electronic data interchange manual...electronic data interchange manual daimler ag issued december...

Daimler AG

Issued December 2014

Electronic Data

Interchange Manual

(EDI)

Electronic Data

Interchange Manual

Daimler AG


Dear supplier,

This manual describes the structure of the information flows involved in the Daimler AG procurement process

for the passenger car and commercial vehicle (*) divisions.

In order to ensure a consistent, fault-free and prompt flow of information, optimising the interchange of the

data required for the delivery process is an important objective in the global automotive industry.

This manual provides advice on setting up essential support facilities and on making the transition to

communication by EDI (Electronic Data Interchange). This will help you maintain and increase your

competitiveness in the marketplace.

The following aspects are described in turn:

the general role of electronic data interchange in the supply process

the messages used in communications

the technical prerequisites

the required set-up procedures for starting electronic data interchange and the testing procedure.

There is also an Appendix listing the names of contact persons for specific message types in the various

plants.

All comments, remarks or questions relating to this manual should be referred to:

SC/SET department

HPC F201

71059 Sindelfingen

Phone +49-7031-90-26 53

[email protected]

Questions of a specialised technical nature may be referred to one of the contact persons listed in Chapter 12.

* Wherever the term “Daimler AG plants” is used, this refers to the PC division (Mercedes-Benz Cars and

Vans) and CV division (Daimler Trucks and Buses).

Electronic Data

Interchange Manual

Daimler AG


Electronic data interchange with Daimler AG

Chapter 1 EDI as the communication channel for the procurement process 4

at Daimler AG

Message types

Chapter 2 Call-off messages 8

VDA 4905 -> Call-off

VDA 4915 -> Detailed call-off

VDA 4905/2 -> Call-off based on the ODETTE message DELINS

Chapter 3 Delivery note and transport data according to VDA 4913 28

Chapter 4 Goods accompanying slip according to VDA 4912 (document) 68

Chapter 5 Material label according to VDA 4902, version 4 70

Chapter 6 Forwarding instruction according to VDA 4922 73

Chapter 7 Package data sheet according to VDA 4931 76

Chapter 8 Container account statements according to VDA 4927 77

Chapter 9 Transport data for shipments according to VDA 4921 83

Chapter 10 Invoice data according to VDA 4906 100

Working with EDI

Chapter 11 From procedure test to productive use 104

Chapter 12 Daimler AG contact persons 109

Modifications

Chapter 13 Version administration 119

Chapter 1 Electronic Data

Interchange Manual

Daimler AG


EDI as the communication channel for the Daimler AG procurement

process

Content overview

1 EDI as the communication channel for the Daimler AG procurement process 5

1.1 Benefits of electronic data interchange 5

1.2 Using electronic data interchange in the Daimler AG procurement process 6

1.2.1 The following messages will be used for EDI communications with Daimler AG plants: 6

1.3 Use of the ODETTE/EDIFACT international message standard 7


Interchange Manual

Daimler AG


1 EDI as the communication channel for the Daimler AG procurement

process

1.1 Benefits of electronic data interchange

Daimler AG began using electronic data interchange back in 1983, as what was then a very new way of

exchanging information. EDI is now well established as a reliable state-of-the-art channel of communication

for doing business in today’s world.

Particularly in view of advances in logistics, Daimler AG plants and their suppliers will be working more

closely together than in the past. This will mean increased process synchronisation, which would not be

feasible without the use of electronic communication channels.

The main aims of EDI communication are as follows:

fast and secure data interchange

paper-free data interchange

elimination of repeated data entry by the recipient (time and cost)

reduction of errors caused by having to re-input the data

standard interfaces for processing regularly recurring bulk data communications

no printing on expensive multiple-copy forms

However, EDI is more than just another channel of communication. By enabling fast, standardised data

interchange, it creates the basis for enhancements to other related processes, thereby generating potential

savings.

Examples of these enhancement opportunities include:

Reductions in administration expenses through:

- standardisation of work processes, and therefore simplification of processes both across multiple

workplaces and within individual workplaces

- immediate availability of data for further processing with user programs

Faster flow of information, resulting in

- immediate reaction to changed requirements

- faster flow of goods

- fewer one-off operations, such as special transport consignments

- more accurate planning

- greater flexibility

- less capital tied up in inventories

These enhancements are available to all parties involved in the communication process.

The prerequisite is the successful integration of EDI into internal systems and processes.

We expect all our partners, including component suppliers, area contract freight forwarders and external

service providers, to make effective use of these state-of-the-art communication technologies and resources,

becoming more competitive in the process.


Interchange Manual

Daimler AG


We see this as a fundamental requirement for our mutual efforts to optimize the costs and processes of our

business operations.

Our purchasing partner selection decisions will be based not only on optimum quality of the actual service,

e.g. material or transport, but also implicitly on the provider’s readiness to display flexibility and innovation,

and therefore the ability to use state-of-the-art communication systems.

This attitude is also shared by other automotive producers and in other sectors, so showing some initiative in

this area is very much in your own best interests as well.

Accordingly, these requirements – which we have been voicing for some years now – are not seen as an

appropriate area for any investment contribution on our part.

As far as transmission fees are concerned, Daimler AG has always followed the principle of “sender pays”.

To enable our partners to remain competitive and to protect their investment, Daimler AG undertakes to

comply with established message standards.

1.2 Using electronic data interchange in the Daimler AG procurement process

For the formalisation of interchange data, Daimler AG follows the message formats developed by the VDA

(German Automotive Industry Association), published as “VDA recommendations 49xx”.

1.2.1 The following messages will be used for EDI communications with Daimler AG plants:

VDA 4905 EDI for call-offs

VDA 4906 EDI for invoices

VDA 4907 EDI for remittance advices*)

VDA 4908 Credit note procedure

VDA 4913 EDI for delivery note and transport data

VDA 4915 EDI for detailed call-offs

VDA 4916 EDI for JIS call-offs

VDA 4927 EDI for container account statements and container

movements *)

VDA 4938 EDI for invoice

VDA 4938 Credit note procedure

*)

Optional: message exchange at supplier’s request

The following recommendations apply as for goods accompanying documents:

VDA 4902/version 4 material label

VDA 4912 EDI goods accompanying slip

VDA 4922 forwarding instruction

Descriptions of the VDA messages are available at:

http://www.vda.de


Interchange Manual

Daimler AG


Daimler AG purchasing contracts include the “Mercedes-Benz Special Terms” as a legally binding component.

You are requested to note the following Mercedes-Benz Special Terms (MBST) in particular, since they include

Daimler-specific details.

Mercedes-Benz Special Terms No. 28

Use of containers of

Daimler AG


Material label as per VDA

4902, version 4 recommendation


Communication with Daimler AG plants

by EDI

Your Sales department has copies of these documents. Further copies are available from:

Daimler AG

Vertragsmanagement

Department: MP/SC3

HPC G036

D-71059 Sindelfingen

1.3 Use of the ODETTE/EDIFACT international message standard

In view of the increasing globalisation of the automotive industry, as well as using EDI according to VDA

recommendations, Daimler AG also works with the ODETTE and EDIFACT international standards.

The necessary conversions are being developed progressively for the various message types.

