enrolment documentation · advise the school as soon as possible if your child is unable to attend...

Created: February 2020 Updated: August 2020 Printed: 25/8/2020 of 28 CRICOS Code 00608A

ENROLMENT DOCUMENTATION

Merrimac State High School

CRICOS Code:00608A Updated: August 25, 2020 of 28

TABLE OF CONTENTS

Principal’s Welcome ................................................................................................................. 3

Document Requirements .......................................................................................................... 4

Supporting Documents to be provided ...................................................................................... 4

Enrolment Agreement - Merrimac State High School ............................................................... 5

State School Consent Form ................................................................................................... 16

Student Resource Scheme Application .................................................................................. 20

Student Participation Consent Form ....................................................................................... 25

Subject Specific Offerings – Year 7 ONLY.............................................................................. 26

Instrumental Music Program Application ................................................................................ 27

Notes for Office Use ............................................................................................................... 28



PRINCIPAL’S WELCOME

It is with great pleasure I welcome you to Merrimac State High School. I am confident you will find our school’s staff and students approachable and friendly. We place learning first for all our students, provide high quality teaching and a curriculum which is responsive to the needs of the individual learners. With a genuine spirit of cooperation and support between school and home this will be some of your child’s best years of learning.

Merrimac State High School was established in 1979. It is one of just 30 schools in Australia, 400 across the world to be awarded prestigious international accreditation from the Council of International Schools. This five year accreditation cycle means our school is constantly consolidating best practice in all areas of school leadership and management.

Our philosophy emphasises building positive relationships, valuing differences, life-long learning and personal contribution to school, family and community. We aim to have all students settle quickly into their new school and begin to explore what is on offer academically, socially and in co-curricular areas. Learning in our school will build awareness, excitement and confidence. Three “R”s are very important, we stand for the values of Respect, Responsibility and Reliability. We will teach and share the ways that these values “live” in our school through everyday practices in both junior and senior school and via the personal development program, “Merrimac Minds Matter”.

Students flourish when they are curious about the world around them, engage in quality learning and take on positions of responsibility. Through student leadership opportunities inside and outside the classroom students are preparing to become active, confident and responsible citizens. There are countless opportunities for your child to be involved: Student Council, Junior School & Sports Leaders, Culture Leaders, and Phoenix Captains.

Outstanding facilities and excellent learning resources support quality teaching and learning. Significant financial investment has been made to develop world class buildings and extensive undercover and play areas. State of the art science laboratories enhance our learning environment and are used regularly by all students. A spacious, leafy green environment and expansive playing fields and sporting equipment encourage students to enjoy their break time in games and activities. A twenty-five metre pool, tennis courts, basketball courts, handball and table tennis facilities are wonderful resources for class, lunchtime and co-curricular use.

I look forward to partnering with you on this exciting journey of learning as we work towards achieving our school motto “Pride in Excellence”.

Yours sincerely

Mr Chris Tobin Principal



DOCUMENT REQUIREMENTS

Thank you for choosing to enrol your student at Merrimac State High School. This enrolment information Booklet contains the mandatory documentation required to process your student’s enrolment. Please ensure all applicable documents are completed and signed before submitting to the school.

Enrolment Agreement - Pages 5 - 6 Application for Student Enrolment Form - Pages 7 - 15 State School Consent Form - Pages 16 - 19 Student Resource Scheme Participation Agreement Form - Pages 20 – 24 Student Participation Consent Form - Pages 25 Subject Selection Offerings (Yr 7 only) - Pages 26 Instrumental Music Program Application - Pages 27

SUPPORTING DOCUMENTS TO BE PROVIDED

In addition to the above completed documents we also require supporting documentation for proof of residency, schooling and custody (if applicable). Information regarding the catchment area for Merrimac State High School can be found on our school website; https://merrimacshs.eq.edu.au/Enrolments/Pages/Enrolments.aspx

In Catchment Applications

Primary Proof of Residency (E.g. - Current lease agreement or rates notice or unconditional sale agreement) Secondary Proof of Residency (E.g. - Utility bill (electricity, gas) showing the same address and parents/legal guardian’s name) Student Birth Certificate Student Passport and Visa for non-Australian citizens (if applicable) Prior two years report cards from previous school Court order (if applicable) Out of Catchment Applications Student Birth Certificate Student Passport and Visa for non-Australian citizens (if applicable) Prior two years report cards from previous school Court order (if applicable) I understand that choosing the next step in your child’s education will be one of the most important decisions you will make and I look forward to supporting your family through this transition. If you have any questions about Merrimac State High School or the enrolment procedure please do not hesitate to contact our school office.

https://merrimacshs.eq.edu.au/Enrolments/Pages/Enrolments.aspx



ENROLMENT AGREEMENT - MERRIMAC STATE HIGH SCHOOL

This enrolment agreement sets out the responsibilities of the student, parents or carers and the school staff about the education of students enrolled at Merrimac State High School.

