evidence of state department cover-up of obama's birth story

FOIA APPEAL #200900535 of 6

Pamela Barnett 2541 Warrego Way

Sacramento, CA 95826 (415)846.7170

January 19, 2010 Chairman, Appeals Review Panel, c/o Information and Privacy Coordinator/Appeals Officer, U.S. Department of State, A/GIS/IPS/PP, SA-2 Washington, DC 20522-8100 RE: Case No.: 200900535 - Consular and Passport Records for Stanley Ann Dunham (aka Obama) for the years 1959-1962 Mr. Chairman, This is an urgent appeal of national importance in response to the Department of State’s correspondence to me dated Dec. 10, 2010, from Alex Galovich. I being duly sworn depose and say under penalty of perjury the following from Sacramento County, California. I am a U.S. citizen over 18 years of age, and I am a retired military officer with over 14 years experience working with federal government policies and procedures. In the event of my untimely death or mental incapacity I transfer all legal rights associated with this FOIA request to Christopher Strunk of Brooklyn, NY, who has an active lawsuit against the DOS to obtain Stanley Ann Dunham’s passport records. My summarized updated more detailed demand for records appears at the end of this appeal request. This appeal letter will be publicized. To be legally eligible to be President of the United States both parents must be U.S. citizen and the child must be born on U.S. soil according to past Supreme Court rulings as well as U.S. historic definition. The DOS has not made a reasonable effort to locate records requested after two long years of obstructing the release of records that would help prove whether or not Barack Hussein Obama (aka Soebarkah, according to his mother’s passport records) (Exhibit 1) was born in Hawaii in 1961 as he states and also prove who his biological father is and what his citizenship was. The DOS has NOT made a good faith effort to locate records to fulfill my FOIA request and I fear unknown agents with access to DOS records have engaged in selective document destruction of documents that would have satisfied my request and helped confirm whether or not Obama was born in the United States and who his father was on his official birth and passport documents. I urge you to order U.S. Marshalls to immediately secure all of the remaining paper passport and consular documents, microfilms, and indexes regarding records for


Stanley Ann Dunham (aka Obama, further on to be referenced as SAD) before they disappear as well. The processing of my original FOIA request is not complete as my request for SAD’s consular and passport records was not addressed at all by the DOS. Copied from my FOIA online request: “I request all United States Passport and all consular records for Stanley Ann Dunham aka Stanley Ann Obama aka Ann Dunham aka Ann Obama for the years of 1959, 1960, 1961, 1962. Stanley Ann Dunham (Name variation could be Anna),who was born in Wichita, Kansas, on November 29th, 1942.” The DOS mailed to me six SAD (aka Soetoro) passport related documents that I did NOT request, and they do NOT address my original request. In the letter from Jonathan M. Rolbin, Director, he states that these documents were “responsive to your request.“ I think this is an attempt to by Rolbin to try to try to placate me for DOS’s complete lack of response to what I requested because of the very unreasonable two years of waiting for documents of monumental importance.

Rolbin also stated “Many passport applications and other non-vital records from that period were destroyed during the 1980s in accordance with guidance from the General Services Administration.” This generalized, uncorroborated statement creates more questions than answers. Rolbin’s statement greatly concerns me for many reasons:

1. Calls passport applications non-vital, when they clearly are, as they are the supporting documentation behind the issuance of a passport and are considered Class A documents and contain evidence of proof of citizenship. 2. DOS states “that period”. What period is this? They provide no time frame. 3. Where’s the proof of the supposed destruction? Where’s the chain of title for the destruction of millions of citizen’s personal passport documents without notice? Where is the original policy document/directive that outlines this alleged “document destruction program?” 4. If this alleged documentation destruction program was instituted, why is it not reflected in the DOS Records Schedules? (Tasha M. Thian, DOS Records Officer confirms that this destruction is not reflected in the DOS Record Schedules.) Why did the DOS attorney Rolbin not produce a directive or policy letter that outlines this alleged destruction?

The DOS entered an unsworn, uncorroborated alleged “communication” that discussed an alleged “purge project” into federal court in response to the lawsuit Strunk v.State Department DCD 08-cv-2234 (RJL). (Exhibit 2) I bring this to your attention because this alleged correspondence and alleged “purge project” affects my FOIA request directly and DOS entered it into evidence in a court of law. However, I am not surprised that this


document was not sent to me by DOS, because it is highly suspect as to its authenticity. According to research (much of which is from DOS and National Archives and Records Adminstration (NARA) policy and procedures), there was no such program to destroy “many passport applications”. (See Exhibit 3 affidavits that discredit this DOS alleged “purge project” program and alleged resulting “communication” from 1985.)

In addition to the attached affidavits, I provide additional questions and supporting documentation that further discredits the alleged “purged project” and alleged resulting communication.

First of all, I question the peculiarity of the “communication” based on who it is supposedly to; Beirut and Kabul Embassies. Why just these two embassies when they are in different diplomatic regions and both had wars waging around them along with bombings? Why would DOS list two different embassies together on the “communication” when they were going to two different locations? Why not a communication addressed just to Kabul and another addressed just to Beirut? Kabul didn’t even have an “official” embassy in the 1980s according to the Afghanistan embassy. Routine correspondence is not a record type that requires long term storing as you can verify with the Passport Record schedules. It would be highly unlikely for a routine “correspondence” to not be destroyed before 25 years. (Exhibit 4)

According to this alleged “purge project correspondence” the passport records that DOS wanted to destroy were located at the FRC before they moved them to an undisclosed location to be destroyed. Passport records after 1925 are maintained by Passport Services until they are scheduled to be transferred to National Archives at 50 years or destroyed at 100 years according to Records Schedules on DOS’s website. (Exhibit 5)