Please ask the contact person for the specific message type you require for details of the facilities available.

We will then forward the appropriate documents separately.

By way of example, this manual presents the conversion of the call-off message according to VDA 4905/2

(DELINS in the ODETTE system).


Interchange Manual

Daimler AG


Call-off messages

VDA 4905 -> Call-off

VDA 4915 -> Detailed call-off

VDA 4905/2 -> Call-off based on the ODETTE message DELINS

Content overview

2 Call-off messages 9

2.1 Call-off according to VDA 4905 9

2.1.1 Objectives of call-off 9

2.1.2 Fundamentals 9

2.1.3 Issuing a call-off 10

2.1.4 The VDA 4905 message 10

2.1.5 Form contents and explanation of fields 11

2.1.6 Example of generating a VDA 4905 16

2.2 Detailed call-off according to VDA 4915 18

2.2.1 Objectives/area of application of a detailed call-off 18

2.2.2 The VDA 4915 message 18

2.2.3 Example of generating a VDA 4915 23

2.3 Call-off message according to VDA 4905/2 24

2.3.1 Message VDA 4905/2 24

2.3.2 Using the UNB segment 25

2.3.3 Segment sequence of the message itself 25

2.3.4 Special features 26

2.3.5 Example for generation of a VDA 4905/2 27

2.4 Alternative EDI web 27

Authors of section 2.1/2.2

Ms Radermacher-Pillnick Mr Herbig Mr Tombor

Bremen plant Sindelfingen plant Wörth plant

Department: LOG/SPL Department: LOG/SPL Department: ML1-T6

Phone +49(0)4 21- 4 19 37 21 Phone +49(0) 70 31-90-73 28 Phone +49(0) 72 71-71-29 52

Fax +49 (0)4 21- 4 19 79 37 21 Fax +49(0) 70 31-90-8 12 02 Fax +49(0) 72 71- 71-69 65

Author of Chapter 2.3

Mr Miethe

T-Systems


Interchange Manual

Daimler AG


2 Call-off messages

EDI transmission of call-off data is the part of the process chain starting from the customer request and

proceeding through the issuing of purchase order or call-off data to goods receipt of the ordered material.

The demand data is sourced from different upstream systems, so the delivery intervals vary, and in some

cases there can even be multiple deliveries in a single day.

The required data is generated at individual locations, according to the following VDA recommendations:

VDA 4905 EDI for call-offs

VDA 4905/2 EDI for call-offs based on the ODETTE message DELINS

VDA 4915 EDI for detailed call-offs

VDA 4916 EDI for JIS call-offs

You should consult with the relevant plant MRP controller on whether messages according to

VDA 4915 or VDA 4916 are to be generated in addition to the VDA 4905 message.

In view of the increased emphasis on international supplier relationships and the increasing implementation

of EDI messages according to the ODETTE standard (Organisation for Data Exchange by Teletransmission in

Europe -> European automotive associations grouping), the ODETTE call-off message DELINS (“Delivery

Instruction”), corresponding to VDA recommendation 4905/2, is to be provided for receiving call-offs in

ODETTE format (see section 2.3.).

This message is an alternative to the familiar VDA messages, which Daimler AG will continue to maintain.

2.1 Call-off according to VDA 4905

VDA recommendation VDA 4905 is used for call-offs for productive material.

In general, purchase orders for non-productive material (ancillary materials and supplies, capital goods,

etc.) will be processed using eDOCS wherever possible. Please consult your MRP controller.

2.1.1 Objectives of call-off

Along with the general benefits of EDI communication (e.g. fast, paper-free data transmission), the

interchange of call-offs in this way results in the following specific benefits:

immediate availability of the data for further processing

rapid response to changes in requirements

better service

enhanced competitiveness

2.1.2 Fundamentals

A call-off notifies the supplier of requirement quantities in the near, medium and distant future. This provides

the supplier with the basis for production scheduling and primary material scheduling and shipping

management.

EDI data has the same legally valid status as data in hard-copy documents.

The party generating the data is responsible for checking the completeness of the information in call-offs sent

by electronic channels. On receipt of the communication, the data is saved and checked, and in-house data

required for further computer processing is added.

We recommend that you store the data on a data carrier for a certain time.


Interchange Manual

Daimler AG


The data received can be uniquely assigned via the following sort criteria:

Customer plant

Customer part number

Delivery point

New LAB (call-off) replaces old LAB

2.1.3 Issuing a call-off

Call-offs are based on the Daimler AG production program for:

JIT,

JIS,

LLZ,

warehouse and

frequency.

VDA standard 4905 is used for standard deliveries to warehouses and LLZs.

VDA standards 4915 or 4905 apply to standard detailed deliveries.

LPS = Lieferabruf- und Produktionsverbund-System

(German acronym for call-off and coordinated production)

Call-off data is issued via LPS or SAP as the base system. The output data is VDA-compliant, with no

requirement for confirmation of delivery dates and quantities.

2.1.4 The VDA 4905 message

The VDA 4905 message comprises the following records:

Record type Contents

511 Call-off data header record (1x per EDI run)

512 One-off data elements for call-off (1x per sort criterion)

513 Demarcation and call-off data (1x per sort criterion)

514 Other call-off data (x times per sort criterion)

515 Additional LAB (call-off) information (1x per sort criterion)

517 Packing material data (x times per sort criterion)

518 Text data (x times per sort criterion)

519 Call-off trailer record (1x per EDI run)


Interchange Manual

Daimler AG


Note on record type 512, pos. 4, LAB number:

Definition: The LAB number is used to identify the call-off.

It is a 9-character term, structured as follows:

Character Meaning Example

1 Plant number 10

2

3

4 Last digit of year “6” for 1996

5 Month according to PTB “7” for PTB run month 7

6

7 LAB serial number Numbering begins with “00” for

PTB main carriage run

8

9 Requirement origin identifier P -> Main carriage run

N -> On-carriage run

H -> HTS run

A -> ATB/TBE run or daily run for differently

managed positions

C -> BTD run

M -> Manual MRP

Z -> LAB for changed MDI/TPM or ABS

S -> Cancellation call-off for unloading point

change

* -> Online requirement input

(see examples on following pages)

2.1.5 Form contents and explanation of fields

Note: Up to and including 2006, this section was part of Mercedes-Benz Special Terms, Appendix 17 (MBST

17 Anlage). The information has been removed from that document following its inclusion here.

2.1.5.1 Form header

Field

no.

Field name/

data element

Mandatory

Optional

Adjustment Alpha/

num.

Explanation

(1) Orderer’s

word/pictorial mark

M – A Name/acronym and additional

characterisation of orderer

completing call-off.

(1.1) KN O 9 A/N Customer number, i.e. the ID number

the supplier has assigned to the

orderer.

(1.2) Orderer’s postal

address

M – A

(5) Supplier’s postal

address

M – A 40 x 85 mm, with reference mark

(5.1) LN M 9 Supplier number, i.e. the ID number

the orderer has assigned to the

supplier.


Interchange Manual

Daimler AG


2.1.5.2 Reference character section

Field

no.

Field name/data

element

Mandatory

Optional

Adjustment Alpha/

num.

