employees’ state insurance corporation super … · 2020-03-12 · signature of the tenderer with...
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Signature of the tenderer with Stamp
Page 1 of 12
EMPLOYEES’ STATE INSURANCE CORPORATION
SUPER SPECIALITY HOSPITAL SANATHNAGAR, HYDERABAD–500 038
(Ministry of Labour&Employment, Govt.of India) E-Mail: [email protected]
Ph. Fax. 040-23801122, 23702455, Fax No. 23801122
No. 523-D/29/17/outsourcing of laundry/2017-Gen Date: 13.03.2020
Re-Invitation of Open E-tender for providing laundry services
The Dean, ESIC Super Speciality Hospital, Sanathnagar, Hyderabad, re-
invites open e-tender under two-bid system for providing laundry services at ESIC
Super Speciality Hospital, Sanathnagar, Hyderabad‛ as per details mentioned in
Annexure II attached herewith. The ‚Tender Documents‛ are available on line from
13.03.2020 and comprises of the Terms and Conditions of Contract (Annexure I), the
Tender Application Form (Annexure III) proforma for quoting rates (Annexure IV),
Undertaking (Annexure V) and Instructions for Online Bid Submission
(Annexure VI). If the tenderers are in a position to quote for the contract in
accordance with the requirements stated in the attached schedule/annexures, they
may submit their quotations online.
Tenderers are requested that, before quoting their rates or filing tender, the tender
form may please be read out thoroughly (line by line), otherwise purchaser will not
be held responsible for any error / oversight of the tenderer.
The present tender is in standard form. Hence, applicability of certain clauses to the
tenderer may depend on specific facts/ circumstances related to the tender. So,
Tenderers are requested to ignore such clause /clauses, which is/are not applicable in
the instant case. In case of any doubt, the same may be got clarified in the pre-bid
meeting. All payments shall be made by Demand Drafts drawn in favour of ESI
Fund A/c No.1, payable at Hyderabad. Cheques/cash will not be accepted.
If any modification of the schedule is considered necessary, you should
communicate the same by means of separate letter to be submitted at the time of
pre-bid meeting to be held as detailed in Annexure I.
The Dean, ESIC Super Speciality Hospital, Sanathnagar, Hyderabad, does not pledge
himself to accept the lowest or any tender and reserves to himself the right of
accepting the whole or any part of the tender or portion of the quantity offered and
the tenderer shall supply the same at the rate quoted by them.
Acceptance by the purchaser shall be communicated in due course. The successful
bidder shall comply with the instructions contained in the said communication
immediately / when asked for.
Dean
Signature of the tenderer with Stamp
Page 2 of 12
THE TENDERER IS REQUESTED TO FOLLOW THE CHECK LIST AT THE TIME OF
SUBMISSION OF TENDER DOCUMENT WITHOUT WHICH THE OFFER IS LIABLE
TO BE CANCELLED.
CHECK LIST
1 Earnest Money Deposited by
Demand Draft only
(Rs 20,000/-)
Whether uploaded [Yes/No] Whether original
Demand Draft
submitted [Yes/No]
2 Valid Trade Licence Whether uploaded [Yes/No]
3 PAN/TAN other statutory
documents
Whether uploaded [Yes/No]
4 GST Registration Certificate Whether uploaded [Yes/No]
5 Technical Bid form completely
filled
Whether uploaded [Yes/No]
6 Price Bid filled Whether uploaded [Yes/No]
7 Tender document signed on all
pages
Whether uploaded [Yes/No]
8 Undertaking as per annexure I on
Rs 100/- non-judicial stamp paper
Whether uploaded [Yes/No] Whether original
submitted [Yes/No]
9 Document showing atleast three
years experience in providing
laundry services to 100 or more
bedded hospital
Whether uploaded [Yes/No]
10 Document showing proof of
address of workshop
Whether uploaded [Yes/No]
Note:
i) If valid licence constitutes/consists of more than one certificate/page then all the pages are
to be enclosed failing which bid is liable to be cancelled.
ii) In case any licence expires within the period of submission of tender, an application
towards renewal of the same should be uploaded along with the last licence, and attested
photocopies of the same may be submitted. The renewed licence is to be submitted, in case
of award of the contract.
iii) The Original Demand Draft and Undertaking has to be put in a sealed cover and
dropped in the tender box. The cover should be super scribed ‚EMD in respect of e-tender
for providing laundry services‛.
