ensuring transfer success 2013 evaluation detectives: how uc reviews challenging academic records

EnsuringEnsuring Transfer Success 2013 Transfer Success 2013

Evaluation Detectives:

How UC Reviews Challenging

Academic Records

Overview• Evaluation Review Process – using a Sample

Admission Application

• Other Challenging Evaluation Areas

• Advising International Students

• Resources

• Bonus Features •Former UC students

•Resources for Advising International Students

Sample ApplicationA walk-through a sample admission

application reviewing:

• Challenging Evaluation Areas

• Summary Totals

• Campus Selection Decision

Sample Application - Evaluation

Sample Application SummaryBiological Science Applicant

• 64 sem/96 qtr units – excluding exam credit• 3.31 GPA

Major Prep - one year each of:

• Chemistry• Biology• Calculus• Organic chemistry

Comprehensive Review Factors

Sample Application Possible Selection Decision

NOTE: Because campus/program enrollment goals, strength of applicant pool, and/or gpa requirements vary from year to year, the decision outcome might be different for a similar applicant profile from year to year.

UCB: Deny - Low overall GPA

UCD: Deny - 2.50 required in the General Chemistry series

UCI: Maybe

UCLA: Deny - Low overall GPA.

UCM: Admit – Meets all selection criteria

UCR: Admit – Meets all selection criteria

UCSB: Admit – Meets all selection criteria

UCSC: Admit – Meets all selection criteria

UCSD: Maybe – Missing GPA requirement, possible waitlist

EnsuringEnsuring Transfer Success Transfer Success 20132013

QUESTIONS

Language of InstructionSchool Name/Location

SchoolCode

Type Begin/EndDates

Diploma Language ofInstruction

CECyTEJ High School

999999 Pub HS 08/2005 - 05/2008

HS Diploma05/2008

Spanish

College Name/Location

College Code Type Begin/EndDates

Language of Instruction

Los Angeles Southwest CC

4409 Pub/2yr 02/2010-06/2013 English

Insert col/univ name

Insert Term Course Title Units Grade

LA Southwest Spring 2011 Elementary Spanish 1 5 A

Gap in Education HistoryTerm College Attended Reason

Fall 2008 SANTA MONICA COLLEGE

Spring 2009 None Reported Moved to Mexico for personal reasons.

Summer 2009 None Reported Not Enrolled


Spring 2010 SANTA MONICA COLLEGE







Summer 2012 SANTA MONICA COLLEGE

Importance of TCA Footnotes

Footnotes on the UC Transfer Course Agreement (TCA) provide very helpful

information to ensure students will

–receive transfer credit for courses completed; and –they are not short of units to meet minimum UC transfer requirements.

Golden West College Dept.

Fall 2010 Course #

Course Title Units Grade

SPAN G180 Elementary Spanish 1

5 B

Sequential Order of Coursework


Spring 2011 Course #


SPAN G280 Intermediate Spanish 1

5 C


Fall 2011 Course #


SPAN G185 Elementary Spanish 2

5 A

Limitations on Course SeriesNorco CollegeDept. Name

Course # Course Title Units

PHYS 2A General Physics, I 4

PHYS 2B General Physics, II 4

Norco College Dept. Name


PHYS 4A Mechanics 4

PHYS 4B Electricity & Magnetism

4

PHYS 4C Heat, Light & Waves

4

Unit Limitations on CoursesThe Transfer Course Agreement (TCA) for Glendale

Community College, lists footnotes about the following three

courses: * Maximum credit allowed for 101 if taken after 105 or SOC S 132 - one unit

o No credit for 105 if taken after 101 or SOC S 132

* Maximum credit allowed for 132 if taken after POL S 101 or 105 - two units

How many units of credit would be awarded?

Glendale Comm Col Dept.


POL S 101 Introduction to Government

3

POL S 105 American Political Ideals 2

SOC S 132 Introduction to Social Science

4

Unit Limitations on CoursesThe TCA for College of the Sequoias has a limitation on Chemistry courses:

* 1,2,20,21 and 30 combined: maximum credit, 2 courses

College of the Sequoias Dept. Name


CHEM 1 General Chemistry 1 5

CHEM 2 General Chemistry 2 5

CHEM 20 Introduction to General Chemistry 4

CHEM 21 Organic & Biological Chemistry 4

CHEM 30 General & Biological Chemistry 5


QUESTIONS

Lower Level After Advance Level Course

Credit will not be awarded for an introductory course after completion of a more advanced level course in the same subject area.

==== Physics ==== PHYS 2A General Physics I (W/Lab)

PHYS 3A Science and Engineering (W/Lab)

*PHYS 10 Introduction to Physics 4 (W/Lab)

* No credit for 10 if taken after 2A or 3A

Credit will not be awarded for a lower level course after completion of a more advanced level course in the same subject area.