Explanation

(10) Orderer characters M 4 A Department acronym, ref.,

MRP controller ID, or similar.

(15) Additional orderer

data

O 4 A Additional data for field 10.

(26) Delivery point M 5 A Delivery location within plant

specified in field 25.

(31) Quantity unit M 2 A/N Codes used:

ST = pieces

M = metre

M² = square metre

M³ = cubic metre

L = litre

T = tonne

KG = kilogram

KM = kilometre

Package-based quantity units (e. g.

dozen, gross, set, bag, box, sack, etc)

are not permitted. Such items

must be converted into the

permitted quantity units which

may involve the assignment of a

new part number. The package-

based unit may be stated if required

in the description of goods/services

(field 29).

(50) Call-off no. M 9 A Assigned by party generating the

call-off in ascending order/for each

call-off document 1)

(51) Call-off date M 8 A DD.MM.YY

(52) Replaces call-off no. O 9 A Indication of the preceding call-off,

which is being replaced by this one.

(52.1) Replaces call-off date O 8 A Indication of the most recent call-off

date, DD.MM.YY

(25) Shipping address O 30 A Goods recipient’s address if different

from orderer’s address.

(11) Contract/purchase

order no.1

O 12 A Indication of the contractual basis

for the call-off.

(11.1) Contract/purchase

order date2

O 8 A DD.MM.YY

(53) Name/phone number

of contact person in

orderer’s

organisation

O 15/5 A For any subsequent enquiries.

1At this point plant 010 sends the internal call-off no. from SAP, which is not the same as the purchasing

contract no. (contractual basis). 2 At this point plant 010 sends the internal call-off creation date in the form DD.MM.YYYY.


Interchange Manual

Daimler AG


1) The following flags may be used as the last character:

A = ATB requirement (= ordered parts requirement)

H = HTS requirement (= in-house parts management)

P = Main carriage run

N = On-carriage run

C = CIMOS requirement

* = LAB (call-off) with manual changes (computerised timeframe)

M = Manual LAB (quantity and date (if applicable) entered manually)

J = Recoded manual LAB (01 replaced by “M” in main carriage run)

Z = LAB for change in master data (change in means of transport or MDI change [= material purchasing

MRP controller])

Field

no.

Field name/

data element

Mandatory

Optional

Adjustment Alpha/

num.

Explanation

(28) Orderer’s part

number

M 22 A The part number is used to identify a

material/sales article. Appears as

print format/template (as specified

by orderer, with special marks,

spaces, etc.)

(54) Name/phone

number of supplier

contact person

O 15/5 A Left free for entry of supplier data.

(28.1) Supplier’s part

number

O 22 A Supplier part numbers administered

by the orderer are printed in this

field. Appears as print

format/template (as specified by

supplier, with special marks, spaces,

etc.).

(29) Identification of

goods/services

M 3 x 50 A Text field for identification of

material/sales article, including

Daimler delivery rules.

(55) Left free for supplier O – – Reserved field for supplier’s

in-house processing remarks.

(56) Total call-off

cumulative

quantity/old

O 10 N Cumulative quantity shown under

last “call-off quantity” field of

previous call-off.

(57) Difference between

total call-off

cumulative

quantity/old and

new

O 10 N The difference (+/) shows the

variance between the total call-off

cumulative quantity in this call-off

invoice (new) and the previous one

(old).

(58) Production release

(mth)

M 10 N The orderer assumes an acceptance

obligation for the material/sales

article identified in field 29 for the

quantities shown in this period.

(59) Additional material

release (mth)

M 10 N The orderer assumes an acceptance

obligation for part-related input

material for the quantities shown in

this period.

(61) Other O 50 A Text field, e.g. non-serial part,

payment or delivery condition.


Interchange Manual

Daimler AG


2.1.5.3 Body of form

Field

no.

Field name/

data element

Mandatory

Optional

Adjustment Alpha/

num.

Explanation

(62) Date of last

recorded delivery

M 8 A Shipping date, DD.MM.YY

(30) Quantity of last

recorded delivery

M 13 N 3 decimal places are provided.

(63) Cumulative

received quantity

(from date)

M 10 N Cumulative quantity comprising all

positive/negative posted deliveries to

orderer from a particular date (e. g.

from 1.1. of current year) until date of

this call-off invoice.

(64) Delivery note no. O 8 A

(18) Dates M 8 A/N Dates may be expressed as days,

weeks or months. A day specified for call-off quantities

refers to the date for arrival of the

shipment at the orderer’s premises.

Special forms for dates are “backlog”

[Rückstand], “immediate

requirement” [Sofortbedarf] and

“remainder” [Rest]. A backlog is the positive difference

between the cumulative quantity as

of the date of this call-off invoice

minus the cumulative received

quantity.

The call-off cumulative quantity as of

the call-off date is always taken as the

smaller of the values from the

mathematical comparison between

the old and new call-off cumulative

quantities.

The call-off cumulative

quantity/old [Abruf-Fz/alt] is the

value forecast in the previous call-off

invoice for the date of the present

call-off invoice, whereas the call-off

cumulative quantity/new [Abruf-

Fz/neu] is the value stated as of the

date of the present call-off invoice for

that same date.

Accordingly,

any backlog is diminished by

retrospective programme reductions;

but not increased by retrospective

program increases.


Interchange Manual

Daimler AG


(18) Deadlines

(continued)

M 8 A/N An immediate requirement is

generally only indicated if the call-off

cumulative quantity/new is higher

than the call-off cumulative

quantity/old on the call-off date.

The immediate requirement is then

the positive difference between the

call-off cumulative quantity/new

[Abruf-Fz/neu] and the sum total of

the cumulative received quantity

[Eingangs-Fz] and the backlog.

Also added to the immediate

requirement may be further call-off

quantities whose arrival date falls

within an “immediate requirement

period” [Sofortbedarfs-Frist] set at the

orderer’s discretion.

Examples of an immediate

requirement period could include:

the period up until the date of the

next call-off invoice

the period up to the end of the

week or plan period in which the

date of the present call-off invoice

falls

a certain number of workdays

within the period up to the date of

the next call-off invoice.

Negative values for backlog and

immediate requirement are not

shown, but instead netted off against

other requirement quantities until

such time as the balance is again

positive. This positive remainder then

forms the first dated call-off quantity

of the present call-off.

The remainder [Rest] may be the

sum total of forecast quantities for

several subsequent months beyond

the month specified in the

immediately preceding call-off field.

(30) Quantity M 10 N No decimal places.

(63) Call-off cumulative

quantity (Abruf-Fz)

M 10 N Cumulative quantity that must have

been met by all deliveries posted by

the orderer from a date (e.g. 1.1. of

the current year) up to the specified

call-off deadline date. The call-off

cumulative quantity is formed on the

basis of the cumulative received

quantity by ongoing accumulation of

the call-off quantities (including

backlog and immediate requirement).

(65.1) Difference (D) O 10 N The difference [Differenz] indicates

significant changes in the orderer’s

requirement structure.


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Daimler AG


(67) Container O 20 A Field showing container type and

notional capacity (67.1) and container

identification (67.2).

(68) Remarks O 50 A Additional field for notes to supplier.

