evaluation report of ntust-isa 2012-2013

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NTUST – INDONESIAN STUDENTS ASSOCIATION

ACCOUNTABILITY REPORT

2012 – 2013

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Introduction.............................................................................................2

Evaluation Report......................................................................................6

Academic Division.............................................................................6

Caring & Household Division...............................................................9

Inventory & Culture Division.............................................................14

Media & Relations Division................................................................24

Talent & Interests Division................................................................29

Budget & Balance....................................................................................37

Membership Survey Result......................................................................40

Summary...............................................................................................43

TABLE OF CONTENTS

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As the end of NTUST-ISA period of 2012/2013, the accountability report was

prepared to evaluate our performance during one-year period (starting from Fall

Semester 2012 until Spring Semester 2013).

This report will be described in order of:

Introduction which consists of statement of vision and mission, organization

chart, and activities summary.

Evaluation Report which describe details of every activities per division.

Budget & Balance which consists of the financial condition in the beginning

and the end of term.

Membership Survey Result which describe the summary report of

aspiration from our members for their organization.

Summary which consists of salutation and general inputs for next term.

a. Statement of Vision and Mission

Vision : “All for ISA, ISA for All”

In this statement of vision, we believe that the ISA can be an open and dynamic

organization, which it will always grow and develop on how we can facilitate and

manage the interests and matters of our members, who come from various type

of background of races, religions, cultures, etc. In which we believe it’s also

become our unique strength of “power in diversity”.

Mission :

Bring Peace of Mind

As an organization with members are students who currently enrolled in NTUST

as undergraduate, graduate, and postgraduate students, which main

responsibility are pursuing their academic activities. Based on this situation,

we hope our organization can help and facilitate some of their needs and

problems so our members can be more focus on studying.

Value to Stakeholder

We hope that ISA can be an organization who can give many value or benefit

through our activities and existences to stakeholders, which consist of our

members, alumnus, and external parties.

Respect

As an organization whose members are coming from various backgrounds and

diversity, we believe that Respect is one of our ways to maintain our internal

bond, in which it will lead us to keep and to grow the “power of diversity”

strength for the organization.

- Internal

Consolidation between members, through:

o Information sharing and two way communication from media: mailing list,

social media, etc.

o Communal activities, like sports day, welcome party, farewell party, etc.

- External

I. INTRODUCTION

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Maintain long term and mutualism type of relationship with other

organizations, such as: Office of International Affair (OIA) NTUST,

Association of International Affairs (AIA) NTUST, Vietnam Student

Association (VSA) NTUST, International Moslem Student

Association (IMSA) NTUST, Indonesian Economic and Trade Office

(IETO) in Taipei, Persatuan Pelajar Indonesia (PPI) Taiwan,

Indonesian Overseas Chinese Association (IOCA), etc. which can be

established by conducting such activities, like visitation, participation in

events, joint-events, discussion, cultural performance, etc.

Fun

We consider that to achieve our goals, in conducting activities we’re not only

needs technical and managerial skills, but also the spirit that comes from

beneath of ourselves. Because we believe that what comes from a delightful

heart and mind will deliver better atmosphere in accomplishment way which

will lead to better result in the end.

And all those vision and missions statements can be illustrated like picture below,

like a house, that the four mission can be the foundations and pillars to support

the vision as the roof, which can we hope that it will be a “comfy” house for all

stakeholders of NTUST-ISA.

b. Organization Chart

Based on those vision and mission statements, on this year of 2012/2013, NTUST-

ISA has the opportunity to make a board of 40 excellent students who have

commitments and interests to help to achieve great value to our stakeholders, as

explained in the chart below:

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STANISLAUS DWI WIDYANTO

PRESIDENT

ELISA MELATI PUTRI

VICE PRESIDENT 2

ANINDHITA DEWABHARATA

VICE PRESIDENT 1

ANISA LARASATI

SECRETARY

YULIANA VINA H.

TREASURER 1

RIOTARO SANANTA

TREASURER 2

TALENT & INTEREST

DIVISION

MEDIA & RELATIONS

DIVISION

CARING & HOUSEHOLD

DIVISION

INVENTORY & CULTURE

DIVISION

ACADEMIC

DIVISION

There are five divisions, who are still in the same from last year’s organization

structure board, which it will deliver the functions in five main areas. Thus the

detail of each divisions, staffs, and responsibilities will be explained in next section

of this accountability report.

This year we deploy 2 vice presidents, as to help the coordination function

between five divisions to be more effective to deliver the activities and programs.

And also with the two treasures, will alleviate the responsibility and increase the

effectiveness in gathering the membership fee.

c. Activities Summary

The summary of all activities of NTUST-ISA can be described in a simple gantt

chart below, in which the details of every activity will be explained more in next

section of this accountability report.

7 8 9 10 11 12 1 2 3 4 5 6

1 Mandarin course OK

2 Seniors guidance and counseling OK

3 Public speaking seminar OK

4 Academic writing seminar OK

5 Information sharing of scholarship &

conferencesOK

6 NTUST-ISA Library Book OK

1 Symphatic Action & Birthday Celebration OK

2 Picking up and registration assisting for new

students Fall 2012 and Spring 2013OK

3 Welcome Party for Fall 2012 and Spring 2013 OK

4 Flea Market for Fall 2012 and Spring 2013 Ok

5 Satisfaction survey OK

6 Farewell Party in Fall 2012 and Spring 2013 OK

7 Assisting OIA in DIKTI's Bridging Program OK

8 Winter Break Fellowship unrealized

Status

ACADEMIC DIVISION

CARING & HOUSEHOLD DIVISION

2012 2013DIVISIONNo

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7 8 9 10 11 12 1 2 3 4 5 6

1 Information sharing OK

Social media (FB, twitter, Mailist)

Web maintenance & update

2 Maintain relationship with external parties OK

Maintaining Relationship with IETO

Partnership with PPI Taiwan

Co-founded Indonesian Diaspora Network

Visitation to IOCA

3 Maintain relationship with alumni OK

Alumni database

Sharing Career and Working Experience

with Alumni 2013

4 Documentation & publication OK

1 Inventory Record & Control OK

2 Cultural Activities: OK

Indonesian Independence Celebration OK

International Conference on Industrial

BioprocessOK

Learn a New Dance: Plate Dance OK

AIA Welcome Party OK

Taipei International Travel Fair OK

Friendship Walk Soft Opening Taiwan OK

International Muslim Culture Exhibition OK

AIA Cultural Party Night OK

Asian Culture Day OK

2012 Higher Education Forum:

Internationalization in Taiwan’s

Universities

OK

Indonesia Year End Festive Season Fair

2012OK

Nada Cinta di Kampung Halaman Event OK

3 Indonesian Culture Exhibition 2013 OK

4 School Exhibition (club & NTUST birthday) OK

5 Culture catalogue unrealized

1 Regular Sports & Music Practice Sessions OK

2 Go Biking Fall 2012 OK

3 Chinese Taipei Open Badminton Competition OK

5 Sports Day Fall 2012 OK

4 NTUST-ISA Trip to Jiufen OK

NTUST-ISA Trip to Pingxi

6 Basketball game OK

Sports Day Spring 2013

7 Joining POP under name PPI Taiwan OK

8 Dragon Boat Festival OK

8 Futsal competition changed

9 Badminton competition changed

10 NTUST-ISA T-shirt unrealized

11 Photo hunting unrealized

TALENT & INTEREST DIVISION

Status

INVENTORY & CULTURE DIVISION

MEDIA & RELATIONS

2012 2013DIVISIONNo

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A. Job Description

• To facilitate all member activities related to academic affairs.

