Medlanical & Me~cnalr<X1ri( E2

Employee and Supervisor SAFETY ORIENTATION

This booklet covers general health,

safety and environment information

and services for employees. Your

Faculty/Department will outline

the specific health, safety and

environment requirements

for your work area.

UNIVERSITY OF

WATERLOO Safety Office May 2011

TABLE OF CONTENTS Introduction .. ...... ....... .............. ... .. ... ..... ..... .... .. ... .... .... .... ........... ... .. ... .. ................... ... ... ... .. 1

Internal Responsibility System ...... ............. ... ...... .. .. .... .. ... ......... ....... .. ............ ... ......... .. 1

Occupational Health and Safety Act (OHSA) .................................................... 2-3

Workers' Rights ... ............ ...... ..... ... ...... .................................................. .. ........ ... ... ... .. . 3-4

Health, Safety and Environment (HSE) Organization ........ ...... ... ........... ....... .. 5-6

Health and Safety Concerns ......................................................................................... 6

Injury/ Incident Reporting ... ....... ... ... ..... ... .... ......... ... ...... ...... .. .. .. ... ..... .. ... ... ......... .. .... .... . 7

Workplace Violence and Harassment ............... ... ............... ...... .. ........ .. .. ...... ............. 7

Posting Requirements ................................................................ .... ..... ... .. ..................... 8

Emergency Procedures ....... .... ........ ... ....... .. .... ....... ... ......... .. .. ......... ..... .... ...... ... .. ... .... .. .. 9

Phones .... ... .. ... ... .. ...... .. .... .. ...... .. .... .. .. ...... .. .. .. ..... .. ... .. ... .............. ... ......... .... .. .. ............... 10-11

Personal Safety Guide .... ... ......... ... ............................ ...... .... .... .... .. ... ........ .... .. ...... .. . 11-13

Environmental Protection ... .. ......... .. ............ .. .......... ... ...... .. ........ .. .. ...... .. .... .. .. .... .. ... ... 14

Appendix A

Policy 34 Health, Safety and Environment ............ ... .. ............. .. .......... . 15-17

Appendix B

Health, Safety and Environment (HSE)

Management System (MS) .. .... .... .. ............................................................ 18-22

Appendix C

WHMIS (Workplace Hazardous Materials

Information System) ... .. .... ... ... .. ....... ... .. .. .. ... ... ... ... .... ..... ... .... .. ................... 23-27

Appendix D

First Aid Emergency Procedures Poster ...... .... ......................................... 28

Appendix E

Fire/ Evacuation Emergency Procedures Poster .... ........ .. .... ...... .. .. .......... 29

Appendix F

Lockdown Poster ... ... ... .... ... ...... .... ... .. ...... .. ... ... ... ..... ............. .. ........ .... ............. 30

Your Safety Orientation Checklist .. .......... ... .. .. .. .. .... .. ............. .. .... .. ..... .. ................... 31

Index ... ........ .... .. .. .. ...... .... ...... .... ... ... .. .. ... ... ... .. ....... ... .. .. ...... .. ...... .. ........ .. .... ... .. ........ ... .... ... . 31

INTRODUCTION This booklet covers health, safety and environment information and services that apply to uWaterloo employees to assist with orientation to your department. Your Faculty/ Department will outline specific health, safety and environment requirements for your work area.

· Under Policy 34, Health, Safety and Environment (Appendix A), the University of Waterloo strives to provide a safe, healthy work and educational environment for its students, employees, visitors and contractors. uWaterloo's Health, Safety and Environment (HSE) Program informs members of the campus community on health, safety and environment practices and legislative requirements.

While the HSE Program endeavours to be comprehensive it is only a relatively brief summary of information. Further health, safety and environment resources are available to persons through their Departments and Faculties. Members of the campus community are encouraged to contact the Safety Office or a Joint Health and Safety Committee member to comment on the Health, Safety and Environment Program.

As part of the HSE program at uWaterloo there are certain mandatory health and safety training programs. These programs can be found by following the training link from the Safety Office home page.

INTERNAL RESPONSIBILITY SYSTEM Faculty, staff, students, visitors and contractors share responsibility for health, safety and environment. This concept of an internal responsibility system is based on the principle that members of the campus community are in the best position to identify health, safety and environment problems and to develop solutions. The internal responsibility system involves everyone, from senior administration to workers and students and is fostered by Ontario's Occupational Health and Safety Act (OHSA).

Several provisions of the OHSA guide our internal responsibil ity system including the requirement for uWaterloo to have a health, safety and environment policy and program. All members of the campus community have responsibilities which are outlined in uWaterloo's Health, Safety and Environment Management System (Appendix B).

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OCCUPATIONAL HEALTH AND SAFETY ACT (OHSA) OHSA defines duties and responsibilities in workplaces which include:

EMPLOYER (uWATERLOO DEPARTMENTS)

» Instruct, inform and supervise workers to protect their health and safety.

» Appoint competent persons as supervisors. "Competent person" defined by the OHSA is a person who, • Is qual ified because of knowledge, training and experience to organize

the work and its performance; • Is familiar with OHSA and the regulations that apply to the work; and • Has knowledge about any potential or actual danger to health and

safety in the workplace.

» Take every precaution reasonable in the circumstances for the protection of a worker.

SUPERVISORS

>> Ensure that a worker complies with the OHSA and regulations.

» Ensure that any equipment, protective device or clothing required by the employer is used or worn by the worker.

» Advise a worker of any potential or actual health or safety dangers kn·own by the supervisor.

» Take every precaution reasonable in the circumstances for the protection of workers.

It is also a supervisor's responsibility to ensure that workers receive proper job-specific training in the workplace with regard to equipment operation, hazard awareness and personal protective equipment. A faculty or staff member who supervises a paid worker (Student Research Assistants, Post-Doctoral Fellows, Technicians, Apprentices, etc.) is considered a "supervisor".

EMPLOYEES (WORKERS)

» Work in compliance with the OHSA and regulations.

» Use or wear any equipment, protective devices or clothing required by the employer.

» Report to the employer or supervisor any known missing or defective equipment or protective device that may be dangerous.

» Report any known workplace hazard to the employer or supervisor.

» Report any known contravention of the OHSA or regulations to the employer or supervisor.

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» Not remove or make ineffective any protective device required by the employer or by the regulations.

» Not use or operate any equipment or work in a way that may endanger any worker.

» Not engage in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct.

Everyone employed at uWaterloo is considered to be a worker. Also, students paid as Research or Teaching Assistants are deemed as workers.

WORKERS' RIGHTS Under the OHSA and WHMIS - [Workplace Hazardous Materials Information System (Appendix C)] workers have the following basic rights in the workplace:

RIGHT TO KNOW Workers have the right to know about any potential hazard to which they may be exposed. This means the right to be trained and to have information on machinery, equipment, processes and hazardous substances.

TRAINING Your work area specific training is provided through your department and supervisor.

uWaterloo's Health, Safety and Environment Program includes various lecture or online format training provided through the Safety Office. (Call ext. 35613 or visit www.safetyoffice.uwaterloo.ca). This training is basically in two formats:

Awareness Training is designed to give workers an overall understanding of hazards.

