European Repositories and OA

Lea Starr

UBC Library

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Study Leave Focus

• Visit key institutions in Europe

• Learnt about networking and determine how collaboration has been beneficial

• Learnt about successes

• Learnt about challenges

• Learnt about organizational structure

• Learnt about work on handling data

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Observations

• More networking and collaboration

• Funding from DRIVER, SURF, JISC

• Value of OA to developing nations and Eastern Europe

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Institutions Visited• Attended Bielefeld Conference – February 2009• Georg-August Gottingen University, Gottingen, Germany• Bielefeld University, Bielefeld, Germany• Humboldt University, Berlin, Germany• InHolland University, Alkmaar• Gent University, Gent, Belgium• JISC Conference in Edinburgh and interviewed 4 people-MRC,

Durham, Southampton, Cambridge• SHERPA – Nottingham, England• SURF and Utrecht University, Utrecht, Netherlands• ICM – WARSAW University, Warsaw, Poland• National University of “Kyiv-Mohyla Academy”, Kiev, Ukraine

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DRIVER

• network of relevant experts and a pan-European infrastructure for Open Access repositories

• Goal is to offer -sophisticated services and functionalities for researchers, administrators and the general public

• DRIVER I -> DRIVER II

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DRIVER Partners• University of Athens – software development ; DELOS project• University of Bielefeld• Consiglio Nazionale Delle Ricerche n- infrastructure support for DRIVER II • University of Nottingham• Centre National de la Recherche Scientifique CNRS -– HAL Repository;

mirror ArXiv, • SURF Foundation• University of Bath; metadata standards and schema, dublin core. data work• University of Warsaw• University of Gent• Gottingen State and University Library• Danmarks Tekniske Universitet – Danish Research Database; standards• Universidade do Minho – all research papers must be self-archived• Nordna in univerzitetna knjiznica -reUse evaluation project

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DRIVER II

• Expansion through DRIVER Confederation • D-Net• Enhanced publications• Advanced end-user functionality• Larger outreach and advocacy• Continued repository support• Guidelines for interoperability• Open Access to European research materials

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DRIVER Search

• approximately 1,000,000 documents

• found in journal articles, dissertations, books, lectures, reports, etc.

• harvested regularly from more than 200 institutional or thematic repositories

• from 23 European countries

• in 25 languages.

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BASE _ Bielefeld

• OAI metadata from academic repository servers are collected by a so-called "harvester" and are indexed by means of FAST software

• library indexes selected web sites and local data collections, which can be searched via one single search interface in one go.

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Base cont• Intellectually selected resources • Only document servers that comply with the specific requirements of

academic quality and relevance are included • A data resources inventory provides transparency in the searches • Searches full text plus meta data (depending on the resource) • Discloses web resources of the "Deep Web", which are ignored by

commercial search engines or get lost in the vast quantity of hits. • The display of search results includes precise bibliographic data (if

provided in the resource) • Several options for sorting the result list • "Refine your search result" options (authors, resources, document

type, language etc.) • http://base.ub.uni-bielefeld.de/en/index.php

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Goettingen State & University Library

• GU Press • OA – President support December 2005 • GEODOC -1992 – not Mandatory• GEOSCHOLAR • FACT SCIENCE• Agreement with Springer and BioMed• DINI – Deutsche Initiative fuer Netzwerkinformation - founding

member, development of DINI standards• DRIVER Project – PEER.

– how to get articles into repository-3 research studies – contracted out

• Need a model that will work for publishers but provides the open access so that all researchers have access to research

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Humboldt

• E-publications work managed by Department of Library and Information Science and Computer and Media Services

• Open Access -Senate• Research Database –• Journal platform for OA • National node for DRIVER• OpenAccess Statistics

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University of Gent

• Open Access Mandate • Partner in DRIVER –

– provide mentoring/ manage Belgium network– Usability testing of new DRIVER Portal– RefWorks functionality within the DRIVER Portal– Citation linking – challenging due to PDF’s– aDORE – for non textual material

• Departmental libraries so hard to get word out –really just 2 librarians

• Thesis – mandate for deposit but no national program• Architecture digitization project based on discovery of

Piranesi pictures- theme area for 5 years• Google Book Project – May 2007

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University of Nottingham

• Nottingham IR – strictly fulltext• SHERPA

– ROMEO– JULIET– OpenDOAR– SHERPASearch– SHERPAPlus– Depot– DP – preservation work– InTUTE - http://www.intute.ac.uk/irs/

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SURF• Works with institutions across Netherlands as well as DRIVER and

JISC• Survey of repository work• Supports advocacy work • Collaborate to develop tools/incentives for faculty/researchers to

participate – different faculty – different tools• Impact Factors and Citations • Statistics important • Intellectual Property – developed tools to make copyright more

understandable – Copyright in Higher Ed website – youtube• Open Access – EU approach and study of cost benefits • Cream of Science/ Cream of Promise- Netherland projects