2.1.6 Example of generating a VDA 4905

Record type Pos Data element Example

511 01 Record type 511

02 Version number 02

03 Customer number 123456789

04 Supplier number 123456789

05 Interchange no. old 00860

06 Interchange no. new 00861

07 Interchange date 040813

08 Date of resetting

Cumulative received qty

040125




03 Customer plant 10_

04 Call-off no. new 10_40703A

05 Call-off date new 040813

06 Call-off no. old 10_40702A

07 Call-off date old 040810

08 Customer part number A1112223344

09 Supplier part no. Empty (opt. field)

10 Contract/PO no. Empty (opt. field)

11 Delivery point 913A_

12 Customer characters 51_

13 Quantity unit ST

14 Delivery interval L

15 Production release 1

16 Material release 1

17 Use code S

18 Account assgnmt code 31

19 Warehouse empty



02 Version no. 01

03 Last recorded goods entry date 040723

04 Delivery note no. for last goods

entry

00515943

05 Delivery note date for

last goods entry

040722

06 Quantity of last goods entry 000010188

07 Cumulative rec. qty 0000000675782

08 Call-off date 1 33333 (backlog)

09 Call-off quantity 1 000069914

10 Call-off date 2 44444 (immed. req.)


12 Call-off date 3 040814







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(remainder qty)




02 Version no. 02

...*

13 For reset of cumulative

quantity reached

* Positions 03–12 are filled with an initial value.

For alphanumeric defined fields: blank

For numeric defined fields: “0”




03 Cust. packing material no. 4314

04 Suppl. packing mat. no. Empty (opt. field)

05 Capacity 0010000




03 Call-off text 1 abcdefgh...

04 Call-off text 2 Opt. field

05 Call-off text 3 Opt. field




03 Counter record type 511 0000001








Note: In record type 512, a cancellation is indicated with an “S” at character 29, and the correct data is then provided in the same file. For LLZ: Record type 515 Position 14 (character 111): Indicator for interchange type minimum coverage (R/B) Position 15 (characters 112–123): Minimum stock in workdays/stock


Interchange Manual

Daimler AG


2.2 Detailed call-off according to VDA 4915

2.2.1 Objectives/area of application of a detailed call-off

Objective of detailed call-off

The aim is to generate call-offs for a selected range of parts, daily or even several times a day, in response to

changing production and assembly requirements, in order to optimise information and material flows.

The following are particularly suitable areas of application:

Parts families where the volumes involved require timely deliveries close to one or more user locations

without the use of interim depots.

Parts families subject to wide fluctuations in demand, requiring frequent updates to ensure deliveries are

made according to production requirements.

Detailed call-offs can also serve a number of purposes for the supplier:

precise shipping instructions

where applicable, as a tool for fine-tuning production schedules

advance notification of JIS call-offs (VDA 4916)

Advantages of detailed call-offs:

ability to process demand data in response to current requirements

ability to post special requirements arising within a workday

preliminary planning on hourly basis

timetable management

same-day call-off invoice

flexible interchange of demand data

flexible calendar management

early EDI dispatch (as VDA 4905)

low interchange volume (5 to 15 days)

2.2.2 The VDA 4915 message

The VDA 4915 message comprises the following records:

Record type Contents

551 Detailed call-off header record (1st record of EDI run)

552 One-off data elements of detailed call-offs (1x per sort criterion)

553 Detailed call-off demarcation data (max. 3x per sort criterion)

554 Detailed call-off data (x times per sort criterion )

555 Additional data for detailed call-off (1x per sort criterion)

556 Packing material data for detailed call-offs (max. 3x per sort criterion)

557 Detailed call-off text data (max. 3x per sort criterion)

559 Detailed call-off trailer record (last record in EDI)


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Notes on individual record types

Record type 552

Field Field

format

Field

length

Optional/Mandatory Designation Example of an entry

Pos: 15 N 10 O Cumulative quantity

difference

Description:

The calculation of quantities for delivery must take account of over- and under-deliveries. In the example

shown below, this is done in the “UL/ÜL” field (= under- and over-delivery respectively).

Under-deliveries:

If a negative value is shown in the “UL/ÜL” field, you have to add this value to the ordered quantity.

Example:

The value “–10” appears in the “UL/ÜL” field. For your delivery operation, this means that on 28.11.95 you

are required to deliver a further 10 items in addition to the specified quantity of 14 (= 24).

DATUM 27.11.1995 ZEIT 09:53 FAB-NR 001 LSNR DATUM ZEIT MENGE

WE-FZ 1567 AVIS-MENGE 0 1. 00106348 24111995 07:30 36

LFT-KURZ ??? Status V 2. 00105689 23111995 07:30 36

BEN Gruppe 52HA1 3. 00105392 22111995 07:30 36

UL/ÜL Termin 28.11.95 29.11.95 30.11.95 01.12.95 02.12.95

-10 Zeit 07:30 07:30 07:30 07:30 07:30

Abruf-FZ Menge 14 18 18 25 22

1577 FZ 1591 1609 1627 1652 1674

Diff 0 6 18 25 22

Over-deliveries:

If a positive value appears in “UL/ÜL”, this quantity has to be subtracted from the ordered quantity.

Example:

The value “439” appears in the “UL/ÜL” field. For your delivery operation, this means that you will not have

delivered anything on 28.11.95, and only 19 items on 29.11.95.

DATUM 27.11.1995 ZEIT 09:53 FAB-NR 001 LSNR DATUM ZEIT MENGE

WE-FZ 16707 AVIS-MENGE 0 1. 00105924 24111995 07:30 240

LFT-KURZ ??? Status V 2. 00105914 23111995 07:30 240

BEN Gruppe 52HA1 3. 00105389 22111995 07:30 240

UL/ÜL Termin 28.11.95 29.11.95 30.11.95 01.12.95 02.12.95

439 Zeit 07:30 07:30 07:30 07:30 07:30

Abruf-FZ Menge 239 219 198 212 143

1577 FZ 16507 16726 16924 17126 17279

Diff 42 23 198 212 143

– 439 – 200

=

– 200 19

Any quantities already delivered that are not shown in the purchase order also have to be deducted from the

ordered quantity.

Referral to the correct last goods received data

Record type 553 shows the last three deliveries:

The first data fields (characters 16 to 48) contain the third to last delivery.

The second data fields (characters 49 to 81) contain the second to last delivery.

The third data fields (characters 82 to 114) contain the last delivery.


Interchange Manual

Daimler AG


Example record type 553, characters 16 to 48

Record type 553

Field Field

format

Field

length

Optional/Mandatory Designation Example of an

entry

Pos: 04 N 6 M Arrival date 1 091202

Description:

The customer posted the delivery as incoming goods on this day. Format: YYMMDD

Field Field

format

Field

length


entry

Pos: 05 N 8 M Delivery note no. 1 23456789

Description:

ID number that the supplier assigns to a delivery note. Right-justified with leading zeroes.

Field Field

format

Field

length


entry

Pos: 06 N 6 M Delivery note date 1 091130

Description:

Delivery date for the delivery posted at the customer’s site. Format: YYMMDD

Field Field

format

Field

length


entry

Pos: 07 N 12 M Delivery quantity 1 000000300000

Description:

Quantity that the supplier reports in the delivery note; right-justified with leading zeroes. Three decimal

places.