B. Team Member

Division Head: Tri Sarjono

Members: 1. Argo Hadi Kusumo 2. Ferani Eva Zulvia 3. Muhammad Rieza 4. Neysa Ignacia Han

C. Activity List

1. Seniors Guidance Fall 2012 and Spring 2013

Details In this event new students coming to welcome party were divided into several groups according to their department. In each small group, around one or two seniors were in charge for sharing their experiences during study in NTUST especially in their department.

Date of Activity September 30th, 2012 and March 3rd, 2013

Objectives Help new students in adapting to new system in each department.

Give important information regarding academic and daily life in each department.

Target NTUST new Indonesian students

Place S Building Meeting Room and S302-303

Evaluation Strong Points: This activity went well and new students can get many information from seniors. Weakness: There was a difficulty in finding seniors from some department which did not have current Indonesian student. Thus, current student from other departments which has similar background (from the same school/faculty) was assigned as substitute.

2. Mandarin Course Fall 2012 and Spring 2013

Date of Activity Fall 2012: October 7th, 14th, and 21st, 2012 Spring 2013: March 23rd, 31st, and April 7th, 2013

Objectives To help new NTUST – ISA 2012 Fall Students to study Mandarin.

To increase familiarity between NTUST-ISA member.


Place NTUST S Building

Source of Funding

NTUST-ISA

Evaluation Strong Points: The module contains a very good material and there were two small classes.

Weaknesses: The students keep on decreasing, because they have other

activities at the moment. Three meetings were not enough. The place was not convenient enough. Should be in a class

room. Mandarin class should be start in the early semester.

II. EVALUATION REPORT

ACADEMIC DIVISION

DIVISION

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Especially in spring semester, there’s also a big event at the moment.

Documentations

[Mandarin Course Fall 2012]

[Mandarin Course Spring 2013]

3. Seminar of Public Speaking

Date of Activity December 8th, 2012

Objectives To facilitate NTUST-ISA students to refresh and improve their communication skill by theory, speaker’s experience and practice of public speaking.

Assist NTUST-ISA students to effectively communicate and influence the audience orally in public.

Target NTUST-ISA students

Place NTUST RB Building, RB-103

Source of Funding

NTUST-ISA

Evaluation Strong Points: Good speaker and materials. Weaknesses: Speaker was late, so need to provide clearer direction, next

time. Time limit, so the speaker couldn’t cover all the materials

and there’s no time for question and answer.

Documentations

[Giving a souvenir to the speaker; and All Participants]

4. Seminar of Academic Writing

Date of Activity 18th May, 2012

Objectives To develop student’s writing skill in academic field.

Target International students

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Place NTUST, E2 Building, E2-102

Source of Funding

NTUST-ISA, NTUST-IMISA and NTUST ISACE

Evaluation Strength Points: This event was being held smoothly and finish sooner than the schedule. Weaknesses: The duration length of searching speakers’ candidate is too short. Next time should start it earlier.

Documentation

[Seminar Session; and All Participants]

5. NTUST-ISA Library

Date of Activity 2012-2013

Objectives To help NTUST-ISA members by provide books that are needed.

Target NTUST-ISA members

Place The books are stored at the locker room and we spread out the available books.

Source of Funding

Self funding

Evaluation Strong Point: There are 59 books registered in this library. Among them, four books are come from leasing. Weaknesses: It was not well informed. Information about available books

is published on mailing list, and NTUST-ISA Facebook. Yet it still not efficient enough for publication.

Limited storage space.

Documentation

6. Information Sharing of Scholarships and Conferences

Date of Activity 2012-2013

Objectives To share conference information to NTUST-ISA students via mailing list.


Documentation

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D. Inputs and Suggestions for Next Term

Mandarin Class Participant cash deposit system could be one way to raise the responsibility of

the participants already registered. If they do not fulfill the certain amount of presence then their cash will become NTUST-ISA fund. As a token of appreciation to the instructors do not forget to provide them with either souvenir, or certificate.

Academic Writing The committee should try to contact the speaker candidate as soon as possible,

suggested 2 months before the event because some of the speakers were quite busy. The committee contacted Mr. Jeremy Skies and he already agreed to give a speaking in October 2013

NTUST-ISA Library The enthusiasm of members to borrow the books was not high could be due to

many aspects such as the suitability of the books, e-book availability. Thus, the books especially textbooks could be sold to the new students with friendly price to reduce the inventory and at the same time to provide cash for NTUST-ISA.

A. Job Description

• To help new Indonesian students of NTUST in managing all the requirements regarding to their arrival in Taiwan.

• To help and facilitate all problems of NTUST-ISA members, subject to household matters.

B. Team Member

Division Head: Pratiwi M. Gunawan Members:

1. Maha Dhika Ciputra 2. Beatrice Waskita Tan 3. Sylvia Ayu Pradana 4. Felita Soegianto 5. Leon Valentino Panjaitan 6. Meilani Wibowo

C. Activity List

1. Picking up and registration assisting for new students Fall 2012 and Spring 2013

Date of Activity August – September 2012 and January – February 2013

Objectives Information transfer to new Indonesian students about taking care of the documents at Indonesia (legalization, visa, etc).

Assisting new students from Indonesia to come safely at NTUST.

Assisting ne students to do the registration at NTUST as well as the ARC applying at Immigration office.

CARING AND HOUSEHOLD DIVISION

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Place Taoyuan airport and Immigration office

Source of Funding

NTUST-ISA

Evaluation Strong Points: Approaching via Facebook and make schedule in detail via Google spreadsheet. Weakness: Miscommunication with OIA. Next time ISA should communicate about the time arrival clearer, so will have more time to prepare.

Documentation

2. Welcome Party Fall 2012 and Spring 2013


Objectives Welcoming new Indonesian students, warmly. Introducing ISA, PPI and ICE Project. Give useful information for new students through live

sharing and Q&A. Assist new student to vote for their heads of batch.

