episode: note-taking guide - lesson...

1

Episode: Introduction

Course: Google Mobile Apps

Note-Taking Guide

© PD Learning Network 2014 www.LessonPlanet.com

ü This course provides teachers with a step-by-step walkthrough for using Google’s free set of ____________________ ____________________.

ü Classroom ____________________ tips will also be provided to help you with using these resources right away.

ü During this course you will ____________________ and ____________________ the four apps in this collection, including:

1.

2. 3. 4.

ü With the programs installed you will learn how to: a. ____________-________ the apps. b. Access existing ____________________ within the apps. c. Create new ____________________, ____________________, and

____________________. d. ____________________ files, making them easy to locate. e. ____________________ with others. f. Access files when you don’t have an ____________________ ____________________. g. ____________________ these apps to meet your instructional needs.

ü To get the most out of this course you will need three things:

1. 2. 3.

ü This course demonstrates the Google mobile apps using an ____________________, but you

can use whatever mobile device have, keeping in mind their may be some minor differences between ____________________ and ____________________ products.

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Episode: Getting Started


Note-Taking Guide


ü The Google mobile apps are a collection of four different downloads and include: 1. Drive – 2. Docs – 3. Sheets – 4. Slides –

ü Each app has its own ____________________, but they are all connected. ü Downloading the Apps

• If using an iPad or iPhone, these apps can be downloaded for free by going to the ____________________ ____________________.

• For Android users, visit ____________________ ____________________ to download the free apps.

ü Setting up the Google Drive App 1. ____________________ the app. 2. Click the blue button labeled ____________________ ____________________ at the

bottom of the screen. 3. Enter your Google ____________________ ____________________ and

____________________, and then press Sign in. • You may see a large ____________________ area in the center of the screen

while the app gets setup for the first time.

• Note, if you are using a school-purchased device, it is recommended that you use a school or district assigned Google ____________________ to set up the

app, keeping your ____________________ and ____________________

information separate. 4. Finally, make a selection about whether or not you want to opt into Google’s App

____________________ tool, and you’re ready to begin.

3

Episode: Logging into the Drive App


Note-Taking Guide


ü This episode will teach you how to log into the ____________________ app.

• Once logged into the Drive app, you will ____________________ be logged into all four apps when they launch for the first time.

ü The Drive app provides easy viewing access to existing files in your ____________________ ____________________.

ü Your ____________________ or ____________________ may have already set up a Google account for you; check with your IT department if you are unsure.

ü Logging into Drive 1. Launch the ____________________ app. 2. Enter your Google ____________________ ____________________ and password. 3. Click ____________________ __________ when you are done.

• If you don’t have an ____________________, the option to create one is provided at the bottom of the Sign In window.

4. The words ____________________ ____________________ should appear in the upper-left corner of the screen once your have logged in.

• If using an existing account, a list of previously created ____________________ and ____________________ should appear on the screen.

• If you are signing into a brand new account, the screen should appear

____________________.

4

Episode: Drive App


Note-Taking Guide


ü The purpose of the Drive app is for users to quickly and easily ____________________ any type of ____________________ stored in their Google account.

ü Accessing Files Using the Drive App a. The Search Field

• This section is located at the ____________________ of the screen under the words My Drive.

• Type in any portion of the ____________________ or ____________________ within a file to locate it.

• The app will immediately begin searching as soon as you begin ____________________.

b. Folders • This section of Drive is located ____________________ the search field.

• These are ____________________ of files that you have organized or that someone has ____________________ with you.

c. Files

• These are listed below the ____________________ section. • This is where you can see individual ____________________ saved to your

Google account.

• The following information is visible for each file: a. b.

c. d.

ü Viewing Options

• In the upper-right corner is an icon that allows you to switch between ____________________ and ____________________ views.

• The list view includes all of the same files; it just shows them ____________________, allowing more ____________________ to be viewed in the same screen area.

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Episode: Drive App


Note-Taking Guide


ü Adding New Files to Drive

• Selecting the ____________________ symbol in the upper-right corner provides users with the following options:

a.

b.

c.

d.

e.

f.

ü Additional Options in Drive

• Clicking on the icon of three horizontal lines in the upper-____________________ corner will display the following list of options:

a.

b. c.

d.

e. f.

ü In summary, the Drive app is the recommended ____________________ point when working

with files stored on your Google account.

6

Episode: Docs


Note-Taking Guide


ü The Docs app allows for ____________________, ____________________, and ____________________ word processing documents including Microsoft ____________________ files.