Competency Training is practical training provided to workers. Competency training involves the proper selection, set-up, inspection, use and care of equipment and materials. Often this level of training includes written and practical testing to ensure thorough knowledge of the material.

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RIGHT TO PARTICIPATE Workers have the right to be part of the process of identifying and resolving workplace health and safety concerns.

This right is expressed through worker membership on uWaterloo's Joint Health and Safety Committees.

RIGHT TO REFUSE UNSAFE WORK Under Policy 34, Health, Safety and Environment, Section 4 B "Members of the University community have the right to refuse work or assignments that they believe are unsafe. In such cases the refusal must be immediately reported to their supervisor. The supervisor must investigate the situation as prescribed by University procedures."

The Occupational Health and Safety Act (OHSA) states that a worker may refuse to work or do particular work where he or she has reason to believe that

» any equipment, machine, device or thing the worker is to use or operate is likely to endanger himself, herself or another worker;

» the physical condition of the workplace or the part thereof in which he or she works or is to work is likely to endanger himself or herself;

» workplace violence is likely to endanger himself or herself; or

» any equipment, machine, device or thing he or she is to use or operate or the physical condition of the workplace or the part thereof in which he or she works or is to work is in contravention of the OHSA or regulations and such contravention is likely to endanger himself, herself or another worker.

THE FOLLOWING PROCEDURE SHALL BE FOLLOWED

FOR A REFUSAL TO WORK:

» Immediately report refusal to work to your supervisor. Worker remains in a safe location near the work area.

» Supervisor notifies Safety Office.

» Safety Office arranges for worker member of a Joint Health and Safety Committee (JHSC) to attend work area.

» The supervisor would then investigate the situation in the presence of the worker who refused, a worker member of JHSC and a Safety Office representative.

» If the situation is resolved then worker returns to work.

» If the worker still believes the work to be unsafe then the Ministry of Labour is notified. Pending a further investigation the worker may be assigned other work.

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HEALTH, SAFETY AND ENVIRONMENT (HSE) ORGANIZATION University of Waterloo Policy 34, Health, Safety and Environment,

emphasizes health, safety and environment administration and activities

within Departments and Faculties.

SAFETY OFFICE

The Safety Office serves as a HSE resource to assist members of the

University community in meeting their obl igations to provide a safe, healthy work and educational environment. In particular, the Safety Office develops and reviews uWaterloo's Health, Safety and Environment Program, provides advice, assists Faculty/ departmental health and safety co-ordinators/

committees and serves on or is a resource to uWaterloo's HSE committees.

Main/ Core Health, Safety and Environment Program Areas: Health, Safety and Environment Management System, occupational health and safety, health and safety committees, training, hygiene, WHMIS (students and employees), research/ teaching labs/ stud ios, x-rays, lasers, radiation, biosafety, WSIB (workers' compensation), first aid, ergonomics, fieldwork, fire, emergency preparedness, environment, hazardous waste, emergency response, air/ water emissions, public safety and events, personal safety, dangerous and controlled goods transportation.

HEALTH SERVICES

As part of uWaterloo's Employee Health Program, Health Services is available as a First Aid Treatment Centre for employees during clinic hours. A clinic nurse will assess employees who are injured or have an urgent illness while at work. The nurse will arrange treatment and evaluation by a physician, if necessary. Health Services does not act as a family physician for employees.

OCCUPATIONAL HEALTH NURSE

The Occupational Health Nurse, within Health Services, supports employee health by providing the following services and programs:

» Assisting with early and safe returns to the workplace after an illness or injury;

» Referrals to the Employee Assistance Program (EAP);

» Health screening for specific workplace concerns;

» Health education for employee groups;

» Follow up care for workplace exposures;

» Co-ordination of pre-participation physicals for work

» Individual counselling; and

» Immunization recommendations for the workplace.

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JOINT HEALTH AND SAFETY COMMITTEES A Joint Health and Safety Committee is an advisory group of worker, management and student representatives, who meet regularly to review injury reports, discuss health and safety concerns and make recommendations. A Committee's functions include:

» Receiving health and safety concerns from members of the University community;

» Providing input on the University's Health and Safety Program;

» Conducting workplace inspections;

» Attending a work refusal situation; and

» Investigating a critical injury or fatality.

Committees are required in workplaces of 20 or more workers.

HEALTH AND SAFETY REPRESENTATIVES

In workplace of 5 to 19 workers a health and safety representative shall be selected from among the workers to perform functions similar to a Committee.

For more information contact the Safety Office at ext. 33587.

HEALTH AND SAFETY CONCERNS GENERAL All members of the University community have the right and obligation to bring, without prejudice, health and safety concerns to their supervisor. After their supervisor has been informed and a concern remains unresolved after a reasonable amount of time, a member of the University community may take the concern to the Director of Safety or a Joint Health and Safety Committee member.

BUILDINGS OR GROUNDS Unsafe buildings and grounds conditions shall be reported to the Plant Operations Department.

Report any unsafe conditions to Plant Operations at ext. 33793 (24 hr. service). Try to give the exact location of the area or some landmarks.

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INJURY /INCIDENT REPORTING 1. Obtain medical aid if necessary.

2. Report any injury to your supervisor immediately.

3. Complete uWaterloo's injury/ incident report with supervisor (available from Safety Office website or ext. 33587).

4. Forward report via campus mail to the Safety Office, Commissary Building or fax to 519-886-8082.

5. If you have any questions or concerns contact the Safety Office, at ext. 36359 or ext. 33587.

INJURY OR ILLNESS All members of the University community must report to their supervisor any injury or illness related to their work or assignments (includes uWaterloo walkways, parking lots and field sites). It is the supervisor's responsibility to ensure that prompt first aid and health care (medical) treatment is obtained, if necessary, and that University reports are completed by the end of the next University business day.

WORKPLACE SAFETY AND INSURANCE BOARD (WSIB) uWaterloo employees are covered by the WSIB which requires specific reporting for coverage. WSIB is administered by the Safety Office.

uWaterloo has an Early and Safe Return to Work Program as part of WSIB coverage. In this program uWaterloo and health care providers work with injured or ill employees to promote a safe and early return to the workplace (initiative supported by the Ontario Medical Association) . Managers and employees are expected to co-operate in such programs through, for example, temporary reduction or modification of duties and/ or hours as necessary.

WORKPLACE VIOLENCE AND HARASSMENT Workers at uWaterloo are protected from violence and harassment in the course of their employment. Any injury resulting from, or incident of workplace violence must be reported. In the event of an incident, contact University Police immediately at ext. 22222 or 519-888-4911 and then notify your supervisor or departmental management.

If you have a concern regarding workplace harassment, report it to a person with supervisory authority. Information about workplace harassment is available from the Conflict Management & Human Rights Office at ext. 33765.

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POSTING AND DOCUMENT ACCESS REQUIREMENTS OF HSE LEGISLATION Posting of HSE information is required under Ministry of Labour, Workplace Safety and Insurance Board and fire regulations ..