If this alleged communication were factually correct, this would have meant that there was an unscheduled transfer of passport documents from DOS to the “FRC”, because a move to an FRC or WNRC is not included in the Passport Record Schedules. (Exhibit 5)

In order to transfer unscheduled records to an FRC, agencies must:

Inform NARA's Life Cycle Management Division (NWML) in writing prior to the transfer. This can be done by sending NWML a copy of the SF 135 submitted for FRC approval before transferring the unscheduled records to the FRC. (Exhibit 6)

Consequently, there should be paperwork that documents the unscheduled transfer of documents. Today the form is known an SF135, however I am not sure if is the same form that would have been used in the early 1980s but it has a Rev. 7-85 date on it. (Exhibit 7) Another odd problem with the mention of the FRC (I’m assuming the Federal Records Center, but does not mention which one.) is that the alleged communication states “the more than 125 million records which had accumulated at FRC since 1925.” According to the FRC website the FRC started in 1950. (Exhibit 8) The WNRC, the FRC closest to Washington, D.C., was dedicated in 1966 and the DOS Passport


Services stores passport records there. (Exhibit 9) This factual information conflicts with the “purge project communication” that stated records accumulated at the FRC since 1925.

The WNRC and other FRC’s were specifically created to store and destroy federal records on a large scale, so it is very odd that the WNRC or other FRC would transfer 125 million (or whatever the amount was, as it is unclear from the alleged communication) records back to the creator agency for destruction. The DOS is in the business of diplomacy, international travel and citizen assistance overseas, it is not common place to perform large scale document destruction. The DOS cannot use the excuse that they needed specific DOS expertise to do the destruction because they allegedly hired 40 new people and did not even say if they were contractors or employees. It is very unlikely that only 40 people handled combing through 125 million documents to destroy “many” in only 9 months (22 working days a month average) -that equals 3,125,000 records per worker or approximately 15,782 records each day to evaluate and then destroy targeted records. This would be an impossible task.

The DOS also alleged “significant savings” as the reason for destruction. If that were the case, why weren’t the alleged documents destroyed on site at the “FRC” to avoid the presumably large costs to transfer them to another location and why were 40 new people hired instead of using the trained staff at the “FRC”?

Again, if the alleged “purge project” existed it would have had to been the result of an “Unscheduled” transfer that caused this communication to be created and issued to the embassies. I request a copy of this alleged directive and the Disposition Authorization Number assigned to it. I also request certified copies of the SF 135’s that would have been filled out and recorded by the “FRC” aka WNRC as well as a copy of the written transfer notification to NWML.

Furthermore regarding SAD’s records, I request the passport indexes (certified copies for SAD (aka Obama) from the years 1959-1962. The permanent paper index cards would show ALL passports that were issued to Dunham and allow those passport applications to be located.

I require you to search the paper and microfilm archives, not just the database, because obviously a database can contain errors or omissions. Barack Obama’s passport records were infiltrated by a contractor for his political appointee, John Brennan, the Assistant to the President and Deputy National Security Adviser for Homeland Security and Counterterrorism. Coincidentally or not so coincidentally, the DHS also refuses to release records regarding Obama – they refuse to release the immigration records for Barry Soetoro, Barack Obama’s name while he lived in Indonesia with his adopted step father Lo Lo Soetoro. (FOIA Lawsuit Allen v. DHS, 4:09cv00373).

The infiltration of Obama’s passport files proves that the DOS passport database is NOT secure and former Secretary of State Condi Rice admitted that the Dept. of


State cannot assure anyone that records in the database were not added, changed, removed.

The DOS also hid the facts from the American people with extreme redactions of the DOS investigation of the infiltration of Barack Obama aka Soebarkah aka Barry Soetoro’s passport record file which includes birth place and parentage information and passports issued from other countries. Lieutenant Quarles Harris, Jr, with knowledge of this breach and cooperating with federal agents on the investigation was murdered execution-style. This is public record.

If the alleged “purge project” was real, DOS should have kept SAD’s 1965 or earlier passport applications because a pre-1967 application would have been the original passport application with proof of citizenship. The “purge project” states “retaining those records of permanent significance including those containing information on, or documentation of, citizenship” which would include an original passport application.

Because the DOS said they destroyed Obama’s mother’s 1965 passport records and possibly pre-1965 records, I request an unredacted full report of the investigation of Obama’s passport records that could give insight of where Obama aka Soebarkah aka Soetoro was born. This information will help to provide insight of where Obama was born because the Governor of Hawaii Neil Abercrombie has recently announced that he cannot locate an original birth record for Obama, but he says he saw something “written down”. This is not proof of birth in Hawaii to a American citizen father and mother.

To remain a natural born citizen a POTUS could not have become a citizen of another country. The un-redacted investigation report could also let the American people know if Obama was an Indonesian/British/Kenyan citizen at birth (or through adoption) and past the age of 18 years old when he traveled to Pakistan in the 1981 time frame when travel by U.S. citizens was highly discouraged by the U.S. State Department, and when/if Obama legally regained U.S. citizenship. If Obama had an Indonesian passport he would have had to renounce his U.S. citizenship to have it.

The following is an updated request for records as it pertains to my original FOIA request:

1. All paper passport applications for SAD (aka Obama) 1959-1962. 2. All Consular Reports of birth for SAD (aka Obama) 1959-1962 from index cards

and master index. 3. Consular Reports of birth master index for all citizens that gave birth abroad

1959-1962 in Kenya/Mombasa and Canada and other index data available for SAD at these consular outposts/embassies.

4. Index cards for all SAD (aka Obama) passport applications 1959-1962. 5. Passport authorization lists in paper format for SAD (aka Obama) 1959-1962.

