Emily Renae Stephensstephense3@hotmail.com

937-699-2156

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This portfolio is designed to showcase my abilities and talents. I have included pieces that were designed for actual events which I have helped plan. Though their development, I have learned the value of each piece. I have included a brief description of each artifact including why it was developed and how it is useful to an event planner.

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Emily R. Stephens 327 Rock Crystal Lane

Lakeside Park, KY 41017 (937) 361-2860

stephense3@hotmail.com OBJECTIVE

To obtain an event planning position utilizing my strong work ethic and multi-tasking skills

EDUCATION Northern Kentucky University, Highland Heights, KY Bachelor of Science in Public Relations, Social Work Minor GPA: 3.505/4.0, May, 2010 Sinclair Community College, Dayton, OH Associate Degree in Liberal Arts and Science GPA: 3.4/4.0, June 2007

RELATED SKILLS Time Management

• Prioritized various tasks at numerous serving positions • Attended school full time while working 25-35 hours per week

Interpersonal Communication • Worked with people from different backgrounds to provide excellent customer service • Effectively communicate with both large and small groups

EMPLOYMENT HISTORY

Intern - Special Events Department, Northern Kentucky University, Highland Heights, KY – Nov. 2009 to May 2010

• Served on events committee, attended monthly meetings, created promotional/ informational material, worked events

Intern - Sales Departments, Hilton- Doubletree Hotel, Hebron, KY – Sept. 2009 to Jan. 2010 • Assist in rebranding of hotel, set up meetings and travel to locations to meet

with new and existing clients, scheduled events, worked events

Server, Montgomery Inn, Ft. Mitchell, KY – Aug. 2007 to Aug. 2009 • Took orders, pre-bused tables, used computer system, multi-tasked,

answered phones, customer service

Server, Café Istanbul, Newport, KY – May 2005 to July 2007 • Seated tables, took orders, pre-bused tables, bar tended, expo, customer

service

Server/Banquet Server, NCR Country Club, Kettering, OH - Sept. 2003 to July 2005 • Set up buffets, worked weddings and other large events, bar tended, pre-

bused, set tables, customer service

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Click on the box below to play a video explaining my ideal career and what I have done to prepare for it.

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World Culture Festival 2010 Vendor Application 

Business Name: ________________________________________________________________ 

Address: ______________________________________________________________________ 

Contact Name: _________________________________________________________________ 

Daytime Phone Number: _________________ Night/ Cell Phone: ________________________ 

E‐mail Address: _________________________ Web Address: ___________________________ 

Please describe what your business will provide for the World Culture (type of food or craft.)  If 

food, please indicate the countries origin: ___________________________________________ 

______________________________________________________________________________

______________________________________________________________________________ 

Vendor Space Options: 

(  ) Vendor will supply their own tent; if so, what are your tent dimensions _________________ 

(  ) Vendor will need a tent supplied  

How many chairs will your space need? _____________ (# maximum) 

How many tables (8 foot) will your space need? _____________ (# maximum) 

Electricity: 

(  ) Vendor will not need access to electrical outlets 

(  ) Vendor will need access to electrical outlets; Please specify what will need electricity (ex: 

deep fryer) _________________________________________________________________ 

Water: 

(  ) Vendor will not need access to water 

(  ) Vendor will need access to water; Please specify 

______________________________________________________________________________ 

If you have any questions or concerns, please contact _______ at ________.  We are excited 

about the 2010 World Culture Festival and hope to hear from you soon. 

Putting together an event is no easy task. An event planner is responsible for the smallest details in events. In order to ensure that the event planner fully understands the needs of those involved in the events, many times it is necessary to create and distribute a vendor application. I created this vendor application for an event titled, “World Culture Festival.” The purpose of this application is to make certain all of the vendors who are participating in this event will have the necessary supplies to participate.

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Volunteers Needed For…

Complementary T-Shirts and/

or Hats will be provided to all

volunteers!

The World Culture Festival will include variety of food, music, dance,

crafts, and art from various cultures.

WORLD CULTURE FESTIVAL When: Saturday, October 2, 2010

Where: NKU Campus (Plaza in front of Student Union)

Time: Festival runs from 12:00 pm until dark; Volunteers will need to be present before and after festival.