Record type 552

Field Field

format

Field

length


entry

Pos: 08 A 5 O Unloading point 999

Description:

Specifies the point in the customer’s plant where the goods are to be unloaded. Customer’s codes used. Left-

justified.

Unloading point display variants in the call-off (VDA 4905) and associated detailed call-off (VDA 4915)

1. Part number with one unloading point:

a) Call-off and detailed call-off with the same 5-character unloading point.

Example: Call-off Detailed call-off

Unload. point: 470S0 470S0


Interchange Manual

Daimler AG


b) Call-off has the dummy unloading point “9999”, indicating that this call-off is to be used solely for

planning purposes. The detailed call-off then has the actual 5-character unloading point.


Unload. point: 9999 470S0

2. Part number with several unloading points:

a) There is a call-off for every detailed call-off. The unloading points are filled in in exactly the same

way for each call-off/detailed call-off, with five characters.


1st unload. point: 332X0 332X0

2nd unload. point: 386C0 386C0

3rd unload. point: 470S0 470S0

b) In this case there is only one call-off, assigned the dummy unloading point “9999”, representing the

sum total of all planned requirements for the unloading points in question. In contrast, the detailed

call-offs contain the 5-character unloading points for which the unloading point-based requirements

will be shown.


Unload. point: 9999 1.: 332X0

2.: 386C0

3.: 470S0

Variants a) and b) are available both for part numbers with one unloading point and for those with

multiple unloading points, by arrangement.

Record type 554

Field Field

format

Field

length


entry

Pos: 06 A 1 O Requirement status –

code 1

B

Description:

Use and explanation of requirement status

Code “B”. One field for each call-off time and call-off quantity:

“Bedarfsstatus bis “Bedarfsstatus Schlüssel 1“ Schlüssel x“ [= “requirement status to “requirement status

code 1” code x”]

This field is an optional field, i.e. it need not be filled in. It is, however, frequently used by Daimler AG by

arrangement with the suppliers involved.

Explanation:

The “B” code indicates, for the relevant call-off time/quantity, that there has been no change with respect to

the preceding call-off invoice, i.e. for a specified period these requirement quantities are “frozen”, and the

supplier can therefore take them from the previous call-off.

How requirements are frozen, and for how long, depends on two parameters, which are defined and entered

in the “detailed call-off” system in consultation with the supplier.


Interchange Manual

Daimler AG


Time parameter

AV (call-off lead time)

This is the time between the call-off invoice EDI and shipment from the supplier (delivery note EDI).

3. TV (transport lead time)

This is the time between shipment from the supplier (delivery note EDI) and arrival at goods receipt.

The timeframe for frozen requirement numbers comprises AV + TV.

Example:

Timetable (delivery time per day):

08:00/12:00/16:00/20:00

AV: 2 hrs TV: 4 hrs

Deadline dates between AV + TV are given requirement status code = “B”.

This means that these deadline dates (requirement quantities) will not now be changed, because the

supplier’s response time is 6 hours, and the supplier is therefore unable to react to any further fluctuation in

requirements within AV + TV.

Abrufrechnung DFÜ

AV _____ TV _____

06:00

07:00 09:00

06:0010:00

11:00

12:00

13:00

06:0014:00

15:00

16:00

17:00

06:0018:00

19:00

20:00

21:00

06:0022:00

23:00

06:00

07:00

06:0008:00

09:00

10:00

11:00

06:0012:00

13:00

14:00

15:00

06:0016:00

17:00

18:00

19:00

06:0020:00

21:00

22:0008:00

Anlieferung

= “B“ *)

Anlieferung

= “B“ **)

Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung Anlieferung


Interchange Manual

Daimler AG


2.2.3 Example of generating a VDA 4915




03 Customer number 123456789

04 Supplier number 12345678_

05 Interchange no. old 00389

06 Interchange no. new 00390

07 Interchange date 960620

08 Year changeover

Date

960126




03 Customer plant 67_ or 50_

04 Detailed call-off no. new,

poss. several per day

67_20061_ or

50_20061_

05 Detailed call-off date 960260

06 Customer part number A2026900362_

00007167

07 Supplier part no. empty

08 Delivery point 123D1 or 12340

09 Customer storage location empty

10 Critical stock code K

11 Use code S

12 Detailed call-off horizon 000000

13 Deadline date code empty

14 Completion order number empty

15 Progress number difference -000000009

16 Assembly location 9003OTVU10



02 Version no. 01

03 Cumulative received qty 0000010900

04 Arrival date 1 960617

05 Delivery note no. 1 96511312

06 Delivery note date 1 960614

07 Delivery quantity 1 000000300000

08 Delivery status code I




12 Delivery quantity 2 000000220000

13 Delivery status code 2 I




17

18

Delivery quantity 3

Delivery status code 3

000000260000

I





04 Call-off time 1 0700


06 Requirement status 1 B


08 Call-off time 2 0700


10 Requirement status 2 -

ff. as per pos. 07–10


Interchange Manual

Daimler AG





03 Intermediate supplier *

04 Additional part no. *

05 For reset of cumulative quantity

reached

0000007200

* These fields are filled with blanks.




03 Text 1

04 Text 2

05 Text 3












2.3 Call-off message according to VDA 4905/2

The call-off created by Daimler AG on the basis of the ODETTE DELINS message, version 3, edition of June

1990, is described in the following sections. This call-off corresponds to VDA recommendation 4905/2.

2.3.1 Message VDA 4905/2

The following table shows the segments in the ODETTE useful data section. The last column shows the

segments used in an interchange.

Segment

ID

Vers.

No.

Segment name/content

HL

ST

Reusability at Daimler AG

UNA

UNB

UNG

UNH

UNT

UNE

UNZ

1

1

1

1

1

1

1

Separator segment

Interchange header

segment

Header segment

Message group

Message header segment

Message end segment

End segment

Message group

Useful data segment

0

0

1

2

2

1

0

O

M

O

M

M

O

M

1x per interchange

1x per interchange

1x per interchange

1x per interchange

1x per interchange

Explanations:

HL = hierarchy/level of segment within message

ST = segment status -> M = mandatory segment, O = optional segment


Interchange Manual

Daimler AG


2.3.2 Using the UNB segment

The content of the segment UNB is now discussed in greater detail:

Tag Element name Content

0001 Character set “UNOA”

0002 Version number “1”

0004 Sender ID ODETTE ID of the sender plant

e.g. for Wörth (plant 060): “O0013000577MB060000EDICS”

0010 Recipient ID ODETTE ID of the supplier

0017 Date of creation “960610”

0019 Generation time “0657”

0020 Reference no. 5-char. numeric entry with leading zeroes

e.g.: “00746”

2.3.3 Segment sequence of the message itself

The segments in the ODETTE message DELINS, version 3, are listed in the table below. The last column shows

the segments used in an interchange.

Segm

ID

Vers.

No.