6. SF 135s transferring "purge project" 1925-1 970 year passport records from DOS to "FRC".

7. SF 135s transferring "purge project" 1925-1970 year passport records from "FRC" back to DOS.

8. FRC(WNRC) confirmation of destruction of documents in the "purge project". 9. FRC(WNRC) auto database printout and verification of passport applications in

the "purge project". 10. Transfer notification to WNRL for unscheduled record transfer of "purge project"

documents. 1 1. The alleged DirectiveIMandate for the "purge project" and the Disposition

Authorization Number assigned to it. 12. Report on the who, how, when, where of how the alleged "purge project"

communication was obtained for submission into the court case Strunk v. DOS.

According to DOS passport schedules and the National Archive, you should have all of SAD'S passport applications and there is no credible evidence that anv of her applications were leqally destroyed. Were Stanley Ann Dunham's physical passport records selectively destroyed to hide facts regarding the Obama birth story and citizenship of other countries, agents within the DOS would be aiding and abetting the on-going Usurpation of federal Executive actions and would be complicit in high crimes against the United States.

Any Presidential Pardon that Obama may extend to the agent(s) tampering with his and his mother's passport records, won't hold up in criminal court when justice finally comes back to the United States of America. These agents should come clean and immediately hire a conservative law firm and then take evidence of a cover-up to the Republican leadership of the House judiciary committee and the DOS Inspector General to gain whistle blower protection. They should be deposed immediately for their protection. The citizens of this country deserve to know the truth regarding Barack Obama's natural born citizenship status as he continues to reduce our defenses as China and Russia build theirs'. A false claims lawsuit also could net millions of dollars.

According to Barack Obama on his own campaign website he is only a "native" born citizen because he was born with British citizenship and became Kenyan at 2 years old. The Democratic party lead by Nancy Pelosi certified Obama as a natural born citizen even though he was not according to his own admittance. The Democrats under the leadership of Nancy Pelosi cannot be trusted. Eric Holder, Obama's Attorney General cannot be trusted as he has seen evidence of Obama birth document and social security fraud and has not done anything about it for over a year now.

Your immediate and quick action in response to my requests is imperative for the security of our country.

Sincerely, CPT Pamela Barnett, USA Retired USPS Track~ng - 420205229405503699300473024274

FOlA APPEAL #200900535 of 6

DOS FOIA APPEAL #200900535

EXHIBIT 1


EXHIBIT 2

Case 1:08-cv-02234-RJL Document 37-2 Filed 07/29/10 Page 26 of 28

PAGE 01

ORIGIN PP'l'-Ol

INFO LOG~OO

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STl\'TE 036146

l\DS··OU SUR-OO l\R]\- 00 5Y··06 SIG-03 FSI-OlJ

UNCLASSIFIED

55-00 AF-OO fI]MO'~ 01 10-15

I\"!'~O- 01 EAP-OO hIT- 02 oes-GEi .l\.S-02 /\-02 1052 R

9F'J\rrSD BY; CAl PPT IS: f~PMCCL£V!:~Y /CA/OCS/CCS/EAP: LMI'l.l\UCHOP£: Lt'n'~ /\PPHOVBD UY: CA/ocslccs: C/\'Dl P1..l\CIDO

c/\/ocS/CCSjEAP: BTHOtl\l\S Sl\P/E>:: EPOLt<lON NE!\/EX :H(\1GERLACH BUR/EX: CGARCZYN5KI l\Rl\/EX:~SCHO£B l\F'/EX:!HICKS CA i EX : DK? l\.RSON S

------------------ltI400 060347Z !J8 R 060330J.~ PEB 85 ZEX F~·1 SECSTATE NASIlDC TO J\LL Dl PI,ONJ\TIC ~a.ND CONmJLl\R POSTS ]\J·tEMfiM3SY KABUL

At4S!'-1El\SSY BEIRUT

IN FORN CONSULS

E.O, 12356: N/A 1'1\GS: C?i\S SUBJECT: PURGE OF PASS PORT RECORDS

.t, SUMt·1ARY.

IN JUNE 19B4 THE BtJRE,"'\U OF' CON'SULAR Afo:I,'],1RS BEGl\.N A PRO,TEeT l'III'lED AT REDUCING THE VOLUNE OF NON-- PERI·1l\NENT RECORDS BEIJ'JG STORED 7\'1' THE F'EDERAL RECORDS CENTER (F'RC)

IN SUITwIND, '1Al1.YL.AND. A STAFF OF' APPROXIW,TELY ·10 PERSONS ;jl\S !lIRED TO CULL THE t10RE T!Wl 125 MILLION RECORDS NIlICH Hlill ACCUMULATED AT ~RC SINCE 192 5. THE STJ\FF. tJORKING OIyr OF AN OFF-SITE LOC!{l'ION iN' EYATTSVILLE, MARYLl'JID, ;1<,S CON!?LETED 11'5 \qORK ON RECORDS m,CLASSI PIED

PAGE 02 STATE 036146

DATING ;;'RO)Vl APRIL 1925 TO .NOVm,mER 1961. THE 8URSAU :SXP3.C'tS TIU\T TilE PIL,E PURGE PRO,JEC'l' vHLL RESULT IN 81 GNJFICI\NT SIWINGS 'fO THE GOVSRNi'1ENT IN RETRIEVAL COSTS ,\$ \lIELL /-\S REDUCED COSTS of HJ\V!NG TO STORE RECORDS WHICH

HAV!!: B8EN DE'!'ERt..o!!NED TO BE: NON~PERMANEN'!' AND NON- EBSBNTL1\L TO CONSULl\E l\CTIVITIES. END sut"lMARY.

