Networked Leadership Development and Practical Skills for Emerging Leaders Module 5: Facilitating and Managing Groups of People

How To Design and Facilitate Effective Meetings

October 6, 2015

Beth Kanter, Instructor

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Networked Leadership Development and Practical Skills for Emerging Leaders Module 5: Facilitating and Managing Groups of People

How To Design and Facilitate Effective Meetings

October 6, 2015

Beth Kanter, Instructor

The Team

Beth Kanter

The Playbook

Stephanie Rudat

Peer Learning Facilitators

• Be ready to do

the homework

• Review with

your mentor

• Connect w/

accountability

buddy

Topics OUTCOMES

• Ask questions in chat

• More discussion during pods on 10/27!

• Continued discussion Facebook Group

FRAMING

Agenda Homework Share (5 minutes) The Hook (10 minutes) Designing and Facilitating Effective Meetings (15 minutes) Tips for Virtual/Online Meetings (10 minutes) Wrap Up/Homework (5 minutes)

#netlead

http://networked-emerging-leaders.wikispaces.com/

Agenda: SMARTer Professional Networking

Homework Share: Module 4

Emotional Intelligence: Skill Sets

WHAT I SEE WHAT I DO

ME SELF-AWARENESS SELFMANAGEMENT

OTHERS SOCIAL

AWARENESS

RELATIONSHIP

MANAGEMENT

Module 1 & 3 Module 2

Module 4 Module 5

Page31-36

Learning Objective: How To Run A Good Meeting

The Hook …..

Think and Write

What makes a meeting

productive and valuable use of

your time?

Type your answer into the chat ….

Think and Write

What makes a meeting a complete

waste of your time?

Type your answer into the chat ….

What are effective meetings?

Mutual Understanding Full Participation

Clear Outcomes Shared Ownership

Effective Meetings bring people together

to figure out how to get something done

The Basic Recipe for Designing An Effective Meeting

Do you really need a meeting in the first place?

Healthy and Productive Meetings http://www.bethkanter.org/meetings-research/

Purpose, Outcome, Process

• Purpose – What is the purpose of the meeting? Why is this important?

• Outcome – What do you hope to achieve? What is the desired result of this meeting?

• Process – Is a meeting the best way to achieve this? And if so, what kind of meeting? Who should be involved, and what role will they play? A free-for all brainstorm followed by a prioritization? A divvying up of tasks? A go-around where everyone shares ideas?

Source: Rockwood Leadership Institute

8 Secrets to Productive Meetings http://miriambarnard.com/8-secrets-better-productive-meetings-person-online/ Page 31

Invite the Right People and Keep It Small

Agenda: Use Your Meeting Time Efficiently

Respect People’s Time

• Limit amount of meeting time

• Use scheduling tools to find the best time to meet

• Send reminders and pre-reading materials

Establish and Reinforce Guidelines

Confirm and Assign Roles

• Timekeeper • Recorder • Facilitator

Meeting Anatomy

• POP

• AGENDA

• WHO

Plan

• GUIDELINES

• ROLES

Confirm • WARM UP

Hook

• DISCUSS TOPIC

Combust

• MAKE DECISIONS

Meaning • NEXT

STEPS

Action

• DEADLINES

Follow Up

Inspired by Andrea Kihlstedt

Avoid A Parade of Reports

Have A Great Meeting!

• Use your listening skills • Keep running list of

decisions and action items

• Stick to the agenda • Everyone participates • Summarize and assign

action steps at the end • Thank people • End on a high note

Begin and End on Time!

Source: David Gray

Get Your Notes Out Promptly!

Tip: Bullet point action notes!

Tips for Virtual Meetings

• Iron fist facilitation, especially conference calls without an online chat

• Assign a “bridge” moderator for combined in-person and online meetings

• Be prepared for tech glitches and have a plan

• Keep people in engaged and focused

Homework Reading 8 Secrets for Productive Meetings http://miriambarnard.com/8-secrets-better-productive-meetings-person-online/ Tools for Running Effective Meetings https://www.aamc.org/members/gfa/faculty_vitae/148582/team_meetings.html Six Power Tips for Virtual Meetings http://www.bethkanter.org/virtual-meetings/ Facilitating Virtual Meetings http://www.bethkanter.org/meetings-sticky-notes/ Healthy and Productive Meetings http://www.bethkanter.org/meetings-research/

Design and Facilitate A Meeting – Use the worksheet

Next Steps and Reminders

Coaching Pods #1: October 27th at 1:00 pm PST #2: October 27th at 1:30 pm PST Learning Culmination: Nov. 17th

Check in with your mentor Connect with your accountability buddy Check the Facebook Group Reach out with any questions!