====Math===

Math 3A Calculus I

Math 3B Calculus II

Math 3C Calculus III

No credit for 3A if taken after 3B or 3C

No credit for 3B if taken after 3C

Pass Credit Unit Limitation• No more than 14 semester (21 quarter) units

may be taken Pass/Not Pass

• 7-course pattern may be taken P/NP as long as a P grade is equivalent to C or better

• IGETC courses may be taken P/NP as long as a P grade is equivalent to C or better

• Major prerequisites should be taken for letter grades – more information may be found in ASSIST

• Exceptions are made for institutions that only award P/NP grades

Incomplete Grade• UC checks the academic policy of the institution to determine

how to calculate an incomplete grade.

• An incomplete grade may lapse after one academic year or after only one term.

• Evaluators will also check the Comment Box on the Transfer Academic Update (TAU) and/or contact the student directly.

How does UC View An “I” Grade?UC views incomplete grades either neutrally or will convert to an “F” – depending upon the timeline of the institution.

•An “I” grade at the University of Iowa becomes an “F” if it is not completed by the end of the next regular (fall/spring) term:

•At Hartnell College, the Incomplete grade policy is the same as Iowa’s.

Hartnell ColDept Name

Spring 2012Course #


Philosophy 2 Intro to Philosophy 3 I

Univ of IowaDept Name

Fall 2010Course #


Art History 1060 Themes in Global Art 4 I

Transfer Academic Update

www.universityofcalifornia.edu/admissions/how-to-apply/after-you-apply/update-transfer-application/

Students receive information about the online Transfer Academic Update

when they receive their emailed application acknowledgment.

Some campuses/majors may require additional

forms.

The submission deadline is January 31st.

http://www.universityofcalifornia.edu/admissions/how-to-apply/after-you-apply/update-transfer-application/

http://www.universityofcalifornia.edu/admissions/how-to-apply/after-you-apply/update-transfer-application/

Transfer Academic Update

What Happens if the TAU is NOT Submitted?

• Priority deadline is January 31st

• Campuses review through March but there is no guarantee late submissions and/or changes will be reviewed.


QUESTIONS

Effective Fall 2014Lower Division Unit Maximum Limitation

Students will be granted up to 70 sem/105 qtr units of credit for lower

division coursework completed at any institution or any combination

of institutions.

For lower division units beyond the maximum, subject credit for appropriate coursework taken in excess of this unit limitation will be granted and may be used to satisfy requirements.

• Units earned through: AP, IB, and/or A-Level examinations are not included in the limitation and do not put applicants at risk of being denied admission.

•Lower or upper division units earned at UC (Extension, summer, cross/concurrent, UC-EAP, and regular academic year enrollment) are added to the maximum lower division transfer credit allowed and might put applicants at risk of being denied admission due to excessive units.

High-Unit Transfers Junior or Senior Standing

High-Unit Junior has 80-89 sem units

Senior has 90 or more sem units

• Which UC campuses admit high-unit juniors and/or seniors?

• How does UC calculate unit accumulation to determine if an applicant would be a high-unit junior or at senior standing?

• What is the maximum number units allowed for a student to still be considered for admission selection?

• What number of units changes the students status from junior to senior standing?

High-Unit Transfers: High-Unit Transfers: Determination of Junior or Senior Standing?Determination of Junior or Senior Standing?

High-Unit Jr: 80-89 sem unitsSenior: 90 or more sem units

Effective Fall 2014All lower division units,whether from a 2-year and/or 4-year college/university are limited to a maximum of70 sem/105 qtr units toward theUC degree.

Exam units (AP/IB/A-Level) are not included in the limitationand do not put applicants at riskof being denied admission.

All UC units (Extension, summer, cross/concurrent, UC-EAP, and regular matriculation) are added to themaximum lower division transfercredit and might put applicants at risk of being denied due to excess units.

Campus How many units makes an applicant a high-unit junior or senior?

(Combination of lower division + upper division units & UC units)

AdmitsHigh-Unit Jrs or Srs?

Berkeley 90 sem/135 qtr units or more Jrs: SomeSrs: Some

Davis 80 sem/120 qtr units or more--requires Deans Review

Jrs: SomeSrs: Some

Irvine 90 sem/135 qtr units or more Jrs: SomeSrs: Some

Los Angeles 86.6 sem/130 qtr units or more Jrs: NoSrs: No

Merced 80 sem/120 qtr units or more--requires Deans Review

Jrs: SomeSrs: Some

Riverside 90 sem/135 qtr units or more--requires Deans Review

Jrs: SomeSrs: Some

San Diego 90 sem/135 qtr units or more Jrs: YesSrs: No

Santa Barbara 90 sem/135 qtr units or more *Col of Creative Studies will review seniors on case-by-case basis

Jrs: YesSrs: No*

Santa Cruz 90 sem/135 qtr units or more Jrs: YesSrs: No


QUESTIONS

Advising Students with International Records

• UC awards transfer credit for college courses completed at any university recognized by Ministry of Education.