Dept. of State, ISS/IPS, Margaret P Grafeld.~. UNCLASSIFI ED

(lI) Release () Excise () J?WY () Declassify Date. 1-;1.&-;2.010 Exemption'--___ -

GALQVICH DECLARATION Civil Action NO, 1:08~02234

Exhibit 7

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Pamela

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EXHIBIT 7


UNCLASSIFIED 2 , 01\CKGROUND.

SINCE THG ,L,~T8 1~60 '8 TliS GENER1\L SERVICES IIWlINISTRJ\1'lON HIID PRESSURED THE 8UR8l1U OF CONSULAR AFFAIRS TO R!WUCS 'rIlE VDL,UNE OF I'IISSPORT APPLICA'J'IONS l\ND RELJ\TED RECORDS STOR~:{) l\T PRe, 1\']' Ti{fi'!' 'rIME, ORIGIN"AL PASSPORT RECORDS l'lER£!; I{ETAINF.D VOR A PSRIOD OF' lOO YEARS. THE RETENTION PElnOD I1AS SUBS~QUSNTL,'I !'t!i;f)UCCD TO TWENTY YSIIIlS FOR 10~YEi\R l\PPLJCN!'IOW; l\ND l"'1P1'EEN YeARS FOR 5-YEl\R APPLICATIONS, IN 1982, JU'1"BR CONSU11'ING Nl'l'H hLL PP..H1I\RY BUREIIU FILE USERS, TilE CA BUREAU DECIDED TO REDUCe: THS 1I0LDINGS OF rH~:CORDS 1-\1' F'Re BY ELIMINATING l\LL NON-PERM;\NENT, ROUTINE RECORDS, RETAINING THOSE RECORDS f)F PEr{M!\NENT SIGNIPJCl\NCE INCLUDING 'fIlOSIl CONTAINING TNFORr1ATlON ON, OR DOCUNtlN'fATION 01", CITIZENSHIP,

" RECORi)~ BEING HSTlIINi>D,

1\ :..,rSTJNG OF TilE PRIMl\f=!Y DOCtJj\1!~NTS BEING RE'l'i\INED IS r~s

FOLLONS, - - REPOR'rs Of' BIRTH - - CERYl VICl\TES OF WITNESS TO MARRTJ\GE --CERTIPICNTBS Of LOSS OF NA'j'ION~.LITY (1'/I'l'H ATTACHED

2"ILf:;sl ~ - REPORTS OF Di!:l\TH ~ -APPLIC]\TIONS ~nT!I DELJ\YBD F.lIRTH c:r':RTI PICi\TES OR tn-K'Ll\SSl r~IED

PAGE 03 S'fNI'E 03 (,} 4 6

SPECIAl. REGISTRATIONS ATTACHED · -J\PPLICilTIONS (NilTIVU; BORN) InTH SECONDARY EVIDENCll

OF BIRTH/ IDENTITY ATTACHED • -APPLICATIONS OF Ff)Rr::IGN BORN CITIZENS ~ ~APPLICA'T'lONS INC1JUDING rOREIGN BORN Cl'lTZBNS - -APPLICA1'10NS OF I'lOI-1EN ACQUIRING CITIZENSHIP TIiROUGH

HARIUAGE - -1\PPLIClI'rIONS TO RESUNE CITIZENSHIP (VOTING IN ITIIr.IIIN

E],ECTlONS BETNEeN 1/1/46 AND 4/1S/'18) ·,~pPLrC'.ATIONS TO TAKE OATH OF I\LLEGI!u'ICB !\ND

RSNUNCIATION (SERVICE IN CANADI!\N ARMY) - -APPLICATIONS rClR REGI5TRII'l'ION, INCLUDING IIPpr,I C/\'[IONS

FOR CERTlnClITiOS OR CARDS OF IDENTITY, OR CARDS ISSUED l"OR BORDER CROSSING PURPOSES,

- - REGTST1V\'!'TON APPLICi\TIONS · ,·l\I,L PHI LI Pl'lNf; PASSPORT R!!:CORDS --LOOK-OUT (.'l\SES -POSSIBLE LOSS, NON-l\CQUISITJON, NON-RETENTION.

DENIALS, LIM1TA'I'IONS, REVOCATIONS, QUBSTIONABLE CI'fIZ8NSJlIP Cl.AI~lS, ETC, (NI'l'1I ATTACHBD FILES)

UNCLASSIFIED

2 oi 3

2 of 3


UNCLASSIFIED • FRAUDULENT CJ:'fI ZENSHll' C.~5ES OR CJI.SES JNVOLVING

F'Rl\TJDUJ.J-EN'f USE OF PASS E'ORT

• ·OUTSTANDING r.O;~NS

CLASSIFIED PIL!:~S.

·1. !~EC.'(.)}m8 BEING 1J.1~SCj\RDED.

1\ r,niTJNG 017 1'118 PRINARY lJOcurvmNTs OEING BLH·lINATED F'OLLO\'lS: - -RUUTINE !?t\SSl'ORT l\PPt .. lCA'l'lONS FOR NATIVE BORN Cl'l'lX,gNS

(lVITII OR l'JJ:1'HOU1' BIRTII CSRTU'lCl\l'l':S OR PIiOTOSTlIl'lC CO!'U:S OF BIRTH CERTIFICATES ,~'rTl\CHEDl

· -\lOUn,'E RENEvll\L l\PPLICA'I'lONS • • ROUTINE: l\PPLIChTlONS FOR PASSrOR1'S ['OR Ni';TrVE BORN

CITIZENS VJHER£ PREVIOUS PASSPORT USED AS EVIDENCB UNCLM1SI1"IBD

S'l'J\TE 0361·16

-cormr::SPONDENCE OF NON-CITIZENSHIP" NATURE ·C~.ARGE-OUT SHEETS 8EFORE 1969,

5. CUf~RENT STA'l'U!-J.

RECORns DATING FROM 1,PR1L 1925 THROUGfi NOVEHBER 1961 lllWE BEEN PURGED, l'BE PROJBCT STAPP IS CURRENTLY WORKING ON R~CORDS Dl\'l~ED OECSl'1BER 1961 - DBCE~1BER 1965. THE FILE PURGE PNOJEC"l' WILL, CONTINUJ~ THROUGH YSI\.R 1 %8' S RECOHDS.