DEAN
Enclosures:
Annexure – I (Tender Terms & Conditions)
Annexure – II (Schedule of Requirements)
Annexure – III (Tender Application Form)
Annexure – IV (Proforma for quoting rates)
Annexure - V (Undertaking)
Annexure - VI (Instructions for Online Bid Submission)
Signature of the tenderer with Stamp
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Annexure I
TERMS AND CONDITIONS FOR Open E-TENDER ENQUIRY FOR PROVIDING
LAUNDRY SERVICES
PART-A.
Period for submission of e-Tender form From 13.03.2020 to 02.04.2020 upto 1 PM
Pre-Bid meeting 23.03.2020 at 2.30 PM
Last Date & Time of submission of e-tender 02.04.2020 upto 01.00 PM
Date & Time of Opening of e-Tender 03.04.2020 at 01:30 PM
Bid Security / Earnest Money to be sent through
Post/Dropped in the tender box in a sealed cover
along with undertaking (Annexure V)
Rs 19,000/-
Performance security / Security Deposit Money A Sum equivalent to 10 percent of the bid
value
Estimated cost Rs 9,50,000/-
PART-B :
The tender document can be downloaded from (https://eprocure.gov.in/eprocure/app &
https://www.esic.nic.in from 13.03.2020. The Bidders are advised to register themselves with
e-procurement Portal at: (https://eprocure.gov.in/eprocure/app as described in Annexure VI
to participate in the e-Tender. The e-tender should be filled online on CPP portal as per
prescribed format. Incomplete bids are liable for rejection. ESIC reserves the right to reject
any tender without assigning any reason.
Part -C
1. EMD of Rs 19,000/- should be deposited by the bidder by enclosing Demand
Draft only in favour of ‘ESI Saving Fund A/c No.1’ Payable at Hyderabad, along
with Technical bid which shall be refunded/adjusted to bidders without any interest
after finalization of tender. Earnest Money demand draft must be submitted in a
sealed cover duly super scribed ‚EMD in respect of e-tender for providing laundry
services‛ and dropped in the tender box located at 2nd Floor, Admin Block, ESIC
Super Speciality Hospital, Sanathnagar, Hyderabad 500038.
The EMD will be forfeited
(a) If a bidder withdraws his bid during the period of bid validity specified by the bidder
in the tender form. (OR)
(b) In case of a successful bidder if the bidder fails to furnish performance security: (OR).
(c) If at any stage, any of the information/declaration given/made by the bidder is found
to be false.
2. A Pre bid meeting shall be held on 23.03.2020 at 02:30 pm at Conference Hall, 2nd floor,
ESIC, Super Speciality Hospital, Sanathnagar, Hyderabad to clarify issues connected
with the tender. Prospective bidders are invited to attend the same
3. The bidder should have local outlet in Twin Cities of Hyderabad / Secunderabad
4. All documents need to be self attested, stamped, scanned and uploaded. Hard copies of
the documents need not be submitted except for the Demand Draft and undertaking.
Signature of the tenderer with Stamp
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5. Price Bid:
a. Prices to be quoted online as per Annexure IV
b. Prices quoted must be meaningful and measurable in the context.
c. Price must be clearly shown in figures and words in Indian Currency.
d. The rates mentioned should be inclusive of freight charges, packing charges etc.
Price Quoted should be for the supply at Hospital store, ESIC Super Speciality
Hospital, Sanathnagar, Hyderabad. No transportation charges will be paid by
the Hospital
e. In respect of each item, the cost (inclusive of freight and packing charges) and
GST shall be entered in separate columns
f. Successful tenderer shall not be entitled to any hike in prices for any reason other
than the statutory levies during the period of contract.
g. The rates quoted should not be higher than those quoted in any other
organization/institution or the M.R.P.
h. Price should be quoted online only.
6. The quantity shown in the tender can be increased or decreased to any extent depending
upon the actual requirement at the discretion of the Hospital. The Hospital does not
undertake to provide that much quantities of linen for laundry.
7. Validity of bid for acceptance should be for a minimum period of 12 months.
8. The rates quoted should not be higher than that quoted in case of any other
organization/Institution (under taking by the tenderer to be enclosed.)
9. The Tenderer must furnish all the details in the Annexure III :
10. The contractor is to be entirely responsible for the execution of the contract in all
respects in accordance with the terms and conditions as specified in the tender
document. The contractor shall not sublet transfer or assign the contract or any part
thereof without the written permission of the Dean/competent authority. In the event
of the contractor contravening this condition, Dean/ competent authority shall be
entitled to place the contract elsewhere on the contractors account at his risk and the
contractor shall be liable for any loss or damage, which the Hospital, may sustain in
consequence or arising out of such replacing of the contract.