Responsibility of student to: • attend school on every school day for the educational program in which they are enrolled,

on time, ready to learn and take part in school activities • act at all times with respect, responsibility and reliability, show tolerance towards other

students and staff • work hard and comply with requests or directions from the teacher and principal • abide by all school rules as outlined in the school’s Responsible Behaviour Plan for

Students • meet all homework and assessment requirements • wear the school’s uniform with pride, both at school and on the way to and from school • respect the school’s property. Responsibility of parents to: • ensure your child attends school on every school day for the educational program in which

they are enrolled • minimise holidays and appointments during school time • attend parent meetings • let the school know if there are any problems that may affect your child’s ability to learn • ensure your child completes homework regularly in keeping with the school’s homework

policy • be aware of and assist your child to meet assessment deadlines • inform school of student absences and reasons for absences in a timely manner • advise the school as soon as possible if your child is unable to attend school and reason/s

why (e.g. child is sick) • treat school staff with respect • support the authority of school staff thereby supporting their efforts to educate your child

and assist your child to achieve maturity, self-discipline and self-control • not allow your child to bring dangerous or inappropriate items to school • abide by school’s instructions regarding access to school grounds before, during and after

school hours • advise Principal if your student is in the care of the State • keep the school informed of any changes to student’s details, such as student’s home

address and phone number. • ensure the school is aware of any changes to your child's medical details. Responsibility of school staff to: • design and implement engaging and flexible learning experiences for individuals and

groups of students • inform parents and carers regularly about how their children are progressing • design and implement intellectually challenging learning experiences which develop

language, literacy and numeracy • create and maintain safe and supportive learning environments • support personal development and participation in society for students



• foster positive and productive relationships with families and the community • inform students, parents and carers about what the teachers aim to teach the students

each term • teach effectively and to set the highest standards in work and behaviour • clearly articulate the school’s expectations regarding the Responsible Behaviour Plan for

Students and the school’s Dress Code policy • ensure that parents and carers are aware that the school does not have personal accident

insurance cover for students • advise parents and carers of extra-curricular activities operating at the school in which

their child may become involved (for example Program of Chaplaincy Services, sports programs)

• set, mark and monitor homework regularly in keeping with the school’s homework policy • contact parents and carers as soon as is possible if the school is concerned about the

child’s school work, behaviour, attendance or punctuality • notify parents of an unexplained absence of their child as soon as practicable on the day

of the student’s absence (allowing time for parents to respond prior to the end of the school day)

• deal with complaints in an open, fair and transparent manner in accordance with school procedures,

• treat students and parents with respect. I acknowledge:

• That I have read and understood the responsibilities of the student, parents or carers and the school staff outlined above; and

• That information about the school’s current rules, policies, programs and services, as

outlined above has been provided and explained to me. Date:

(Please print)

Student Name Parent Name

Student Signature: Parent/Carer Signature:

On behalf of Merrimac State High School:



STATE SCHOOL CONSENT FORM Introduction to the State School Consent Form (attached) for Merrimac State High School This letter is to inform you about how we will use your child’s personal information and student materials. It outlines: • what information we record

• how we will use student materials created during your child’s enrolment.

Examples of personal information which may be used and disclosed (subject to consent) include part of a person’s name, image/photograph, voice/video recording or year level. Your child’s student materials:

• are created by your child whether as an individual or part of a team

• may identify each person who contributed to the creation

• may represent Indigenous knowledge or culture.