1) DEPARTMENTAL a) Health, Safety and Environment (HSE) Bulletin Boards These bulletin boards should be in areas such as a department office/ meeting area/first aid station where the posters/documents will come to the attention of staff, faculty, students and visitors. HSE Bulletin boards should include the following posters/ documents:

» First Aid Emergency Procedures Poster

» Fire/Evacuation Emergency Procedures Poster

» Emergency Lockdown Procedures Poster

» Occupational Health and Safety Act (OHSA) Poster Names and location of Faculty/ Dept. Health and Safety Co-ordinators are to be added.

» WSIB "In Case of Injury at Work" Poster 82

»Policy 34

» Joint Health and Safety Committee Membership

» Sufficient space for documents from Joint Health and Safety Committee (JHSC) and other health, safety and environment notices.

b) Health, Safety and Environment (HSE) Document Access Access to the following documents should be readily available in departments:

» Copy of Occupational Health and Safety Act and Regulations

» Access to web link to HSE Program www.safetyoffice.uwaterloo.ca

» Faculty/Department Health and Safety Manual

2) GENERAL FACULTY /DEPARTMENT SPACE (OFFICES, LABS, SHOPS,

STUDIOS, ETC.)

» First Aid Emergency Procedures Poster

» Fire/Evacuation Emergency Procedures Poster

» Emergency Lockdown Procedures Poster

3) HAZARDOUS MATERIALS SPILL POSTER Chemical labs and areas with hazardous materials should post the Hazardous Materials Spill poster.

To obtain these posters/documents please contact the Safety Office at ext. 33587 or safety@uwaterloo.ca. Please identify by building, stating how many posters are needed.

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EMERGENCY PROCEDURES

FIRST AID

First aid stations, kits and training are mandated by the Workplace Safety Insurance Board (WSIB). Under Policy 34, Health, Safety and Environment, it is the supervisor's responsibility to ensure that prompt first aid and health care (medical) treatment is obtained, if necessary.

First Aid Emergency Procedures posters give you general instructions on how to render aid in various circumstances and what phone numbers to call for assistance.

First aid stations with first aid kits and trained first aiders are required in

every department and/ or building or field work locations. Additional kits are required for labs, shops, studios, satellite maintenance areas and vehicles.

FIRE/EVACUATION

Fire/ Evacuation Emergency Procedures posters give you general instructions on fire/ evacuation procedures and Fire Code requirements.

uWaterloo Fire Wardens are persons with responsibilities for evacuation of buildings, assisting those who are having difficulty, ensuring that any fire doors are closed and monitoring building entrances to prevent building entry until allowed by the Fire Department.

uWaterloo conducts fire drills to ensure that all fire systems are working properly.

In non-fire situations threatening safety, such as building services interruption or hazardous materials spill, buildings are evacuated under direction of University Police, fire wardens and emergency response services. The fire alarm should not be used to evacuate a building without approval.

LOCKDOWN

A lockdown is implemented when there is a serious security risk (e.g., violent or armed intruder) to building occupants.

The Emergency Lockdown Procedures poster gives you general instructions on lockdown procedures.

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PHONES uWaterloo extension phones should have a yellow 911 sticker (ava ilable from the Safety Office).

CALLING 911

911 can be cal led from any phone on campus (including pay phones at no charge) . University Police are automatically notified and the exact location of the call is registered. It is recommended, after calling 911, to also call University Police at ext. 22222 or 519-888-4911 to confirm your location.

Cell or mobile phones are not part of uWaterloo's phone system and as a result the call is not registered with University Police. Therefore follow these procedures:

» Do not hang up until told to do so by the 911 dispatcher;

» State exactly where you are, (i .e. University of Waterloo, building name, any street address and room number)

» After being told to hang up by the 911 dispatcher, immediately call University Police at 519-888-4911.

CALLING UNIVERSITY POLICE EXT. 22222 OR 519-888-4911

University Police has officers on duty 24 hours a day, 7 days a week with the same law enforcement powers as Regional Police. Persons working or studying after hours on campus may contact University Police for advice on appropriate precautions. Call University Police anytime you feel concern or fear. If you:

» See an injury, collision or fire;

» Need First Aid when department services are not available;

» Are being followed, threatened or attacked;

» See or hear unusual, suspicious activity or disruptive behaviour;

» Suspect criminal activity;

» Need assistance with an emotionally upset or distraught person or a person with a disability who is in difficulty;

» Any other personal safety or security matter.

Be specific - report the nature of the help needed or emergency.

University Police Officers will attend and assess the situation.

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CALLING FROM PAY PHONES Pay Phone stations on campus have a DIRECT DIAL BUTTON to contact University Police. These buttons are identified on the face of the phone.

Red ----- University Police

CALLING FROM HELP LINE Push button and University Police will hear any activity around the phone.

You can use the Help Line to get assistance - vehicle trouble, injury or an

emergency.

CALLING FROM ELEVATOR Campus elevators have auto dial phones directly connected to Plant

Operations for 24 hour assistance. Press call button or take the phone off the hook, wait for an answer. Be specific - report the nature of the help

needed or emergency and SHOUT for help. University Police will be notified.

PERSONAL SAFETY GUIDE Personal safety is an issue for all members of the campus community - male and female. The purpose of the following information is not to induce fear,

but rather to help raise awareness and provide suggestions for avoiding and

preventing potentially dangerous situations.

Although many suggestions are listed, the most important tips are to use common sense, trust your instincts, and be informed. If a situation feels wrong, it probably is. Do not feel foolish or embarrassed asking for help if you feel you need it. Any situation that causes you concern or fear is a legitimate

reason for seeking help.

SAFETY TIPS

At all times

» Project an image of calmness and confidence.

» Let somebody know your whereabouts or plans if you are going to be out

late or not going home.

» Use caution when communicating with strangers. Avoid giving your name,

address or schedule.

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» Be aware of your surroundings. If a situation feels dangerous,

uncomfortable or wrong in any way, avoid it or remove yourself from it as

soon as possible.

» If you feel that you are being followed get to a well-lit area and call

University Police. When in a vehicle drive to the nearest police station, fire station or open business - DO NOT DRIVE HOME.

» Carry spare change with you and keep important phone numbers close

at hand.

» Do not carry large amounts of cash. Banking machines are located

on campus.

» If you have to stay late on campus find a work partner/buddy. If you are

alone, make sure that you know where the nearest telephone is located

and avoid isolated areas. If none of these steps are possible, tell University

Police where you are and they will check on you periodically.

» Be alert in washrooms. Check for strangers while you are still near the door. Whenever possible, ask a friend to accompany you.

» Plan ahead how you will get home. Do not leave in the company of people with whom you do not feel completely comfortable. When out, keep an eye on your drink at all times.

» If you observe a suspicious person, unusual or possible unlawful behaviour

notify University Police Services. You may remain anonymous.

Walking

» Follow a major road at night, or a well-lit path -shortcuts may save time,

but tend to be risky.

» Walk at a steady pace and with confidence near the curbs. Avoid dark

entrances and shrubs.

