emergency response planning toolkit

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M: Operations; 06 Emergency; Emergency & Incident Management; Local Response Plans; 150414 Local Plan Template

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Emergency Response PlanningToolkit

(School/CSU/Faculty name)Date:

Postal Address

Victoria University of Wellington

PO Box 600

Wellington 6140

NEW ZEALAND

Contact details

Phone: (04) 472 1000 or 0800 VIC 8888

Fax: (04) 499 4601

Email: [email protected]

Website www.victoria.ac.nz

Emergency contacts

Police, Fire, Ambulance (1) 111

Campus Emergency

x 8888

04 463 9999

0800 VIC 8888 (0800 842 8888)

RadioLocal station for emergency informationis: More FM 95.3 or 99.7 FM

Last revised Insert month and year (revised annually)

mailto:[email protected]:[email protected]:[email protected]://www.victoria.ac.nz/http://www.victoria.ac.nz/http://www.victoria.ac.nz/http://www.victoria.ac.nz/mailto:[email protected]


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Introduction

The purpose of this template is to enable smaller entities (schools/units) to create theirown local response plans which incorporate not only the standard incident responses butalso the emergency response information specific to their environment . The scope of the

plan is limited to the name of the school/CSU indicated on the title page and only coversthe response component of the emergency management cycle.

Local Response Plans operate under the authority of the Victoria University BusinessContinuity Policy.


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Contents

Introduction ........................................................................................................................ 2

Contents ............................................................................................................................ 3

1.

Emergency response process .................................................................................... 4

2.

Main site maps ........................................................................................................... 5

Sample map - Victoria University Kelburn Campus ........................................................ 5

3.

Evacuation .................................................................................................................. 6

Sample evacuation board............................................................................................... 6

4. Emergency Welfare Plan ............................................................................................... 7

5. Emergency communications plan – staff and students .................................................. 8

6. The University’s role in a Civil Defence emergency ....................................................... 9

7. Personal Emergency Planning ..................................................................................... 10

Household Emergency Plan Cover Page ..................................................................... 10

8. Emergency contacts list ............................................................................................... 11

Emergency Services contact information ..................................................................... 11

University Emergency contact information ................................................................... 11

9. School or Unit Specific Plans ....................................................................................... 12

10. Confirming people safety in a large scale emergency ................................................ 13

10. 1 School or Unit Specific contact list .......................................................................... 14

11. Response Actions ...................................................................................................... 15

Sample Emergency Instructions poster ........................................................................ 15

12.1 Fire .......................................................................................................................... 16

12.2 Earthquake .............................................................................................................. 17

12.3 Tsunami ................................................................................................................... 18

12.4 Flooding/Storm/Severe Weather Event .................................................................... 19

12.5 Gas leak .................................................................................................................. 20

12.6 Hazardous substance spill ....................................................................................... 21

12.7 Suspicious letter or package .................................................................................... 22

12.8 Bomb threat ............................................................................................................. 23

12.9 Suspicious persons/criminal activity ......................................................................... 24

12.10 Violent intruder ....................................................................................................... 25

12.11 Serious injury or death ........................................................................................... 26

12.12 Volcano Eruption ................................................................................................... 27

12.13 Volcano Eruption (continued) ................................................................................. 28

Appendix A – Safe assembly points per building (Fire only)............................................. 29

Appendix B – Location of Evacuation Chairs ................................................................... 31

Appendix C – Location of Civil Defence Cabinets ............................................................ 32


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1. Emergency response process

While every event is unique, there are some basic steps to follow when responding to any

emergency:

Event occurs

Assess impact

on school/CSU

Respond to event as

outlined in this plan.