11. Performance security: The successful bidder has to deposit 10% of the total cost as the
performance security with Dean in the form of demand draft, in favour of E.S.I Saving
Fund Account No.1 payable at Hyderabad or Bank Guarantee which will be released
after successful completion of contract.
Whenever any claim for the payment of a sum of money arises out of or under this
contract against the contractor, the Hospital shall be entitled to recover such sum by
appropriating, in part or whole the security/earnest money deposited by the
contractor, when the balance or the total sum to be recoverable, as the case may be
shall be deducted from any sum then due or which at any time thereafter may
become due to recoverable under this or any other contract with the purchaser.
Should this sum not be sufficient to cover the full amount recoverable, the contractor
shall pay to the purchaser on demand the remaining balance due.
Signature of the tenderer with Stamp
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12. Tenderer should have mechanical washing and drying facilities. The Dean or his
representative may visit the premises of the tenderer before award of contract to
ensure that required washing facilities are available.
13. All tenders should remain valid for acceptance for a period of twelve months from
the date of opening of the tender
14. The contract / tender, if awarded, shall be valid initially for one year from the date
of award of Contract subject to continuous satisfactory performance and on failure
on this aspect by the contractor, the Competent Authority will reserve the right to
terminate the contract. The period of the contract can be extended for further period
at the discretion of the Competent Authority
15. The bidder shall have atleast 3 (three) years experience of providing laundry services
to 100 or more bedded hospital and documentary evidence shall be submitted in
support thereof along with the tender document.
16. In the event of any violation of laws, rules, statutory provisions by the contractor,
this will amount to breach of contract and in such case, the hospital will have the
right for terminating the contract, forthwith, without giving any notice or assigning
any reason
17. The contractor shall be required to submit his bill in triplicate month-wise by 7th of
the subsequent month for further action and payment shall be released as per the
terms & conditions, less deduction at source of Income tax at prevailing rates and
GST, if applicable. The bills shall have to be submitted with the certificate of
completion of job issued by the Sister / In Charge / unit I/C of various wards / units.
18. The tenderer shall be required to collect the used linen everyday from such places in
the hospital, and such times as may be advised to him from time to time.
19. The linen after being washed, dried and ironed shall have to be delivered back to the
respective units from where they have been collected, at such intervals that may be
prescribed to him, and in case of linen belonging to the Operation Theatre, Casualty
etc, the same shall have to be delivered back as fast as possible, but not later than one
day.
20. The tenderer / agency shall use highest grade of washing materials, reagent,
disinfectants, colouring agents, whitening agents, etc. for maintaining proper
washing durability of the linen and attaining adequate disinfection.
21. Woollen items and blankets shall essentially be dry washed and any other items
requiring special treatments due to the nature of fabric shall have to be treated
accordingly
22. If any item / linen is delivered damaged / detoriated / torned after being handled /
washed / dried / treated / ironed by the tenderer / agency, the same shall be rejected
by the competent authority of the hospital. In such cases the tenderer / agency shall
have to replace the items with fresh ones of the same quality or pay the price of such
items at the relevant market price and the decision in this of the authority in this
regard shall be final and binding.
23. The tenderer / agency shall be liable to wash/ dry / iron, etc. newer linen / newer
types of linen which may be introduced in the hospital, time to time, on comparable
terms and conditions.
Signature of the tenderer with Stamp
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24. If the contractor fails to deliver the Washed linen within the period prescribed for
such delivery in the contract, the Dean may without prejudice to his right to recover
damages for breach of the contract, be entitled at his option
a. To recover from the contractor as agreed liquidated damages, and not by way
of penalty a sum equivalent to Rs 10/- per each item of linen for each day of
delay by the contractor, or
b. To get the linen washed elsewhere, without notice to the contractor, on his
account and at the risk of the contractor,
c. To purchase the linen from the market without notice to the contractor at his
expense to be recovered from his monthly bills/ performance security.
Dean
ANNEXURE-II
Schedule of Requirements
Sl No Particulars Expected quantity in a year
A B C
1 Bed Sheets White 77000
2 Draw Sheets White 3500
3 Blankets woolen 3000
4 Pillow Covers 9000
5 Patient Gowns 10000
6 Towels 7300
7 Curtains 600
8 Doctors coat 300
9 Paediatric dress 1000
The quantities shown above are indicative only and may increase or decrease. The
Hospital doesnot undertake to provide that much quantity for laundry.