Purpose of the consent It is the school’s usual practice to take photographs or record images of students and occasionally to publish limited personal information and student materials for the purpose of celebrating student achievement and promoting the school and more broadly celebrating Queensland education. To achieve this, the school may use newsletters, its website, traditional media, social media or other new media as listed in the ‘Media Sources’ section below. The State School Consent Form may, at your discretion, provide consent for personal information and a licence for the student materials to be published online or in other public forums. It also allows your child’s personal information and student materials to be presented in part or alongside other students’ achievements. The school needs to receive consent in writing before it uses or discloses your child’s personal information or student materials in a public forum. The attached form is a record of the consent provided. It should be noted that in some instances the school may be required by the Education (General Provisions) Act 2006 (Qld) or by law to record, use or disclose the student’s personal information or materials without consent (e.g. assessment of student materials does not require further consent). Voluntary There will not be any negative repercussions for not completing the State School Consent Form or for giving limited consent. All students will continue to receive their education regardless of whether consent is given or not. Consent may be limited or withdrawn Consent may be limited or withdrawn at any time by you. If you wish to limit or withdraw consent please notify the school in writing (by email or letter). The school will confirm the receipt of your request via email if you provide an email address.



If in doubt, the school may treat a notice to limit consent as a comprehensive withdrawal of consent until the limit is clarified to the school’s satisfaction. Due to the nature of the internet and social media (which distributes and copies information), it may not be possible for all copies of information (including images of student materials) once published by consent, to be deleted or restricted from use. The school may take down content that is under its direct control, however, published information and materials cannot be deleted and the school is under no obligation to communicate changes to consent with other entities/ third parties. Media sources used Following is a list of online and social media websites and traditional media sources where the school may publish your child’s personal information or student materials subject to your consent. School website: merrimacshs.eq.edu.au/ Facebook: www.facebook.com/merrimacshs/ YouTube: Instagram: Twitter: Other: Local newspaper School newsletter Traditional and online media, printed materials, digital platforms’ promotional materials, presentations and displays. The State School Consent Form does not extend to P&C run social media accounts or activities, or external organisations. Duration The consent applies for the period of enrolment or another period as stated in the State School Consent Form, or until you decide to limit or withdraw your consent. During the school year there may be circumstances where the school or Department of Education may seek additional consent. Who to contact To return a consent, express a limited consent or withdraw consent please contact Merrimac State High School, (07) 5595 8666 or email [email protected] Merrimac State High School should be contacted if you have any questions regarding consent. Uncontrolled copy. Refer to the Department of Education Policy and Procedure Register at http://ppr.qed.qld.gov.au/ to ensure you have the most current version of this document.

mailto:[email protected]

http://ppr.qed.qld.gov.au/



STUDENT RESOURCE SCHEME APPLICATION

Whilst the cost of providing instruction, administration and facilities for the education of a student at a state school is met by the State, a parent is directly responsible for providing the student with textbooks and other resources for a student's use while attending school.

As a service to assist parents with the cost of these educational resources, Merrimac State High School has chosen to operate a Student Resource Scheme (the Scheme). The purpose of the Scheme is to provide parents with a cost effective alternative to purchasing textbooks, resources, consumables and/or materials from elsewhere, through reduced prices gained from the school's bulk purchasing processes.

A Student Resource Scheme enables a parent to enter into written agreement with the School that, in return for payment of a specified annual participation fee, provides for the participating student's temporary use of prescribed textbooks and other resources and/or for the purchase by the parent of consumables and materials for the student's use. Participation in the Scheme is voluntary, and no obligation is placed on a parent to participate. A parent's decision to participate is based on consideration of the value afforded by the Scheme. The Merrimac State High School Scheme provides excellent value for money. A parent who does not wish to join the Scheme is responsible for providing the student with the items that would otherwise have been provided to the student by the Scheme to enable the student to engage with the curriculum.

Please ensure you have read the full terms and conditions relating to the Student Resource Scheme. All parents and carers are required to complete the relevant section (both participants and non-participants) indicating your preference. Participants of the Student Resource Scheme are required to fulfil their full financial obligations.

User Pays Fees

Schools are able to charge fees for educational services, including materials and consumables, not defined as instruction, administration and facilities. User Pays fees are charged for subjects where the instruction is extended through providing practical learning experiences in excess of materials provided by school grants. Subjects which attract fees are clearly outlined in each of the subject area sections in the Subject Selection information available on the School website (a paper copy may be requested if you do not have access to the internet).



Why Pay Student Resource Scheme before commencement of the school year?