Target NTUST Indonesian students


Source of Funding

NTUST-ISA

Evaluation Strong Points: All Indonesian students can gather together. New students were excited about ISA and ICE.

Weaknesses:

Fall 2012: o Delayed, because of the room was occupied over

the scheduled time. o Although the speakers were already being

reminded, they were still late.

Documentations

[Welcome Party Fall 2012]

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[Welcome Party Spring 2013]

3. Flea Market Fall 2012 and Spring 2013


Objectives Giving opportunity to new students and members of NTUST-ISA to get second hand stuffs in good condition with cheap price.

Fund-raising for Caring & Household division so we can support our internal expenses and not only rely on the organizations fund (10% for ISA, 90% for Caring and Household Division).

Target NTUST Indonesian students *New students are prioritized


Evaluation Strong Points: The price range is 10 – 200 NTD Total Fall 2012: 1,425 NTD Total Spring 2013: 502 NTD

Documentation

4. Farewell Party Spring 2012 and Fall 2013

Date of Activity January 28th, 2013 and June

Objectives Congratulate and celebrate the graduated student for their achievement in NTUST.

Target NTUST Indonesian graduated students

Place Auditorium Building, AU-112

Source of Funding

NTUST-ISA

Evaluation Strong Point: The party went well and there’s a strong engagement from stage-attendee during the event. Weakness: Miscalculation in budgeting and complains about the consumption.

Documentation

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5. Winter Break Fellowship

Date of Activity Unrealized

Objectives To strengthen ISA'ers relationship Anyway, that program quite well-substituted with WP Spring 2013. Evaluations maybe this kind of program good after final exam of Spring finished.

Target NTUST-ISA members that stay in Taiwan during winter holiday

Reasons No right time. Everyone went off campus for their own holiday. And at that time winter break was too short, suddenly we have to prepare for picking new students & Welcome Party.

Evaluation This activity is quite well-substituted with Welcome Party Spring 2013. Maybe this kind of program good after final exam of Spring semester is finished.

6. Sympathy Action & Birthday Celebration

Date of Activity July 2012 – June 2013 (occasionally)

Objectives To encourage our members to help other member who needed in a certain situation.

To encourage the birthday celebration among fellow members of NTUST-ISA.

Target Member of NTUST-ISA

Place NTUST

Source of Funding

None

Evaluation Suggestions: A need to do some innovations in the future activities to

give more different appreciation to members who have birthday.

Documentation

7. NTUST-ISA’s Membership Survey

Date of Activity May 2013

Objectives To inquire the aspiration of NTUST-ISA from member’s point of view which hopefully it can be some insights for next period of committee to develop the organization and activities.

Target Member of NTUST-ISA

Place This survey was using Google documents: https://docs.google.com/forms/d/1ipYHsB0OwJ0saz2mJRrB87TgClrnihbDs4K5H1GG2Vo/viewform

Source of Funding

Self funding

Evaluation will be explained later in the next section of this accountability report

Documentation

https://docs.google.com/forms/d/1ipYHsB0OwJ0saz2mJRrB87TgClrnihbDs4K5H1GG2Vo/viewform

https://docs.google.com/forms/d/1ipYHsB0OwJ0saz2mJRrB87TgClrnihbDs4K5H1GG2Vo/viewform

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8. Assisting OIA for DIKTI’s Bridging Program

Date of Activity 1st Batch: December 2012 – February 2013 2nd Batch: April – June 2013

Objectives Assisting a group of Indonesian lecturers who want to continue their master degree in NTUST, by giving them explanation of living condition and program introduction.

Target Lecturers of DIKTI

Place NTUST

Source of Funding

OIA

Evaluation For 1st Batch: It looked like that the first batch of the program was in rush,

so the participants had seen to be not prepared with the condition of studying in NTUST of because the minimum information they’d gathered before coming to Taiwan.

For 2nd Batch: More prepared for both partners of OIA and DIKTI’s lecturers, thus so far the assistance could be run more smoothly. Suggestions: Even though it is an additional program for NTUST-ISA, but it will be good that the lecturers of DIKTI program could be members of ISA, and get involved with activities.

Documentation

[Sharing Session with Indonesian Phd. students]


Add new agenda cooperate with talent & interest: ISA Trip (Fall 2013) and BBQ Party (Spring) It will be a good way to break the ice within ISA’ers

Prepare for future regular agenda: Assisting OIA in Bridging DIKTI program.

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A. Job Description

To facilitate talent and interest of members of NTUST-ISA in Indonesian culture. To manage the performance and promotion activities of Indonesian culture, either

internal or external of NTUST. To manage all inventories of NTUST-ISA.

B. Team Member

Division Head: Ayesha Avanti Members:

1. Stephanie Rosanto 2. Bayu Rezki Pratama 3. Natasha Stella Nina Putri 4. Taufik Abidin

C. Activity List

1. 67th Indonesian Independence Day Celebration (held by IETO)

Details Performing Bali Dance (Janger) and Choir

Date of Activity August 17th, 2012

Objectives To celebrate Indonesian Independence Day.

Target Invited foreigners and guests

Place Regent Hotel, Taipei

Source of Funding

IETO

Evaluation Strong Points: Guests gave compliment for Janger Dance and asked to

perform again in upcoming events. Many foreigners wanted to take picture with performance. Weakness: The type of microphones didn’t suitable to be used for choir singing. The result was not as expected.

Documentations

[Bali Dance (Janger)]

[Choir]

INVENTORY AND CULTURE DIVISION

DIVISION

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2. School Club Exhibition 2012

Details We served ‘Dawet Ice’ One model greet the visitor by wearing Indonesian

traditional costume

Date of Activity September 19th, 2012

Objectives To introduce the existence of NTUST-ISA

Target All NTUST students, especially new students

Place NTUST area

Source of Funding

NTUST-ISA

Evaluation Strong Points: The event went good, a lot of NTUST students came by

and tried to drink ’Dawet Ice’ as one of Indonesian traditional drink.

The purpose to introduce Indonesian culture is achieved and also, many NTUST students can consider NTUST-ISA as part of NTUST as a media to make friends.

Weaknesses:

Limited time and the first event for this division, so we didn’t give our best effort. Next time we need to improve time management and preparation.

”Dawet Ice” taste was not as expected. Next time we should try it first.

The event was in a weekday, where so many students had class, so it’s hard to get people to help the event, especially the one who wear Indonesian traditional costume.

Documentation

3. International Conference on Industrial Bioprocess

Details Performing Papua Dance, Bali Dance (Janger) and Saman Dance

Date of Activity October 8th, 2012

Objectives To show the existence of Indonesian Student Association in NTUST.

To introduce Indonesian dance.