Segment name/content

HL

ST

Reusability at Daimler AG

MID 3 Message recognition 0 M 1x per interchange

SDT 3 Supplier information 0 M 1x per interchange

MDT 3 Manufacturer information 0 O Not for VDA

BDT 3 Customer details 0 M 1x per interchange

ARI 3 Additional call-off

information

0 O 1x per interchange

CSG 3 Recipient information 1 M Unlimited

ITA 3 Recipient of the invoice 2 O Not for VDA

ARD 3 Parts information 2 M Unlimited

PDI 3 Preceding call-offs 3 O 1x per ARD

SAD 3 Additional parts information 3 O 1x per ARD

PDN 3 Last delivery note posted 3 M Max. 3x per ARD

SID 3 Acceptance obligation 3 O Max. 4x per ARD

DEL 3 Requirement details 3 M Unlimited

TCO 3 Packing mat. details 3 O Unlimited

ADI 1 Article call-off no. 3 O 1x per parts no.

DLP 3 Transport handover

agreement

0 O Not for VDA

FTX 3 Free text 1 O 1x per interchange

Explanations:

HL = hierarchy/level of segment within message

ST = segment status -> M = mandatory segment, O = optional segment


Interchange Manual

Daimler AG


2.3.4 Special features

There are some special points to be noted for the following segments:

MID segment:

Daimler AG assigns call-off numbers on a parts number basis. For this purpose, VDA recommendation

4905/2 provides the option of entering the value “ARD” in the element MID-1004 (call-off no.), and leaving all

the other MID elements empty. The call-off no. and call-off date are sent in ADI-1004 and ADI-2007.

ARI segment:

The ARI segment is not sent. According to VDA recommendation 4905/2, the element ARI-7903 (call-off date

code) then implicitly has the value “2”, i.e. the call-off date refers to the arrival date.

DST segment:

Element DST-6804 is used to send the cumulative received quantity (EFZ). This EFZ is reset to zero at the

beginning of a new accumulation period (generally change of year).

DEL segment:

Daimler AG uses element DEL-2836 to send a preview period, in the format “YYWWYYWW” (Y=year,

W=week). Accordingly, this period always has a set starting date and ending date. However, Daimler AG also

often provides a preview period denoting the “remainder” (Rest) of the most recent explicitly defined preview

period. This is shown in DEL-2836 as “99999999”.


Interchange Manual

Daimler AG


2.3.5 Example for generation of a VDA 4905/2

The following is an example of a ODETTE DELINS message as sent by Daimler AG.

UNA: + . ?’

UNB+UNOA:1+O0013000583MB060000+O0013000123MAIER001+960504:0857+00787’

UNH+1+DELINS: 3 : :OD’

MID+ARD’

SDT+12345678’

BDT+10491’

CSG+69+801’

ARD+R6584210001 : 353135+ :PCE+000001’

PDI+69 60400*+960411’

SAD+1+185’

FTX+NEW PART:DELIVERY CAN BE MADE TO JKD 1734 3640’

DST+960502+ :19490’

PDN+00009513 : 960430+360’

DEL+960506+720’

DEL+960507+360’

DEL+960508+360’

DEL+960509+360’

TCO+:5003++20’

ADI+69 60402*+960503’

CSG+ ...

...

...

...

ADI+ ...

UNT+64+1’

UNZ+1+00787’

2.4 Alternative EDI web

For VDA messages – for example a call-off – participants without EDI facilities can also use the Web EDI

process. For further information on Web-based EDI, go to:

http://ediweb.supplier.daimler.com/


Interchange Manual

Daimler AG


Delivery note and transport data according to VDA 4913

Content overview

3 Delivery note and transport data according to VDA 4913 29

3.1 How the delivery note and transport data message according to VDA 4913 fits into

the goods receipt process at Daimler AG plants 29

3.2 Objectives of the delivery note and transport data EDI according to VDA 4913 30

3.3 The VDA 4913 message 30

3.4 Process optimisation by data quality management (DQM) 31

3.5 Structure of the VDA 4913 message 31

3.6 Notes on record types and data elements 32

3.6.1 Description of fields 32

3.7 Special cases for the delivery note and transport data message 53

3.7.1 Corrections 53

3.7.2 EDI resend capability 53

3.7.3 EDI problems 53

3.7.4 Emergencies 53

3.7.5 Sample deliveries 53

3.7.6 Return of empties 53

3.7.7 Central Loadunit for deliveries via courier Service 53

3.8 Contact person for problems with the EDIS communication 54

3.9 Tips and useful information 54

3.10 Transport management 55

3.10.1 Data transmission 55

3.10.2 Notes on record types and data elements 55

3.11 Generation by JIT and JIS suppliers (VDA 4913/JIT) 58

3.11.1 Short description of JIT and JIS suppliers 58


3.12 Triangular traffic 59

3.12.1 Data sender via VDA 4913 59

3.12.2 Data sender via Edifact 60

3.12.3 Data sender via DQM 60

3.13 Generation by EDL (VDA 4913/EDL) 61

3.13.1 Brief description 61


Author of Chapter 3

Ms Pischka

SC/SET department

Sindelfingen plant

[email protected]


Interchange Manual

Daimler AG


3 Delivery note and transport data according to VDA 4913

The delivery note and transport data EDI, according to VDA 4913, is the core message for material-

accompanying information. Our company has supported this application since 1984. It is our assumption that

all incoming goods shipments will be notified in advance with a delivery note EDI.

Delivery note data according to VDA 4913 are to be provided by:

suppliers (of series and non-series material)

JIT and JIS suppliers

external service providers (EDL)

LLZ

Some special requirements for completing the data fields apply for certain data sender groups.

Instructions and rules applicable to all groups are explained in sections 3.1 to 3.6. The special requirements

for generating VDA 4913 data for JIT and JIS suppliers, external service providers and area contract freight

forwarders are then discussed separately.

3.1 How the delivery note and transport data message according to VDA 4913 fits

into the goods receipt process at Daimler AG plants

Immediately on arrival in the plant, the truck driver reports to the truck management station. Provided the

EDI was sent in good time, the data is already in our user systems in an AVIS file (“Avis” = advice

notification). The data is actually received by the T-Systems EDIS system, and automatically forwarded to the

target user systems.

The staff at the counter input the keys shown in the waybill into the Daimler AG goods receipt systems, and

the data as per the advice notification are posted as a goods entry.

Your EDI data is handed to the truck driver as an unloading list and clearance voucher, with comments

confirming arrival of the consignment, for presentation to the unloading points. The truck is then driven to

the unloading point(s) in the plant.

Unfortunately, for process reliability reasons it is not possible to eliminate all hard-copy documentation for

supplier information accompanying goods consignments.

There are two options for hard-copy documents for EDI delivery notes:

EDI goods accompanying slip according to VDA 4912 (see Chapter 4). The use of this slip significantly

reduces the volume of paper documents. The submission of an EDI goods accompanying slip is

mandatory for all Daimler AG plants.

Delivery note according to DIN 4991 (fallback for special cases only).


Interchange Manual

Daimler AG


3.2 Objectives of the delivery note and transport data EDI according to VDA 4913

Advance notification by EDI to the goods recipient advising that a shipment is on the way: the

information arrives before the goods.

High material availability with minimum stock. The material in the process of being transported can be

included in the assessment of stock and available material. This means fewer queries from the ordering

party to the sender/supplier.

