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  • 1. ELECTRONIC RESOURCES IN SPANISH ACADEMIC LIBRARIES Istambul March 2002 Mercedes Guijarro Antn Universidad de Alicante

2. Summary

  • Introduction: The academic libraries in Spain. Development and organization.
  • Academic Library Automation
  • III.Types of Electronic Information Resources
  • IV.Databases
  • V.Electronic Journals
  • VI.Digital Libraries
  • VII. Conclusions

3. I. Introduction (1) 15 years of development

  • A deep change and a big development of Spanish Academic Libraries in the last 15 years:
    • New Universities
    • New Library Buildings
    • More investment in High Education
    • More professional organization
    • Full automation management and services
    • High use of international standards

4. Introduction (2) REBIUN: a national association

  • National Association: REBIUN (Red Espaola de Bibliotecas Universitarias = Spanish University Libraries Network):www .uma.es/rebiun
  • REBIUN is an Association whose purposes are to encourage the library cooperation between the Spanish Universities and to be a forum for interchanging information and writingproposalsthat represents all Spanish Academic Libraries.
  • Other members: Research libraries (CSIC=National Scientific Research Council) and National Library.

5. Introduction (3) REBIUN. Brief history

  • REBIUNwas created at the end of the 80s by 9 libraries and now it is integrated by 50 libraries.
  • In1997 REBIUNwasintegrated in toCRUE : ( Conferencia de Rectores de Universidades Espaolas =Spanish University Presidents Conference ),as a Sectorial Committee.REBIUN send to CRUE the proposals and CRUE gives legal and administrative support.

6. Introduction (4) Main activities of REBIUN

  • To write Recommendations for Academic and Research Libraries(1997)
  • Union catalogin MARC format: first on CD-ROM andREBIUN on line since July 2.000 (Z39.50 server)
  • Annual Statistics : from 1.994 until 2.000 Statistics yearbook on print and web version.
  • Web Site of REBIUN( http://www.uma.es/Rebiun ): Directories, Bulletins, working papers, statistics, web sites of interest, etc.
  • Interlibrary loan rules

7. Introduction (5) Other activities of REBIUN

  • Working groups : Electronic Resources, Interlibrary Loan, Union Catalog maintenance, Evaluation and quality management, Collection management, Statistics, etc.
  • New Projects
    • CAR(Cooperacin en Adquisicin de Revistas = Journal Adquisitions Cooperation): national cooperation in serial adquisitions (electronic resources)
    • Strategic Plan for new developmentsin order to planify goals for the next future.

8. Introduction (6) Spanish Library Consortia

  • Academic Libraries in the transition to hybrid libraries (print and electronic collections, in situ and remote services)
  • Regional University Libraries Consortia:
  • - Catalonia: CBUC (www.cbuc.es)
  • - Madrid: MADROO
  • - Andaluca
  • - Galicia
  • Other Virtual Consortia for buying electronic information (ISI databases...)

9. Introduction (7) Some dates of Spanish Academic Libraries (2.000 year statistics)

  • -1.500.000 students
  • 113.000 students of postgraduated cicle
  • 138.000 proffessors
  • 45.500 Administrative staff (5.000 libraries staff, 2.100 of them librarians of different categories: A, B or C)
  • 142.500 seats in the libraries
  • Near 29.000.000 books and 150.000 journals
  • 3.500 databases on network
  • 30.000 e-journals

10. II. Academic Libraries Automation (1)

  • High level of automation
  • Last years: Library systems in Spain:
    • VTLS (Catalonia)
    • ABSYS (Spanish software)

11. III.Types of electronic resources (1)

  • By content :
    • Databases (bibliographic references or full text)
    • Basic reference (dictionaries, encyclopedies, etc.)
    • Table of contents of journals, from aggregators or local databases (CompluDoc, Base de dades de sumaris del CBUC, etc.)
    • E-journals (last 3 years)
    • E-books (less development)
    • Digital libraries

12. III. Types of electronic resources (2)

  • Byformats or type of access :
  • - CD-ROM (local or network)
  • - Remote access (licencies for accessing through Internet).
  • - Gateways to Internet sites of academic resources

13. IV. Databases (1)

  • Local Servers :
  • ERL(SilverPlatter), SilverLinker (Unix o Linux plataform)
  • CD-ROM network(accessing from Internetthrough softwares as winframe or metaframe)
  • Internet Licenses
  • Publishers
  • Aggregators
  • Recognition of Institutions IP adresses or authentication systems

14. IV. Databases (2) CD-ROMs Network

  • Encyclopedies and dictionaries
  • Bibliographic catalogs
  • Specialized databases from different publishers and sotfwares (more difficult for the user)
  • Each database has a different searching software and need many maintenance tasks
  • The last trend is to replace this system by Internet access if this is possible. (cost)

15. IV. Databases (3) Internet databases

  • More advantages:
    • Maintenance
    • Updating
    • User services (profiles, favourites, crossref ...)
  • Some disadvantages:
    • More expensive (Web of Science, Scifinder...)
    • Licenses conditions: revision of the licenses (statistics, fair use, legal aspects, ...)

16. IV. Databases (4) Table of contents of Journals

  • Very popular service in Spanish Academic Libraries. The Journal Agencies (EBSCO, SWETS) dont offer the Spanish journals table of contents. The Academic Libraries and the CSIC have to create those databases.
  • Some Spanish databases: COMPLUDOC (Universidad Complutense de Madrid), CBUC (Catalonian Consortium) and CSIC databases.

17. V. E-Journals (1)

  • First Spanish experience: e-journals in a local server: DECOMATE Project (European Project of the Universitat Autnoma de Barcelona)
  • Last three years: remote access to electronic versions (mantaining print versions):
    • To Publishers servers
    • To aggregators servers (EBSCO On line or SWETSNet)
  • E-journals packages (Academic Ideal, Emerald, Science Direct of Elsevier, IEEE, etc.)
  • Full text Databases from aggregators (Bell & Howell: ABI, Academic Search, etc.)

18. IV. E-journals (2) Some problems

  • More cost of the scientific journals each year and an extra cost for the electronic version.
  • Need of a national agency to negociate a cooperative adquisition of the basic scientific information resources (examples: NESLI in the U.K., other National Consortia). This is a new goal for REBIUN.

19. IV. E-Journals (3) Technical aspects

  • Technical requirements
  • Formats
  • Access management and authentication
  • Maintenance
  • Archive
  • Integration in the Library System and databases (local o remote)

20. V. E-journals (4) Legals aspects

  • Negociation of access licenses for one institution or for a Consortium (real or virtual)
  • Guarantee of future accessibility (archive)
  • Statistics of use
  • Licenses recommendations and models:
  • Statement of current perspectives and preferred practices for the selection and purchase of electronic information ( ICOLC. Spanish versinhttp://www.uma.es/rebiun )

21. VI. Digital Libraries (1)

  • Digitalization of their own collections (archive documents, manuscripts, ancient books, etc.): for preservation and diffusion.
  • Digitalization of handbooks or some chapters for the Campus Intranet (with permission of the author or publisher) (some experiences as the Universitat Oberta de Catalunya)
  • Other materials: working papers, course papers (Universitat Politcnica de Catalunya), etc.
  • Dissertations (University Publishers): CD-ROM, Online.

22. VI. Digital Libraries (2) Academic Internet resources

  • Gateways for Academic Internet Resources: integration