POS'l'S SHOU! .. D 8E J\\1l\.RE: '!'HAT PASSPOl('l' APPLICATIONS _LIS'!'[!;D PAR.~ 1 DATING l--ROI1 bPRIJ., J.925 THROUGH NOVEMBER 1961 NO

LONGER EXIST. RECORDS DATED r-d!1'BR 1968 NILL BE RETAINED UNDER TilE CURRI'N'J' lS/:,O-YEAR DISPOSAL SCHEDUl"E, I\!,L 1925 ~ 1. 966 RECORDS I~IS'l'ED IN PARA 3 ABOVE {l}XLl; CONTiNUE

TO BE lIVbIL"m,E UPON REQUEST, SHULTZ

UNCLASSTFIED

.: < END OF DOCONl~NT »

UNCLASSIFIED

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3 of 3


EXHIBIT 3

Pamela

Text Box

EXHIBIT 2

Butterdezillion’s note: The documents released are included on Scribd but are redacted here for space concerns.

(BUTTERDEZILLION NOTE: ENLARGED TO SHOW DETAIL)


EXHIBIT 4

U.S. Department of State Records Schedule

Chapter 13: Passport Records

Requests for Authorization

Disposition: Destroy when 1 year old. (ref. NC1-59-77-17)

DispAuthNo: N1-59-04-2, item 6

A-13-001-06

Description: Communications between the passport agencies and Passport Services requesting authorization from the Department to issue or extend passports, granting such authorizations, and forwarding applications. These communications are routine in nature and not a part of the individual case file.

Date Edited: 3/2/2006

Authorizations for a No-Fee Passport

Disposition: Destroy when 4 years old. (ref. N1-59-96-5, item 7)


A-13-001-07

Description: Original copies of requests from other government agencies for renewal, modification, or amendment of an existing no fee passport (not original issue).


Blank Passport Correspondence and Receipts File

Disposition: Destroy when 2 years old. (ref. N1-59-96-5, item 8)


A-13-001-08

Description: Consists of receipts for passports, certificates and cards of identity and registration; correspondence between the Department, posts and passport agencies on the requisitioning, forwarding and receipting of blank passports; reports of the number of blank passports on hand, together with inclusive serial numbers; reports on mutilated passports; correspondence regarding the transfer of blank passports from one post to another; other routine correspondence on the maintenance and accounting of an adequate supply of passports at the post or agency.


General Passport Correspondence

Disposition: Destroy when 1 year old. (ref. N1-59-96-5, item 9)


A-13-001-09

Description: Correspondence pertaining to such matters as requests for passports, routine explanations of the legal restrictions on the issuance of passports, requests for information regarding the availability and cost of transportation, with replies thereto, subject to Freedom of Information and Privacy Act protection.


Routine Requests

Disposition: Destroy when reply is made. (ref. N1-59-96-5, item 10)


A-13-001-10

Description: Requests for application blanks, copies of passport rules and regulations, visa regulations, and other travel information.



EXHIBIT 5

U.S. Department of State Records Schedule

Chapter 13: Passport Records

Passport RecordsPassport Case Files - Passport and Citizenship Case Files, 1925-1970.

Disposition: Permanent. Transfer to the National Archives when 50 years old.

DispAuthNo: NC1-59-79-12, item 2a

A-13-001-01a(1)Description: a. Case files containing one or more of the following types of records: passport

applications; Reports of Birth of American Citizens Abroad; Certificates of Witness to Marriage; Applications for Amendment or Extension of Passport; Certificates of Loss of Nationality; and other supporting forms, documents and correspondence pertaining to each case.

(1) Reports of Birth of American Citizens Abroad, Certificates of Witness to Marriage, Certificates of Loss of Nationality, and Oaths of Repatriation.


Passport Case Files - Passport and Citizenship Case Files, 1925-1970.

Disposition: Destroy when 100 years old. (Supersedes NN 165-119, item 1)

DispAuthNo: NC1-59-79-12, item 2b

A-13-001-01a(2)Description: a. Case files containing one or more of the following types of records: passport

applications; Reports of Birth of American Citizens Abroad; Certificates of Witness to Marriage; Applications for Amendment or Extension of Passport; Certificates of Loss of Nationality; and other supporting forms, documents and correspondence pertaining to each case.

(2) All other records.


Passport Case Files - Passport Case Files, 1978-1982.

Disposition: Transfer to WNRC in quarterly accumulations after it has been determined that the microfilm copies have been made in accordance with GSA and NARA regulations and are adequate substitutes for the paper records. Destroy when 15 years old.

DispAuthNo: NC1-59-79-12, item 1a

A-13-001-01b(1)Description: b. Consist of passport applications with photograph attached; applications for

amendment or extension of passports; and related correspondence.

(1) Paper records that have been microfilmed (beginning in 1978).



EXHIBIT 6

Exhibit 3 SAD DOS FOIA Appeal Page 1 of 8

FRC Unscheduled Records FAQs from the NARA Website In order to transfer unscheduled records to an FRC, agencies must:

• Inform NARA's Life Cycle Management Division (NWML) in writing prior

to the transfer. This can be done by sending NWML a copy of

the SF 135 submitted for FRC approval before transferring the

unscheduled records to the FRC. Be sure to include on the SF 135

the date you notified NWML, or include the number of a pending SF

115, Request for Disposition Authority. NWML's address is: 8601

Adelphi Road, Room 2200, College Park, MD 20740.