Easier entry of delivery note and transport data for the recipient of the data.

Possibility of “automatic” GR processing, sometimes even “self-service” processing by the truck driver;

this will become an increasingly widely used method.

State-of-the-art goods receipt process by scanning of package labels, based on packing material data

according to VDA 4913.

The invoice checking desk receives the EDI delivery note data via an interface. There are fewer delays

with processing payments, since receiving the data by EDI eliminates all data entry errors by the goods

recipient.

3.3 The VDA 4913 message

The delivery note and transport data message according to VDA 4913 is one of the main messages and an

absolute requirement.

It demands an especially high level of process quality, and compliance with the following requirements is

particularly important:

Timely transmission

To ensure the early detection and efficient elimination of errors in information flows, the data must be

sent sufficiently early in the process to leave time for the initiating party (data sender) to correct any

errors using the Internet-based Daimler data quality management (DQM) application (see item 3.4).

The data must be sent to the goods recipient by no later than immediately after the consignment

handover to the goods recipient. Reason: For groupage consignments, our area contract freight forwarders

generate a transport EDI according to VDA recommendation 4921. VDA 4921 quotes the shipment

reference number and the delivery note numbers in the VDA 4913 message.

With certain processes, it may be necessary to send the data even earlier (see e.g. item 3.8).

Demarcation of consignments

The Consignment loading reference number (record type 712) is used to group 1 to n delivery notes

into a single consignment. The EDI and actual loading details must be exactly the same.

Packaging information

Record type 715 shows packing material information. One of its functions is to make the link with the

material label according to VDA 4902. The EDI and the label must correspond, because the barcode scan

is checked against the EDI content. This is described in detail in the VDA message.

In order to avoid problems and queries with the data flow and goods receipt process, please be particularly

careful to observe the requirements described in the next few pages.


Interchange Manual

Daimler AG


3.4 Process optimisation by data quality management (DQM)

Daimler AG provides an Internet-based data quality management system (DQM) in order to improve the

quality of data. This gives suppliers a very simple and effective way to check their EDI messages for

completeness and correctness immediately after transmission, and to make corrections if necessary.

If it you are not able to create all the delivery note data using standard EDI (e.g. according to VDA 4913),

special transactions can be created and sent in DQM under the navigation item Create delivery notes (600).

Comprehensive information on the DQM application and the delivery note EDI is available on the Daimler

suppliers portal, at

http://daimler.covisint.com

in the Navigation "Collaboration" - "Production and Logistics" in the subject block "Data Communication

with Daimler AG".

DQM hotline:

Telephone: +49-7031-90-77 33 9

E-mail: [email protected]

Service hours: Monday to Friday, 6:30 a.m.–7:00 p.m.

3.5 Structure of the VDA 4913 message

Current VDA recommendation:

1st edition of Version 04 (date: March/96).

Data records

Record type Description Notes

711 Header record Identifies the partners. Defines purpose of communication

712 Transport record Transport description

713 Delivery note header

record

Contains delivery note number, unloading point, etc.

714 Delivery note position

record

Describes item and delivery quantity

715 Packing material record Describes packaging. Links EDI to VDA 4902 material label

716 Text record on delivery

note position

Used to indicate the change status

717 Individual package

support record

Optional for external service provider processing DO NOT send to

Daimler

718 Production number

record

Only for JIT/JIS

719 Trailer record Contains the statistics of the data transfer


Interchange Manual

Daimler AG


3.6 Notes on record types and data elements

In order to minimise problems when creating messages, various items are described below.

Header

This is part of the interchange protocol, not the message. The routing of the message into the “right” goods

receipt system takes place through the entry of the filename in the SFID. If you have any further enquiries,

please contact the T-Systems EDI Customer Support (Contact person in Chapter 11.2.1.3)

Example of the header structure for the VDA 4913 message:

3.6.1 Description of fields

3.6.1.1 Record type 711

Record type 711

Identifies the partners. Defines purpose of communication

Field Field

format

Field

length


Pos: 02 N 2 M Version number 03

Description:

Here must be registered 03

Field Field

format

Field

length


Pos: 03 AN 9 M Data recipient plant 10005007 for

Sindelfingen

Description:

ID number of the Daimler AG plant that the data is sent to.

MB 050 WES

Char. 6 to 8: Name of the systems

Char. 3 to 5: Plant no. of Daimler (data recipient)

Char .


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 04 AN 9 M Data sender number 12345678A

Description:

Numeric entry of the supplier number; flush left (no slash). 9th character must be a SPACE if there is only

one supplier location. For multiple supplier locations, the 9th character must contain the assigned index.

Where an index is required for a new supplier location, an application to this effect has to be submitted to the

responsible Daimler AG MRP controller for the material.

Field Field

format

Field

length


Pos: 06 N 5 M New interchange

number 12345

Description:

ID number for EDI.

Numeric entry, right-justified with leading zeroes. The value must be at least one higher than the

interchange no. OLD. Jumps in number assignments are permitted for data transmissions to Daimler AG.

Field Field

format

Field

length


Pos: 07 N 6 M Interchange date 190609

Description:

Date of the data transfer.

Field Field

format

Field

length


Pos: 09 AN 9 O Transport data recipient 12345678

Description:

ID number of the forwarding agent to whom the transport data could be sent.

Field Field

format

Field

length


Pos: 10 AN 1 O Storage operator code [Blank]

Description:

Code for the EDI creator, see VDA 4913 recommendation.

[Blank] = space

Field Field

format

Field

length


Pos: 11 AN 1 O Delivery ID [Blank]

Description:

Code for the type of delivery, see VDA 4913 recommendation.

[Blank] = space


Interchange Manual

Daimler AG



Record type 712

Describes the transport

Field Field

format

Field

length



Description:


Field Field

format

Field

length


Pos: 03 N 8 M Consignment/load

reference no.

12345678

Description:

Reference number assigned by the sender of the consignment.

A consignment number may not be repeated within the same year. Please note the instructions in Appendix

2 to the VDA specification. Generally speaking, SLB numbers can be assigned either for each unloading

point or for each delivery address.

The SLB number must always be shown in field 8 of the forwarding instruction/waybill according to VDA

4922. It is an access key for the goods recipient.

Field Field

format

Field

length


Pos: 04 AN 3 O Supplier plant AAA

Description:

Supplier’s plant from which the delivery is sent (supplier’s codes used). Must be coordinated with Daimler

AG.

No input is now required here (see record type 711, pos. 03). In a system changeover scenario, as a

transitory arrangement in a multiple locations situation, the supplier no. may be sent as an entry in the Werk

Lieferant (= supplier plant) field. There is no longer any reassignment.

Field Field

format

Field

length


Pos: 05 AN 14 M Freight forwarder Miller

Description:

Name of the company that carries out the transport.

• In the event of own deliveries, enter your company name.

• In the event of collection by Daimler AG, enter D AG collection.

Field Field

format

Field

length


Pos: 06 N 6 M Freight forwarder

handover date

190609

Description:

Date that goods are loaded or collected at the supplier’s site.


