presentasi lpj ntust-isa 2013

Accountability Report of NTUST-ISA 2012-2013

“All for ISA, ISA for All”

BRING PEACE OF MIND

VALUE TO STAKEHOLDERS

RESPECT FUN

Alumni

MemberExternalParties

StanPresidentIndie

Vice President 1

AnisaSecretary

RioTreasurer 2

VinaTreasurer 1

ElisaVice President 2

Board of Managements

Academic

Division Responsibilities:

• To facilitate all member activities related to academic affairs.

Staffs:

TriDivision Head

Neysa

Fera

Rieza

Argo

Activities Summary7 8 9 10 11 12 1 2 3 4 5 6

1 Mandarin course OK2 Seniors guidance and counseling OK3 Public speaking seminar OK4 Academic writing seminar OK5 Information sharing of scholarship &

conferencesOK

6 NTUST-ISA Library Book OK

Status

ACADEMIC DIVISION

2012 2013DIVISIONNo

Mandarin Course Fall 2012 and Spring 2013

Strong Points:The module contains a very good material and there were two small classes. Weaknesses:• The students keep on decreasing.• Three meetings were not

enough.• The place was not convenient

enough. Should be in a class room.

• Mandarin class should be start in the early semester.

Seminar of Public SpeakingStrong Points:Good speaker and materials.Weaknesses: • Time limit, so the speaker couldn’t cover all the materials

and there’s no time for question and answer.

Seminar of Academic WritingStrength Points:This event was being held smoothly and finish sooner than the schedule.Weaknesses:The duration length of searching speakers’ candidate is too short. Next time should start it earlier.

NTUST-ISA Library• It was not well informed. Information about available books is published on mailing

list, and NTUST-ISA Facebook. Yet it still not efficient enough for publication.• Limited storage space.

Information Sharing of Scholarships and ConferencesOccasionally posted on mailing list or facebook

Seniors Guidance Fall 2012 and Spring 2013• This activity went well and new students can get many information from seniors.• There was a difficulty in finding seniors from some department which did not have

current Indonesian student

Inputs and Suggestions

• Mandarin ClassParticipant cash deposit system.Appreciation to the instructors.

• Academic WritingThe committee should try to contact the speaker candidate as soon as possible, suggested 2 months before the event

• NTUST-ISA LibraryThus, the books especially textbooks could be sold to the new students with friendly price to reduce the inventory and at the same time to provide cash for NTUST-ISA.

Caring & H

ousehold D

ivision

Responsibilities:• To help new Indonesian

students of NTUST in managing all the requirements regarding to their arrival in Taiwan.

• To help and facilitate all problems of NTUST-ISA members, subject to household matters.

PratiwiDivision Head

Dhika

Beatrice

Felita

Sylvia

Leon

Meilani

Staffs:


1 Symphatic Action & Birthday Celebration OK2 Picking up and registration assisting for new

students Fall 2012 and Spring 2013OK

3 Welcome Party for Fall 2012 and Spring 2013 OK4 Flea Market for Fall 2012 and Spring 2013 Ok5 Satisfaction survey OK6 Farewell Party in Fall 2012 and Spring 2013 OK7 Assisting OIA in DIKTI's Bridging Program OK8 Winter Break Fellowship unrealized

Status

CARING & HOUSEHOLD DIVISION

2012 2013DIVISIONNo

Picking up and registration assisting for new students Fall 2012 and Spring 2013• Approaching via Facebook and make

schedule in detail via Google spreadsheet.

Welcome Party Fall 2012 and Spring 2013

Flea Market Fall 2012 and Spring 2013Alternative solution for second hand things from seniors who want to leave Taiwan

Farewell Party Spring 2012 and Fall 2013

Sympathy Action & Birthday CelebrationNeed some innovation

Assisting OIA for DIKTI’s Bridging ProgramWill be a regular events in the future

NTUST-ISA’s Membership SurveyThe result and winner will be describe dlater

Winter Break Fellowship:No right time. Everyone went off campus for their own holiday. And at that time winter break was too short, suddenly we have to prepare for picking new students & Welcome Party.Maybe this kind of program good after final exam of Spring semester is finished.

Inputs & Suggestions for CH

• Add new agenda cooperate with talent & interest: ISA Trip (Fall 2013) and BBQ Party (Spring)

• It will be a good way to break the ice within ISA’ers • Prepare for future regular agenda: Assisting OIA in Bridging DIKTI program.

INVENTORY & CULTURE DIVISION

Responsibilities:• To facilitate talent and

interest of members of NTUST-ISA in Indonesian culture.• To manage the

performance and promotion activities of Indonesian culture, either internal and external of NTUST.• To manage all

inventories of NTUST-ISA.