Signature of the tenderer with Stamp
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Annexure III
Technical Bid
1 A Name of the firm/Company
B Constitution(Proprietorship/Partnership/Company etc)
C Name of the Proprietor/Managing Partner/ Managing
Director
2 A
(i)
Full Postal Address of Office
(ii) Full Postal Address of Workshop
B Cell Phone No.
C Telephone No.
D Fax No.
E Email Id
3 Name and address of
your Bankers stating the
name in which the
Account stands
a).Name of the Bank
b).Name of the bank branch
c).Account No.
d).IFSC code
e).MICR Number
4 A PAN / GIR No.
B Goods & Service Tax Registration No.
5 Details of earnest money
deposit
Amount (Rs.)
D.D. / P.O. No. and Date
Drawn on Bank
Valid up to
6 Are you in the list of approved contractors of any other
organizations/ Institution, if any give details
7 Details of appropriate license
8 Any other information which you consider necessary to
furnish
Place: Signature of the tenderer
Date: Full Name
Office seal of the tenderer
Signature of the tenderer with Stamp
Page 8 of 12
Annexure IV
PRICE BID
Sl. No.
Item Description
Quantity Units BASIC RATE In Figures To be entered by the Bidder in Rs. P
GST Amount in INR Rs. P
TOTAL AMOUNT Without Taxes col (13) = (4) x (7) in Rs. P
TOTAL AMOUNT With Taxes col (14) = sum (8) to (13) in Rs. P
TOTAL AMOUNT In Words
1 2 4 5 7 9 13 14 15 1 Type 1.01 Bed Sheets
White 77000 Nos
1.02 Draw Sheets White
3500 Nos
1.03 Blankets woolen
3000 Nos
1.04 Pillow Covers
9000 Nos
1.05 Patient Gowns
10000 Nos
1.06 Towels 7300 Nos 1.07 Curtains 600 Nos 1.08 Doctors coat 300 Nos 1.09 Paediatric
dress 1000 Nos
Total in Figures Quoted Rate in Words
Note:
a. The bidders have to quote for all the items (online only).
b. The quantities shown above are indicative only and may increase or decrease. The
Hospital doesnot undertake to provide that much quantity for laundry.
c. GST amounts are to be entered in column 9 in absolute values (not in percentage
terms) on the total amount for that item (i.e., on Quantity x basic Rate))
d. For operative convenience, a single agency which is technically suitable and has
quoted for all the items (Sl No 1.01 to 1.09 of price bid) only will be selected on the
basis of total amount at the column ‚Total Amount with taxes‛(yellow box).
Place: Signature of the tenderer
Date: Full Name
Office seal of the tenderer
Signature of the tenderer with Stamp
Page 9 of 12
Annexure V
Undertaking
(To be submitted on Rs. 100/- non judicial stamp paper)
1. I, the undersigned certify that I have gone though the Terms & conditions mentioned
in the tender document including annexure and undertake to comply with them.
The rates quoted by me/us are valid and binding on me/us for acceptance for the
period of 6 months from date of opening of tender.
2. It is certified that rate quoted by me are the lowest quoted for any
institution/Hospital in India.
3. Earnest money deposited by me/us viz Rs. 19,000/- in the form of Demand Draft in
favour of ESIC saving Fund Account No.1 payable at Hyderabad is attached
herewith and shall remain in custody of the Dean, ESIC Super Speciality Hospital,
Sanathnagar, Hyderabad. I/we give the rights to Dean, ESIC Super Speciality
Hospital, Sanathnagar, Hyderabad to forfeit the EMD deposited by me/us if any
delay occur on my/agent’s part or fails to supply the item at the appointed place and
time and of the desired specifications.
4. There is no vigilance/CBI case or court case pending against our firm and our firm
has never been blacklisted by any Government or private organization.
5. On Inspection if any article is found not as per supply order and specifications, it
shall be replaced by me/us in time as asked for, to prevent any inconvenience at
my/our own expenses.
6. I/we hereby undertake to supply the items as per specifications and directions given
in supply order within the stipulated period.
7. I/we undertake to provide guarantee/warranty as mentioned in specifications from
the date of satisfactory installation and inspection.
8. I/we understand that Dean, ESIC Super Speciality Hospital, Sanathnagar, Hyderabad
the right to accept or reject any or all the tenders without assigning any reasons (s)
thereof.
Place: Signature of the tenderer
Date: Full Name
Office seal of the tenderer
Signature of the tenderer with Stamp
Page 10 of 12
Annexure VI
Instructions for Online Bid Submission
The bidders are required to submit soft copies of their bids electronically on the CPP Portal,
using valid Digital Signature Certificates. The instructions given below are meant to assist
the bidders in registering on the CPP Portal, prepare their bids in accordance with the
requirements and submitting their bids online on the CPP Portal.
