[english] preparation for a presentation - part 1

Part 1: Introduction

NGUYEN HOAI SON

- Website: www.nguyenhoaison227.blogspot.com

- Email: [email protected]

- Linkedin: http://www.linkedin.com/in/nguyenhoaison227

(Feel free to contact me if you have any questions)

http://www.nguyenhoaison227.blogspot.com/

mailto:[email protected]

http://www.linkedin.com/in/nguyenhoaison227

TABLE OF CONTENTS

1. Free-talk

2. Introduction

3. The key elements of an effective presentation

4. Step-by-step

5. Useful tips for a presentation

6. Practice and correct mistakes

7. Homework.

www.nguyenhoaison227.blogspot.com 2 | Published on 4/2/2014

FREE-TALK

Work in pairs and talk about anything you like.

Examples:

Your family

Your next examination

Your school

Your close friend

Your first love

Your childhood

Your job in the future

…


INTRODUCTION

To an effective presentation

To

the impact of body language and voice

To

for gaining and keeping the attention of the audience


THE KEY ELEMENTS

#1: Tell your audience what you’re going to say.

#2: Say it.

#3: Tell them what you have said.


STEP-BY-STEP

5W

WHAT?

WHERE?

WHO?

WHEN?

WHY?


PLAN YOUR PRESENTATION

1. Introduction

Grabber

Thesis statement

Speaker’s perspective

Importance to audience

Overview

2. Body

Main points

Illustration

3. Conclusion

Review of grabber and thesis statement

Call to action

Concluding the grabber


INTRODUCTION

| Published on 4/2/2014www.nguyenhoaison227.blogspot.com 8

1. Fairly formal

Hmm, perhaps we should begin.

Good morning, ladies and gentlemen.

On behalf of …, may I welcome you to …

My name’s … and …

For those of you who don’t know you already, …

This morning, I’d like to discuss / report on / present about

…

Today, I will be explaining …

My presentation today will show …

INTRODUCTION


2. More friendly

Hello there! I’m … OK. Let’s get started

Morning, everyone. I’m …. And now I will tell you …

Thanks for coming. I’m …

I’m … As you know, …

I’m in charge of …

What I want to do something is to talk to you / tell you /

show you about …

INTRODUCTION


3. Using problem technique

Suppose that … How would you …?

How you ever wondered that why it is that …? You have?

Well, if I could show you … Would you be interested?

How many people here …? Imagine that …? Do you think

that is possible?

…

INTRODUCTION


4. Using amazing facts technique

Did you know that …?

According to the last study, …

Statistics show that …

I read somewhere the other day that …

…

INTRODUCTION


5. Using story / anecdote technique

You know …

When I think about …

I am reminded of …

Have you ever been in the situation where …?

I remember when …

It turned out …

…

TRANSITION WORDS


Addition

Not only … but also …

Firstly, secondly …

Furthermore …

Moreover …

And, then …

Too, also, again …

In addition …

Additionally …

Even more …

Next …

Lastly, finally …

Besides …

And, or, nor …

In the same way …

Both … and …

Either / neither … or

…

TRANSITION WORDS


Contrast

Of course … , but …

However, otherwise …

Nonetheless …

Nevertheless …

In contrast …

Although, even though…

On the other hand …

On the contrary …

Notwithstanding …

After all, above all …

Instead …

Regardless …

Whereas …

Unlike …

Different from …

Conversely …

…

TRANSITION WORDS


Example

In fact, in detail …

In other words …

For example, for distance …

To illustrate …

As an illustration …

TRANSITION WORDS


Signposting

To move on …

To expand on …

To digress …

To go back …

To recap …

To include …

To summarize …

To turn to …

To elaborate …

…

ENDING A PRESENTATION


1. Signal when you‟re close to the end

Leave a silence of a few seconds to draw attention.

“Now, I will finalize with the conclusions”, …

2. Summarize and conclude

Make a short summary of what you said.

Give the conclusions.

Ignite a good applause. (*)

3. Ask for questions gracefully.

Try to ask for questions in a more graceful way.

For example: “I hope that I have been able to explain… If

you have any questions, I’m willing to answer them” .

SHOULD?


1. Use simple language

2. Speak slowly

3. Edit visuals

4. Use more verbs

5. Use active verbs

6. Work with a trainer

7. Use transition words

8. Write numbers.

SHOULD NOT?


1. Don‟t use abbreviations

2. Avoid jargon

3. Avoid slang

4. Avoid crutch words.

10 MOST COMMON MISTAKES


1. Lack of preparation

2. Poor use of visuals

3. Inappropriate humor

4. Not knowing the audience

5. Non-functioning equipment

6. Starting or ending a presentation late

7. Using a monotone voice

8. Too much material in too short a time

9. Not clarifying the topic.

THE MOST IMPORTANT FACTOR IN PRESETING


Choice

of

words

13%Tone of

voice

17%

Body

language

70%

FACTORS

“The most important thing in

communication is hearing what

isn't said.” - Peter F. Drucker.

PRACTICE EXERCISES & HOMEWORK


Practice exercises:

Present about University Entrance Examination in

Vietnam within 5-8 minutes.

Introduce your career within 5-8 minutes.

Homework

Introduce yourself within 5 minutes.

Choose one of the following topics and present about it within

5-8 minutes.

Living far from your family

Cohabitation nowadays

Facebook makes people closer?

QUOTES


“A wise man speaks because he has something to say, a fool speaks

because he has to say something”. – Plato.

“It is better to say nothing and be thought a fool than to open your

mouth and remove all doubt”. - MarkTwain.

“There is no such thing as presentation talent, it is called Presentation

Skills”. - David JP Phillips.

“It takes one hour of preparation for each minute of presentation time”.

- Wayne Burgraff.

“No one can remember more than three points.” - Philip Crosby.

“The audience only pays attention as long as you know where you are

going.” - Philip Crosby.

QUOTES


“Ask yourself, „If I had only sixty seconds on the stage, what would I

absolutely have to say to get my message across.” - Jeff Dewar.

“No one ever complains about a speech being too short!” - Ira Hayes.

“The simplest way to customize is to phone members of the audience in

advance and ask them what they expect from your session and why they

expect it. Then use their quotes throughout your presentation.” - Alan

Pease.

“Talk low, talk slow, and don‟t talk too much.” - John Wayne.

SOURCES


Presenting in English, Mark Powell.

http://www.presentationprep.com

http://www.thepresentationskills.com

http://www.prezi.com

http://www.presentationprep.com/

http://www.thepresentationskills.com/

http://www.prezi.com/

[english] preparation for a presentation - part 1

Presentations & Public Speaking

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