• Include the official series title (if applicable) or a general descriptive

title for the records in item 6(f): series description on the SF 135.

• Include a folder title list of the box contents or equivalent detailed

records description. This description can be listed under item 6(f):

series description or included as an attachment.

• Indicate "U" for unscheduled records under item 6(i) disposal date on

the SF 135.

• See 36 CFR 1228.152 and 154, Code of Federal Regulations

Part 1228 -- Disposition of Federal Records

Subpart I -- Transfer of Records to Records Storage Facilities

Part 1228, Subpart I was last amended on 1/14/05.

1228.150 Where can a Federal agency transfer records for storage?

1228.152 Under what conditions may Federal records be stored in

records storage facilities?

1228.154 What requirements must an agency meet when it transfers

records to a records storage facility?

1228.156 What procedures must an agency follow to transfer

records to an agency records center or commercial records storage

facility?


Subpart I -- Transfer of Records to Records Storage Facilities

§1228.150 Where can a Federal agency transfer records for

storage?

Federal agencies may store records in the following types of records

storage facilities, so long as the facilities meet the facility standards

in subpart K of this part. Records transferred to a records storage

facility remain in the legal custody of the agency.

(a) NARA records centers. NARA owns or operates records centers

for the storage, processing, and servicing of records for Federal

agencies under the authority of 44 U.S.C. 2907. These NARA records

centers include a National Personnel Records Center which contains

designated records of the Department of Defense and the Office of

Personnel Management and other designated records pertaining to

former Federal civilian employees. A list of NARA records centers is

available from the NARA web site

(http://www.archives.gov/locations/) and also in the U.S.

Government Manual, which is for sale from the Superintendent of

Documents, U.S. Government Printing Office, Mail Stop: SSOP,

Washington, DC 20402-9328, and is available online

(http://www.access.gpo.gov/nara).

(b) Records centers operated by or on behalf of one or more Federal

agencies other than NARA.

(c) Commercial records storage facilities operated by private entities.

§1228.152 Under what conditions may Federal records be

stored in records storage facilities?


The following chart shows what records can be stored in a records

storage facility and the conditions that apply:

Type of Record Conditions

(1) Permanent records (i) Any storage facility that meets the provisions of subpart K of this part.

(2) Unscheduled records (i) Any storage facility that meets the provisions of subpart K of this part. (ii) Also requires prior notification to

NARA (see §1228.154(b)).

(3) Temporary records (excluding Civilian Personnel Records)

(i) Any storage facility that meets the provisions of subpart K of this part.

(4) Vital records (i) Storage facility must meet the provisions of subpart K of this part and 36 CFR part 1236.

(5) Civilian Personnel Records (i) May only be transferred to NPRC, St. Louis as required by this part.

§1228.154 What requirements must an agency meet when it

transfers records to a records storage facility?

An agency must meet the following requirements when it

transfers records to a records storage facility:

(a) Ensure that the requirements of subpart K of this part are met.

Special attention must be paid to ensuring appropriate storage

conditions for records on non-paper based media (e.g., film,

audio tape, magnetic tape), especially those that are scheduled

for long-term or permanent retention, as those records

typically require more stringent environmental controls (see 36

CFR parts 1230 through 1234).

(b) To transfer unscheduled records, notify NARA (NWML) in

writing prior to the transfer. The notification must identify the


records storage facility and include a copy of the information

required by paragraph (c) of this section.

(c) Create documentation sufficient to identify and locate files.

(1) Such documentation must include for each individual records

series spanning one or more consecutive years transferred to

storage:

(i) Creating office;

(ii) Series title;

(iii) Description (in the case of permanent or unscheduled

records, the description must include a folder title list of the

box contents or equivalent detailed records description);

(iv) Date span;

(v) Physical form and medium of records (e.g., paper, motion picture

film, sound recordings, photographs or digital images);

(vi) Volume;

(vii) Citation to NARA-approved schedule or agency records

disposition manual (unscheduled records must cite the date the

agency notified NARA or, if available, the date the SF 115 was

submitted to NARA);

(viii) Restrictions on access if applicable;

(ix) Disposition ("permanent," "temporary," or "unscheduled; SF 115

pending");

(x) Date of disposition action (transfer to the National Archives of the

United States or destruction);

(xi) Physical location, including name and address of facility; and

(xii) Control number or identifier used to track records.

(2) In the case of permanent and unscheduled records,

provide copies of such documentation to NARA and advise


NARA in writing of the new location whenever the records are

moved to a new storage facility.

(d) Ensure that NARA-approved retention periods are implemented

properly and that records documenting final disposition actions

(destruction or transfer to the National Archives of the United States)

are created and maintained as required by 36 CFR 1220.36.

(1) Retain temporary records until the expiration of their NARA-

approved retention period and no longer, except as provided for in

§1228.54.

(2) Transfer permanent records to the National Archives of the

United States in accordance with §1228.260.

(e) Provide access to appropriate NARA staff to records wherever

they are located in order to conduct an evaluation in accordance with

36 CFR 1220.50 or to process a request for records disposition

authority.

(f) Move temporary records that are subsequently reappraised as

permanent to a facility that meets the environmental control

requirements for permanent records in §1228.232 within one year of

their re-appraisal, if not already in such a facility. (Paper-based

permanent records in an existing records storage facility that does

not meet the environmental control requirements in §1228.232(b)

on October 1, 2009, must be moved from that facility no later than

February 28, 2010.)

§1228.156 What procedures must an agency follow to

transfer records to an agency records center or commercial

records storage facility?