» Do not walk home alone at night - make arrangements with a friend to

meet and walk home together, call for a ride, or use one of the resources

offered by the University.

Transportation

» Keep your vehicle in good working condition to avoid a breakdown on the

road.

» Always lock your vehicle after entering and leaving. Check the interior of

your vehicle, including the back seat, before getting in.

» Choose a safe path to your vehicle and avoid poorly lit or isolated areas.

Have your keys in hand and be ready to quickly unlock the vehicle door.

» Carry a sign that reads CALL POLICE, in your vehicle.

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» If you feel that you are in a potentially dangerous situation, honk your horn,

flash your lights, or any other attention-getting action.

» If a stranger offers help, ask them to contact the police for you. Do not

accept any rides.

» On public transport - sit near the driver, do not fall asleep. Ask the driver

to stop the bus close to your destination. Have someone meet you at your

stop if traveling at night.

Elevators

» If you feel uncomfortable about the person(s) occupying an elevator when

the doors open, do not get in. Wait until the next elevator arrives.

» When you enter, stand next to the floor buttons. If you do encounter

difficulties with an occupant, push as many of the floor buttons as you can,

or push the alarm bell.

» Campus elevators have auto dial phones directly connected to Plant

Operations for 24 hour assistance. Press call button or take phone off hook, wait for answer, shout for help. University Police Services will be

notified if needed.

Where you live

» Lock all doors and windows whenever possible and keep entrances well lit.

» Do not put your full name on your mailbox.

» Know which neighbours you can go to in an emergency.

» Do not prop open doors with cans, bikes, etc. - this creates an easy access for unwanted visitors.

» Ask people to identify themselves before unlocking a door for them.

Personal Safety Services For information on uWaterloo personal safety services contact University Police at ext. 22222, 519-888-4911 or www.police.uwaterloo.ca.

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ENVIRONMENTAL PROTECTION Each member of the University community must minimize the impact of University operations on the environment and respond diligently to incidents resulting from University activities.

No disposal of hazardous waste is permitted into any drain, sink or sewer.

HAZARDOUS WASTE DISPOSAL All chemical, biological and radioactive wastes generated shall be disposed of through the Environmental Safety Facility (ESF) or the Safety Office. All hazardous waste must have a completed hazardous waste label (available from the ESF) affixed to the container.

Hazardous waste must not be sent through the mail, including uWaterloo internal mail, or transported between uWaterloo campuses or field sites.

Only hazardous waste that is generated at a uWaterloo facility can be accepted. For information on disposal of household hazardous waste contact the Region of Waterloo.

For information on hazardous waste procedures contact: ESF ext. 35755 or www.safetyoffice.uwaterloo.ca.

MAIN CAMPUS Hazardous waste shall be delivered in person to the ESF located on the first floor of Earth Sciences and Chemistry (ESC) room 150 during posted hours. Hazardous waste may also be delivered in person to a designated pick-up location as arranged with ESF. Hazardous waste must not be left unattended at a designated pick-up location.

OFF MAIN CAMPUS AND FIELD SITES Contact the ESF to arrange disposal. Hazardous waste must not be left unattended at a designated pick-up location.

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APPENDIX A Policy 34 - Health, Safety and Environment

1. INTRODUCTION The University of Waterloo strives to provide a safe, healthy work and educational environment for its students, employees, visitors and contractors. The University insists on compliance with legislative requirements and regulations contained in, but not limited tci, the Occupational Health and Safety Act, the Workplace Safety and Insurance

Act, the Fire Prevention and Protection Act and the Environmental Protection Act, and University of Waterloo policies and procedures.

The University's Health, Safety and Environment Management System and Health, Safety and Environment Program ensure that faculty, staff and students are aware of, and know it is their responsibility to adhere to, legislation, policies and procedures. Pol icy Section 2 outlines general requirements and responsibilities relating to health, safety and the environment. Sections 3, 4 and 5 specifically address additional health and safety matters . •

2. GENERAL REQUIREMENTS AND RESPONSIBILITIES A. The University insists that all persons associated with the University

(including those who are employees and those who are not, e.g., students, visiting professors, contractors, sub-contractors) adhere to the pertinent municipal, provincial and federal legislation and standards, and University pol icies and procedures.

B. Each faculty member, staff member, student, visitor and contractor has primary responsibility for their own safety and actions, and for others affected by their actions. Supervisors and other persons in authority must provide for the health and safety of those under their authority, including training in specific work tasks and must take necessary measures to comply with environmental requirements.[ll

C. All members of the University community must report to their supervisor any hazardous conditions wh ich are contrary to good health, safety or envi ronmental practices or which contravene any legislative requirements. Supervisors are responsible for ensuring that corrective action is taken at once.

[IJ Faculty or staff member when in a classroom or teaching laboratory is deemed a "worker".

A faculty or staff member who supervises a paid worker (Student Research Assistants, Post­

Doctoral Fel lows, Technicians, etc.) is considered a "supervisor". Students pa id as Research or

Teaching Assistants are deemed as "workers".

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D. Each member of the University community must minimize the impact of University operations on the environment and respond diligently to incidents resulting from University activities.

E. Departments are required to post in conspicuous locations this policy and related Health, Safety and Environment Program information.

3. JOINT HEALTH AND SAFETY COMMITTEES

A Joint Health and Safety Committee is an advisory group of worker, management and student representatives who perform duties as set out in the Occupational Health and Safety Act.

4. PROCEDURES TO ADDRESS HEALTH AND SAFETY CONCERNS A. All members of the University community must report to their supervisor

any injury or illness related to their work or assignments. It is the supervisor's responsibility to ensure that prompt first aid and health care treatment is obtained, if necessary, and that University reports are completed by the end of the business day following the incident.

B. Members of the University community have the right to refuse work or assignments that they believe are unsafe. In such cases the refusal must be immediately reported to their supervisor. The supervisor must investigate the situation as prescribed by University procedures.

C. All members of the University community have the right and obligation to bring, without prejudice, health and safety concerns to their supervisor. After their supervisor has been informed and if a concern remains unresolved after a reasonable amount of time, a member of the University community may take the concern to the Director of Safety or a Joint Health and Safety Committee member.

D. The Director of Safety or designate is empowered to deal with dangerous circumstances, including the authority to stop any process or procedure, or to correct any condition.

E. Unsafe buildings and grounds conditions shall be reported to the Plant Operations Department.

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F. Health and safety concerns identified by the Director of Safety or a Joint Health and Safety Committee will be addressed by members of the University community acting through established University channels. When a health and safety concern cannot be solved in this manner it will be reported in writing by the Director of Safety to the senior University administrator accountable for the area, usually with a recommendation. The action on a recommendation rests with this senior administrator. The

senior administrator's decision shall be communicated in writing to the Director of Safety.

G. In addition to receiving periodic reports from the Director of Safety, tho Dro\/od ro\/iowc: Uni\/orc:ity-lo\/t=>l ht=>alth and saft=>ty concerns coming

from a Joint Health and Safety Committee. Based on the advice received through whatever mechanism the Provost deems, the Provost shall determine the appropriate action, and shall inform a Joint Health and Safety Committee of the decision.