If interested please contact: Emily Stephens 937-361-2860 stephense3@hotmail.com Krista Wiseman– Moore 859-572-5810 wisemanmok1@nku.edu Kathy Stewart 859-572-5199 stewartkg@nku.edu

Examples of Volunteer Duties:

Assist with event set up – tables, chairs, signage

Assist with clean up during the event – clearing tables, emptying trash cans

Assist with event tear down – dismantle booths

Volunteers are very important to helpexecute certain events. Many times it is the event planners role’s to secure volunteers. Creating a volunteer flyer is a great way to attract volunteers for help with events. I have created this particular flyer to invite people to volunteer for the “World Culture Festival.”

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As an event planner, many times it is necessary to secure donations from businessness to be used as gifts or prizes. The best way to secure these donations is through a donation request letter. This letter should describe the organization requesting the donation and also the event which the the donation will be used for. Clear and concise language is vital in order for this information to be effectively communicated. This is an example of a donation request letter which I created. I used this template to secure donations for an event titled, “Grad Finale.”

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Hotel Accommodations Near Campus

Holiday Inn Cincinnati Airport

1717 Airport Exchange Boulevard Erlanger, KY 41018 (859) 371-2233

Located minutes away from Cincinnati/Northern Kentucky International Airport, the award winning Holiday Inn Cincinnati Airport offers an upscale design in a premier location. The Holiday Inn Cincinnati Airport awaits you with a combination of luxurious accommodations featuring: complimentary airport transportation, wireless high-speed internet, fitness center with indoor lap pool and an Express Breakfast Buffet. Call Melissa Hendrix at (859) 746-5610 to receive the special NKU rate of $85 per night.

Embassy Suites Cincinnati RiverCenter Hotel

10 East RiverCenter Boulevard Covington, KY 41011 (859) 261-8400

NKU graduates and guests can enjoy discounted rates at the newly renovated Embassy Suites Cincinnati RiverCenter Hotel. For $109 per night, each guest receives a full cooked-to-order breakfast and free evening cocktail reception. To take advantage of this great deal, contact Embassy Suites Cincinnati RiverCenter at (859) 261-8400 or 1-800-EMBASSY and request the NKU graduation rate. Call early since rates are subject to availability.

The Country Inn and Suites

10 Country Drive Wilder, KY 41076 (859) 441-3707

Only 1.6 miles from Northern Kentucky University, the Country Inn and Suites in Wilder, Kentucky, is the proud winner of the President's Gold Award for the past two years. For $89 per night, the hotel offers beautiful accommodations, complimentary internet access, parking, breakfast, fresh baked cookies and much more. To take advantage of this great offer, contact the Country Inn and Suites at (859) 441-3707 and ask for the NKU graduation rate.

Comfort Suites Newport

420 Riverboat Row Newport, KY 41071 (859) 291-6700

Whether it's business or pleasure, Comfort Suites is a home away from home. Comfort Suites is a six-floor hotel overlooking the Ohio River and the Cincinnati skyline, conveniently located within five miles of NKU and within walking distance of several area restaurants and attractions such as Newport on the Levee and the Newport Aquarium. For $98 per night, each guest receives a complimentary breakfast and free parking. To take advantage of this great deal, contact Comfort Suites Newport at (859) 291-6700 and request the NKU Commencement rate.

Please note that the previously advertised rate of $75 was in error; that rate is contracted for NKU business use only. We apologize for any confusion.

Hampton Inn

Hampton Inn Cincinnati-Riverfront

200 Crescent Avenue Covington, KY 41011 (859) 581-7800

Hampton Inn Cincinnati Airport South

7393 Turfway Road Florence, KY 41042 (859) 212-2913

NKU graduates and guests can enjoy discounted rates at two local Hampton Inn hotels. For $102 per night, guests can enjoy a complimentary hot breakfast, wireless internet, free parking and indoor pool facilities. To take advantage of this offer, contact the Hampton Inn of your preference and ask for the NKU graduation rate.

 

Many events can attract people from out of town. This creates a need for overnight accommodations. Depending on the event, the planner will be more or less involved in the overnight accommodations. I created this hotel accommodiation list for Northern Kentucky University’s graduation. Many families are coming from out of town to attend this event and will need overnight accommodations. This piece showcases my ability to effectively communicate with business in order to negotiate deals. It also showcases my ability to present the information in a concise, appealing manner. Click the hyperlink then click commencement, then hotel accommodations to see the published piece.

http://specialevents.nku.edu/commencement/Accomodations.phphttp://specialevents.nku.edu/commencementAccomodation.php

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Emily Renae Stephens324 Rock Crystal Lane

Lakeside Park, KY 41017

stephense3@hotmail.com

937-669-2156

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