Staffs:

AyeshaDivision Head

Nina

Bayu

Taufik

Stephanie


1 Inventory Record & Control OK2 Cultural Activities: OK

Indonesian Independence Celebration OKInternational Conference on Industrial Bioprocess

OK

Learn a New Dance: Plate Dance OKAIA Welcome Party OKTaipei International Travel Fair OKFriendship Walk Soft Opening Taiwan OKInternational Muslim Culture Exhibition OKAIA Cultural Party Night OKAsian Culture Day OK2012 Higher Education Forum: Internationalization in Taiwan’s Universities

OK

Indonesia Year End Festive Season Fair 2012

OK

Nada Cinta di Kampung Halaman Event OK3 Indonesian Culture Exhibition 2013 OK4 School Exhibition (club & NTUST birthday) OK5 Culture catalogue unrealized

Status

INVENTORY & CULTURE DIVISION

2012 2013DIVISIONNo

67th Indonesian Independence Day Celebration (held by IETO)

School Club Exhibition 2012Many NTUST students can consider NTUST-ISA as part of NTUST as a media to make friends.

International Conference on Industrial Bioprocess

AIA Welcome Party

Taipei International Travel Fair

Friendship Walk Soft Opening Taiwan

International Muslim Culture Exhibition

AIA Cultural Party Night

Asian Culture Day

2012 Higher Education Forum: Internationalization in Taiwan’s Universities

Indonesia Year End Festive Season Fair 2012

Nada Cinta di Kampung Halaman Event

NTUST Anniversary Event

NTUST-ISA Culture Catalogue• Inventory & Culture division focused more on answering the high amount of

performances invitations.• A person that was assigned as the catalog designer, for some reasons can’t come back

to Taiwan during this period, so we can’t continue this project.• Since the amounts of performances in this period somehow were more than enough,

this project was decided to be stopped.

Inventory Record & ControlCommittees have been successfully recorded and managed all inventories on hand.

Every borrowing also has been recorded carefully.

Inputs & Suggestions for IC• Suggestions for the I&C team member:– Divide the job to the appropriate amount of people and people with high commitment is

in a great need.– Choose 1 person to be a Person in charge (PIC) in each dance.– Keep all the dances practice continuously with or without the performance request.– Always try to regenerate the dancers and schedule the regular practices.– Continue the making of NTUST-ISA culture catalog.

• Suggested activities to be an annual event: – Participating at NTUST Anniversary and NTUST Welcoming New Student (Club exhibition).– Participating at NTUST Welcoming New Student, AIA Welcoming New Student, and AISCT.– Visitation to IOCA (practicing traditional dance together) and invite them to participate in

our annual event (ICE).

• Give special attention in: – Managing people with full potential (dancers, make-up artist, etc.).– Managing culture event (performance request) carefully.– Managing culture inventory, pay attention with the items in and out, and the

maintenance.

MEDIA & RELATIONS DIVISION

DimitriDivision Head

Responsibilities:• To manage all matters

related to media and information technology (such as: website, social media, publications and documentation).

• To maintain the relationship between stakeholders of NTUST-ISA members, both internal and external parties, and also for the alumni.

Staffs:

Yesi

Tandika

Shofy

Samsul Satriya


1 Information sharing OKSocial media (FB, twitter, Mailist)Web maintenance & update

2 Maintain relationship with external parties OKMaintaining Relationship with IETOPartnership with PPI TaiwanCo-founded Indonesian Diaspora NetworkVisitation to IOCA

3 Maintain relationship with alumni OKAlumni databaseSharing Career and Working Experience with Alumni 2013

4 Documentation & publication OK

Status

MEDIA & RELATIONS

2012 2013DIVISIONNo

Information sharing via social media:The increase of social media usage among members of NTUST-ISA make our committees not only sharing information and communicating via mailing list, but also via Facebook, Twitter, Youtube, Slideshare, etc.

Indonesian version of NTUST’s website:Unfortunately, the access delegated to NTUST-ISA is no longer functioning. It was confirmed with OIA that there has been a new rule regarding the school’s site password usage and that the project has been suspended.NTUST-ISA’s website:It was truly unfortunate to have the site ravaged by an accident during the development of NTUST-ISA’s sub-site for Indonesian Culture Exhibition. We have been able to get the site back online, but the outdated contents need to be replenished.

Maintain Relationship with External Parties:

IETO IDN Taiwan IOCA

Alumni Sharing:&Database• The content was helpful for NTUST-ISA

members because gave many information about professional working experience and also research assistant.

• Need more focus of attention on alumni database.

Domain Extension:So, as long as the mail is regularly checked, there should not be any problem with this activity in the future.

Group maintenance:Ever since its establishment last year,

mailing list has been having some trouble with the member addition and

group’s calendar. Unfortunately, until the end of the year, there is no significant

response or reparation. Hence, a new group has been prepared.

Internal trials with the staffs have also been done. As soon as this new platform

has been communicated with the members and approved, NTUST-ISA’s

group mailing list can safely migrate to it.