ü Getting Started with Docs

1. Launch the app and press the blue ____________________ ____________________

button at the bottom of the screen. 2. After entering your e-mail and password, you will see a ____________________ view of

all the documents currently stored in your ____________________ account.

• Note that you may not see anything here if you haven’t ____________________ a document before, or if nobody has ____________________ a document with you.

3. If you do have documents, tap one to view it in ____________________ mode.

• While in preview mode there are a series of icons in the upper-right corner that provide the following options:

a. b. c.

d. e.

4. Click the ____________________ in the upper-left corner to return to the list of

documents.

ü Creating a New Document 1. Starting by tapping the blue circle with a ____________________ symbol in the lower-

right corner. 2. Enter a ____________________ into the New Document window that appears, and

click ____________________. 3. Now you can begin entering text into your document.

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Episode: Docs


Note-Taking Guide


ü Formatting Options

• In the upper-right corner are a list of icons that offer the following options: a. b. c.

d. e.

• If using an iPad or iPhone, follow these steps to select text you wish to change: 1. ____________________, ____________________, and ____________________

your finger over the area you want to highlight.

2. Drag the blue ____________________ to cover the specific text you want selected.

• The text tool is located to the right of the ____________________ icon, and includes the options listed below:

1. Text a. b. c. d. e.

2. Paragraph a. b. c. d.

• Additional options can be accessed by clicking the icon of three stacked

____________________ in the upper-right corner, and include: a. Find and Replace – b. Details – c. Share & export – d. Help –

e. Feedback – f. Keep on device – g. Star file –

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Episode: Docs


Note-Taking Guide


ü When you’re done editing a file, click the blue ____________________ in the upper-left corner, and then select the ____________________ to return to your list of files.

ü The Docs Menu

• Clicking the icon of three lines in the upper-____________________ corner opens a menu with the following options:

a. b.

c.

d. e.

• Note that you can use the ____________________ app to access your document files as well.

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Episode: Sheets


Note-Taking Guide


ü The Sheets app allows for ____________________, ____________________, and ____________________ spreadsheets, including Microsoft Excel files.

ü Using Spreadsheets in the Classroom

• Spreadsheets are a great tool to use for creating a ____________________.

• In math, they can be useful for teaching about ____________________, ____________________, and ____________________ over time.

ü Getting Started with Sheets 1. Launch the app, and when prompted press the blue button that reads

____________________ ____________________. 2. Select your Google ____________________ to sign in. 3. All of the ____________________ that you have stored in your Google account should

now appear. 4. Tap any spreadsheet to ____________________ or ____________________ it. 5. Click the ____________________ in the upper-left corner to return to the list of files.

ü Creating a New Spreadsheet

1. While viewing the list of your spreadsheets, click on the green circle with a ____________________ symbol in it, located in the lower-right corner of the screen.

2. When prompted, enter a ____________________ for your new spreadsheet and then tap ____________________.

3. You are now in ____________________ mode, which is designed for ____________________ the file.

• Notice that the same icons as in the Docs app appear in the upper-right corner, including:

a. b.

c. d.

4. To begin working on your spreadsheet, tap ____________________ inside cell A1.

• The ____________________ bar and keyboard should appear at the bottom of the screen.

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Episode: Sheets


Note-Taking Guide


ü Formatting Options

• In the upper-right corner are a list of icons that offer the following options: a. b. c.

d. e. f.

• More formatting options are located to the right of the strikethrough icon, and include: a. b.

c.

d. e.

• The ____________________ symbol offers the ability to insert ____________________ and ____________________.

• At the far right is the icon of three stacked ____________________, which offers the same options as in the ____________________ app.

ü Adding and Managing Sheets

• Looking at the bottom of the screen, tap the small triangle next to the phrase ____________________ to see these options:

a. b.

c. d. e.

• Add more sheets by selecting the ____________________ symbol located in the lower-right corner.

• You can move between sheets using the ____________________ displayed along the bottom of the screen.

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Episode: Sheets


Note-Taking Guide


ü When you are done editing a spreadsheet, click the blue ____________________ in the upper-left corner.

ü Select the ____________________ icon to return to a list of your spreadsheets. ü Selecting the icon of three ____________________ in the upper-left corner brings up the

same list of ____________________ as in the Docs app. ü The File Picker

• Clicking the ____________________ icon in the upper-right corner offers an alternative method for finding spreadsheet files.

ü As with documents, spreadsheet files can also be accessed using the ____________________ app.

• After opening the Drive app, you can easily locate spreadsheet files because they are labeled with the color ____________________.

• Tapping on any spreadsheet causes the ____________________ app to open and you can begin editing the file.