• UC does not accept transcript/course evaluations conducted by evaluation agencies.

• International coursework may not be used to fulfill IGETC (except for language other than English).

• UC does not award transfer credit for lower-division language courses if the course is in the same language as the student’s language of instruction.


• Have course descriptions available for appropriate course placement.

• Do not “repeat” course work in which you had previously earned C or better grades.

• Do not enroll in lower-level courses if you have already completed a higher-level course in the subject area.


• UC does not accept English courses from international institutions where the language of instruction is not English.

• Advise students to complete the UC English requirement as early as possible.

• International students may not need to complete UC’s American History and Institutions graduation requirement.


Become acquainted with a

UC International Specialist •Although campuses generally cannot provide a pre-evaluation, they are a great resource for answers to your questions.

•International Specialists apply the same evaluation guidelines used for domestic coursework.

•International Specialists use course descriptions and consult faculty as necessary.


QUESTIONS

Resourcesadmission.universityofcalifornia.edu/transfer/

Guides for Counselors : http://preview.tinyurl.com/UC-Counselors-Guides

UC Statement of Transfer Credit Practices: http://tinyurl.com/UC-

UC Transfer Matrix: http://tinyurl.com/UC-Transfer-Matrix

UC Transfer Admission Planner (TAP): http://tinyurl.com/UC-TAP

UC Transfer Admission Guarantee (TAG): http://tinyurl.com/UC-TAG

UC Transfer Admission Guarantee (TAG) Matrix: http://tinyurl.com/UC-TAG-Matrix

UC Statement of Transfer Credit Practices: http://tinyurl.com/UC-

http://admission.universityofcalifornia.edu/transfer/

http://preview.tinyurl.com/UC-Counselors-Guides

http://tinyurl.com/UC-Counselors-Guides

http://tinyurl.com/UC-Transfer-Matrix

THANK YOUTHANK YOU

Submit Future Questions to

[email protected]

BONUS FEATURE

Advising Former UC Students

Because we are aware that students who were previously enrolled at UC enroll at a CCC, we wanted to provide you with a few tips!

Former UC Student at a CCC

CCC Advisors Should Always Ask:

1. What was the student’s Academic Standing at UC?

2. What is the student’s goal – return to same UC campus or transfer to a different UC campus?

Also

• Determine if the student has already met UC’s Entry Level Writing Requirement

• Determine if IGETC is appropriate for a specific student

Former UC Student On Academic Probation at UC

TAU Question: Are you now or have you ever been on academic probation at UC?

If yes, is the desire to– Return to the former UC campus?– Transfer to a different UC campus?

College/University P/PN Units UC Transferable Units

Grade Points GPA

UC Santa Cruz 4.0 36.0 71.3 1.98

San Jose City Col 0.0 24.0 96.0 4.00

Cumulative Totals

4.0 60 + 4 P = 64 167.3 2.78

Former UC Student Satisfying UC’s ELWR

The Transfer Academic Update asks if the student has met the Entry Level Writing Requirement prior to leaving UC.

1. If ELWR is completed then there is nothing further to do

2. If ELWR is incomplete and the student is returning to same UC campus the requirement must be completed at that UC campus

3. If ELWR is incomplete and the student is transferring to different UC campus the requirement can be completed at the community college

Former UC StudentCompleting IGETC

• Transferring to a different UC Campus

– IGETC is acceptable but may not be necessary; depending on the major

• Returning to the same UC Campus

– IGETC is not acceptable

BONUS FEATURE

Resources

for

Advising International Students

Online Resources For Understanding

International Records AACRAO: aacraoedge.aacrao.org (need subscription to access)

Educational Credential Evaluators, Inc. (ECE): www.ece.org

International Association of Universities – World Higher Ed Database: www.iau-aiu.net/content/he-systems (free)

International Education Research Foundation (IERF): www.ierf.org (credentials evaluation service)

International directory for Ministry of Education websites:

www.chea.org/intdb/international_directory.asp (you must agree to the waiver)

NAFSA: www.nafsa.org

World Education Services: www.wes.org/ewenr

Resources - PublicationsThe New Country Index (Volume II): Making Sense of International

Credentials www.ierf.org/index.php/institutions/country_index_vol_ii/

American Association of Collegiate Registrars and Admissions Officers (AACRAO)• International Guide: A Resource for International Education

Professionals• Country Series & PIER/World Education Serieswww.aacrao.org/publications/publications_catalog/

publications_catalog_international_education.aspx

Online Guide to Educational Systems Around the World (website use is free; for credentials before 1999, order CD of information)

www.nafsa.org/publication.sec/epublications/online_guide_to/

International Handbook of Universities, The International Association of Universities (IAU) www.iau-aiu.net/content/reference-publications

ensuring transfer success 2013 evaluation detectives: how uc reviews challenging academic records

Documents

santa monica college

santa monica college

santa monica college

spanish college

course series norco

possible waitlist slide

transfer credit

ii4 norco college