See event-specific

checklists

Notify the manager/

head of school and all

staff

Consider need for

evacuation

Call emergency

services:

111

Depending on the event


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M: Operations; 06 Emergency; Emergency & Incident Management; Local Response Plans; 150414 Local Plan Template

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2. Main site maps

Victoria’s four main Campuses at Kelburn, Pipitea, Karori and Te Aro all have detailed sitemaps available on its website at http://www.victoria.ac.nz/about/explore-victoria/campuses

Sample map - Victoria University Kelburn Campus

http://www.victoria.ac.nz/about/explore-victoria/campuseshttp://www.victoria.ac.nz/about/explore-victoria/campuseshttp://www.victoria.ac.nz/about/explore-victoria/campuseshttp://www.victoria.ac.nz/about/explore-victoria/campuses


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3. Evacuation

Evacuation may be required to ensure the safety of staff, students and others in anemergency event. To practice building evacuations, trial evacuations (also known as firedrills) are conducted 6 monthly for all buildings in accordance with the Fire Safety and

Evacuation of Buildings Regulations 2006.Evacuation boards with instructions for fire and earthquake are placed in all buildings; theVictoria University standard format is shown below.

Sample evacuation board

Safe assembly points (for fire evacuation) are listed in Appendix A.


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4. Emergency Welfare Plan

The University’s Emergency Welfare Manager will activate the Welfare EmergencyResponse Plan when a significant event takes place leaving staff or students vulnerable,stranded or in need of support services. A Welfare Centre will likely be located in a large

open area inside, such as The Hub.

Wherever possible the main objective of the Welfare Team is to help people to get home,where home is within a safe area and can be safely reached using remaining transportoptions.

Building cluster response teams

In the immediate aftermath of a significant earthquake, trained response staff includingbuilding wardens, floor wardens, first aiders, and health and safety representatives worktogether in building groups to support the welfare response effort. These staff meet atarranged, ground level locations and are recognisable by yellow and orange high visibility

vests.

During the first four hours after a major emergency these staff co-ordinate local civildefence resources to provide first aid if required, assist with carpooling and walking busco-ordination to help people get home safely, and offer support to those who need it.

If it is needed, the Emergency Welfare Manager will establish an Emergency WelfareCentre at Kelburn Campus to support those who are left.

Our closest emergency assembly points are


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5. Emergency communications plan – staff and

students

In any emergency event, staff and students will be kept informed of the situation throughthe provision of relevant, accurate and up to date information. This will be achieved

through a combination of mediums, such as web updates, e-mail, text and social media.

Emergency communications plan for staff and students

For immediate information to staff and students the University will email all staff

(including PhD students), and where appropriate, text students. Information can

also be provided as a pop-up on student computers and on digital displays

across our campuses.

Up to date information will be published on the University’s official website

(www.victoria.ac.nz) and on its Facebook page

(www.facebook.com/victoriauniversityofwellington). Twitter and main stream

media will also be used to broadcast relevant information more widely.

A University Communications and Marketing representative will work directly

with the Incident Controller and the Senior Leadership Team to ensure all

information is accurate and appropriate.

Communications works both ways and staff are to ensure that they keep their managers

informed of their wellbeing, whereabouts and other relevant information as appropriate.Use the contacts list in Section 10 of this template.

Emergency Contacts are included in Section 8 of this template.

http://www.victoria.ac.nz/http://www.victoria.ac.nz/http://www.victoria.ac.nz/http://www.facebook.com/victoriauniversityofwellingtonhttp://www.facebook.com/victoriauniversityofwellingtonhttp://www.facebook.com/victoriauniversityofwellingtonhttp://www.facebook.com/victoriauniversityofwellingtonhttp://www.victoria.ac.nz/


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6. The University’s role in a Civil Defence emergency

Civil Defence preparedness and response falls into three categories:

Ensuring the safety of students and staff on Campus during a civil defence

emergency

Helping the wider University community during a civil defence emergency, as partof a response coordinated by the University Incident Management Team

Helping the wider Wellington City community during a civil defence emergency, as

part of a response coordinated by the Wellington Regional Emergency

Management Office and/or the National Crisis Management Centre

The Incident Management Team will advise Heads of School and CSU management iftheir buildings or parts thereof are required as part of the emergency response effort.

Note: The University’s primary focus will always be concentrated on University people andproperty; our ability to contribute to wider city response efforts will only be possible if andwhen extra capacity and resources become available.


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7. Personal Emergency Planning

It is understood that before staff can commit to remedial actions at the University, it is vitalthat they know their families are safe and well. To assist in achieving this it is essential thatall staff have a Personal Emergency Plan which should include:

Communications – who and how to contact, where to meet and which parent hasresponsibilities for the children.