5. WORKPLACE VIOLENCE

The University is committed to maintaining a workplace that is violence free. Any act of workplace violence is unacceptable conduct that will not be tolerated. The University strives to minimize the risk of violence, and to ensure that reasonable safeguards are in place to protect members of its community from incidents of violence in the workplace. This section applies to activities that occur while on University premises and to work-related activities or social events occurring off-campus.

All members of the campus community have a responsibility in maintaining a violence free working and learning environment by not engaging in acts of violence and are encouraged to report incidents promptly as outlined in the University's Workplace Violence Program.

Anyone engaging in activities or behavior found to be of a violent or threatening nature will be subject to disciplinary and other sanctions (up to and including termination of employment, expulsion and ban from university premises). Criminal or civil proceedings may also be initiated.

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APPENDIX B Health, Safety and Environment (HSE) Management System (MS)

1. LEGISLATED DUTIES uWaterloo's HSEMS provides the framework to enable University compliance with health, safety and environment legislation. Specifically, it apprises members of the campus community of their duties and responsibilities with respect to these acts, uWaterloo's relevant policies, and collateral procedural and reporting requirements. Key to the HSEMS is uWaterloo Policy 34: Health, Safety and Environment, which states:

"The University of Waterloo strives to provide a safe, healthy work and educational environment for its students, employees, visitors and contractors. The University insists on compliance with legislative requirements and regulations contained in, but not limited to, the Occupational Health and Safety Act. the Workplace Safety and Insurance Act, the Fire Prevention and Protection Act and the Environmental Protection Act, and University of Waterloo policies and procedures."

"Each faculty member, staff member, student and visitor and contractor has the primary responsibility for their own safety and actions and for others affected by their actions. Supervisors and all other persons in authority must provide for health and safety of those under their authority, including training in specific work tasks and must take necessary measures to comply with environmental requirements."

The University has a general duty to "take every precaution reasonable in the circumstances for the protection of a worker" (OHSA) as well as a duty to put in place a proper system to prevent the occurrence of offences under the legislation and to take reasonable steps to ensure the effective operation of that system (Supreme Court of Canada).

The University fulfills these duties by ensuring:

a. Maintenance and implementation of a policy on Health, Safety and Environment;

b. Compliance with HSE legislation;

c. Provision of centralized Health, Safety and Environment programs, standards, and services;

d. Guidance to Faculty/ department Health, Safety and Environment programs;

e. Monitoring and auditing of HSE; and

f. Support for the activities of health and safety committees.

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2. RESPONSIBILITIES

2.1 University

Directors and officers of uWaterloo are required to take all reasonable care to ensure University compliance with legislation and orders/requirements of HSE officials. For the purposes of HSE legislation and uWaterloo HSE Policy:

a. Directors are members of Board of Governors.

b. Officers are the President and Vice-President, Academic & Provost and all line managers report1ng to the President and the Provost.

2.2 Audit Committee

The Board of Governors Audit Committee annually reviews uWaterloo's report on compliance with HSE legislation. Additional reports may be presented to the Audit Committee where circumstances require the Audit Committee to carry out responsibilities pursuant to applicable legislation, on behalf of the Board of Governors.

2.3 Vice-President, Academic, & Provost

a. Approves University policies and other actions necessary to comply with legislative requirements including OHSA, FPPA and EPA;

b. Reviews periodic reports from Director of Safety on uWaterloo's Health, Safety and Environment Program, which include an assessment of Faculty/departmental compliance with the HSEMS;

c. Responds to recommendations of a Joint Health and Safety Committee and Director of Safety; and

d. Allocates funding for HSE.

2.4 Secretary of the University

a. Oversees and supports the work of the Director of Safety with respect to design and implementation of uWaterloo's Health, Safety and Environment Program;

b. Reviews and presents to the Board of Governors Audit Committee an annual report on HSE compliance; and

c. Reports to the President and/or Provost: (1) Where there is not full and timely compliance with an order issued by

the relevant Ministry or regulatory agency; or (2) Any significant event. which requires Board of Governors Audit

Committee attention.

2.5 Officers of the University Officers of the University, as defined in Section 2.1 are responsible for:

a. Ensuring that, within their areas of responsibility, uWaterloo's Health, Safety and Environment Policy and Program is implemented; and

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b. Ensuring annual performance reviews address how subordinates have carried out their responsibilities for managing HSE.

c. Maintaining a Senior Management Health and Safety Committee as appointed by the Vice-President, Academic, & Provost. The Committee is responsible for advising, at least annually, the Officers of the University on the overall health and safety performance of the University. In performing its duties the Committee shall review: (1) Health and safety continuous improvement plan; (2) Health and safety trends; (3) Communication of health and safety information; (4) uWaterloo's Health, Safety and Environment Program; and (5) Inspection program.

2.6 Academic and Academic Support Managers Academic and academic support department directors/chairs/heads are accountable to the officers of the University in exercising management functions and in carrying out many HSE duties on behalf of the University are required to:

a. Appoint competent supervisors;

b. Provide information, instruction, supervision and training to enable students, faculty and staff to safely perform their tasks;

c. Introduce and maintain measures designed to identify, monitor, assess and control risks and hazards;

d. Review injury/incident reports and ensure the appropriate corrective action;

e. Maintain appropriate records to demonstrate compliance with their duties and obligations;

f. Take corrective action, including discipline, where a member of the campus community is found or reported to be in an unsafe condition;

g. Review the "Annual Faculty/Department Health, Safety and Environment Report" (see 2.7 below) according to uWaterloo's Health, Safety and Environment Program to ensure the Faculty/department is meeting its obligations with respect to the HSEMS and submit to the Director of Safety; and

h. Assisting the Director of Safety or designate with conducting a periodic comprehensive Health, Safety and Environment review.

2.7 Faculty/Department Health and Safety Co-ordinators/Committees Management may establish Faculty/department health and safety co-ordinators/committees to co-ordinate health and safety activities and advise department directors/chairs/heads on health and safety matters on an ongoing basis.

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Such co-ordinators/committees should be designated person(s) who will communicate their findings to department directors/chairs/heads. In the absence of co-ordinators/committees, the department directors/chairs/ heads assume these responsibilities.

Faculty/department health and safety co-ordinators/committees are responsible to their management for:

a. Making recommendations concerning procedures and regulations

~-1-l.M,..;"'=f .. LA/"'1-"'l""'c. Wo:~lth . C.:~flltv ::lnti Fnvironment Pro(Jram;

b. Completing the "Annual Faculty/Department Health, Safety and Environment Report" according to uWaterloo's Health, Safety Environment Program;

c. Assisting with and/or conducting inspections of their area; and

d. Ensuring that health and safety concerns are addressed by: (1) Taking appropriate action as a co-ordinator/committee; or (2) Referral to the appropriate department manager for action; or (3) Referral to the Safety Office and/or a Joint Health and

Safety Committee.