Inputs & Suggestions for MR• Continue the development of new mailing list.• Establish an officer-independent server setup to avoid constant server

movement.• Build a cooperative relation with alumni, create more activities

with/for them.

Talent & Interest Division

WiraDivision Head

Responsibility:• To facilitate talent and

interest of members of NTUST-ISA (such as : sports, music, photography, travelling, etc)

Ester Muhyin

Ronny

Wega NaimRicky

Lukman

Adrian

Bondan

Rangga


1 Regular Sports & Music Practice Sessions OK2 Go Biking Fall 2012 OK3 Chinese Taipei Open Badminton Competition OK5 Sports Day Fall 2012 OK4 NTUST-ISA Trip to Jiufen OK

NTUST-ISA Trip to Pingxi6 Basketball game OK

Sports Day Spring 20137 Joining POP under name PPI Taiwan OK8 Dragon Boat Festival OK8 Futsal competition changed9 Badminton competition changed

10 Photo hunting changed11 NTUST-ISA T-shirt unrealized

TALENT & INTEREST DIVISION

Status2012 2013

DIVISIONNo

Go Biking:-Need more publication so that can increase number of participants.-Utilization of public bike service such U-bike is recommended.-Some alternative biking track and place around Taiwan is also recommended to try.

Chinese Taipei Open Badminton Competition :

Need more publication so that can increase number of participants.

Jiufen Trip:- It went well, but because of heavy rain, we cannot really enjoy the scenery at Jinguashi.- It is better if the accommodation can be facilitated by NTUST-ISA.

Sports Day Fall:The event went well, but after the

break, number of participants is decrease. Next event should

anticipate this outcome.

Sports Day Spring:-This activity is prepared to compensate the unrealized futsal and badminton competition activity.-It went well, but it was raining, so several outdoor activities were canceled.

Basketball Game:- The game went well, but we need more

publication to increase the number of participants.

Pingxi Trip:-This activity is held to compensate the unrealized photo hunting activity. -It went well, but It is better if the accommodation can be facilitated by NTUST-ISA.

Music Sharing

Dragon Boat Festival:- Need more practices

POP Participation:- Football: 2nd Winner

- Badminton: Silver medal (Men Double and Mix Double)

- Table Tennis: Bronze Medal (Men Double, Mix Double, and

Men Single)- Chess: Silver

Inputs & Suggestions for TI

• Talent and Interest’s activities in NTUST-ISA most likely about sports, but another type of activities is still needs to be more encouraged.

• Some of activities (NTUST-ISA T-Shirt and Photo hunting) cannot be realized in this period, maybe because of less of interests from the participants and committee so maybe in the next term it can be realized.

• Try to create activities which can makes all member of NTUST-ISA could be participated in it, by pulling demand from members.

• More publicity required to draw more attention from the members of NTUST-ISA.

Collaboration Projects with PPI Taiwan• Friendship Walk with Herman Wenas

• PPI Taiwan Student Congress 2012

BUDGET & BALANCE

No. Description Division Amount (NTD)

1 Membership fee NTUST ISA Period Fall 2012 @ NTD 200 (131 people)

26,200

2 Membership fee NTUST ISA Period Spring 2013 @ NTD 200 (71 orang)

14,200

3 Grant from NTUST member in Fall 2012

100

Sub Total

40,500

4 Dance Performance at KDEI for Indonesia Independence Day

Inventory and Culture

2,700

5 Dance Performance from IC 2011/2012

8,700

6 Performace at Travel Fair

5,178

7 Performace of IC Member

300

8 Performance at Asian Culture Day

5,074

9 Performance at Indonesia Year End Festive Fair 2012

1,680

10 Performance at Welcome Party AIA

200

11 Performance at Internal Conference

330

12 Contribution from participating at School Carnival

7,986

Sub Total

32,148

13 Flea Market Fall 2012 Caring and Household

142

14 Flea Market Spring 2013

50

Sub Total

192

15 Contribution from participating at Dragon Boat festival

Others

1,500

16 Interview ISA

260

17 Contribution from participating at Friendship Walk

2,500

Sub Total

4,260

Total

77,100

Income

Can be seen that Income are mainly from

Members and Performances, that it should enhance more

from members by modifying the

membership fee.