Preparations – radio station frequencies, exit locations, assembly areas

Transport – alternative arrangements if road and/or rail is not available

Resources – emergency supplies suitable and appropriate for both the work and

home environments

Personal Emergency Plans and Household Emergency Plan templates can be found at theWellington Region Emergency Management Office (WREMO) website.

http://www.getprepared.org.nz/households

Household Emergency Plan Cover Page

http://www.getprepared.org.nz/householdshttp://www.getprepared.org.nz/householdshttp://www.getprepared.org.nz/sites/default/files/uploads/It's%20Easy%20Prepared%20Households.pdfhttp://www.getprepared.org.nz/households


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8. Emergency contacts list

Emergency Services contact information

Police, Fire, Ambulance (1) 111

National Poison centre 0800 764 766

University Emergency contact information

Control Room (KelburnCampus, Wellington)

Emergency line x 8888

Non-urgent x 8366

Campus Medics (KelburnCampus, Wellington) x 8888 or (04) 463 9999

FM Service Desk x 6600 or (04) 463 6600

Student Health x 5308 or (04) 463 5308

Emergency OperationsCentre (Kelburn Campus,Wellington)

x 6767 or (04) 463 6767

Civil Defence contact information Wellington Regional EmergencyManagement Office

(04) 460 0650

Wellington Region Civil DefenceEmergency Management Group

(04) 460 0650

Ministry of Civil DefenceEmergency Management

(04) 473 7363

Auckland Region Civil DefenceEmergency Management Group

0800 22 22 00

Auckland City Council (09) 301 0101


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9. School or Unit Specific Plans

Insert School/CSU name here, as well as building names if a school is spread over more thanone building

Note - sample of a specific plan is shown below – delete and replace with your own unitspecific items, resources and information


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10. Confirming people safety in a large scale emergency

Managers are responsible for accounting for their staff during an emergency. Contact shouldbe made with each staff member who reports to them to check their safety and identify theirwhereabouts and next intentions.

For staff who are not on site, a ‘reverse telephone tree’ can be used, which means that all staffcontact their manager rather than the manager trying to reach multiple people. The telephonenetwork can fail or be delayed through overloading in a major emergency. Managers of ‘offsite’ staff should establish a mutually agreed secondary means of communicating with themthat does not rely on the telephone network. This may include internet based social mediaoptions such as WhatsApp, Viber, Skype, or Facebook.

Fire wardens are responsible for evacuating their floor or work area if necessary and reportingany exceptions or injured/trapped persons to the Building Warden. The Building Warden willreport these exceptions to a member of the attending emergency services such as a senior fireofficer, and Victoria’s Emergency Operations Centre (where it has been established) foraction.

A central list of unaccounted-for staff and students and any injured or trapped persons ismaintained for reconciliation at the Emergency Operations Centre at 6 Wai teata Road (EOC).Staff must report any staff who cannot be accounted for within an hour of a major incident totheir manager and managers must advise the most senior manager available. This shouldinclude their contact details and their last known whereabouts and intentions. Seniormanagers must report unaccounted-for staff to the EOC and notify the EOC when previouslyunaccounted-for staff have been located.

During teaching time, teaching staff act as the room warden and are responsible for the safety

of students that they are teaching.

After a major incident, senior leadership will establish further contact with staff and students. All staff and students are directed to the university website www.victoria.ac.nz for updates, andthe university email address if available.

Staff and students are encouraged to use social media to let family and friends know theirstatus.

http://www.victoria.ac.nz/http://www.victoria.ac.nz/http://www.victoria.ac.nz/http://www.victoria.ac.nz/


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10. 1 School or Unit Specific contact list

Replace this list with your staff list if more appropriate.

Position Name Day Contact detailsAfter hours

Contact detailsComment

land line and mobile land line and mobileNote if staff member is aFire Warden, First Aider orHealth & Safety Rep

PVC/Dean/Director

Head of School/Manager

School Administrator

Staff member

Staff member

Staff member

Staff member

Staff member

Staff member

Staff member

Staff member

Staff member

Staff member

Other


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11. Response Actions

Appropriate response actions that allow for every variable for a particular incident or rangeof hazards cannot be listed in a tick box format. The scenario response actions on thefollowing pages are therefore suggested recommendations and guides that follow a logicalsequence or timeline, but do not account for the entire range of human responses.