Federal agencies must use the following procedures to

transfer records to an agency records center or commercial

records storage facility:

(a) Agreements with agency records centers or contracts with

commercial records storage facilities must incorporate the standards

in subpart K of this part and allow for inspections by the agency and

NARA to ensure compliance. An agency must remove records

promptly from a facility if deficiencies identified during an inspection

are not corrected within six months.

(b) For temporary records, the agency must make available to NARA

on request the documentation specified in §1228.154. For

permanent records, the agency must transmit this documentation to

NARA (NWML) no later than 30 days after records are transferred to

the agency records center or commercial records storage facility. For

unscheduled records, the agency must transmit the information to

NWML with the SF 115 before the records are transferred as required

by §1228.154(b).

(c) Agencies must establish procedures that ensure that temporary

records are destroyed in accordance with NARA-approved schedules

and that NARA-approved changes to schedules, including the

General Records Schedules, are applied to records in agency records

centers or commercial records storage facilities in a timely fashion.

Procedures must include a requirement that the agency records

center or commercial records storage facility notify agency records

managers or the creating office prior to the disposal of temporary

records unless disposal of temporary records is initiated by the

agency.

(d) Agencies must establish procedures to ensure that the agency

records centers or commercial records storage facilities transfer


permanent records to the National Archives of the United States as

individual series spanning one or more years and in accordance with

the provisions of §1228.272.

(e) Agencies must ensure that records that are restricted because

they are security classified or exempt from disclosure by statute,

including the Privacy Act (5 U.S.C. 552a), or regulation are stored

and maintained in accordance with applicable laws, executive orders,

or regulations.

(f) Agencies must ensure that disposable records, including

restricted records (security classified or exempted from disclosure by

statute, including the Privacy Act, or regulation), are destroyed in

accordance with the requirements specified in §1228.58.

(g) Agencies must ensure that emergency operating vital records, as

defined in 36 CFR 1236.14, that are transferred to an agency records

center or commercial records storage facility are available in

accordance with 36 CFR part 1236.

Unscheduled Records

In order to transfer unscheduled records to an FRC, agencies

must: Inform NARA's Life Cycle Management Division

(NWML) in writing prior to the transfer. This can be done by

sending NWML a copy of the SF 135 submitted for FRC

approval before transferring the unscheduled records to the

FRC. Be sure to include on the SF 135 the date you notified NWML,

or include the number of a pending SF 115, Request for Disposition

Authority. NWML's address is: 8601 Adelphi Road, Room 2200,

College Park, MD 20740.

Include the official series title (if applicable) or a general descriptive

title for the records in item 6(f): series description on the SF 135.


Include a folder title list of the box contents or equivalent detailed

records description. This description can be listed under item 6(f):

series description or included as an attachment.

Indicate "U" for unscheduled records under item 6(i) disposal date

on the SF 135.

See 36 CFR 1228.152 and 154, Code of Federal Regulations

(www.archives.gov/about/regulations/part-1232.html)


EXHIBIT 7

General Information FRC ToolkitFRC Communications ArchiveBox AssemblyNARA Records Management GuidanceNARA Records Management Training

ARCIS Learn about ARCISARCIS FAQsSign up for ARCISGet training on ARCIS ARCIS Manual

Forms SF 135: Records Transmittal & ReceiptOF 11: Reference RequestMore Forms

Contact Us Account RepresentativesLocal FRC DirectorsFind Your Local FRCE-mail FRC

CIPS Accessing CIPSCIPS User ManualCIPS Registration Form

Preparing the Standard Form 135 (SF 135), Records Transmittal and Receipt General Instructions for Suitland (WNRC)Items to be Completed by Federal Agencies:Item 1: Complete the e-mail Address: [email protected] Item 2: Original signatures, if required by your agency, should be included on a copy of the SF 135 placed in the first box of the shipment. Item 3: Provide the name and commercial telephone number, including area code, of the person to contact concerning the records. An e-mail address is also required so the approved SF-135 can be returned by e-mail. Item 5: Please provide the complete mailing address for the office retiring the records. Item 6: (a) The NARA record group number assigned to the records of the agency making the transfer and (b) the last two digits of the current fiscal year. Item 6: (c) In most centers, regional staff assign a sequential number in this column. At WNRC, agency records officers typically control and assign transfer numbers, except to some military agencies. Item 6: (d) For transfer and billing purposes, a standard-size box equals one cubic foot. Item 6: (e) Agency box numbers column can be used to indicate the inclusive range of numbers (e.g., 1-30). Item 6: (f) - The Series Description should describe the records in sufficient detail to allow records center personnel to verify compliance with your records schedule. A complete series description includes the closing date (or inclusive dates) of the records. Include the organizational component that created the records when it is other than that shown in item 5. Item 6(f) should include a detailed box-by-box listing, if the records are scheduled for permanent retention, unscheduled, or if disposition instructions indicate sampling or screening of records is necessary. You must indicate if the series of records is Subject to the Privacy Act. Since SFs 135 are public records, information included on SFs 135 should not be subject to the Privacy Act. Stratified Report Invoicing: For agencies participating in Stratified Report Invoicing a caret (^) followed by a valid two digit charge code must be placed at the beginning of the series descriptions. Special description requirements apply for certain records and should be stated in item 6f: Site Audit Records: State "GAO Site Audit" if the records have been so designated by the General Accounting Office and indicate whether the site audit records do or do not pertain to Native Americans. Non-paper based Records: These are other than paper records, such as microfilm, engineering drawings (because of the special format), etc. Item 6: (g) - Restriction: complete this section using one of the following codes: Code RestrictionQ Security classificationT Top Secret security classificationS Secret security classificationC Confidential security classificationR Restricted use - witnessed disposal not required (specify in column (f)) W Restricted use - witnessed disposal required (specify in column (f)) N No restrictionsUnclassified Privacy Act System Records - Code "W" should be used for unclassified Privacy Act System records. Explain any special restrictions at the bottom of the page, if needed. Restricted Data (RD) or Formerly Restricted Data (FRD) records - Please add "E" to designate Restricted Data (RD) or Formerly Restricted Data (FRD) records. This must be shown as well as the appropriate classification (Top Secret, Secret, Confidential) set forth in EO 12356. These restriction codes apply to documents pertaining to National Security Information rather than information of a proprietary nature. Sensitive Compartmented Information (SCI) records - Please add "SCI" to designate Sensitive Compartmented Information records. This must be shown as well as the appropriate classification (Top Secret, Secret, Confidential) set forth in EO 12356. These restriction codes apply to documents pertaining to National Security Information rather than information of proprietary nature. Vault-type Storage at Agency Request - Use "A" code for records that are not national security classified, but vault-type storage is being requested at an additional storage fee.