2.8 Supervisors

Every person in a supervisory position is responsible to his/her line of authority for:

a. Taking every reasonable precaution to protect and promote the health, safety and environment of those persons reporting directly and indirectly to them;

b. Ensuring that persons work in an appropriate manner, and with the equipment, protective devices, measures and procedures required;

c. Advising persons of the existence of potential or actual danger to their health or safety;

d. Fulfilling the requirements of the uWaterloo's Health, Safety and Environment Program including training in specific work tasks in areas and operations under their control;

e. Promptly investigating injury/incident reports and taking any

appropriate corrective action;

f. Inspecting their area on a regular basis.

2.9 Supervisors of Contractors and Sub-Contractors Any employee of the University who is responsible for hiring or overseeing a contractor or sub-contractor to perform work within the University must ensure that:

a. Contract documents incorporate the applicable requirements under uWaterloo's Health, Safety and Environment Policy and Program;

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b. Relevant information relating to uWaterloo's workplace hazards are communicated to the contractor; and

c. Compliance with the uWaterloo's Health and Safety Policy and Program is monitored and enforced.

2.10 Workers and Other Persons

All persons on University premises, whether for monetary compensation or for educational or other purposes, are responsible for:

a. Complying with HSE legislation and uWaterloo's Health, Safety and Environment Policy and Program;

b. Using or wearing the appropriate equipment, protective devices or clothing;

c. Report ing promptly any hazardous condition or injury to his/ her supervisor; and

d. Refraining from any activity that may endanger the health and safety of themselves or of any other person.

2.11 Safety Office

The Safety Office serves as a HSE resource to assist members of the University community in meeting their obligations to provide a safe, healthy work and educational environment. In particular, the Safety Office develops and reviews uWaterloo's Health, Safety and Environment programs, provides advice, assists Faculty/ departmental health and safety co-ordinators/ committees and serves on or is a resource to uWaterloo's HSE committees.

The Director of Safety is responsible for:

a. Coordinating the University's activities regarding the design and implementation of uWaterloo's Health, Safety and Environment Program;

b. Preparing an annual report on uWaterloo's Health, Safety and Environment Program, which includes an assessment of Faculty/ departmental compliance with the HSEMS;

c. Informing and advising the Secretary of the University on any instances where, pursuant to the legislation: (1) Ministry or regulatory agency issues an order and there is not full

compliance within the specified time; (2) Employee(s) refuse(s) to work for reason of danger to their health

or safety; (3) Decision is taken to not implement a recommendation of a Joint

Health and Safety Committee; or (4) Circumstances require the Board of Governors Audit Committee

to be informed so they may carry out responsibilities pursuant to applicable legislation, on behalf of the Board of Governors.

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APPENDIX C WHMIS (Workplace Hazardous Materials Information System) WHAT IS WHMIS? WHMIS, or Workplace Hazardous Materials Information System, is a comprehensive, legislated program that ensures your "Right to Know" aoout me nazaraous materials you are workmg with.

WHMIS is incorporated into the Occupational Health and Safety Act and is

law in the Province of Ontario. This legislation very broadly states that if you work with, or in proximity, to controlled products your employer must take several steps to insure that the information you need to work safely with those hazardous materials is available to you and understood.

The WHMIS regulations have specific requirements for suppliers, employers and workers.

Suppliers

Anyone who manufactures, imports, distributes, repackages or sells controlled products as defined by the Hazardous Products Act and Controlled Products Regulations must:

a. Determine which of their products are "controlled products",

b. Assess applicable health and safety information, and

c. Transmit/ obtain or prepare the Material Safety Data Sheet (MSDS) and apply a label as a condition of sale/ importation.

Employers

That purchase, use, deploy, manufacture or dispose of controlled products must:

a. Ensure that all controlled products on site are properly labelled and current MSDS are readily available to workers,

b. Provide WHMIS worker education and training and to apply appropriate workplace control measures to insure the health and safety of workers.

Workers

Who use, handle, dispose or are exposed to controlled products must:

a. Participate in the education and training programs on controlled products,

b. Take necessary steps to protect themselves and their co-workers, and

c. Participate in identifying and eliminating risks.

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Examples of Controlled Products at Waterloo Controlled products are found in every work/study area at uWaterloo, including offices, laboratories and corridors. Controlled products include:

a. Portable fire extinguishers,

b. Cleaning chemicals

c. Most aerosol cans (such as Dust-Off, WD-40, etc.)

d. Gas cylinders (helium tanks, etc.)

Under University of Waterloo Policy 34, Health, Safety and Environment, the University insists on compliance with legislative requirements and regulations. uWaterloo endeavours to apply the legislation equally to students and employees.

INFORMATION DELIVERY THROUGH WHMIS

Distinctive labels Labels are usually the first indication that the contents are a controlled product. Labels should be read carefully and thoroughly before using the product, especially if using the product for the first time or if it has been some time since you last used the product.

At uWaterloo it is mandatory that every container is labelled as to its contents, whether it is a controlled product or not.

Material safety data sheets (MSDS) The Material Safety Data Sheet, or MSDS, contains important information about the controlled product you are using and is one of the three core elements of the WHMIS program at uWaterloo.

The MSDS when used to supplement the information found on WHMIS labels and in conjunction with an effective education plan will give you the knowledge you need to work safely and confidently with any hazardous

material.

It is important to remember that an MSDS expires after 3 years. When referencing an MSDS ensure that you check the date of preparation to make sure that the MSDS is still current. If the MSDS is out of date you can request a current copy from the supplier of the controlled product.

Educational program and specific instruction The University of Waterloo is a complex educational and research organization with multiple environments. The potential exists for employees, students and visitors to come into contact with hazardous materials. Therefore employees at uWaterloo are required to have WHMIS training.

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There are two parts to WHMIS training. In order to be considered trained in WHMIS you must have completed; Part A: General; and Part B: Work Area Specific.

PART A: GENERAL EDUCATION General education in WHMIS is designed to give you the basics of the WHMIS program. All uWaterloo employees are required to have at least this

level of education.

Generic: Generic WHMIS training at Waterloo has been divided into two types of training:

Awareness: WHMIS Awareness Training is required for employees that have little contact with hazardous materials such as office workers, student support services and academic support services.

Awareness training consists of learning the basics of WHMIS. Participants will learn about the WHMIS program, including information delivery through labels, Material Safety Data Sheets (MSDS) and education.

WHMIS Awareness Training is incorporated into the Safety Office employee online orientation training.

Competency: WHMIS Competency Training is required for employees that have regular contact with hazardous materials during the performance of their job duties, such as laboratory personnel, custodial staff and shop workers.

Competency training is a more in-depth look at WHMIS including legislative requirements, personal protective equipment, and handling hazardous products. This training is available online for all employees (including graduate students) at uWaterloo. Visit the Safety Office home page and follow the training link to access the online training module. You will be required to authenticate using your WatiAM credentials.

PART B: WORK AREA SPECIFIC TRAINING Your supervisor or someone designated by your supervisor is responsible for instructing you on proper handling of hazardous materials and also the location of the Material Safety Data Sheets.

If there are only a few (10 or less) hazardous materials present at your work area your supervisor will discuss in detail all hazardous materials present using the MSDS as a reference. In cases where many (more than 10) hazardous materials are present your supervisor should discuss each hazardous material in detail before it is used for the first time.

