equipment purchase tender document

Download Equipment Purchase Tender Document

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Sample tender document for purchasing equipment

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  • 1

    Tender Document for Purchase of Equipment for

    Fabrication & Garment Stitching Workshop

    at Livelihood College, District Balrampur, Chhattisgarh

    Key Dates

    Place, Last Date & Time of Issue of Bid

    Documents

    10/09/2015 at 5:00 PM

    Office of District Project Livelihood College Society,

    Balrampur, Chhattisgarh

    The tender form may be downloaded from the

    website www.surguja.nic.in but bidder shall have to

    deposit the tender form cost of Rs. 1000/- (Rupees One

    Thousand Only) through Demand Draft drawn on a

    scheduled bank in favor of Principal, District Project

    Livelihood College Society payable at Balrampur along

    with the pre qualification bid.

    Place & Last Date for Submission of Bid:

    14/09/2015 at 12:00 Noon

    Office of District Project Livelihood College Society,

    Balrampur, Chhattisgarh

    Place & Date of Opening of Bid:

    14/09/2015 at 03:00 PM

    Conference Hall, District Collectorate, District

    Balrampur, Chhattisgarh

    Office of

    District Project Livelihood College Society,

    Balrampur, Chhattisgarh - 497119 Tel. (07831) 273333

  • 2

    Office of the District Collector & Chairman (DPLCS) District Project Livelihood College Society, District Balrampur Ramanujganj, Chhattisgarh

    Letter No./ 121 /DPLCS/Tender FAG/2015 Balrampur, dtd. 31 /08/2015

    Notice Inviting Tenders

    Purchase of Equipment for Fabrication & Garment Stitching Workshop

    The District Administration, Balrampur, Chhattisgarh intends to set up workshops for training

    youth from the District in Basic Fabrication and Garment Stitching by purchasing necessary tools,

    equipments and machines from established, reputed and experienced firms. For this purpose, bids are

    invited from competent bidders for the supply of workshop tools, equipments and machines.

    The Tender Document can be purchased from the Office of District Project Livelihood College

    Society, Balrampur, Chhattisgarh latest by 5:00 PM on 10th

    September, 2015 by paying a fees of Rs.

    1000/- (Rupees One Thousand Only) in Cash or through Demand Draft drawn on a scheduled bank in

    favor of Principal, District Project Livelihood College Society payable at Balrampur. The tender

    document can also be downloaded from the website www.surguja.nic.in in which case, the Tender

    Document Cost shall be paid through a Demand Draft submitted along with the pre qualification bid.

    Completely filled and sealed tender documents in the prescribed formats can be submitted at the

    Office of the District Project Livelihood College Society, District Balrampur Ramanujganj,

    Chhattisgarh latest by 12:00 Noon on 14th

    September, 2015. Tender Documents will be opened on the

    same day at 3:00 PM at the Conference Hall, District Collectorate, Balrampur, Chhattisgarh.

    /

    District Collector & Chairman

    District Project Livelihood College Society

    Balrampur, Chhattisgarh

  • 3

    TENDER DETAILS

    (for office use only)

    Tender No. : DPLCS/FAG/2015/0001

    Tender for : Purchase of Equipment for Fabrication & Stitching Workshop

    Serial No. of Document : ______________________________________________________

    Issued to : ______________________________________________________

    Against Request No. : ______________________________________________________

    Dated : ______________________________________________________

    And payment of cost of bid document for Rs. 1000/- (Rupees One Thousand Only) to be paid in Demand

    Draft (DD) or Cash only.

    Payment Mode: Cash/ Demand Draft

    Name of the Bank and Address: ______________________________________________________

    Demand Draft No. and Date: _____________________________________________________

    Bid document Issued on: ______________________________________________________

    Authorized Signatory

    District Project Livelihood College Society,

    Balrampur, Chhattisgarh

    Downloaded form will be received along with Demand Draft/Cash amounting Rs. 1000/- (Rupees

    One Thousand Only) in the favor of Principal, District Project Livelihood College Society payable at

    Balrampur.

    The Tender form will not be considered without the non - refundable document cost of the form.