Target Participants of “The 5th International Conference on Industrial Bioprocess”

Place NTUST Building 12th Floor

Source of Funding

NTUST-ISA

Evaluation Strong Point: The performance went good, got applauses from audience and they feel entertained. Weaknesses: The stage is too narrow, so dancers couldn’t dance freely. The microphone for Saman Dance was not enough. The photographer came late, so no documentation for

Papua Dance.

Documentations

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[Bali Dance (Janger); and Saman Dance]

4. AIA Welcome Party

Details Performing Plate Dance and Angklung Music Group



To introduce Indonesian dance and music.

Target New International NTUST students

Place NTUST International Building 12th Floor

Source of Funding

Self funding

Evaluation Strong Points: The performance got great applause from audience

reflecting good respect from NTUST international students. Some audiences were excited to see our new interesting

dance with plate.

Weaknesses: The stage is too narrow, so the Angklung player had to

stand too close to each other. The microphones for Angklung were not enough so they

had to play it as close to the microphone as they can.

Documentations

[Plate Dance; and Angklung Music Group]

5. Taipei International Travel Fair

Details Performing Papua Dance, Bali Dance (Janger) and Plate Dance


Objectives To help IETO to introduce Indonesian dance.

Target Visitor of Taipei International Travel fair

Place Taipei World Trade Center (TWTC) Hall 1

Source of Funding

IETO

Evaluation Strong Points: The performance went pretty good, and got applauses

from the audience. The purposes to entertain the audience and to participate

in Taiwan government event were achieved.

Weaknesses: The dimension of the stage was extraordinary and has not

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enough space in the center, so it made the dancers cannot dance freely.

No rehearsal on the stage was made the dancers could not arrange their position at the centre of the stage.

Documentations

[Papua Dance and Plate Dance]


[All Performers]

6. Friendship Walk Soft Opening Taiwan

Details Performing Saman Dance and Plate Dance

Date of Activity November 2nd, 2012

Objectives To support PPI Taiwan regarding this event.

Target Indonesian students in Taiwan and members of PPI Taiwan

Place NTUST S Building 3rd Floor

Source of Funding

Self funding

Evaluation Strong Point: The performance got great appreciation from the audience. and also created nostalgic feeling among the audiences. Weaknesses: The sound is not that clear but too loud. It was disturbing

the Saman dancers because they need to yell. They didn’t provide the microphones for Saman dancers. The performers were too close to the audiences and the

stage provided was too narrow.

Documentations

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[Saman Dance; and Plate Dance]

7. International Muslim Culture Exhibition

Details Performing Saman Dance

Date of Activity November 6th, 2012

Objectives To support International Muslim Student Association regarding this event.

Target Visitor of International Muslim Culture Exhibition

Place NTUST International Building 1st Floor

Source of Funding

Self funding

Evaluation Strong Points: The performance went pretty nice and got great

appreciation from the audience, reflecting good respect. The dance was very suitable for this event since originally

this is also the dance of Muslim in Aceh.

Weakness: The stage was narrow, so the dancers could not dance freely.

Documentation

8. AIA Cultural Party Night


Date of Activity November 6th, 2012



Target International and local students in NTUST

Place NTUST S Building Room S301

Source of Funding

Self funding

Evaluation Strong Point: The performance went pretty nice and got great appreciation from the audience, reflecting good respect from international students in NTUST. Weaknesses The room is too small so the dancers were too close to the

audience. The sound system was not that clear but too loud. It was

disturbing the Saman dancers because they need to yell. Since this is casual party they didn’t provide stage, so the

dancers were sitting on the floor and some audiences were still standing.

Saman dance is not suitable for casual party.

Documentation

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9. Asian Culture Day

Details November 24th: Performing Saman and Bali Dance (Janger)

November 25th: Performing Papua Dance, Saman Dance and Indonesian traditional dress fashion show

Date of Activity November 24th and 25th, 2012

Objectives To help IETO to introduce Indonesian culture and dance in participating this event.

Target Visitor of Asian Culture Day

Place Huashan Creative Park, Taipei

Source of Funding

IETO


from the audience. The purposes to entertain the audience and to participate

in Taiwan government event were achieved and President of Taiwan also attended this event.

It was outdoor and free entry, so everyone that passed by the event interested to watch the performances.

Weaknesses: In the first day the microphone for Saman dancers were

off, so when the dancers sing and yell the sound was not that loud.

No rehearsal on the stage, so the dancers could not arrange their position at the centre of the stage.

Documentations November 24th:

[Saman Dance]


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[All Performers]

November 25th:

[Papua Dance]

[Saman Dance]

[Fashion Show; All Crews and Performers]

10. 2012 Higher Education Forum: Internationalization in Taiwan’s Universities

Details Performing Saman and Bali Dance (Puspanjali)




Target Participants of Higher Education Forum: Internationalization in Taiwan’s Universities (University Representatives)

Place NTUST International Building 1st floor, Conference Room

Source of Funding

Self funding


from the audience.

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The Stage dimension was so suitable for bot Saman dance and Bali dance (Puspanjali).

Documentations

[Saman Dance; and Bali Dance (Puspanjali)]

11. Indonesia Year End Festive Season Fair 2012

Details Performing Saman and Bali Dance (Puspanjali)


Objectives To help IETO to introduce Indonesian culture and dance in participating this event.

Target Visitor of Indonesia Year End Festive Season Fair 2012 (Travel Agents and Airline Companies in Taiwan)

Place Regent Hotel, Taipei

Source of Funding

IETO

Evaluation Strong Point: The performance went pretty good, and got applauses from the audience, which from the high class instances. Weaknesses: The stage was too small and full with the band appliances,

so Saman dancers couldn’t enter as they had prepared and Puspanjali dancers had to move to the floor since the stage was not enough.

No rehearsal on the stage, so the dancers could not arrange their position at the centre of the stage.

Documentations

[Saman Dance]

[Bali Dance (Puspanjali)]

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[All Performers with IETO]

12. NTUST Anniversary Event

Details We had a bazaar booth where we sold Indonesian Cuisine (Indomie and Batagor) and provide traditional clothes to try on.

Some Indonesian students wear traditional clothes and Batik for parade.

Date of Activity March 23rd, 2013


To introduce Indonesian culture, cuisines and clothes.

Target NTUST students and staffs

Place NTUST area

Source of Funding

NTUST-ISA

Evaluation Strong Points: The exhibition went good, a lot of NTUST students came

by and bought Indonesian cuisine and tried Indonesian traditional clothes.

The purpose to introduce Indonesia culture to the audience and to show the existence of ISA is achieved.

We get a profit of 11,986 NTD. Weaknesses: Since it was on the spot cooked, sometimes the buyers

need to wait for a while. It takes a lot of time for make-up in attending the

ceremony using traditional clothes.