In addition to this plan copies of the Victoria University Emergency Instructions Postershould be prominently displayed in all Campus buildings. The poster as shown below is asummarised version of the main response actions staff and students should take for thedifferent types of emergency.

Sample Emergency Instructions poster


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12.1 Fire

Response actions (as appropriate)

Discovery of a fire Activate the fire alarm

Call 111 and x 8888 If safe to do so extinguish the fire

On hearing the firealarm Evacuate the building using the nearest fire exit

Lecturers should direct their class to the designated assemblypoint(s)

Ensure students / visitors with disabilities are assisted by a

responsible person

Walk calmly and quickly and avoid panic

Fire Wardens to check rest areas, bathrooms and commonrooms en route to the designated exit point

Ensure any visitors are included in the evacuation

The Building Warden reports any exceptions to an NZ FireService officer for action.

Returning to thebuilding

Do not return to the building until given the all clear by the NZ FireService or Building warden

On-goingoperationsfollowing a fire

The continuing operation of the school/CSU will be determined bythe extent of the fire and the availability of resources such asbuildings, services, equipment, staff and other resources.

The responsibility of whether or not to continue school/CSU

functions rests with the Senior Leadership Team of the University, inconsultation with Campus Services.


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12.2 Earthquake


During an

earthquake

If indoors:

Act quickly - DROP to the ground, get under COVER and HOLD untilthe shaking stops

If there is no cover, crouch on your knees on the floor away fromwindows, put your arms over your head and neck to protect them

Keep away from large items of furniture or shelves containing heavyobjects

If outside:

Move away from buildings, trees, streetlights and power lines, then

DROP, COVER and HOLD

When theshakingstops

Ensure your personal safety first

Check on those around you and offer help if necessary

If anyone requires urgent medical assistance, call 111 and administerfirst aid

Stay inside, gather everyone in one place until it is safe to exit

If you are in a multi-storey building, check the stairs before makingyour way to lower floors

If you are in the stairwells use emergency door release buttons to exit

If your building is unsafe evacuate to a large open space

Take your belongings with you and beware of falling debris

Keep staff and students away from dangerous areas

If the CSU/school is located near the coast be aware of the risk oftsunami

Listen to the radio for instructions from Civil Defence.

Ongoingoperationsfollowing anearthquake

The continuing operation of the school/CSU will be determined by theseverity of the earthquake and the availability of resources such asbuildings, services, equipment, staff and other resources.

The responsibility of whether or not to continue school/CSU functionsrests with the Senior Leadership Team of the University, in consultationwith Campus Services.


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12.3 Tsunami


When a

tsunamithreatens

Warning times depend on the origination of the tsunami, and can

vary from several hours to a few minutes; follow directions of CivilDefence/Emergency Services and be aware of natural warnings

If you are near the sea and

feel a strong earthquake that makes it hard to stand up, or a

weak rolling earthquake that lasts a minute or more

see a sudden rise or fall in sea level

hear loud and unusual noises from the sea

move immediately to the nearest high ground or as far inland as youcan

If evacuation maps are present, follow the routes shown

Do not return after the first wave as there may be several largerones following

Wait for further instructions and an ‘All Clear’ from Civil Defenceauthorities; it may not be safe to return for up to 24 hours

If there is time, take your essential personal items and/oremergency kit with you

Describe your tsunami evacuation arrangements as follows:

where you will evacuate to and how you will get there

(transportation)

how you make sure all students and staff are

accounted for

any other site specific information important to note in

the event of a tsunami (e.g. if you have insufficient time

to evacuate, consider using University or nearby

buildings for their height)

NOTE: If your building is away from the coast or on

high ground you can simply write N/A in this text box

with the reasons why.