  • 4

    TABLE OF CONTENTS

    SECTION SUBJECT PAGES

    I. Invitation for Bids 5

    II. Instructions to Bidders 7

    III. Terms & Conditions of the Bid 10

    IV. A. Pre qualification Bid Proforma

    (i) Pre qualification Bid Proposal Sheet (Proforma I) 13

    (ii) Pre qualification Particulars of Bidder (Proforma II) 15

    (iii) Checklist for pre qualification conditions 16

    B. Technical Bid/ Specifications (Proforma III) 17

    C. Price Bid Proforma (Proforma IV) 21

    16

  • 5

    Section I

    INVITATION FOR BIDS The Principal, District Project Livelihood College Society, Balrampur invites bids from established,

    reputed and experienced firms for the supply of Equipment for Fabrication & Garment Stitching

    Workshop.

    Bid Conditions:

    1. Sealed offers should be submitted to the Office of District Project Livelihood College Society,

    Balrampur, Chhattisgarh not later than 12:00 noon on date 14/09/2015.

    2. The Bidder must furnish Earnest Money Deposit (EMD) of Rs. 50,000/- (Rupees Fifty

    Thousand only) in form of demand draft from a scheduled bank in favor of Principal, District

    Project Livelihood College Society payable at Balrampur, IN THE ENVELOP

    CONTAINING THE PRICE BID. Failing which the bid will be rejected.

    3. This bid document is not transferable.

    4. The tenders of only those bidders, who have purchased the documents in their names, will be

    considered.

    5. The Purchase Committee reserves the rights to reject any bid or all the bids without assigning

    any reasons and revising quantity or fine-tuning specifications as per Broader Technical

    Specifications provided in the tender document.

    6. The bidder will accept all conditions of the Bid Document unconditionally or depending

    upon the decisions of the Purchase Committee.

    7. Key Details

    Place, Last Date & Time of Issue of Bid

    Documents

    10/09/2015 at 5:00 PM

    Office of District Project Livelihood College Society,

    Balrampur, Chhattisgarh

    The tender form may be downloaded from the

    website www.surguja.nic.in but bidder shall have to

    deposit the tender form cost of Rs. 1000/- (Rupees One

    Thousand Only) through Demand Draft drawn on a

    scheduled bank in favor of Principal, District Project

    Livelihood College Society payable at Balrampur along

    with the pre qualification bid.

    Place & Last Date for Submission of Bid:

    14/09/2015 at 12:00 Noon

    Office of District Project Livelihood College Society,

    Balrampur, Chhattisgarh

    Place & Date of Opening of Bid:

    14/09/2015 at 03:00 PM

    Conference Hall, District Collectorate, Balrampur,

    Chhattisgarh

    8. Technical bids of only the Pre-qualified bidders will be opened and scrutinized on the same

    day and if need be, on the following day(s) to be announced on the spot/ later.

  • 6

    9. Price Bids of only technically qualified bidders will be opened and scrutinized on the same day

    and if need be, on the following day(s) to be announced on the spot/ later.

    10. The Bid shall remain valid till 31/03/2016.

    Note: The Client shall not be responsible for any postal delays about non-receipt/ non-delivery of the

    documents. All late bids/ incomplete bids would be rejected out rightly.

  • 7

    Section II

    INSTRUCTIONS TO BIDDERS

    General Instructions:

    1. Procedure for Submission of Bids

    1.1. It is proposed to have a Three-Cover System for this bid.

    a) Pre-qualification documents (1 copy) in one cover.

    b) Technical Bid (1 copy) in one separate cover.

    c) Price Bid (1 copy) in another separate cover.

    1.2. The Bidders must place their pre-qualification, technical and Price Bids in three

    separate envelopes, super-scribed with separate Bid titles as follows:

    A. PRE QUALIFICATION BID

    B. TECHNICAL BID

    C. PRICE BID

    The three envelopes shall again be put together in one common Envelope D with cover and

    seal. This sealed envelope shall be marked on the left-had top corner, Tender for Equipment

    for Fabrication & Garment Stitching Workshop. The Full Name, Address, Phone Number

    and Mobile Number of bidder shall be written on the bottom left corner of the sealed cover

    (Envelope D). This Envelope (Envelope D) has to be submitted for participating in the bid.

    1.3. The Bidder shall have to qualify the pre-qualification Bid.

    1.4. Pre-Qualification Bids will be opened on the prescribed date and time.

    1.5. Technical Bids of only those Bidders will be opened who qualify the Pre-

    Qualification round after the initial processing of pre-qualification bid. The technical

    specifications may be fine-tuned before calling for the revised Price Bids.

    1.6. A minimum time of 1 days would be allowed for the submission of the revised Price Bids, if

    so required, based on the fine tuned specification as

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