Documentations

[Batagor; and Indomie]

[Visitor try Indonesian costume; and All Committee]

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13. Nada Cinta di Kampung Halaman Event


Date of Activity May 12th, 2013

Objectives To help IETO to introduce Indonesian dance in participating this event.

Target Guests who come to the event

Place Sheraton Hotel, Taipei

Source of Funding

IETO

Evaluation Strong Points: The event’s committee is very cooperative and helpful in

fulfilling what the dancers need, such as space, sound, etc.

The audiences enjoy the dance and gave big applauses during the performance. It reflects their respect and admiration on our performance.

Weaknesses: The event started 40 minutes late, while the dancer’s

team came too early. The stage was big enough but full with band appliances,

so they just provided limited space for saman dancers. Documentation

14. NTUST-ISA Culture Catalogue

Date of Activity Unrealized

Objectives As a media to advertise Indonesian culture and also NTUST-ISA performances in Taiwan.

Target Taiwanese and international organizations and companies

Reasons Inventory & Culture division focused more on answering

the high amount of performances invitations.

A person that was assigned as the catalog designer, for

some reasons can’t come back to Taiwan during this

period, so we can’t continue this project.

Since the amounts of performances in this period somehow

were more than enough, this project was decided to be

stopped.

Evaluations Choose person in charge for this project directly and since it will take a long time process, it is better to start this project in the beginning of period.

15. Inventory Record & Control

Summary Committees have been successfully recorded and managed all inventories on hand. Every borrowing also has been recorded carefully.


Suggestions for the I&C team member: Divide the job to the appropriate amount of people and people with high

commitment is in a great need. Choose 1 person to be a Person in charge (PIC) in each dance. Keep all the dances practice continuously with or without the performance request. Always try to regenerate the dancers and schedule the regular practices.

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Continue the making of NTUST-ISA culture catalog. Suggested activities to be an annual event:

• Participating at NTUST Anniversary and NTUST Welcoming New Student (Club exhibition).

• Participating at NTUST Welcoming New Student, AIA Welcoming New Student, and AISCT.

• Visitation to IOCA (practicing traditional dance together) and invite them to participate in our annual event (ICE).

Give special attention in: • Managing people with full potential (dancers, make-up artist, etc.). Managing culture event (performance request) carefully. Managing culture inventory, pay attention with the items in and out, and the

maintenance.

A. Job Description

To manage all matters related to media and information technology (such as: website, social media, publications and documentation).

To maintain the relationship between stakeholders of NTUST-ISA members, both internal and external parties, and also for the alumni.

B. Team Member

Division Head: Dimitrij Nikita Ang Members:

1. Tandika Marcel 2. Shofy Amalia 3. Yesi Jap 4. Samsul Hadi 5. Satriya Dinata

C. Activity List

Information Sharing

1. NTUST-ISA’s Social Media

Date of Activity July 2012 – June 2013

Objectives To share information and communicate related to NTUST-ISA’s activities, school announcement, or any information that have value for NTUST-ISA’s member.

Target NTUST-ISA’s member

Evaluation The increase of social media usage among members of NTUST-ISA make our committees not only sharing information and communicating via mailing list, but also via Facebook, Twitter, Youtube, Slideshare, etc.

Documentation

2. NTUST & NTUST-ISA’s Website Update

Date of Activity November 2012 – June 2013

Objectives To sustain the use of NTUST-ISA’s website, available mainly in

MEDIA AND RELATIONS DIVISION

DIVISION

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Indonesian, but also in English and Chinese, and Indonesian version of NTUST’s website as source of information and media of publication.

Target Prospective, current and former students of NTUST, particularly those capable of communication in Indonesian.

Evaluation Indonesian version of NTUST’s website: Responding to OIA request to develop an Indonesian

version of the school’s site, we have coordinated with Computer Center and established some ready-to-publish contents, all according to Computer Center’s suggestion for the alternative version. Entering the last weeks of this semester, the progress of the work is near to completion.

Unfortunately, the access delegated to NTUST-ISA is no longer functioning. It was confirmed with OIA that there has been a new rule regarding the school’s site password usage and that the project has been suspended. NTUST-ISA’s website:

NTUST-ISA’s site has been up and running, helping many new Indonesian students through registration processes, ever since last year. It was truly unfortunate to have the site ravaged by an accident during the development of NTUST-ISA’s sub-site for Indonesian Culture Exhibition. We have been able to get the site back online, but the outdated contents need to be replenished.

Documentation

Maintaining relationship with external parties

3. Maintain Relationship with IETO

Date of Activities

July 2012 – May 2013 (occassionally)

Objectives To maintain a good relationship with IETO as representative of Indonesian government in Taiwan.

Target NTUST-ISA

Place Many places, most of it in IETO’s Office

Source of Funding

Self funding

Details of Activities

NTUST-ISA always tried to attend on every activities that we had opportunity to be invited by IETO. (such as: Inauguration Ceremony of New Head of IETO), Independence Day Ceremony, Halal Bihalal, Chinese New Year Ceremony, etc.)

NTUST-ISA sometimes helped IETO on performing traditional culture dance, etc.

IETO supported as one of sponsors in ICE 2013.

Documentation

[National Education Day 2013]

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4. Co-founded Indonesian Diaspora Network in Taiwan

Date of Activity January 26th,2013

Objectives To give support on the creation of an organization for all Indonesian people who lives in Taiwan without any demographic boundaries.

Target All people who has Indonesian nationality in Taiwan

Place Office of IETO

Source of Funding

None

Details of Activity

NTUST-ISA acted as one of 29 co-founder of Indonesian Diaspora Network (IDN) in Taiwan.

NTUST-ISA supported IDN’s activities, such as Hari Kebangkitan Nasional 2013.

Documentation

5. Partnership with PPI Taiwan

Date of Activities

November and December 2012

Objectives To maintain a good relationship and discuss possible cooperative projects with PPI Taiwan.

Target will be explained later

Place will be explained later

Source of Funding

will be explained later

Details of Activities

Has had cooperation in two activities which NTUST-ISA has a role to be the host of it (will be explained later in further section of the accountability report).

6. Visitation to Indonesian Overseas Chinese Association (IOCA)

Date of Activity February 3rd,2013

Objectives To maintain a good relationship and discuss possible cooperative projects with (IOCA) – former Indonesians now living in Taiwan.

Target IOCA and NTUST-ISA members

Place IOCA Headquarters, Taipei City

Source of Funding

Self funding

Evaluation Strong Points: More members were involved in this year, allowing a more

lively discussion to occur during the visit. The visit was arranged to coincide with IOCA’s monthly

meeting, thus the visit was an incredible opportunity not only to talk and share ideas, but also to interact and get to know one another.

The output was the cooperation between IOCA and NTUST-ISA, which IOCA provided a performance in ICE 2013 and NTUST-ISA borrowed some equipments.

