Where to Find

Employee Self-Service

Lawson Employee Self-Service

(ESS) can be accessed from our

district webpage

www.tacomaschools.org. Scroll

down and click on Staff Hub. ESS

can be accessed either through the

global navigation bar or the top right

quick links.

Lawson Employee Self-Service, (ESS) provides you with online access to

view and change your personal information such as benefits, payment histo-

ry, leave balances, and tax Information. You can also update your direct de-

posits, bank accounts, W-4 allowance, and personal information.

Employee Self-Service Guide

Navigation Tip!

A new computer or browser may

initially take you to the

InforCloudSuite page before the

Tacoma login page.

Selecting the

o365.tacoma.k12.wa.us

option on the bottom will redirect

you to this TPS sign in screen.

InforCloudSuite

TPS Sign in Screen Navigation Tip!

You must be using Microsoft

Internet Explorer 10 or 11 to access

ESS. Unfortunately, Apple, older

Windows and mobile/tablet

operating systems are not

supported.

Login to ESS from

Work

To login to a work computer or a

computer on the TPS network,

simply click the “(from work)” option

and sign in.

Employee Self-Service Guide

Login to ESS from

Home

After selecting to login “(from home)”,

you will be taken to a Home Access

sign in screen. IMPORTANT: If you

login from a computer outside the

district, you may need to add

“TPS-AD\” in front of your User Name.

The next page will show an

Internet Explorer icon—Cloud

ESS (Employee Self Service),

click on the icon to begin the

RemoteApp connection. Select

“Connect” when the option is

available. After a connection is

established, you will see the TPS

sign in screen.

Flexible Spending Accounts

Current Benefits

Using ESS, employees can view the following:

• Beneficiary

• Benefit Plan Descriptions

• Benefit Enrollment

• Current Benefits

• Flexible Spending Account

• (including deductions from Flex-Plan and Legal Services

information)

Employee Self-Service Guide

Current Benefits

View your current benefits by

hovering over Benefits in the

Employee Self-Service Bookmark

and selecting “Current Benefits”

from the expanded sub menu.

Flexible Spending

Accounts

To access your spending account

information, select “Spending

Accounts” in the Benefits sub

menu and click on the blue text

link for one of the years listed to

populate the Summary and

Information.

Benefits

Employee Self-Service Guide

Balances

To access your Leave and

Professional Development

balances, hover over Personal

Information and select Leave

Balances from the expanded

sub menu.

Individual Plan

Balances

Leave balances are broken down

by individual plans. To select a

plan, click on the tab for it along

the top ribbon (additional plans

may be available by clicking the

“More” tab on the far right.

The initial view will give total

available time and earnings for

that tab. The specific plan

transaction details can be viewed

by clicking the small gray arrow

and expanding individual fields.

Leave and Professional

Development Balances

Employee Self-Service Guide

Pay Checks

Extend the Pay menu from ESS and

select Pay Checks. To view your pay

checks, click on the blue date field

and the information for that pay

check will populate.

To print a pay check, click on the

“Printable Pay Stub” field on the left

hand side (a new window will open)

then click on “Print” in the upper right

corner for your detailed pay stub.

Payroll Information

Employee Self-Service Guide

Pay Check History

Select Year to Date in the Pay menu

to get a drop down box allowing you

to select the year for which you want

the total.

Add Direct Deposit

To ADD a new Direct Deposit,

click on Direct Deposit in the Pay

menu and follow these steps:

1. Click on “Add”

2. Select the appropriate radio

button

3. Click on the magnifying glass

4. Change the filter to Bank

5. Select your bank name from

the list

Payroll Information

Employee Self-Service Guide

Partial Deposits

If at least one bank account is

already entered, clicking on “Add”

again which will bring you to a

modified “Add” screen. Instead of

“100% of net” automatically filled

in, you will have the option to

enter a “Flat Amount “or

“Percentage of Net” you would like

to be directed to the new account

you are adding. Complete all the

additional new account information

and Update. After a partial deposit

is added, send the autogenerated

Payroll Representative email to

notify them of your changes.

Remove Direct

Deposit

Click on Direct Deposit in the Pay

sub menu and simply click the blue

“Close Account” field in the row of

the account you wish to close.

Once done, send the autogenerated

Payroll Representative email to

notify them of your changes.

Payroll Information Add Direct Deposit

(continued)

6. Fill out the remaining boxes

(those with a red asterisk *

are required fields)

7. Click Update to save your

changes

8. Updates will be effective on

the second payroll after they

are received

Employee Self-Service Guide

Updating W-4 Tax

Allowance

Select Tax Withholding in the Pay

menu to go to the Tax

Withholding screen. Click on the

little icon next to “Tax Federal

Withholding” to open the W-4

change screen.

Make your desired changes on

the Withholding Allowance Certifi-

cate, click on Continue in the bot-

tom right once your form has been

updated.

You will see a confirmation dialog

confirming the changes and need

to click Update to finalize and

save your changes.

Payroll Information

Employee Self-Service Guide

Navigation Tip! If you don’t see the Employee

icon, you will need to add it by

right clicking anywhere in the

empty space and selecting

“Library” to open the list of

libraries. Select Employee, then

click “Add to Canvas” in the

bottom right corner.

Accessing Employee

Space

To open the Employee space

client, start by clicking on the

3-person icon in the top left of the

Employee Self-Service home

screen. An Infor Java application

will run and the Employee Space

(aka Talent Management) canvas

will open (you may be required to

sign in to the client).

Employee Space

Employee Icon

Click on the Employee icon to

access the Employee Apps. Here

you can open the Opportunities

App at the bottom to apply for

open positions as an internal

candidate or the My Profile App to

review and update your personal

information.

The Employee Space area is where employees can make changes to

personal information like their address and phone number, view

available job opportunities and apply as an internal applicant.

Personal Information

Employee Self-Service Guide

Adding Contact

Information

To add a new phone number or

email contact start by selecting the

appropriate “Add” icon in the top

bar. Both icons will initiate a form

for you to enter the information you

wish to update.

In addition to entering in the new

information, you must enter an

effective date and complete any

fields with a red asterisk *.

Choose whether to mark the new

phone number as “Preferred”.

Information marked as “Preferred” is

used by the district to contact you.

Your email will always be your

district email.

Once you have entered your

information, click “OK” in the bottom

right corner to save your changes.

Update Personal

Information

Open the My Profile App and

select the Personal Information

category to update your personal

email address, phone number,

emergency contact, or address.

Employee Space

Employee Self-Service Guide

Adding or Changing

Address

To change existing address

information, select “Add Address” or

“Change Address”. This will open a

detail form so you can update the

information that is no longer correct,

enter an effective date and

reason for these changes. Click OK

to save your changes.

Adding Emergency

Contacts

To add emergency contact

information, select “Create”.

This will open a detail form so

you can add or update the

information that is no longer

correct and enter an effective

date for these changes.

Employee Space

Changing Personal

Infor- mation

To

change existing Personal

In- formation, start by double clicking on the information you want to

change. This will open a detail form and you can update the

in-

Employee Self-Service Guide

Apply to Internal Job

Postings

As an employee, you will need to

apply to district jobs as an internal

applicant through Employee

Space. Opening the

“Opportunities” App in the

Employee Library will open a

screen displaying available district

positions.

Select and double click a posted

job. When it opens you click

“Apply Now”.

Applying will take you to the

internal applicant screen where

you can update the following:

• Profile

• Resume, Cover Letter or

Letters of Reference

• Screening and Profile

Questions

• Employment and Education

History

• Competencies, Credentials

and Achievements

• Acknowledgement

When everything is complete,

submit your application.

Employee Space