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12.4 Flooding/Storm/Severe Weather Event


Storm

conditions /floodingreported orsighted

Ensure all windows and doors are closed

Pick up any debris around the outside of your workplace that couldbecome airborne or contact Campus Security on x 8888 who willarrange for someone to do it for you

If you have to move outdoors be aware of flying debris

During heavy rain be mindful of surface flooding caused byoverloaded storm water systems or blocked drains

Switch off any electrical equipment that could be affected byfloodwaters, and move any valuable documents or equipment to a safearea

Report any damage or flooding to Campus Security on x 8888


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12.5 Gas leak


If a gas leak

is suspected Give a verbal warning to those in the immediate area

If possible and safe to do so open windows to allow the gas todissipate

If possible and safe to do so, turn off ventilation and machineryand ensure that naked flames are extinguished

Do not:

operate any electrical switches, including lights or alarms

use cell phones in area where leak is occurring

allow anyone to smoke in the vicinity

Evacuate the building avoiding the areas of contamination as bestas possible and closing doors behind you

Call emergency services (111) and Campus Security x 8888 from asafe location

Do not return to the building until the ‘All Clear’ has been given


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12.6 Hazardous substance spill


Become

aware ofhazardoussubstancespill

All hazardous substance spills must be treated as toxic anddangerous; they can be in liquid, solid, powder or gas form

Do not touch the suspect material; remove everyone from affectedarea if safe to do so. Consider evacuation of entire school / CSU ifrequired

Isolate and contain the hazardous material by closing doors, andturn off isolation switches, ventilation and machinery if safe to do so

Notify others verbally; do not activate building alarms or otherelectronic equipment

If required, contact emergency services on 111 and CampusSecurity on x 8888

Give appropriate first aid to anyone in contact with the spill

If available, provide Material Safety Data Sheets to EmergencyServices on arrival

Do not return to the building until the ‘All Clear’ has been given


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12.7 Suspicious letter or package


General Note the location of the package and a description of it (markingsetc)

Do not touch, examine, shake or attempt to move the package

Check with the addressee to see if they are expecting the package

Remove everyone from immediate area

From a safe distance call the police (111) and Campus Securityx 8888. Advise them of the circumstances, the description of thepackage and its location. Note: do not use a cell phone or other radiodevice anywhere near the package.

As appropriate, position staff at a safe distance to direct peopleaway from the area where package/letter is.

Follow instructions from Campus Security who will take control ofthe scene in conjunction with the NZ Police

If you open aletter/packageand discoverpowder

Put on gloves and place opened letter/package in a plastic bag

If hands or any part of the body may have come into contact withthe envelope or package then wash with soap and hot water

If contents spilled

Do not clean up or wipe spilt contents Avoid breathing the powder or spores

Clear and isolate the area

Switch off air conditioning

Wash hands with soap and hot water

Call the police (111) and Campus Security x 8888 as per

above

If contents are spilt on clothing

Select a nearby unoccupied room for changing

Remove clothing and place in plastic bag

Shower with soap and hot water Call the police (111) and Campus Security x 8888 as per

above


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12.8 Bomb threat

Keep calm. Do not hang up. A dialogue with the caller is important as information that maybe gleaned from the caller can help assess the current situation and help police with furtherinquiries. Let the caller talk, ask the questions as the opportunity arises and avoid beingconfrontational. Email threat: provide copy of e-mail immediately to Campus Security at

[email protected]

Questions Answers

When is the bomb going to explode?

Where is the bomb?

What does the bomb look like?

What kind of bomb is it?

What is the explosive type and quantity?

Why did you place the bomb?

What is your name?

Where are you?

What is your address?

Exact wording of the threat:

The Caller

Sex: Male Female

Estimated age:

Any speech impediment (specify):

Accent (specify):

Voice- loud – soft etc:

Speech – fast – slow etc:

Manner, calm emotional etc:

Did you recognise the voice? Yes No

If so who do you think it was?

Was the caller familiar with the area? Yes No

Threat Language

Well spoken

Incoherent

Irrational

Taped

Message read by caller

Abusive

Other: _____________

Any background noises?