ExpensesNo. Description Division Amount (NTD)

1 Reimbursement for paper clips

Academic

56

2 Reimbursement for Seminar Public Speaking

5,489

3 Photocopy Material for Mandarin Course

88

Sub Total 5,633

4 Reimbursement School Club Exhibition

Inventory and Culture

700

5 Reimbursement School Club Exhibition

110

6 Piring Dance (Coach and Accessorize)

873

7 Make up

1,590

8 Make up

391

9 Farewell for School Carnival committee

3,000

10 Reimbursement for accessorize

790

11 Papua Dance accessorize

172

Sub Total

7,626

12 Reimbursement for printing Welcome Party Fall 2012 brochure

Caring and Household

275

13 Reimbursement for Welcome Party held in Fall 2012

10,924

14 Farewell Party held in Fall 2012

10,000

15 Pick-up new students of Spring 2013

500

16 Reimbursement for Welcome Party held in Spring 2013

9,281

Sub Total

30,980

17 Sport Day

Talent and Interest

1,000

18 Sport Day

960

19 Dragon Boat Festival

1,500

20 Shuttlecock

1,000

Sub Total

4,460

21 Procurement Monitor, etc Relation and Media

3,657

22 Budget for Seminar Sharing Alumni

2,500

Sub Total

6,157

23 Name card of President of NTUST- ISA

Others

360

24 Reimbursement for Dragon Boat

1,500

25 Survey Performance to Tainan

1,000

26 Lending for ICE preparation

2,500

Sub Total

5,360

Total

60,216

Balance SheetDescription Debits Credits Balance

Opening Balance 14,499 14,499

Total Income 77,100

91,599

Total Expenses 60,216

31,383

Current Balance

31,383

Account Receivable 1,300 32,683

Performance at Nada Cinta Kampung Halaman

1,300

Account Payable 21,268 11,415

Seminar Academic Writing

1,985

Budget for Farewell Party held in Spring 2013

13,500

The excess of budget of budget for Seminar Sharing Alumni

783

Budget for Election of General Meeting of NTUST-ISA

5,000

Projected Balance as per J une 30th, 2013 11,415 NTD

Membership SurveyResult

GENERAL INFORMATION• Survey date = 9 May – 1 June 2013 • Total Respondent = 41 persons• Lucky respondent= first 5th respondent

– Nieko– Bagus J. S– Willy– Alvaron P– Alexander Yohan

I. Member’s Recoqnition

Does respondent know about NTUST-ISA?

YesNo

73%

27%

When respondent knows about NTUST-ISA?

Before arrived at TaiwanAfter arrived at Taiwan

32%

20%7%

39%

2%

NTUST-ISA Background

Really knowKnowFew knowNeutralDon’t know

There is a room to improve the knowledge level of NTUST-ISA’s member by giving more explanation in the welcome party, or updating more novelty information in social media or websites.

INSIGHTS:

II. Event (Programs) and advantage NTUST-ISA

15%

54%

27%

5%External (Public) Relation NTUST

ISA

Very good

Good

Neutral

Don’t know

98%

3%

NTUST ISA's event

Know

Don’t know

12%

53%

30%

5%

Advantages of NTUST ISA's member

Vast/huge

A lot

Neutral

A few

61%

39%

Early exspectation

Have

Don’t have

7%

37%

46%

5% 5%

Fulfillment of expectations

Huge/vast A lot

Neutral A few

Never

95%

5%

NTUST ISA’s event participation

Yes No

27%

63%

10%

Event participation frequencies

< 3 times3-10 times>10 times

73%

17%

10%

NTUST ISA’s ”sense of belonging”

Ya Tidak tahu Tidak

87.80

7.32

4.88

Feeling part of NTUST ISA

Yes Don’t knowNo

Respondent who feel that they as a part of NTUST ISA usually follow NTUST ISA activities often and also feel that the activities give them many advantages.

• Member feel NTUST-ISA’s help when =– Before arrived => Pick up services.– After arrived => Event and friendship

• Generally respondent says that their early expectations as member are they have good information access about everything, gain their knowledge abut environment, friendship, and adaptation acceleration. • Doesn’t have early expectation is doesn’t make they

don’t have sense of belonging, from the survey, even they doesn’t have early expectation they still follow NTUST-ISA event and also still have sense of belonging.• Member update the information related with NTUST-

ISA mostly by social network and also from friends, few people use milist to update their information (but still several people use it).

INSIGHTS:

III. NTUST-ISA’s committee

95%

5%

NTUST ISA's committee

Know

Don’t know

8%

67%

26%

Committee services

Very good GoodNeutral

With the achievement of expectations or the fulfillment of a member’s needed, the respondent says that the committee was good in facilitating members.

There is a room to improve the committee services, such as defining the key performance index (KPI) in the beginning of the year service, regularly updating the

evaluation report to members of NTUST-ISA, etc.

INSIGHTS:

• Successfully of NTUST ISA’s event/programs is one of parameter from the respondent to have => sense of belonging/feeling, facilitated/feeling helped/other feeling, there for every program should spread out well by social net/media (include milist).

Conclusion from Survey

General InputsIntroducing NTUST-ISA more deeply to new members

Reviewing some regulations of NTUST-ISA

Optimizing website and FTP

Encountering some potential challenges

TERIMAKASIH

presentasi lpj ntust-isa 2013

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