Documentations

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[Dancing Together; and NTUST-ISA and IOCA Members]

7. Domain Extension

Date of Activity March 2013

Objectives To support the continuance of NTUST-ISA’s website.

Target Users of NTUST-ISA websit

Source of Funding

NTUST-ISA

Evaluation Billing was paid via online payment and extension was successfully done. When our contract with the service provider is about to expire, they will send a notification to us via e-mail. So, as long as the mail is regularly checked, there should not be any problem with this activity in the future.

Documentation

[Payment Confirmation]

Maintain Relationship with Alumni

8. Sharing Career and Working Experience with Alumni 2013

Date of Activity March 2nd, 2013

Objectives To strengthen the relationship between NTUST-ISA alumni with the NTUST-ISA member.

To share the working and career experience from alumni to the NTUST-ISA student .

To expand the knowledge and also prepare NTUST-ISA member’s career path in the future life.

Target All NTUST ISA members, especially senior students

Place NTUST Auditorium Building, AU-112

Source of Funding

Self funding

Evaluation Strong Points: The number of participants were exceeded the target. Overall the speakers are good and qualified. The content was helpful for NTUST-ISA members because

gave many information about professional working experience and also research assistant.

Documentations

[Sharing Session]

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[All Participants]

9. Alumni Database

Details Setting up an initial database for alumni of NTUST-ISA by creating a google form that can be accessed on: https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dGJBRVlLeXI5UVJYVWZfcjFCWmQ4LUE6MQ

Date of Activity Start from November 2012

Objectives Providing data for networking purpose. Maintaining relationship with alumni.

Target Alumni of NTUST-ISA

Source of Funding

Self funding

Evaluations Suggestions: Need more focus of attention in continuing tp update the data and maintaining the database.

Documentation

10 Tending Group (Mailing List) and Documentations

Details Group maintenance: Information spreading, topics moderation and new member addition. Documentations: Gathered all documentations from NTUST-ISA’s activities and pooled in our server.

Date of Activity October 2012 – June 2013

Objectives To maintain online communication among members and electronic documentations of events held by NTUST-ISA for future use.


Source of Funding

NTUST-ISA

Evaluations Group maintenance: Ever since its establishment last year, mailing list has been

having some trouble with the member addition and group’s calendar. Unfortunately, until the end of the year, there is no significant response or reparation.

Hence, a new group has been prepared. Internal trials with

https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dGJBRVlLeXI5UVJYVWZfcjFCWmQ4LUE6MQ

https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dGJBRVlLeXI5UVJYVWZfcjFCWmQ4LUE6MQ

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the staffs have also been done. As soon as this new platform has been communicated with the members and approved, NTUST-ISA’s group mailing list can safely migrate to it. Strong Point for Documentations: Easier to look for documentations.

Documentation


Continue the development of new mailing list. Establish an officer-independent server setup to avoid constant server movement.

Build a cooperative relation with alumni, create more activities with/for them.

A. Job Description

To facilitate talent and interest of members of NTUST-ISA (such as : sports, music, photography, travelling, etc)

B. Team Member

Division Head: Anak Agung Ngurah Perwira Redi Members:

1. Ronny Haryanto 2. Ester Yuanita 3. Ricky Kurniawan 4. Albertus Rangga Permana 5. Lukman Arif Kurniawan 6. M Khaerul Naim 7. Muhyin Daud 8. Wegadiputra Wiratha 9. Stefanus Adrian Winarto 10. Bondan Ciptoprakoso

C. Activity List

1. Go Biking Fall 2012

Date of Activity September 23rd, 2012

Objectives To refresh our mind from routine daily activities. To tighten friendship and solidarity between NTUST-ISA

members. To increase the interest on biking.


Place Around Guting riverside

Source of Funding

Self funding

Evaluation Need more publication so that can increase number of participants.

Utilization of public bike service such U-bike is recommended.

Some alternative biking track and place around Taiwan is also recommended to try.

Documentation

TALENT AND INTEREST DIVISION

DIVISION

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2. Chinese Taipei Open Badminton Competition

Details As support team for Indonesia

Date of Activity

October 3rd-6th, 2012

Objectives To tighten friendship and solidarity between NTUST-ISA members.

To increase interest in badminton. Support Indonesia contingent in Chinese Open Badminton

Competition 2012.


Place Xinzhuang Stadium, New Taipei City

Source of Funding

Self funding

Evaluation Need more publication so that can increase number of

participants.

Documentations

[All Supporters]

3. Sports Day Fall 2012



To increase the spirit of exercise of NTUST-ISA members.


Place NTUST campus area

Source of Funding

NTUST-ISA

Evaluation The event went well, but after the break, number of participants is decrease. Next event should anticipate this outcome.

Documentations

[Futsal; Basketball; and Volleyball]

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[Tug and War Female; and Male]

[Slow Biking; and All Participants]

4. Jiufen Trip

Date of Activity December 1st, 2012


members. To increase interest in travelling and know much more

about place of interest in Taiwan.


Place Jinguashi and Jiufen

Source of Funding

Self funding

Evaluation It went well, but because of heavy rain, we cannot really enjoy the scenery at Jinguashi.

It is better if the accommodation can be facilitated by NTUST-ISA.

Documentations

5. Pingxi Trip

Date of Activity February 14th, 2013

Note This activity is held to compensate the unrealized photo hunting activity.


members. To increase interest in travelling and know much more

about place of interest in Taiwan.


Place Jing Tong Elementary School

Source of Funding

Self funding

Evaluation It went well, but It is better if the accommodation can be facilitated by NTUST-ISA.

Documentation

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6. Basketball Game

Date of Activity March 9th, 2012


To increase interest in basketball.


Place NTUST basketball court

Source of Funding

Self funding

Evaluation The game went well, but we need more publication to increase the number of participants.

Documentations

7. Sports Day (Spring)

Date of Activity April 6th, 2013

Note This activity is prepared to compensate the unrealized futsal and badminton competition activity.


members. To increase the spirit of exercise of NTUST-ISA members.


Place NTUST campus area

Evaluation It went well, but it was raining, so several outdoor activities were canceled.

Documentations

[Futsal; Badminton; and Volley Ball]

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[Table Tennis; and Basketball]

8. Participating in POP (Pekan Olahraga Perpita)

Details NTUST-ISA is participating in an activity called POP which is an assorted sport games event held by Perpita – one of the Indonesian associations in Taiwan.

Date of Activity April 27th, 2013


To increase interest in sport. Participating in another student organization in Taiwan.