Street noise

House noise

Aircraft

Voices

Music

Machinery

Vehicle

Other: _____________

Call taken

Date: __/___/____ Time: Length of call: Number called:

This checklist for bomb threats should be kept by the phone. Staff who would normally answer the phone should be briefed on the questionnaire to ensure some familiarity with it. A pre-printed version ofthis check list is available from police and may be preferred over this list for convenience.

mailto:[email protected]:[email protected]:[email protected]


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12.9 Suspicious persons/criminal activity


Suspicious

or criminalactivity

Ensure personal safety

From a safe location call Campus Security on x 8888 giving as muchdetail as possible (description, location, direction of travel of offenders)

Alert other staff to assist as appropriate

Isolate and preserve a crime scene for later forensic examination

Do not engage in conversations with unauthorised visitors or media

In protest or unrest situations withdraw to a place of safety

Follow instructions from Campus Security who will take control of thescene in conjunction with the NZ Police

Do not return to the scene or building until the ‘All Clear’ has been given


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12.10 Violent intruder

The aftermath of a violent intruder incident will require careful management as even in the‘best case’ scenario of no one being killed or injured there will be traumatised staff andstudents, concerned parents, confusion, disruption and extensive media interest.


Shots areheard or aviolentintruder isactive oncampus

Call 111

Identify yourself and your school/CSU, including address

Details of situation

Details of any casualties

Description of weapons used, shots fired etc

Description, location and identity of offender if known

Identify the 'target' of aggression if known

Remove yourself and others from immediate danger where possible Alert other staff/students (do not use fire alarm)

Move everyone out of hallways/common areas and into rooms

Lock and/or barricade doors/windows, keep quiet and do not leave theclassroom until safe to do so

If a hostage situation ensues follow all instructions from the captor, speakonly when spoken to and sit down (if possible) to avoid appearingaggressive

If offender leaves the scene note direction of travel or vehicle used

Once police arrive, liaise with them to secure crime scene(s)

Following theincident

Student Counselling and the Staff Support Team (SST) should becontacted to provide support

Liaison with the media should only be undertaken by the Communications& Marketing Representatives in conjunction with the NZ Police

Decisions to temporarily close or continue operating should be based onhealth professionals’ advice

Continue to monitor the wellbeing of students and staff

Our alert system:


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12.11 Serious injury or death

The sudden death (or serious injury) of a student or staff member has the potential to createsignificant dangers or risks to the physical and emotional wellbeing of people within thevictim’s community.

The event also has the potential to cause sudden and/or significant disruption to the effectiveoperation of a school/CSU if the aftermath is poorly or insensitively handled; furthermore, itcan attract adverse media or public comment.


Death /serious injuryoccurs atschool or

CSU

Ensure your own safety. Assess area for danger (e.g. live wires,poisonous substances etc)

Do not assume death has occurred – give immediate first aid

Call emergency services (dial 111) and Campus Security x 8888

Notify Manager/Head of School; isolate and contain the area

Action aftermedicalpersonnelhave takenover

Manager/Head of School to advise (as soon as possible):

Senior Leadership Team and staff

Communications & Marketing Team

Consider accompanying police to advise next-of-kin

Advise Student Counselling Services and/or the Staff Support Team asrequired

Complete Accident Report Form with all known details

Notify the Senior Advisors – Health and Safety, Emergency Managementand Business Continuity (x 6053 or x 6071)

If the death or serious injury occurs outside of the school/CSU, follow the appropriate stepsnoted above.


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12.12 Volcano Eruption

Volcanoes produce a variety of hazards that can lead to fatalities and significant damage toproperty both nearby as well as hundreds of kilometres away. These hazards includewidespread ash fall, fast moving mixtures of hot gases and volcanic rock and lahars.


When avolcaniceruptionthreatens

Listen to your local radio stations as emergency management officialswill be broadcasting the most appropriate advice for your communityand situation

If you have staff or students on site with disabilities, make contact withyour support network and keep informed of civil defence advice

Protect sensitive electronic equipment, where applicable, and do not

uncover until the environment is totally ash free.

Check on friends or neighbours that may require special assistance.

If warning is given before ashfall starts, go home from work.

During avolcaniceruption

Evacuate or Take Shelter

Don’t panic – stay calm

Listen to the radio for civil defence advice and follow instructions.