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Additionally, before handling any hazardous material, read the MSDS for the material prior to use, paying particular attention to safe handling procedures, proper personal protective equipment and first aid measures. You will also be given instruction on any emergency procedures particular to your work area.

HAZARD SYMBOLS The WHMIS program uses 8 distinctive symbols, seen here, to identify the 6 classes of hazardous materials. WHMIS has also established testing procedures and criteria that suppliers and manufacturers of materials to the Canadian workplace can use to determine if their products are hazardous.

The classes and symbols WHMIS uses to identify hazardous materials are:

Class A: Compressed Gas

0 Classifying material which is a gas at normal temperature and pressure, packaged under pressure in a cylinder or other container. Many of our laboratories and work areas use cylinders of various sizes and content such as compressed air, hydrogen or nitrogen.

Class B: Combustible and Flammable Material

@ Classifying material that will ignite and continue to burn in air if exposed to a source of ignition. This class includes gases, aerosols, liquids and solids. Many laboratory solvents and cleaning materials used on campus fall into this class.

Class C: Oxidizing Material

® This symbol identifies material that releases oxygen or other oxidizing substances and thereby contributing to the

combustion of other flammable materials. Oxidizers such as chlorine, nitrogen dioxide and hydrogen peroxide are found in many of our laboratories.

Class D: Poisonous and Infectious Materials These symbols represent the class of materials that pose the greatest potential hazard to our life and health.

Class D Division 1:

@ The skull and cross bones identify acutely toxic material. These materials can severely damage our health in a single overexposure. Fortunately, few of our work areas contain this type of material. Examples are cyanide compounds, styrene.

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Class D Division 2: This unique symbol identifies material that poses a threat to our health through long term exposure. Further, this material may be a suspected carcinogen or have other health damaging properties. Our labs, work areas and shops contain materials marked with symbol. When working with these materials, instruction must be provided.

Class D Division 3: This distinctive symbol identifies material that presents the risk or danger of biological or viral infection on contact. Very few areas of the University use or produce material marked with this symbol. Containers for biomedical waste and used syringes, needles and sharps are marked with this symbol. Proper instruction in handling this material is very important.

Class E: Corrosive material Corrosive material can attack metals and other substances and can cause permanent damage to human tissues and organs. Fumes from these materials can also damage our internal organs. Strong acids, ammonia and fluorine are examples of corrosives. When they are used in our laboratories and work areas, instruction will be provided for their safe handling.

Class F: Dangerously reactive materials This symbol identifies dangerously reactive materials. These materials may react violently under certain conditions or react violently with water. Few of our work areas use or store these materials. When they are used, everyone exposed to them must be made aware of their hazardous properties and how to handle them safely.

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APPENDIX D

University of

Waterloo First Aid ~ Emergency Procedures

Major injury/illness When a person cannot or should not be moved Breathing Difficulty or Suspected Heart Attack

Call Ambulance 911

Minor injury/illness Department/ Residence - first aid kit/stat ion location

Health Services - fi rst aid services available 519-888-4096 or Ext. 84096

UW Police - assists if the above services are not avai lable 519-888-4911 or Ext. 22222

Poisoning/Overdose Information 1-800-268-9017

Telehealth Ontario (24 hr. phone access) 1-866-797-0000

Emergency Instructions 1) Call 911. After calling 911,

call UW Police at 519·888·4911 or Ext. 22222 to advise. If using a cell/mobile phone call UW Police at 519·888·4911.

2) When request ing assistance, state University of Waterloo, the building name/address and room location.

3) Enlist the aid of the nearest person (when available) to go to the designated "Emergency Entrance" of the building to await arrival of emergency vehicles and to direct the emergency personnel.

Emergency Entrance Location:

UW Police 519-888-4911 or Ext. 22222 Responds to and assists with emergency calls.

Unconsciousness 1) Assess responsiveness. Call 911. 2) If no signs of life open the airway,

check breathing and pulse. • If not breathing give 2 breaths • if no pulse begin CPR

3) Place breathing person on their side (recovery position and monitor).

4) Keep person comfortably warm. 5) Continue to monitor for

responsiveness until emergency personnel arrive.

Seizures 1) Protect the person from injury while

seizure lasts. 2) Do not use force to restrain person. 3) Only move the person if in danger. 4) Do NOT put anything in their mouth.

Fainti ng 1) If person feels faint lie them down

with the feet elevated. 2) Provide circulation of air and loosen

tight clothing. 3) If person has fainted. Call 911.

Check for breathing. 4) Place person on their side {recovery

position and monitor).

Choking 1) Determine if person is choking. Offer

to help. 2) Hold person from behind. 3) Give abdominal thrusts until

breathing is clear. 4) Obtain medical attention. 5) If person becomes unconscious,

begin CPR. Call 911.

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Bleeding 1) Apply direct pressure to the wound. 2) Elevate the wound.

Bones and Joints If Injured person must be moved, immobilize injured part.

Heat Burns 1) Soak in cold water (15 minutes). 2) Remove any constrictions Uewellery). 3) Do not remove anything sticking to

burn. 4) Cover burn loosely if minor. 5) Do not apply lotion or ointment. 6) If large or deep seek medical attention.

Chemical Burns 1) Rinse affected area with running water

according to Material Safety Data Sheets (MSOSs).

2) Remove contaminated clothing. 3) Advise emergency personnel of

chemical(s) involved. Provide MSDS(s).

Electrical Shock 1) Shut off power. Call 911. 2) Check for breathing and pulse. If no

signs of life start CPR.

Reporting Injuries 1} Report to your supervisor/department. 2} Complete UW "Injury/Incident Report'"

on Safety Office website or by phone. 3) Send report to Safety Office.

First Aid Training and Kits Refer to Safety Office website or call.

Safety Office (Commissary Bldg.) · www.safetyoffice.uwater1oo.ca - Ext. 33587

Saf~ omc. OaJOa "'•In C.mpu•

APPENDIX E

1. Leave fire area and dose doors. 2. Activate wall mounted fire alarm pull station

located at exits. ' 3. Attempt to extinguish fire only if you can do

it safely. 4. Report any information about fire to

UW Police and Fire Department.

IF YOU ARE ON FIRE STOP where you are, DllOP to f loor or ground and llOLL your body to smother the fire.

WHEN FIRE ALARM SOUNDS 1. Calmly evacuate the building .

DoNor._..__. 2. As time allows close windows and doors.

Turn off cooki ng, electrical and laboratory equipment. Put on coat in winter for protection.

3. Use an alternate exit, if you encounter smoke or fi re.

4 . Follow instructions of emergency response services and fire wardens.

5. Report anyone suspected of remaining in the building.

6 . Move away from building at least 30 metres, leaving clear access for emergency services.

7. Do not re-enter the building until authorized by Fire Department or UW Police.

IF UNABLE TO EVACUATE 1. Call 911 giving your location. 2. A closed door can provide good protection

against fi re and smoke. Use avai lable materials to seal door and air ducts.

