ESOL Contact Refresher 2015-2016

Presented by:

The ESOL Department

Objectives

Content Objectives – Review ESOL processes and procedures.

Language Objectives – Discuss ESOL processes and procedures.

ESOL Criteria for Exit and EXIT Codes for School Year 2015-2016

ESOL Criteria for Exit and EXIT Codes for School Year 2015-2016

DEUSS (Date Entered in a United States School)

DEUSS is self-reported by the parents at registration. Every effort must be made by school personnel to get previous schooling information from a US school.

The DEUSS will be used to monitor:

• ELLs to be included in State Accountability System

• Extension of Services

• Promotion/Retention--Good Cause (third grade)

• Immigrant Information

NOTE: The DEUSS will not be used for calculating weighted ESOL FTE funding. However, we need to take into consideration FTE funding received by LY students in another district in Florida when calculating FTE for our district to avoid exceeding the 6 years of funding.

DEUSS (Date of Entry in a United States School)

• The process of identification, assessment and provision

of services for LY students (K-12) within the state of Florida transfer from one county to the next.

• ESOL information from previous county must be obtained by the Information Specialist through FASTER (mainframe screen 50).

• The DEUSS date guides Extension of Instruction; therefore, it is crucial that we obtain ESOL data in order to keep our district in compliance.

Mainframe - Screen 50 (FASTER)

Date of Entry in a United States School (DEUSS) and Out of District Assessment (ODA) Information – Scenario 1

Date of Entry in a United States School (DEUSS) and Out of District Assessment (ODA) Information

Enter ODA information on mainframe as you enter the LAB:

• Name: LAB • Date: Date of Assessment • School: ODA • Subtests: enter actual percentiles if available, if not, enter 20 percentile

in all subtests.

• Student Profile will reflect:

• Entry Date: First day in ESOL as per ODA date • Plan Date: First day in Lee County School • Class Date: ODA date • HLS Date: DEUSS date (if original HLS date from previous county is not

available).

DEUSS

Mainframe Student Profile/ELL Plan

Date of Entry in a United States School (DEUSS) – Scenario 2

Date of Entry in a United States School (DEUSS) – Scenario 3

Date of Entry in a United States School (DEUSS) and LF Monitoring Procedures – Scenario 4

Samples of ESOL Information Received from other districts in

Florida

LY Student

LY Student

ZZ Student

Extension of

Instruction

Below are the rules that appear in the META Consent

Decree pertaining to extension of instruction. Please

note the highlighted areas:

This procedure needs to be followed after the third year

that the student has been in the ESOL program and

every year thereafter.

Extension of Instruction

Extension of Instruction (Cont.)

• Note: If the student has been in a U.S. school for more than 3 years, an Extension of Instruction meeting must be held based on the DEUSS date. If the DEUSS date is prior to October 1st (August or September), look for CELLA scores. No LAB will be given; just hold the meeting.

• If DEUSS date is October 1st and after, even though there are

CELLA scores from the previous school, administer the LAB and hold the Extension of Instruction meeting. DO NOT enter the LAB on the Mainframe. Keep it in the Blue Insert.

Extension of Instruction (cont.)

• Once the Extension of Instruction meeting has been held, enter the date of the meeting on Mainframe in the Re-eval date field. (Information Specialist)

• Enter ‘Y’ on the Mainframe in the Extension of Instruction field.

Extension of Instruction Chart ID

Number Name DEUSS Date Grade FSA

Score

CELLA

List/Sp CELLA

Reading

CELLA

Scores

Writing Exit?

Y/N

End of

3rd Year

Ext. Mtg.

Date

End of

4th Year

Ext. Mtg.

Date

End of

5th Year

Ext. Mtg.

Date

6+

Extension

Mtg. Date

FTE

Max?

Y/N

33333333 8/20/2008

33333333 8/23/2010

33333333 8/23/2010

33333333 8/23/2010

33333333 8/9/2012

33333333 8/10/2012

33333333 8/28/2012

33333333 12/13/2012

33333333 3/11/2013

33333333 3/15/2013

33333333 4/27/2013

Basis L

Basis L and DEUSS

• Once a student enters the ESOL program through ELL Committee decision, an ELL meeting (Basis L) must convene annually. This meeting must take place within thirty days prior to the anniversary of the student’s classification date, to monitor the student’s progress.

• However, once the student has received services for three years, the meeting date must be held within thirty days prior to the anniversary of the student’s DEUSS date and Extension of Instruction procedures must be followed.

LF Monitoring

LF Procedural Update

Due to the new statewide transfer of ESOL classification, once a student is LF in another county in Florida, the classification transfers to Lee County upon enrollment.

Student exits the ESOL program in another county in Florida and enrolls in Lee County.

• All previous ESOL information is entered on mainframe including exit date , exit code and possible monitoring dates from previous county.

• Continue monitoring the student until two required years of monitoring have been completed. (Use report cards from previous county, if available.)

• Hold LF monitoring meeting to address low grades, when applicable.

• Change classification to LZ.

LF Procedural Updates (cont.)

An LF student withdraws to another county in Florida during monitoring then re-enrolls in Lee County.

• Input monitoring dates beginning where the previous

county left off.

• Use report cards from previous school(s) to complete monitoring.

• Hold ELL Committee Meeting to address low grades, if applicable.

• Create a Note to File to document the student’s enrollment and monitoring situation.

LF Procedural Update (Cont.)

An LF student withdraws to another country (out of US) then enrolls in Lee County. •Once the student has been enrolled for one quarter, monitor using consecutive monitoring periods, continuing wherever the previous monitoring left off. •Hold an ELL Committee Meeting to address low grades, if applicable. •Create a Note to File to document the student’s enrollment and monitoring situation.

Quick Reminders

Have you?

• LAB tested your LY students AND given the results to your Information Specialist to enter on the mainframe?

• Checked the CELLA scores to determine who might be exiting the ESOL program?

• Conducted your LF monitoring meetings, when applicable?

• Given the ESOL program notification letter and Testing Accommodation notices to parents AND filed them in the blue inserts?

• Updated your profiles?

• Looked into Extension and who needs a meeting for August and September?

Q & A

Don’t forget to visit our ESOL website:

http://esol.leeschools.net

OR

Contact your ESOL Specialist for assistance.

Dr. Ingrid Chrisphonte: 337-8338

Alison Clines: 337-8395

Luz Merced: 337-8223

Carla Huck: 335-1579

Have a great School Year!