If outside at the time of eruption, seek shelter in a car or building. Ifcaught in volcanic ashfalls, wear a dust mask or use a handkerchief orcloth over your nose and mouth.

Stay indoors as volcanic ash is a health hazard, especially if you haverespiratory difficulties such as asthma and bronchitis.

If you are indoors, close all windows and doors to limit the entry ofvolcanic ash. Place damp towels at thresholds.

Do not tie up phone lines with non-emergency calls.

If you have to go outside, use protective gear such as masks andgoggles and keep as much of your skin covered as possible. Wear eyeglasses, do not wear contact lenses as these can cause cornea

abrasions.


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12.13 Volcano Eruption (continued)


After avolcaniceruption

Stay Inside

Protect your lungs and eyes

Listen to your local radio stations for civil defence advice and followinstructions.

Stay indoors and away from volcanic ashfall areas as much as possible.

Avoid driving in heavy ashfall as it stirs up ash that can clog up enginesand cause serious abrasion damage to vehicles.

Use a mask or a damp cloth and eye protection when cleaning up. If

you can, moisten the ash before cleaning it up.

Look for and report broken utility lines to the appropriate authorities.

If your property is damaged, take notes and photographs for insurancepurposes. If applicable, contact the landlord.

Be careful of the drinking water as water supply may have beencontaminated by volcanic ashfall. Do not use dishwashers or washingmachines as well if the water supply has been contaminated by volcanic

ashfall.


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Appendix A – Safe assembly points per building (Fire only)

Building Description Safe Assembly Points (Fire only)

ADAM ART GALLERY Hunter car park/Gate 3 access road

ALAN MACDIARMID BUILDING Cotton car park east

BOYD-WILSON ARENA/OFFICES Waiteata Road car park

COSTAL ECOLOGY LAB Southern car park next to garage

COTTON BUILDING Cotton car park east

CS BLOCK, WELLINGTON HOSPITAL Refer Wellington Hospital plan

27 CAMPBELL STREET East side Campbell Street


31B CAMPBELL STREET East side Campbell Street


CENTRAL SERVICES BUILDING Cotton car park east

2 CLERMONT TERRACE (ECEC) Lawn area Salmont Place

4 CLERMONT TCE (ECEC) Lawn area Salmont Place

39 DONALD STREET East side Donald Street

EASTERFIELD BUILDING East side Kelburn Parade

67 - 71 FAIRLIE TERRACE Car park at rear of 71FT

77 FAIRLIE TERRACE 77FT amphitheatre/83 FT car park

81 FAIRLIE TERRACE West side Fairlie Terrace



86 - 90 FAIRLIE TERRACE East side Fairlie Terrace

92 FAIRLIE TERRACE East side Fairlie Terrace

94 FAIRLIE TERRACE East side Fairlie Terrace

FERRIER RESEACRH INSTITUTE A Block (CallaghanInnovation)

Outdoor grass area in betweenReception/Corporate Office and Training Cottage

FERRIER RESEACRH INSTITUTE D Block (Callaghan

Innovation) Outdoor grass area North West of E Block

GOVERNMENT BUILDINGS Stout Street/Lambton Quay/Bunny Street

HUNTER/ROBERT STOUT BUILDINGS Hunter lawn/Hunter courtyard

KARORI MAIN CAMPUS Tennis courts/Tennant car park

KIRK BUILDING East side Kelburn Parade

6 KELBURN PARADE West side Kelburn Parade



16 - 18 KELBURN PARADE West side Kelburn Parade



24 KELBURN PARADE West side Kelburn Parade42 - 44 KELBURN PARADE West side Kelburn Parade

46 KELBURN PARADE/MARAE West side Kelburn Parade



50 KITCHENER STREET, AUCKLAND Freyberg Square

93 KELBURN PARADE South side Kelburn Parade

LABY BUILDING Cotton car park east

MACLAURIN LECTURE THEATRES East side Kelburn Parade

MUSIC BLOCK East side Fairlie Terrace

MURPHY BUILDING West side Kelburn Parade

OLD KIRK BUILDING Outside north end of Rankine Brown Building

PREFAB 4 (BEHIND 16KP) West side Kelburn Parade

PREFAB 5 (BEHIND 20KP) West side Kelburn Parade


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Building Description Safe Assembly Points (Fire only)