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Episode: Slides


Note-Taking Guide


ü The Slides app is designed for ____________________, ____________________, and ____________________ presentations, including Microsoft PowerPoint files.

ü Mobile devices can be used to display presentations using wireless systems like ____________________ TV or Google’s ____________________.

ü Getting Started with Slides

1. Launch the app and if this is your first time using Slides, click the blue ____________________ ____________________ button at the bottom of the screen.

2. A screen will appear showing all of the ____________________ you have access to, including those ____________________ with you by others.

• Note that the files will appear in ____________________ view by default. • Switch to ____________________ view by selecting the icon in the upper-right

corner of the screen. 3. ____________________ any of the files to view them. 4. Return to the previous screen by clicking the ____________________ in the upper-left

corner.

ü Creating a New Presentation 1. Select the orange circle icon with the ____________________ symbol in it, located in

the lower-right corner of the screen.

2. A screen will appear asking you to enter a ____________________ for your new presentation.

3. When you are done, click ____________________.

4. A new ____________________ will now appear on the screen.

• Notice that the options listed in the upper-right corner are very similar to those in the ____________________ and ____________________ apps, including:

a.

b.

c.

d.

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Episode: Slides


Note-Taking Guide


5. Begin creating your presentation by double ____________________ the screen to enter a title.

• As you enter text, notice that the menu in the upper-right corner changes and displays the same ____________________ options as the Docs app.

6. Add additional ____________________ to your presentation by tapping the icon in the

lower-____________________ corner.

• Note that at the time this course was created, there is no way to insert ____________________ into a Google presentation created using the mobile

Slides app. 7. The Slides app does allow you to ____________________ and ____________________

text from another source into a presentation. 8. Choose the ____________________ in the upper-left corner when you are done editing

your presentation. 9. View the presentation by selecting the ____________________ button located in the

upper-right corner of the screen. 10. Move forward through the presentation by swiping from ____________________ to

____________________ across the screen. 11. Move back to previous slides by swiping from ____________________ to

____________________. 12. To end the presentation, tap the ____________________ of the screen and select the

red button in the upper-left corner.

• Also note that there is not a way to view presenter ____________________ at this time.

13. Select the ____________________ icon in the upper-left corner to return to a list of your presentations.

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Episode: Options


Note-Taking Guide


ü The Drive, Docs, Sheets, and Slides apps all have a common set of ____________________. ü These options allows you to access ____________________ in different ways, even when

you don’t have ____________________ access. ü Exploring the Mobile App Options

• Launch the Docs app and select the icon of three ____________________ in the upper-left corner to view a list of the following options:

a. Google Account –

b. Starred –

c. On Device –

d. Google Drive –

ü Options for the Drive App

• Note that the Drive app has been around ____________________ than the other mobile apps, and has slightly ____________________ options.

• After launching the Drive app, click on the same icon of ____________________ lines in the upper-left corner to view the following options:

a. My Drive –

b. Incoming –

c. Recent –

d. On Device –

15

Episode: Files “On Device”


Note-Taking Guide


ü The Google Mobile apps allow you to access and work on files even when you don’t have an ____________________ connection.

ü Understanding How Google Stores Your Files

• The files in your ____________________ account are stored on Google’s ____________________ computers.

• This means that files are not ____________________ directly on your mobile device. • The __________ ____________________ option allows you to ____________________ a

copy of the file onto your device that can then be accessed at any time.

ü Using the “On-Device” Option 1. Start by opening any ____________________, ____________________, or

____________________ file. 2. In the upper-right corner, select the icon of three stacked ____________________. 3. Choose the ____________________ on ____________________ option. 4. A gray bar will appear across the ____________________ of the screen that reads,

“Making Files ____________________ ____________________.” 5. The ____________________ is now stored on your ____________________ and can be

accessed when you don’t have an Internet connection. 6. The next time your device has an ____________________ connection, any changes

made to your files while offline will ____________________ be updated on Google’s

remote computers.

ü Making files accessible offline requires some ____________________ ahead, but can really

be a useful feature of the Google mobile apps.

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Episode: Settings and Multiple Accounts


Note-Taking Guide


ü The ____________________ menu is a bit hidden, but offers some great options for using the Google mobile apps, including the ability to switch between multiple Google ____________________.

ü Managing Multiple Accounts

1. Start by opening the ____________________, ____________________, or ____________________ app.

2. Click on the icon of three ____________________ in the upper-left corner. 3. Tap on your ____________________ name and a new window will appear. 4. Select Add ____________________ ____________________ and you will be prompted

to enter your other Google ____________________ address and password. 5. Click ____________________ in and the ____________________ belonging to your other

account will begin to appear. 6. Return to your previous Google account by clicking on the three

____________________, choosing your account ____________________, and selecting the ____________________ you wish to use.