3. If smoke enters room, stay low as heat and gases tend to rise.

4. Signal you r position at a window.

Persons w ith mobility difficulties or who use wheelchairs should move to an area of refuge (stairwell, room with phone) .

FIRE CODE REQUIREMENTS 1. Open flames, including candles, are not permitted in

buildings except as part of lab apparatus, approved food services and maintenance/construction approved by Plant Operations.

2. Bicycles are not allowed in buildings, except in approved designated locations.

3. Corridors and stairwells must be free of obstructions and any combustible or flammable materials. Items located in a corridor or stairwell must be approved by Plant Operations.

4. Self-closing doors must be able to close. Wedges ar only permitted, as a temporary measure while attended, to hold doors open.

s. Fire safety equipment including exit signs, fire extinguishers, and fire hose cabinets must be kept unobstructed.

Wilful llr-. Ill ... II,. ........ 11111:1 taml*'lng wlll'l II .. 8qUI~- offw.- undw 1118 18w. Fl l"e/Evacuation Tl"aining and Infol"matlon: Safety Office (Commissary Building) www.safetvoffice.uwaterloo.ca or Ext. 33587

Fire Equipment Service: Plant Operations Ext. 33793

FIRE DEPARTMENT RESPONDS TO FIRE ANNUNCIATOR LOCATION:

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APPENDIX F

UNI V ERSITY OF

WATERLOO

EMERGENCY LOCKDOWN PROCEDURES

What is a lockdown?

A lockdown is implemente!.l when there is serious security risk (e.g., violent or armed intruder) to building occupants.

How will I know a lockdown is occurring?

You will be notified of a lockdown procedure through one or more of the following:

Pop Up Notice on your UW networked computer

UW website

Text message to registered cell phones

Voice mail broadcast

In person notification by police

Lockdown Steps

If a lockdown occurs, secure an area· as follows:

1. Move immediately to the nearest room you feel is safe with as many people as possible;

2. Lock and barricade the door;

3. Turn off the tights or maintain minimal lighting:

4 . Cover all windows with blinds, curtains, etc.;

5. Keep back from windows and doors;

6 . Lie flat on the floor or take cover out of sight:

7. Turn off cell phones except to report injured people;

8 . Keep calm and quiet; and;

9. Stay in the room until police arrive. Remember it may be several hours before you can be safely evacuated.

What if someone is injured? Follow these steps when safe to do so:

Call 911 or 519·888-4911 or ext. #22222, from a hard wired line if possible. Place a sign in an exterior window to identify the location of the injured people.

Who to call? Call 911 or UW Police 519~888 -4911 or ext. #22222 for all campuses. You may access www.uwaterloo.ca for information.

What to report? When contacting authorities, report the following:

1. Your specific location, building name and office/ room number;

2. The number of people at your specific location;

3. If there are injuries, the number and types of injuries; and

4 . If you have seen an assailant or identified a threat:

• location and number of suspects:

• direction of travel;

• their clothing and description;

• their identity if known;

• any weapons or accessories (e.g., backpack); and

• any unusual or threatening sounds (eg., gunfire or explosion)

What if fire alarm sounds? DO NOT respond normally as a fire alarm during a lockdown may be a ploy by an armed intruder.

Remain calm in your lockdown secure area, if safe to do so.

• In Case of Fire. follow Fire/Evacuation procedures.

More information: www.police.uwaterloo.ca

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YOUR SAFETY ORIENTATION CHECKLIST

YES 0 I am aware of my rights under the Occupational Health and Safety Act.

0 I know how to report a health and safety concern or incident.

0 I have been informed of the hazards in this work area and in my job.

0 I know where first aid kits are located. I know who is trained in first aid.

0 If I work with, or in proximity to, hazardous materials, have I received WHMIS competency training.

0 I have access to Material Safety Data Sheets for the material I am working with.

0 I have the appropriate personal protective equipment. I know how to use it.

0 I have received instruction or information on appropriate training for my job.

0 I know what to do in an emergency. I know where the emergency exits are located.

0 I know where the Departmental Health, Safety and Environment Bulletin Board is located.

Review any statements that you do not check off as yes, with your supervisor to ensure that you are being protected.

INDEX Bullet in Boards, Health, Safety Environment (HSE) ............................................. 8

...................... . ................................................................. 9 Emergency Procedures ....

Environmental Protection.. . .................................................. 14

Faculty/Department Health & Safety Co-ordinators/Committees.. .. .. ....................... 21

Fire/Evacuation. . . ............................................................. .................................. 9, 29

First Aid.. . ........ ....................................................................................................................................... 9, 28

Hazardous Waste.. .. ..................................................... 14

Health & Safety Concerns .................................................................................................................. 6, 17

Health Services ....................... .......................... .. .. . .................. .... .............. ...... .. . .. .............. 5

Health, Safety and Environment Management System (HSEMS).. . . ............................. 18-22

Injury or Illness .......... ..

Injury/Incident Reporting ....

Internal Responsibility System

. ...................................................... 7 . .......................................................... .... ... ................................... 7

................................ 1

Joint Health & Safety Committee ....................................... ............................................................ .... 6, 16

Lockdown .. . ........... .... ...... ............... 9, 30

Occupational Health & Safety Act .. . ................................................. 2-4

Occupational Health Nurse ........................................................................................................................ .. 5

Personal Safety Guide .................. .. .... . .. .......................................... 11 -13

Phones.. .. ............................ 10-11

Policy 34 Health, Safety and Envi ronment ...................................................................................... 15-17

Safety Office .............................................................................................................................. .............. 5, 22

Training... . .............................................................................................. 3, 24, 25

Unsafe Buildings and Grounds ...................................................................................................... 6, 15

Waste Disposal ...

Workers' Rights.

Workplace Information Hazardous Materials

. .. .... .................................... 14

.. ....... 3-4

Information System (WHM IS) ............................................................................................. ............. 23-27

Workplace Safety & Insurance Board (WSIB)... . ................................................. 7

Workplace Violence and Harassment... ........................ . . ................. .... .............................. 7

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For Help or Emergency Use » UNIVERSITY

POLICE »AMBULANCE »FIRE

22222 or 519-888-4911 911

»HELP LINE »HAZARDOUS

Fire alarm pull station "Emergency" Phone Button

MATERIAL SPILL 22222 or 519-888-4911

Calls from University Extension Phones, Pay Phones and Help Lines are immediately directed to University Police. They pinpoint the location and ensure help without further communication.

If using a cell or mobile phone identify your location such as by building name.

UNSAFE BUILDINGS OR GROUNDS CONDITIONS

Call Plant Operations (24hr service) ext. 33793

RESOURCE CONTACTS Health Services ext. 84096 www.healthservices.uwaterloo.ca

Occupational Health Nurse ext. 36264

Plant Operations ext. 33793

Safety Office ext. 33587 www.safetyoffice.uwaterloo.ca safety@uwaterloo.ca

Director of Safety ext. 35814

Joint Health & Safety Committee ext. 33587

University Police ext. 22222 www.pol ice.uwaterloo.ca uwpolice@uwaterloo.ca

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