RANKINE BROWN/HUB North and east sides of Gate 3 access road

RECREATION CENTRE Courtyard outside main entrance

ROBINSON RESEARCH INSTITUTE (Callaghan Innovation)Grassed area in front of MacDiarmid Conferencecentre

RUTHERFORD HOUSE Lambton Quay/Bunny Street

49 RAWHITI TERRACE East side Rawhiti TerraceRAILWAY STATION (WEST WING) Bunny Street

STUDENT UNION AND MEMORIAL THEATRE Hunter Car park/Gate 3 access road

139 VIVIAN STREET Cobblestone Park

VON ZEDLITZ/HUGH MCKENZIE LT'S West side Kelburn Parade

24-32 WIGAN STREET South side Wigan Street

2 - 4 WAITEATA ROAD Gate 3 access road behind library

6 WAITEATA ROAD Gate 3 access road behind library



14 WAITEATA ROAD (JENNESS) Gate 3 access road behind library

16 WAITEATA ROAD (GLENN SCHAEFFER) Gate 3 access road behind library


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Appendix B – Location of Evacuation Chairs

Building Description Location

LABY Level 5 Eastern stairwell

MALCOLM BLOCK (KARORI CAMPUS) Level 2 Northern stairwell

MURPHY Level 11 Southern stairwell

NEW KIRK Level 8 Northern stairwell

OLD GOVERNMENT BUILDING (PIPITEA CAMPUS) Level 3, Room GB358A

RANKINE BROWN Level 8 Southern stairwell

RUTHERFORD HOUSE (PIPITEA CAMPUS) Level 9 western stairwell

VIVIAN STREET ( TE ARO CAMPUS) Level 3

VON ZEDLITZ Level 9 lift lobby


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Appendix C – Location of Civil Defence Cabinets

Building Description Location

ADAM ART GALLERY None on site

ALAN MACDIARMID BUILDING Levels 2 & 3

COASTAL ECOLOGY LAB Ground floor – next to lift

COTTON BUILDING Levels 1,2 ,3 ,4 & 5

CS BLOCK, WELLINGTON HOSPITAL Levels 7 & 8

CENTRAL SERVICES BUILDING Levels 1 & 3

EASTERFIELD BUILDING Level 5

67 - 71 FAIRLIE TERRACE 71 FT – Level 1

77 FAIRLIE TERRACE Level 1

83 FAIRLIE TERRACE Level 3

HUB Level 0 – Next to milk and mail room

HUGH MCKENZIE Level 1

HUNTER/ BUILDING Level 0. 2 & 3

KIRK BUILDING Levels 1, 5 & 8

14 KELBURN PARADE Ground floor

22 KELBURN PARADE Level 1



LABY BUILDING Levels 1 & 5

MURPHY BUILDING Levels 2, 7 & 11

MUSIC BLOCK Ground floor

OLD KIRK BUILDING Level 3 & 5

RANKINE BROWN Levels 2, 5, 7 & 8

RECREATION CENTRE Level 5 staff room

ROBERT STOUT BUILDING Level 1

STUDENT UNION Level 1

VON ZEDLITZ Levels 0, 5 & 9

4 WAITEATA ROAD Level 1

10 WAITEATA ROAD Level 1

KARORI CAMPUS – ALAN WARD HALL Against rear wall of hall

- GRAY BLOCK Level 2 – Foyer between Gray and Waghorne blocks

- WS SCOTT LIBRARY Level 0 – walkway between Panckhust and Malcolm blocks

- MACKIE GYM Ground floor – female toilets

- PANCKHURST BLOCK Level 2

- MARAE Ground floor

- TENNANT BLOCK Level 2

PIPITEA CAMPUS – GOVERNMENT BLD Ground floor and Levels 1 & 2- RUTHERFORD HOUSE Ground floor and Levels 3, 5, 8, 11 & 12

- RAILWAY WEST WING Levels 1, 3 & 5

TE ARO CAMPUS - VIVIAN STREET Levels 1, 2 & 3

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