More information useful for submitting online bids on the CPP Portal may be obtained at:
https://eprocure.gov.in/eprocure/app.
REGISTRATION
1. Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL:https://eprocure.gov.in/eprocure/app) by clicking on the link
‚Online bidder Enrollment‛ on the CPP Portal which is free of charge.
2. As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
3. Bidders are advised to register their valid email address and mobile numbers as part of
the registration process. These would be used for any communication from the CPP Portal.
4. Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class III Certificates with signing key usage) issued by any Certifying Authority
recognized by CCA India (e.g. Sify / TCS / nCode / eMudra etc.), with their profile.
5. Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.
6. Bidder then logs in to the site through the secured log-in by entering their user ID /
password and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1. There are various search options built in the CPP Portal, to facilitate bidders to search
active tenders by several parameters. These parameters could include Tender ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced search
for tenders, wherein the bidders may combine a number of search parameters such as
Organization Name, Form of Contract,Location, Date, Other keywords etc. to search for a
tender published on the CPP Portal.
2. Once the bidders have selected the tenders they are interested in, they may download the
required documents/ tender schedules. These tenders can be moved to the respective ‘My
Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS /
email in case there is any corrigendum issued to the tender document.
3. The bidder should make a note of the unique Tender ID assigned to each tender, in case
they want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1. Bidder should take into account any corrigendum published on the tender document
before submitting their bids.
2. Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note the
number of covers in which the bid documents have to be submitted, the number of
documents – including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
Signature of the tenderer with Stamp
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3. Bidder, in advance, should get ready the bid documents to be submitted as indicated in
the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG
formats. Bid documents may be scanned with 100 dpi with black and white option which
helps in reducing size of the scanned document.
4. To avoid the time and effort required in uploading the same set of standard documents
which are required to be submitted as a part of every bid, a provision of uploading such
standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been
provided to the bidders. Bidders can use ‚My Space‛ or ‘’Other Important Documents’’ area
available to them to upload such documents.
These documents may be directly submitted from the ‚My Space‛ area while submitting a
bid, and need not be uploaded again and again. This will lead to a reduction in the time
required for bid submission process.
SUBMISSION OF BIDS
1. Bidder should log into the site well in advance for bid submission so that they can upload
the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any
delay due to other issues.
2. The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
3. Bidder has to select the payment option as ‚offline‛ to pay the tender fee / EMD as
applicable and enter details of the instrument / scan copy.
4. Bidder should prepare the EMD as per the instructions specified in the tender document.
The details of the DD/any other accepted instrument, physically sent, should tally with the
details available in the scanned copy and the data entered during bid submission time.
Otherwise the uploaded bid will be rejected.
5. Bidders are requested to note that they should necessarily submit their financial bids in
the format provided and no other format is acceptable. If the price bid has been given as a
standard BOQ format with the tender document, then the same is to be downloaded and to
be filled by all the bidders. Bidders are required to download the BoQ file, open it and
complete the white colored (unprotected) cells with their respective financial quotes and
other details (such as name of the bidder). No other cells should be changed. Once the
details have been completed, the bidder should save it and submit it online, without
changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be
rejected.
6. The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders,
opening of bids etc. The bidders should follow this time during bid submission.
7. All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed
by unauthorized persons until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128 bit encryption technology. Data storage
encryption of sensitive fields is done. Any bid
document that is uploaded to the server is subjected to symmetric encryption using a system
generated symmetric key. Further this key is subjected to asymmetric encryption using
buyers/bid opener’s public keys. Overall, the uploaded tender documents become readable
only after the tender opening by the authorized bid openers.
Signature of the tenderer with Stamp
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8. The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
9. Upon the successful and timely submission of bids (i.e. after Clicking ‚Freeze Bid
Submission‛ in the portal), the portal will give a successful bid submission message & a bid
summary will be displayed with the bid no. and the date & time of submission of the bid
with all other relevant details.
10. The bid summary has to be printed and kept as an acknowledgement of the submission
of the bid. This acknowledgement may be used as an entry pass for any bid opening
meetings.
ASSISTANCE TO BIDDERS
Any queries relating to the tender document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact
person indicated in the tender.
Any queries relating to the process of online bid submission or queries relating to CPP
Portal in general may be directed to the 24x7 CPP Portal Helpdesk. The contact number for
the helpdesk is 1800 233 7315. Foreign bidder can get help at +91-79-40007451 to 460.