ü Removing Accounts From a Device

1. In the settings menu, tap your ____________________ name. 2. The Select window will appear; click on the ____________________ button located in

the upper-right corner.

3. Tap the red ____________________ button next the account you wish to delete from the device, and then select Remove.

• Note that the account still ____________________ on Google’s system, it has just been removed from that specific ____________________.

ü It is recommended that you use a ____________________ or ____________________ Google account for work, and a separate account for ____________________ use.

17

Episode: Share and Export


Note-Taking Guide


ü Google’s mobile apps offer tools that allow you to ____________________ on files with others.

ü Files can be ____________________ with other users, or ____________________ into different types of files.

ü Sharing and Exporting Files 1. Start by opening the Sheets app, but this can also be done using the

____________________ or ____________________ apps as well.

2. ____________________ a file that you wish to share or export. 3. Tap the icon of three stacked ____________________ in the upper-right corner of the

screen. 4. Select ____________________ & ____________________. 5. Choose the ____________________ option.

i. The Share option allows you to provide access to your file with other people that have their own ____________________ account.

ii. Notice that you can add the ____________________ of someone in your school or district and their ____________________ address will automatically appear

iii. After choosing a person or persons to share the file with, the following ____________________ will appear on your screen:

a. Can edit – b. Can view – c. Can comment –

iv. After selecting the permissions you desire, tap ____________________ in the upper-right corner.

v. A list of people with ____________________ to the file will appear next to the

word ____________________, allowing you to adjust the permissions of the file.

• Note that regardless of the permissions you choose, a ____________________ of the file can be made by anyone who has been shared on the document.

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Episode: Share and Export


Note-Taking Guide


vi. Beneath this list is the ____________________ ____________________ option,

which allows you to send the webpage address of the file to others. vii. ____________________ link to ____________________ allows you to paste a link

to the file in other documents, spreadsheets, or presentations. viii. The ____________________ a ____________________ option is a form of

exporting that allows you to share files in different formats, including:

a. b. c. d.

ix. Click ____________________ when you are done to return to a list of your files.

19

Episode: Comments


Note-Taking Guide


ü Comments are a way to add ____________________ to a file without making changes to the ____________________ of the file.

ü This is an important feature when ____________________ on a file with others.

ü How to Use Comments 1. Launch the ____________________ app, which is the only Google mobile app to use

comments at this time.

2. Open a ____________________ that you would like to comment on. 3. ____________________ and ____________________ down on the area you want to

comment about. 4. Choose ____________________ from the options that appear. 5. ____________________ the blue circles to highlight the text you’re interested in. 6. Choose ____________________ from the list of choices. 7. The comment field will appear on the ____________________, allowing you to type in

your thoughts or questions. 8. When finished, tap the ____________________ in the upper-right corner of the

comment box. 9. Notice that the text you selected now has a ____________________ background,

indicating that there is a comment is associated with it. 10. To view comments in a document select the ____________________ icon in the upper-

right corner.

• Notice that the highlighted text appears at the top, followed by the ____________________ of the person who made the comment, as well as the ____________________ itself.

11. Tap on a ____________________ to see a list of the following options:

a. Resolve – b. Reply – c. Edit –

20

Episode: Details


Note-Taking Guide


ü The ____________________ option within each of the Google mobile apps offers additional functionality for this set of tools.

ü Exploring the Details Options in the Docs, Sheets, and Slides Apps 1. Launch any of the above-mentioned apps. 2. Select the icon of three stacked ____________________ in the upper-right corner of the

screen. 3. Choose the word ____________________.

4. Information about the file will appear, allowing you the option of changing the ____________________ of the file by selecting the ____________________ icon.

ü Exploring the Details Options in the Drive App

1. Begin by launching the ____________________ app. 2. Locate any ____________________ created by a Google app and tap the small gray

circle with a white letter __________ in it. 3. The details menu will appear on the ____________________ side of the screen. 4. At the top of the menu are the following options:

a. b. c. d.

e. f. g. h.

5. Below those is the option to ____________________ on ____________________, followed by general ____________________ about the file.

6. Finally, at the bottom is a list of all the people with ____________________ to the file, as well as the ____________________ that have been granted to them.

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Episode: Printing


Note-Taking Guide


ü There are two ways to ____________________ print files using the Google mobile apps on an iPad or iPhone.

ü To access the print options: 1. Open a ____________________. 2. Select the icon of three ____________________ in the upper-right corner. 3. Choose the ____________________ & ____________________ option. 4. Then select ____________________ to bring up a window with the following two

options: a. b.