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SURF Data

• SHARE project• enhanced publications initially –

– Boundaries– Identification within IR’s

• Persistent identifiers for all parts

• Technical aspects are not really a problem – issues are really around organization

• Institutional or discipline based?• Need intra-operability in IR’s. • -make sure that you apply a persistent identifier

whenever you want to do so. Lots of redundancy is useful

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Utrecht University

• Library – print/electronic http://www.uu.nl/en/library/Pages/default.aspx

• METRIS – annual report of scientific publications

• Enhanced services for faculty based on IR-

• Thesis and enhanced thesis

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ICM - Warsaw• Interdisciplinary Centre for Mathematical and Computational

Modeling • Scientific IT infrastructure in Poland• Virtual Science Library Program at ICM

– Mathematic materials from 19-20 Century• Adding metadata• Semi-searchable

– Negotiated with publishers; Elsevier, Springer, Bielstein and Gemelin – 1996 to current

– Access via ICM platforms• Very few IR’s• OA’s –push• Creative Commons project – ministry of science provided funding

incentive to small journals to move to electronic format• Biophysics group at ICM

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National University of “Kyiv-Mohyla Academy”

• Ukraine – 353 universities ~ 900 institutions of higher learning• ISI – 15-18,000 journals indexed• -15 are Ukrainian• 12 IR’s – 2 more in pilot• Harvester - http://oai.org.ua • All Ukrainian journals on internet – hosted at KMA – 500 titles

– Not searchable, not OAI harvestable, need metadata, working on backfiles

– Can go directly and retrieve article– Need English Abstracts

• Ukrainian Declaration in support of OA – May 2009– Endorsed by 150 Librarians who will take to Rectors to get endorsement

• www.library.ukma.kiev.ua/dspace

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EIFL.net

• Promoting access to eresources in developing world

• Working on OA

• http://www.eifl.net/cps/sections/home

• http://www.eifl.net/cps/sections/services

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Networks

• Collaboration on projects that will benefit everyone – enhanced deposits

• Mentoring – Belgium - repository manager group• Support for small institutions that can’t yet support own

IR – The DEPOT (UK)• Working together on advocacy - SURF creation of

materials for use by institutions• Basis for interdisciplinary research • Combined database to provide opportunity for effective

text mining for areas of new research – BASE, inTUTE• http://www.intute.ac.uk/irs/• Development of common standards - DINI • May be source of funding for start up or projects

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Working with Scholars• Advocacy to gain interest is key• Repository services desired• Need to perceive benefit to self

– Increased visibility of research worldwide – citations and viewing– Cream of Science – recognition– Download and update own website– Save time in research and evaluations assessment processes– Part of larger university work tracking research output

• Won’t participate if adds to workload; – strive for ease of deposit to– minimize workload on library

• Desire some autonomy• Need to be able to have embargoes to comply with publisher

requests

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Working with Scholars 2• Lack knowledge of author rights and opportunities for self or

institutional archiving– Don’t know how to work with publishers

• ROMEO– Don’t know how to create Creative Commons license or use addendums

such as SPARC• May lack knowledge of funder mandates

• JULIET• IR must be perceived to be reliable, trusted

– Researchers want their work to be in a repository that has longevity– Other materials in repository must be of quality

• Mandates important but need to be enforced– Not as useful as gaining interest of researchers

• Interest of senior university administrators important• Increase profile of university• Important to celebrate achievements with depositors

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Data

• Publicly funded so should be freely available• Lots of challenges • Common format for data not possible but are there

synergies within disciplines• Should data repositories be institution specific or subject

focused• Can the long term preservation of the data be ensured • Will some data need to be protected due to privacy of

information, eg health data• Will data manipulation software programs also need to

be preserved and migrated

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Data 2

• How will metadata and keywords be provided• Pilots need to be run• Work in collaboration with research community• Data will grow exponentially• Data in many formats• Need to have persistent identifiers• Enhanced documents

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Organization

• No one model• Staffing usually 1- 3 people unless special

funding for projects at network offices.• Trying to integrate work into regular work

of library staff, promotion as well as metadata work

• Most recognize that not yet at full capacity for ingestion.

• Much of the work is still around advocacy

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Other• desire for emphasis of published research but most repositories contain

other materials• yearly intake rate low – less than 50%• most repositories have a higher proportion of metadata only vs fulltext• repositories in Europe have chosen a focus to assist with recruiting

materials, eg Cream of Science, Bibliography of research output aligned with fulltext deposit, changes to copyright law in Germany, architecture engineering project in Ghent.

• Need to develop tools of interest to researchers• Research assessment process could be driver• The broader the knowledge of library staff – the more effective the advocacy• Departmental interest in local repositories can contribute to raising

awareness on campus• two streams –

– develop tools and infrastructure that will support the vision of eScience– Work collaboratively on advocacy and education