Records Management Home Archives.gov Home

FRC News & Events Contact FRC FRC Locations FRC Site Map

Page 1 of 2SF 135 Instructions for WNRC

1/20/2011http://www.archives.gov/frc/forms/sf-135-suitland-instructions.html

Archives.gov Home Contact the National Archives Privacy Policy Accessibility Freedom of Information Act No FEAR Act Top of Page

Item 6: (h) - Cite the appropriate schedule identifier and item number in your agency records schedule, job number or the General Records Schedule (GRS). For accountable officers' records, cite the appropriate item from GRS 6. Also, use the General Records Schedules (36 CFR 1228.42) when dealing with records common to most offices such as contracts, civilian personnel records, travel and transportation records. Contact center staff for additional information. Unscheduled Record Series: Consistent with 36 CFR 1228.154(c )(vii), records centers can accept unscheduled record series that have a SF 115, Request for Records Disposition Authority, registered and pending with NARA's Life Cycle Management Division (NWML). Customer agencies should cite the pending job number and the date it was submitted to NARA and the series item that corresponds to the transfers. The customer should type "pending" in block 6h. Also attach a copy of the pending job number with the SF 135.Item 6: (i) Follow the instructions on your record schedule to compute the disposition date. Because disposal is accomplished in quarterly cycles (i.e. January, April, July and October), advance the date to the beginning of the next calendar quarter to obtain the actual date of disposal. Permanent records are offered to NARA on an annual basis; no month is shown in the disposition date field. Place "P" after the offer year. Items to be Completed by Records Center:Item s 4, 6j thru m. Specific Instructions for the MS Word Electronic SF 135 Specific Instructions for the Electronic SF 135 NOTE: You must have a full version of Adobe Acrobat in order to save the annotations made to this electronic form. PDF files require the free Adobe Reader. More information on Adobe Acrobat PDF files is available on our Accessibility page.Print this PageBookmark this PageE-mail this Page

FRC TrainingLocal Federal Records Centers offer training on FRC services (including transfer, disposition and reference procedures), either at records centers or onsite at agency facilities. Please contact your local FRC for more information.

In addition, NARA's records management team offers a comprehensive certification course for Federal employees on records management.

Page 2 of 2SF 135 Instructions for WNRC

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Exhibit 8

Exhibit 6

About the Federal Records Centers http://www.archives.gov/frc/about.html Copy and pasted from website and underlined and bolded by Requestor in Microsoft Word.

Nobody knows Federal records better than NARA's Federal Records Centers Program. Since 1950, we

have safeauarded the nation's records. includina citizen tax returns. Official Military

Personnel Folders, Dassoort a~~l icat ions, and TOD Secret military records. Every day, NARA's

Federal Records Centers deliver on the agency's mission to provide ready access to essential evidence.

We are Federal employees who proudly serve our Federal customers. We help customers navigate the

intricacies of Federal regulations to ensure that the Nation's records are protected and remain

available for their scheduled life.

We maintain facilities that are fully compliant with that protect records from fire,

theft, pests, water damage and natural disasters.

We provide high-quality, cost-effective storage and servicing o f records for our Federal

customers.

We are developing state-of-the-art technology to ensure that we will be able to continue t o

serve Federal agencies' needs for electronic records management in the digital era.

Key statistics about the Federal Records Centers:

17 facilities in 9 reaions throushout the United States

Total holdings of 27 million cubic feet of records

13 million reference requests serviced annually

18,000 tons of paper recycled annually

Professional staff of approximately 1,100 Federal employees

Nearly 400 Federal agency customers

For more ~nformat ion on the NARA Federal Records Centers Program, please contact us:

Federal Records Center

National Archives

8601 Adelphi Road, Suite 3600

College Park, MD 20740

Telephone: 301-837-2950

Fax: 301-837-1617

E-mail:


Exhibit 9

NARA - Washington National Records Center (WNRC)

4205 Suitland Road Prince George's County Suitland, Maryland 20746 (30 1 ) 778- 1 600

Director: Alan Kramer, Director

Department: (Independent)

Parent Agency: National Archives and Records Administration (NARA)

Employees: 90

History: The Washington National Records Center was dedicated in 1966. It encompasses approximately 789,000 square feet of space and has a capacity to hold over 3.9 million cubic feet of federal records.

WNRC provides records management services to headquarters and field offices of federal agencies located in the District of Columbia, Maryland, Virginia and West Virginia. It also serves federal courts located in the District of Columbia and armed forces worldwide.

NARA is charged with preserving and documenting government and historical records and with increasing public access to those documents. NARA is officially responsible for maintaining and publishing the legally authentic and authoritative copies of acts of Congress, presidential proclamations and executive orders, and federal regulations. The chief administrator of NARA, the Archivist of the United States, not only maintains the official documentation of the passage of amendments to the U.S. Constitution by state legislatures, but has the authority to declare when the constitutional threshold for passage has been reached, and therefore when an act has become an amendment.