We ask for all parents and carers to pay fees or elect to participate in our payment plan before the start of the school year so that student learning materials and books may be purchased early and discounts secured through early payment and bulk ordering. All students will then have the opportunity of accessing their resources when they commence school.

Payment Arrangements and Methods

There is a range of payment methods available to parents and carers. Statements are emailed to families on the last day of each month, so that you are always aware of your account balances. Payment of the Student Resource Scheme is due each November, prior to the commencement of the school year.

Financial Difficulty

Anyone experiencing financial difficulty and wishing to pay the Student Resource Scheme over an extended period of time are asked to phone the School on 5595 8666 and speak to our Finance staff in November, prior to the commencement of the school year.

Examples of resources within the subject requirements list

General Student ID card, student diary, personal printing $10 credit, sport buses, voluntary buses additional to the bus levy, sport uniforms, sport equipment, district and regional sport levies, technology support, Microsoft Suite, Adobe Suite, Literacy Planet.

English Textbooks prescribed English, computer programs including Clickview, novels, literacy booklets, reproduced class booklets, workbooks and worksheets

Maths Textbooks prescribed for Maths, computer programs including Mathsmate, graph paper, maths items – protractors, compass, charts, atlas, reproduced class booklets, workbooks and worksheets

Science Textbooks prescribed for Science, computer programs including Stile, consumable chemicals, graph paper, scientific equipment, reproduced class booklets and worksheets

LOTE Textbooks prescribed for LOTE, reproduced class booklets, workbooks and worksheets, craft activity consumables, cooking activity consumables, origami paper, stencils

The Arts

Textbooks prescribed for The Arts, computer programs including Adobe, Photoshop and Illustrator, reproduced task relevant handouts, task sheets and information sheets, writing paper, consumables such as pencils, erasers, coloured pencils, permanent markers, felt tips, pastels, paint, paint brushes, craft materials, glue guns, PV, paper (assorted), OPH and OHT’s, impasto, clay, kiln, mod rock, wire, tools, printmaking tools, easels, charcoal

Technology Textbooks prescribed for Technology, computer programs including Clickview, reproduced class booklets, workbooks and worksheets, consumables such as woodwork, metal work materials, cooking ingredients,

HPE Textbooks prescribed for HPE, reproduced class booklets, workbooks and worksheets, specialised sporting equipment, DVDs, videos,

SOSE Textbooks prescribed for SOSE, computer programs including Clickview, reproduced class booklets, workbooks and worksheets, maps and graph paper, atlases, extensive range of DVD’s, poster and craft materials.

Please note: General Stationery items such as pens, pencils, calculator, exercise books etc are NOT included within the Student Resource Scheme.



1. Internet Banking Details:

Payments can be made by bank transfer directly to the school. If insufficient details are supplied, payments will be applied to the oldest debt for that family.

Account Name: Merrimac State High School General Account

BSB Number: 064-445

Account Number: 00090051

Reference/Details: Please record “Student Name” in the reference/details section so that your payment can be recorded correctly.

2. Credit Card:

Your Customer Reference Number (CRN) and Invoice Number is required for all BPOINT payments.

3. In Person:

If you are unable to pay via the internet or by credit card, payments can be made in person at the school’s Administration Office. Please see the school website for current opening hours.

Payment Methods

https://www.bpoint.com.au/payments/dete

Interactive Voice Response (IVR) ph 1300 631 073

A BPOINT facility is provided within QParents to make secure online payment.



STUDENT PARTICIPATION CONSENT FORM As part of the Merrimac State High Schools curriculum, students study and participate in an extensive range of activities. These activities are compulsory components of the curriculum that help establish lifelong physical activity behaviours and develop a student’s skills. Activities can be conducted within the school using school facilities such as the school swimming pool or at different venues, including surrounding canals, Tallebudgera Creek, Lake Intrepid, Kurrawa Beach, Nerang River and the Southport Broadwater.

Activities can include: Discus Javelin High jump Weight training All Aquatic Activities including but not limited to: • Swimming – (Pool, Ocean and River) • Boating • Snorkeling • Surfing • Stand up paddle boarding

At all times suitably qualified staff supervise these activities, these staff hold current CPR and first aid qualifications and are competent in the delivery of safe learning activities and undertaking appropriate rescue procedures.