ü Google Cloud Print

• Selecting this print option allows you to choose between two different kinds of printers: a. Cloud Ready Printers – b. Classic Printers –

ü Setting Up a Classic Printer 1. Make sure you have a ____________________ connected to a ____________________. 2. Also, make sure the computer has the ____________________ web browser

downloaded and installed. 3. Use Chrome to log into your ____________________ account.

4. Select the icon of three ____________________ lines in the upper-right corner and choose the word ____________________.

5. Click on the words in small blue print that read Show ____________________ ____________________.

6. Scroll down to locate the words Google ____________________ ____________________ and choose ____________________.

7. Choose ____________________ ____________________ and select the description of your printer.

8. Click ____________________ ____________________ and you are ready to print!

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Episode: Printing


Note-Taking Guide


ü Using a Classic Printer 1. Open a Google ____________________ on your iPad or iPhone. 2. Click the three ____________________ in the upper-right corner. 3. Select ____________________ & ____________________, and then Print. 4. Choose Google ____________________ ____________________ and select your printer.

ü AirPrint

• This is ____________________ wireless printing solution.

• AirPrint requires a newer printer that is specifically designed to work with ____________________ printing.

• Both the ____________________ and ____________________ must be on the same wireless ____________________ for AirPrint to work.

ü Using AirPrint

1. Choose ____________________. 2. Then click ____________________ ____________________, causing the iPad to search

the wireless ____________________ for any available printers. 3. Select the printer ____________________ that matches the printer you intend to use. 4. Make any necessary ____________________.

5. Finally, choose ____________________.

23

Episode: Organizing Files


Note-Taking Guide


ü Just like using Google Drive on a computer, the mobile apps allow you to organize files into ____________________, which is a very helpful feature.

ü Moving a File into an Existing Folder 1. Open a file in either the ____________________, ____________________, or

____________________ app. 2. Click the icon of three stacked ____________________ in the upper-right corner. 3. Choose ____________________.

4. Tap the phrase __________ ____________________ ____________________. 5. Select an ____________________ folder from the list that appears. 6. Choose ____________________ ____________________ at the bottom of the screen. 7. Confirm that you want to move the file by tapping ____________________ on the next

screen.

• Note that your file can still be located in your ____________________ of files, but it can also be found in the ____________________ you just chose.

ü Creating New Folders Using the Drive App 1. After launching the Drive app, select the ____________________ symbol in the upper-

right corner. 2. Choose the fourth option titled ____________________ ____________________. 3. ____________________ the folder and then click ____________________. 4. The folder will now appear in your ____________________.

ü Moving Files into Folders Using the Drive App 1. While in the Drive app, click the ____________________ icon on the file you wish to

move. 2. Select ____________________ ____________________ from the list of options. 3. Locate the ____________________ you want and then tap it.

4. Click ____________________ ____________________ at the bottom of the screen. 5. A window will appear asking you to confirm that you want to move the file; press

____________________.

24

Episode: Uploading


Note-Taking Guide


ü The Drive app allows you to upload ____________________ and ____________________ from your ____________________ device to your Google account.

ü This can be helpful if you want to have a ____________________ to files on multiple devices. ü Uploading Files Using Google Drive

1. Launch the Drive app and select the ____________________ symbol in the upper-right corner of the screen.

2. Choose the option called Upload ____________________ or ____________________.

3. Click ____________________ if you see the message “Drive would like to access your photos.”

4. Choose a ____________________ that you have previously taken.

• Notice that a blue circle with a ____________________ in it appears in the lower-right corner of the photos or videos you select.

• To save time you can select ____________________ files to upload at the same time.

5. When you are done choosing files, click the checkmark within the ____________________ box in the upper-right corner to begin the upload process.

6. An ____________________ ____________________ message will appear at the bottom of the screen when the files have been successfully uploaded.

ü Uploading Files from a Web Browser 1. If you open a file in a web browser, the words ____________________ __________ will

appear in the upper-right corner of the window.

2. Tap these words and the option will appear to ____________________ in

____________________. 3. Selecting this choice will cause the ____________________ app to automatically open.

4. A window will appear giving you the option to either ____________________ or

____________________. • Note that the apps that appear when you click Open in are limited to those that

you have ____________________ on your device.

25

Episode: Application Ideas


Note-Taking Guide


ü Use this page to take notes of different ideas for using the Google mobile apps in the classroom.

ü Google Sheets •

•

•

• ü Google Docs

•

•

•

•

ü Google Slides

•

•

•

• ü Google Drive

•

•

•

•

episode: note-taking guide - lesson...

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