Place National Taiwan Ocean University, Keelung

Source of Funding

Self funding

Evaluation Successfully participating in POP 2013. NTUST-ISA can accomplish a wonderful achievement which are: Football: 2nd Winner Badminton: Silver medal (Men Double and Mix Double) Table Tennis: Bronze Medal (Men Double, Mix Double,

and Men Single) Chess: Silver

Documentations

[Table Tennis; Volleyball; and Basketball]

9. Dragon Boat Festival

Details There are 2 teams which were consisted of NTUST-ISA’s members to dragon boat festival and registered in 2 different categories: all men and mixed gender.

Date of Activity June 9th, 2013


members. Participating in one of the biggest Taiwanese event.


Place Dazhi river

Source of Funding

NTUST-ISA

Evaluation The event went well. More exercise is needed to have a bigger chance to win the game.

Documentations

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10. Regular Sports Practice

Details Facilitate sports interests for NTUST-ISA’s members, such as futsal, basketball, badminton, volley, and table-tennis.

Date of Activity

Occasionally


members. To provide tools and equipments for some sports practices,

like new balls for futsal and basketball, and shuttlecocks for badminton.


Evaluation Need more commitment from the committee for some sports, like table tennis and volley.

Provide some sports equipments, like volley ball, etc.

11. Music Sharing

Details Held a various music sharing around campus.

Date of Activity

Occasionally


members. To increase interest in music.


Evaluation Practice schedule is change depends on participants. Music club for NTUST-ISA member can be accessed on: https://www.facebook.com/groups/409855739037610/?fref

Documentations


Talent and Interest’s activities in NTUST-ISA most likely about sports, but another type of activities is still needs to be more encouraged.

Some of activities (NTUST-ISA T-Shirt and Photo hunting) cannot be realized in this period, maybe because of less of interests from the participants and commitee so maybe in the next term it can be realized.

Try to create activities which can makes all member of NTUST-ISA could be participated in it, by pulling demand from members.

More publicity required to draw more attention from the members of NTUST-ISA.

https://www.facebook.com/groups/409855739037610/?fref

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A. Job Description

As a part of PPI Taiwan, NTUST-ISA support PPI Taiwan in facilitating several activities.

B. Activity List

1. Friendship Walk Event

Details Welcoming Mr. Herman Wenas who were walking around Taiwan to break the Guinness World Record and arrange a closing event, which called ‘Indonesian Culture Night’.

Date of Activity November 2nd, 2012

Objectives To tighten the relationship between Indonesia and Taiwan, and to introduce Indonesian’s culture.

Committee Steering Committee: World PPI, PPI Taiwan, Legislative Board of PPI Taiwan, PPI Taipei, NTUST-ISA, PPI Tainan, and Adi Permadi Organizing Committee: Leonardus Setia Budi Wibowo (Head), Khaerul Naim (Associate), Indhira Kusuma Wardhani (Secretary), Meilinda Maghfiroh (Treasurer). Event Division: Tiara Pradhita (Coordinator), Wijanarko Sukma, Risaharti, Albert. Logistic Division: Bramantyo Bayu Aji (Coordinator), Yeni Anistyasari, Lukman, Andri, Ananda Arthamastu. Culinary Division: Diana Arief (Coordinator), Dwi Yuli Rakhmawati, Indhi. Publication and Documentation Division: Ibnu Febry (Coordinator), Ester. Health Care Division: Muhyin (Coordinator), Wira, Adrian, Bondan, Ronny.

Target All visitors of Friendship Walk Event

Place NTUST S Building, 3rd Floor

Source of Funding

IETO and PPI Taiwan

Documentations

[Welcoming Herman Wenas; Opening of Indonesian Culture Night]

2. PPI Taiwan Student Congress 2012

Details Evaluation report from President of PPI Taiwan 2011-2012, election for next President of PPI Taiwan and handover President of PPI Taiwan.


Objectives To execute yearly agenda of Legislative Board of PPI Taiwan.

Committee Steering Committee: Legislative Board of PPI Taiwan and NTUST-ISA. Organizing Committee: Pratama Mahardika Firdausi (Head), Farikhah Farkhani (Secretary), Dini Nuzulia Rahmah (Treasurer). Event Division: Ahmad Dzulfahmi (Coordinator), Nieko Haryo Pradhito, Yunafi’atul Aniroh, Nani Kurniati.

COLLABORATION PROJECTS WITH PPI TAIWAN

DIVISION

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Logistic Division: Achmad Mustakim (Coordinator), Basyaruddin Aripin, Leonardus Setia B.W., Raditya Derifa Jannatin, Faiz Husnayain. Culinary and Security Division: Rifqi Jatnika (Coordinator), Samsul Hadi, Yusuf Priyambodo, Nur Muhammad Malikul Adil. Documentation Division: Riyanto Jayadi (Coordinator), Ivon Kusmijo Chandra, M. Akmalul Ulya.

Target Indonesian student in Taiwan

Place NTUST, RB Building, RB-102

Source of Funding

IETO

Documentations

[Handover President of PPI Taiwan; All Participants]

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Budget for NTUST-ISA 2012/2013 was started by NTD 14,499 in July 2012. Our income to

support our activities basically came from our members self-funding. Other income source came

from performance, flea market, festival, etc. During this period, the generated income is NTD

91,599. This fund was used to fund Indonesian students activities related to not only in academic

field but also sports, arts, and friendship activities. The total expenses during this period is NTD

60,216. NTUST-ISA not only become indepent organization but also profitable organization by

generating profit NTD 31,383. Table below is shown the details of income and expenses during

period 2012/2013.

No. Description Division Amount (NTD)

1 Membership fee NTUST ISA Period Fall 2012 @ NTD 200 (131 people)

26,200

2 Membership fee NTUST ISA Period Spring 2013 @ NTD 200 (71 orang)

14,200

3 Grant from NTUST member in Fall 2012

100

Sub Total

40,500

4 Dance Performance at KDEI for Indonesia Independence Day

Inventory and Culture

2,700

5 Dance Performance from IC 2011/2012

8,700

6 Performace at Travel Fair

5,178

7 Performace of IC Member

300

8 Performance at Asian Culture Day

5,074

9 Performance at Indonesia Year End Festive Fair 2012

1,680

10 Performance at Welcome Party AIA

200

11 Performance at Internal Conference

330

12 Contribution from participating at School Carnival

7,986

Sub Total

32,148

13 Flea Market Fall 2012 Caring and Household

142

14 Flea Market Spring 2013

50

Sub Total

192

15 Contribution from participating at Dragon Boat festival

Others

1,500

16 Interview ISA

260

17 Contribution from participating at Friendship Walk

2,500

Sub Total

4,260

Total

77,100

III. BUDGET & BALANCE

INCOME

DIVISION

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No. Description Division Amount (NTD)