Students are provided with sunscreen by the school however all students are also encouraged to wear hats and a rash vest to minimise sun exposure.

Merrimac State High School, requests parental/carer consent to allow your student to participate in these activities by completing the section below. The school may also request individual consent for an activity if it is identified as an excursion, students will be given an Excursion/Activity Consent Form for these activities for your completion.

PARENTAL/GUARDIAN CONSENT

Student Name: ______________________________________________________________ By enrolling my student at Merrimac State High School I consent to my student participating in the activities within the compulsory component of their curriculum whilst enrolled at Merrimac State High School. Parent/Guardian Name: ________________________________________________________

Parent/Guardian Signature: _____________________________________________________

Date: _________________________________



SUBJECT SPECIFIC OFFERINGS – YEAR 7 ONLY (IF NOT IN SELECTIVE ENTRY PROGRAM)

When commencing in Year 7, there is an opportunity to study languages other than English. Please number your preferences from 1 to 3 below. No prior knowledge of the selected language is necessary.

Chinese Spanish Please note: This option does not apply to students in Academic Summit or STEAM Academy classes, Sport Summit and Dance Summit classes.



INSTRUMENTAL MUSIC PROGRAM APPLICATION

Students entering this program require a moderate level of music reading skills and have played their instrument for a minimum of one year. Participation in school ensembles is an advantage and would be a benefit to students in this program.

The Year 7 and 8 Instrumental Music Program consists of students who already learn an instrument and who wish to extend their skills and musicianship within a classroom setting. Students will form an ensemble and participate in rehearsals during class time. Students may participate in the Instrumental Music Program on any of the following – flute, clarinet, bass clarinet, saxophone, trumpet, horn, baritone, euphonium, trombone, tuba, percussion, piano, guitar, vocal, violin, viola, cello and/or bass.

Student’s Surname: Home Phone:

Students First Name (s): Parent/Guardian Mobile:

Previous School:

Do you currently play a musical instrument? YES / NO

What instrument/s do you play?

What is was your primary school Instrumental Music teacher’s name? if applicable

Are you currently a member of a school ensemble? YES / NO

What ensembles do you participate in? e.g. concert band, choir, jazz band, string ensemble

Do you own your own instrument/s? YES / NO

If no, are you prepared to purchase an instrument YES / NO

Limited hire options are available.

Are you prepared to attend rehearsals after school? YES / NO

Do you have private lessons? YES / NO Tutor Name:

Have you completed any formal music assessment? e.g AMEB, ANZCA



NOTES FOR OFFICE USE

Student Name: Date Received: Time Received:

Supporting Documentation In Catchment Application Out of Catchment Application

Primary Proof of Residency Current lease agreement, rates notice or unconditional sale agreement

Principal Approval: Yes / No See Administration Processing below for letters

Secondary Proof of Residency Utility bill (electricity, gas) showing this same address and parent’s legal guardian’s name

Sibling Enrolment:

Student Birth Certificate Student Birth Certificate Student Passport and Visa (if applicable) Non Australian Citizen Student Passport and Visa

(if applicable) Non Australian Citizen

Prior two years report cards from previous school Prior two years report cards from

previous school

Court Order (copy to be provided) Court Order (copy to be provided)

Administration Processing

Entry Year Level: 7 8 9 10 11 12

Instrumental Music Program Application - To be recorded in G:\Coredata\Common\Instrumental Music Applications

Date Entered:

Selective Entry Documentation - To be recorded in G:\Coredata\Office\Enrolments\2021 Enrolments/ Copy of Selective Entry

Student Information 2021

Date Entered:

Confirmation of Enrolment Letter - G:\Coredata\Office\Enrolments\2021 Enrolments/ Confirmation of enrolment letter MASTER

Date Mailed:

Special Education Program Enrolment Yes / No

AIMS Record - 1) Enter student on One school (Only upon Principal approval)

- 2) Complete Aims check immediately

- 3) Aims Record YES / NO

- 4) If AIMS identified Principal Approval. Signed _______________________

Unapproved Enrolment – Letter sent Preliminary Final

Family Registered For Newsletter - Use the quick line – Newsletter Sign Up on the MSHS website to register families

Date Entered:

Enrolment Interview

Date: Time: Deputy Name:

Anticipated Start Date:

Student EQ ID: Date Invoicing Processed:

Notes: