Provided must be selected. If fewer than 5, then selection of Program Provided is optional (but recommended)

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Victim Information Screen

Unspecified Group as Victim Type – Used, for example, when: whole class is threatened (threat is

recognized as serious, some probability of occurring

“Students in this school” are threatened

Not used for bomb threat

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Victim Screen (cont.) ID for School Personnel

Why? Will allow for unduplicated count Any combination of letters and

numbers of three digits or more Assign the same number to one

individual System does not check for previous

entry of the number (no edit check)

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Entering Data Wait until you have all the information Pick the right form (i.e., type of incident) Incident Page: Always include location After making correction, check school

name, offender type, victim type (they may revert to the default value)

Victim of Violent Criminal Offense? If yes, enter information.

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Underreporting, overrepporting and

misreporting on the EVVRS

Regroup. Handout: “How would you

classify . .” From either Group A or B, decide as

a group how you would report the incident described. Write it down.

Refer to your Incident definitions. Be prepared to discuss. Expect

disagreement.

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Underreporting, overrepporting and misreporting on the EVVRS (cont.)

Write a description of an incident that you think a district:1. might report, but should not 2. might not report, but should3. might report, but misclassify (what

error would they make?)

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EVVRS Data – When the Department monitors

1. Sharp declines sustained over 3 years;

2. Gap between expected vs. actual (based on size and type of school)

3. Observations made in QSACC visits4. Complaints by citizens or staff All four factors are examined together

to select districts/schools to monitor

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EVVRS

Questions? Tech Support: evvrs@doe.state.nj.us Private Schools for the Disabled:

evvrs-psd@doe.state.nj.us Tech Support Phone: 609-292-1288 Using the EVVRS, DVD User Manual, FAQs

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EVVRS Revision for 2009-10

What would you like to see added, changed and/or Deleted?

What kind of reports would be most useful?

E-mail evvrs@doe.state.nj.us with ideas

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April EVVRS TrainingRepeat of February Training

23rd Kenilworth Inn 29th Robert Wood Johnson 30th Gloucester Co. Office, Sewell AM & PM sessions planned Register @

http://education.state.nj.us/events/