1 Reimbursement for paper clips

Academic

56

2 Reimbursement for Seminar Public Speaking

5,489

3 Photocopy Material for Mandarin Course

88

Sub Total 5,633

4 Reimbursement School Club Exhibition

Inventory and Culture

700

5 Reimbursement School Club Exhibition

110

6 Piring Dance (Coach and Accessorize)

873

7 Make up

1,590

8 Make up

391

9 Farewell for School Carnival committee

3,000

10 Reimbursement for accessorize

790

11 Papua Dance accessorize

172

Sub Total

7,626

12 Reimbursement for printing Welcome Party Fall 2012 brochure

Caring and Household

275

13 Reimbursement for Welcome Party held in Fall 2012

10,924

14 Farewell Party held in Fall 2012

10,000

15 Pick-up new students of Spring 2013

500

16 Reimbursement for Welcome Party held in Spring 2013

9,281

Sub Total

30,980

17 Sport Day

Talent and Interest

1,000

18 Sport Day

960

19 Dragon Boat Festival

1,500

20 Shuttlecock

1,000

Sub Total

4,460

21 Procurement Monitor, etc Relation and

Media

3,657

22 Budget for Seminar Sharing Alumni

2,500

Sub Total

6,157

23 Name card of President of NTUST-ISA

Others

360

24 Reimbursement for Dragon Boat

1,500

25 Survey Performance to Tainan

1,000

26 Lending for ICE preparation

2,500

Sub Total

5,360

Total

60,216

EXPENSES

DIVISION

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There are other incomes and expenses that will be realized by the end of June 2013 regarding

to the upcoming event. The table below are the balance sheet of projected cash balance of NTUST-

ISA per June 30th, 2013.

Description Debits Credits Balance

Opening Balance 14,499

14,499

Total Income 77,100

91,599

Total Expenses 60,216

31,383

Current Balance

31,383

Account Receivable 1,300

32,683

Performance at Nada Cinta Kampung Halaman

1,300

Account Payable 21,268 11,415

Seminar Academic Writing

1,985

Budget for Farewell Party held in Spring 2013

13,500

The excess of budget of budget for Seminar Sharing Alumni

783

Budget for Election of General Meeting of NTUST-ISA

5,000

Projected Balance as per June 30th, 2013

11,415 NTD

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General Information:

Survey date : May 9th – June 1st, 2013

Total respondents : 41 persons

Insights:

There is a room to improve the knowledge level of NTUST-ISA’s member by

giving more explanation in the welcome party, or updating more novely

information in social media or websites.

I. Member’s Recoqnition to NTUST-ISA

Does respondent know about NTUST-

ISA?

Yes

No

73%

27%

When Respondentsknows about NTUST-ISA?

Before arrived at Taiwan

After arrived at Taiwan

32%

20%7%

39%

2%

Knowing NTUST-ISA’sBackground

Really know

Know

Few know

Neutral

Don’t know

II. Event (Programs) and Benefits of NTUST-ISA

14%

54%

27%

5%

External (Public) Relation of NTUST-ISA

Very good

Good

Neutral

Don’t know

97%

3%

NTUST-ISA's event

Know

Don’t know

13%

53%

30%

5%

Advantages of NTUST-ISA's member

Vast/huge

A lot

Neutral

A few

61%

39%

Early expectation

Have

Don’t have

IV. MEMBERSHIP SURVEY RESULT

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Insights:

Members feel of NTUST ISA’s help, when

Before arrived → Pick up services.

After arrived → Event and friendship

Generally, respondent said that their early expectations as member are they

have good information access about everything, gain their knowledge about

environment, friendship, and adaptation acceleration.

Doesn’t have early expectation is doesn’t make they don’t have sense of

belonging, from the survey, even they doesn’t have early expectation they still

follow NTUST ISA event and also still have sense of belonging.

7%

37%

46%

5% 5%

Fulfillment of expectations

Huge/vast

A lot

Neutral

A few

Never95%

5%

Participation in NTUST-ISA’s event

Yes

No

27%

63%

10%

Event participation frequencies

< 3 times

3-10 times

>10 times

73%

17%

10%

NTUST-ISA’s ”sense of belonging”

Yes

Don't know

No 88%

7%

5%

Feeling part of NTUST ISA

Yes

Don’t know

No

Respondent who feel that they as a part of NTUST ISA usually

follow NTUST ISA activities often and also feel that the activities

give them many advantages.

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Member update the information related with NTUST ISA mostly by social

network and also from friends, few people use mailing list to update their

information (but still several people use it).

Insights:

There is a room to improve the committee services, such as defining the key

performance index (KPI) in the beginning of the year service, regularly

updating the evaluation report to members of NTUST-ISA, etc.

Conclusion:

Successfully of NTUST ISA’s event/programs is one of parameter from

the respondent to have: sense of belonging/feeling, facilitated/feeling

helped/other feeling, therefore for every programs should have been

spread out well via social net/media (include mailing list).

III. NTUST-ISA’s committee

95%

5%

NTUST-ISA's committee

Know

Don’t know

8%

67%

25%

Committee services

Very good

Good

Neutral

With the achievement of expectations or the

fulfillment of a member’s needed, the respondent says

that the committee was good in facilitating members.

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General inputs for next term: 1. Introducing NTUST-ISA more deeply to new members, to prevent some missed

information.

2. Arranging more communal activities that can obtain lots of participation from

members of NTUST-ISA.

3. Reviewing some regulations of NTUST-ISA, especially about membership fee.

4. Updating information more regularly on websites and optimizing ftp usage.

5. Encountering some potential challenges that might be occurred in the future, like

decreasing number of Indonesian students in NTUST, school’s regulation changing,

technology advanced development, etc.

We hope that this accountability report could be a representative picture of all activities

of NTUST-ISA period 2012-2013. We’re sincerely acknowledged that there are many

strengths and weakness in it, in which we’re believe that the next term of committee

could use it as insights to build stronger team so that NTUST-ISA can always grow better

and give tremendous value to its stakeholders.

We would like to give our deepest gratitude to Prof. Alicia D. Lloyd as NTUST-ISA adviser

for her valuable supports on giving us many advices, suggestions, and opportunities to

enhance our activities this year. Also to some close partners of NTUST-ISA that we’re

very happy to have opportunity to know and cooperate, like PPI Taiwan and AIA

(Association of International Affairs).

Finally, we also want to give the sincerest thanks for all members of NTUST-ISA for their

valuable supports, participations, and aspirations so that many activities of NTUST-ISA

period 2012-2013 could be realized.

Thank you and Good luck!

Taipei, 20 June 2013,

Composed by,

Anisa Larasati Secretary of NTUST-ISA

Acknowledged by,

Stanislaus Dwi Widyanto President of NTUST-ISA

V. SUMMARY

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“ALL FOR ISA, ISA FOR ALL”

NTUST-ISA COMMITTEE 2012-2013

evaluation report of ntust-isa 2012-2013

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