electronic want listing how to take the work out of ordering from textbook wholesalers while getting...
TRANSCRIPT
Electronic Want ListingElectronic Want Listing
How to take the work out of ordering How to take the work out of ordering from Textbook Wholesalers from Textbook Wholesalers
While getting MORE booksWhile getting MORE books
Advantages to ElectronicAdvantages to ElectronicWant ListingWant Listing
Fast turnaround from sending lists to Fast turnaround from sending lists to receiving acknowledgmentsreceiving acknowledgments
Work Wholesalers during off hoursWork Wholesalers during off hours Accuracy, no more hand data entry Accuracy, no more hand data entry Send 2 or 3 Want Lists per day per Send 2 or 3 Want Lists per day per
WholesalerWholesaler
Work FlowWork Flow
Class Adoptions
Create Want-list
Edit Want List
TransmitWant List
ISBNSubstitutions
ReceiveConfirmation
Create From AdoptionsCreate From Adoptions
• Choose a Bin and hold date for each Wholesaler when you start ordering for a term
•Edit Bin and hold dates via Order Processing menu option 9. Modify Vendor Bin & Hold
Select Want List to TransmitSelect Want List to Transmit
Note that Sent & Confirmed fields are blank for most recent want list
Back to Transmit Want List to Back to Transmit Want List to Verify that Transmition was Verify that Transmition was
successfulsuccessful
Check for Successful Check for Successful TransmitionTransmition
Note Sent field is now filled in, Confirmed is empty
Wholesaler Response TimesWholesaler Response Times
MBS 24 X 7 MBS 24 X 7 10 minutes for Acknowledgment10 minutes for Acknowledgment
NBC Monday – Friday 8 am to 7 pmNBC Monday – Friday 8 am to 7 pm Saturday 8 am to 12 pmSaturday 8 am to 12 pm 30 to 45 minutes for Acknowledgment30 to 45 minutes for Acknowledgment
Follett Monday – Friday 7 am to 6 pmFollett Monday – Friday 7 am to 6 pm 30 to 45 minutes for Acknowledgment30 to 45 minutes for Acknowledgment
** All times are Central Time Zone** All times are Central Time Zone
Retrieving MBS Want ListRetrieving MBS Want List
Must wait approximately 5 minutes at this point when retrieving a Want List from MBS for process to complete
Back to Transmit Want List to Back to Transmit Want List to Verify that Retrieval was successfulVerify that Retrieval was successful
Checking for Successful Checking for Successful Download of AcknowledgementDownload of Acknowledgement
Note Confirmed field is now fill in
The PO’sThe PO’s
The same PO # is used for each Wholesaler The same PO # is used for each Wholesaler per Bin & Hold dateper Bin & Hold date
PO is updated after every successful PO is updated after every successful Acknowledgement downloadAcknowledgement download
You may check each PO via order You may check each PO via order processing menu option 24. Add or Adjust processing menu option 24. Add or Adjust POPO
Substitute ISBN’sSubstitute ISBN’s
If the wholesaler sends an ISBN that can If the wholesaler sends an ISBN that can not be matched to one on the want list a not be matched to one on the want list a substitute ISBN file is created and a pop up substitute ISBN file is created and a pop up box will occur during the box will occur during the Acknowledgement download allowing you Acknowledgement download allowing you to print the substitute information.to print the substitute information.
Substitute information is accessible via Substitute information is accessible via menu 24. Substitute ISBN menu optionmenu 24. Substitute ISBN menu option
Assigning Substitute ISBN’sAssigning Substitute ISBN’s
If available a title will be displayed for each unmatched ISBN
Enter Adopted ISBN #’s and post to assign ISBN’s
Effects of Assigning Adopted Effects of Assigning Adopted ISBN’s to SubstitutesISBN’s to Substitutes
Once you POST the substitute file the Open To Buy (OTB) for the Once you POST the substitute file the Open To Buy (OTB) for the adopted ISBN will be reducedadopted ISBN will be reduced
The substitute ISBN will appear on the POThe substitute ISBN will appear on the PO
If you leave the Adopted ISBN field empty, no adjustment to OTB If you leave the Adopted ISBN field empty, no adjustment to OTB will occurwill occur
The substitute ISBN will appear on the POThe substitute ISBN will appear on the PO
Is this how you handle substitutes, or would you like the Adopted Is this how you handle substitutes, or would you like the Adopted ISBN to appear on the PO instead of the substitute?ISBN to appear on the PO instead of the substitute?
Create New Bin & Hold datesCreate New Bin & Hold dates
•Change you Bin & Hold dates here
•Answer New PO Number with a Y if you want to assign a new PO # to this Bin & Hold date
Bin & Hold Cut Off DatesBin & Hold Cut Off Dates
Watch Bin & Hold cut off dates, want lists Watch Bin & Hold cut off dates, want lists sent to Wholesalers after cutoff will not be sent to Wholesalers after cutoff will not be accepted by the Wholesaleraccepted by the Wholesaler
You can still send the Want List but they You can still send the Want List but they will not send an Acknowledgmentwill not send an Acknowledgment