Interchange Manual

Daimler AG


Field Field

format

Field

length



handover time

1200

Description:

Time at which the goods are planned to be transferred to the freight forwarder.

Field Field

format

Field

length


Pos: 08 N 7 M Gross weight 0000100

Description:

The gross weight of the consignment refers to the goods, including packaging and/or loading equipment. The

field content must correspond with the weight shown in the waybill. Entered without decimal places.

Field Field

format

Field

length


Pos: 09 N 7 O Net weight 0000050

Description:

Weight of goods including packaging but not loading equipment. Entered without decimal places.

Field Field

format

Field

length


Pos: 10 N 2 M Freight terms code 01

Description:

Information about the freight costs. For the codes used, see VDA 4913 recommendation

Field Field

format

Field

length


Pos: 13 AN 9 O Transport partner no. 12345678

Description:

ID number assigned by Daimler AG for the transport company in question.

In cases where Daimler is paying the freight costs, the freight forwarder number must be shown here. The

format is as per the supplier number structure. Below is a selection of the transport partners that are

currently allowed.


Interchange Manual

Daimler AG


Area contract freight forwarders

Area Supplier no. Name Country Area code Town Street

01 10412468 Fachspedition Karl

Dischinger GmbH D 79238

Ehrenkirchen-

Kirchhofen

Gewerbepark

Niedermatten

03 17129339 LGI Logistics Group Inter.

GmbH D 72766 Reutlingen Max-Planck-Str. 77

05 17127218 Logtrans Spedition + Log. D 14974 Ludwigsfelde Rudolf-Diesel-Str. 2

06 11320363 DHL Freight GmbG D 50735 Köln Geestemünder Str. 2 -

8

07 16533234 Rhenus Freight Logistics

GmbH & Co. KG D 40721 Hilden Im Hülsenfeld 25

12 10733772 Große-Vehne Speditions

GmbH D 71701 Schwieberdingen

Laiblinger Weg

7



15 10411445 Dachser GmbH & Co. KG D 87700 Memmingen Fraunhoferstr. 15

16 16826158 Hellmann Internationale

Spedition GmbH & Co. KG D 86156 Augsburg Nürnberger Straße 4

17 17825944 Schenker Deutschland AG D 94535 Eging am See Kollmering 10

18 11312105 DHL Freight GmbH D 58708 Menden Meisenweg 26

19 10819662 Rhenus Freight Logistics

GmbH & Co. KG D 40721 Hilden Im Hülsenfeld 25

20 17823840 P.Schockemöhle Logistics D 49439 Mühlen Rienshof 2

21 17408923 Offergeld Logistik GmbH &

Co. OHG D 21502 Geesthacht Am Schleusenkanal 42

22 11616430 Schenker Deutschland AG D 30855 Langenhagen Bayernstr. 38-44

24 18334821 Weck+Poller Spedition

GmbH D 08058 Zwickau Reichenbacher Str. 67

25 16733925 Geis Eurocargo GmbH &

Co. KG D 90451 Nürnberg Hamburgerstr.24

26 16733933 Hans Geis GmbH + Co. D 97616 Bad Neustadt Rudolf-Diesel-Ring

24

51 15551898 Ohl Logistics A/S S 21124 Malmö Hemsögatan 6

52 15401870 Ohl Logistics A/S S 21124 Malmö Hemsögatan 6

53 15470750 Rhenus Logistics Limited GB M17 1QS Trafford Park,

Manchester

2 Westp.Enterpr,

Clarence Ave

57 15520406 Duvenbeck Logistik S.R.O. CZ 33822 Volduchy Volduchy 398



62 11631553 H. Ristelhueber's

Nachfolger D 79761 Waldshut-Tiengen Rheinbrückenstraße 1

67 15402068 Rhenus Logistics S.A. E 20305 Irun (Guipuzcoa) C/Antxotxipi, 6

Terminal Zaisa

67 12597142 Transbidasoa S.A. E 31789 LESAKA

(NAVARRA) C/ ZIOBI, S/N

68 18529578 Rhenus IHG Iberica, S.A. E 08820 Prat de Llobregat PG PRATENSE, CALLE

100, 20

68 15321748 Transbidasoa S.A. E 31789 LESAKA

(NAVARRA) C/ ZIOBI, S/N



72 12542536 Transports Breger S.A. F 53942 St. Berthevin

Cedex 28, rue des chênes

73 12532347 Fercam S.P.A. I 39100 Bozen Marie Curie Str. 2


Interchange Manual

Daimler AG


Parcel delivery services

Number Name Area code Town

10439362 Deutsche Post

10442283 Deutscher Paketdienst 13627 Berlin

10735868 German Logistic Systems 36285 Neuenstein

12006508 TNT-Express 53842 Troisdorf

12010740 Trans-O-Flex 69451 Weinheim

12102349 United Parcel Service 51140 Köln

12105979 United Parcel Service 41456 Neuss

For suppliers with “ex works” purchasing conditions, “UPS” should be used as the parcel delivery service (for

more details see Mercedes-Benz Special Terms No. 29 – “Shipment of goods for Daimler AG”). In addition to

the partners listed above, there are some other partner numbers, particularly for direct-contract freight

forwarders. For instructions on the numbers to be used, contact the recipient plant.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 14 N 2 M Means of transport

code

02

Description:

This code refers to the following means of transport numbers, thereby specifying which type the following

entered number is. For the codes used, see VDA 4913 recommendation.

Field Field

format

Field

length


Pos: 15 AN 14 M Means of transport no. 471112345

Description:

The means of transport number depends on the selected means of transport code.

• If KFZ-Zeichen (registration number) was selected in the Transportmittelinformations-Schlüssel (means of

transport code) field, enter the registration number of the vehicle. If you do not know it, enter “LKW” (truck).

• If you selected a different means of transport code, the following applies for the code:

- General cargo number -> the assigned general cargo number

- Express delivery number -> the express delivery number assigned by the parcel

or courier service

- Railway carriage number -> the number of the railway carriage

- Post parcel -> the parcel number assigned by the postal service

- Parcel service -> the parcel number assigned by the parcel service

- Bordereau/loading list number -> the bordereau number assigned by the forwarding agent

If you do not know the relevant number when entering the data, enter “9”.

Field Field

format

Field

length


Pos: 16 AN 1 O Means of transport

information code

(code for pos. 17)

2

Description:

If Bordero-/Ladelistennummer (bordereau/loading list number) was entered in the Transportmittel-Nummer

(mode of transport number) field, an entry is required here. The Bordero number must be coordinated with

the appropriate carrier

Field Field

format

Field

length


Pos: 17 AN 8 O Means of transport

information (content as

per code in pos. 16)

HH-DD123

Description:

The mode of transport information depends on the selected code:

If KFZ-Kennzeichen (registration number) was selected in the Transportmittelinformations-Schlüssel

(means of transport information code) field, you have to enter the registration number of the vehicle.

If Postleitzahl (post code) was selected in the Transportmittelinformations-Schlüssel (means of

transport information code) field, you have to enter the post code of the address of the shipping plant.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 18 N 6 O Target arrival date 190609

Description:

Date on which the goods are to be delivered to Daimler AG.

Field Field

format

Field

length


Pos: 19 N 4 O Target arrival time 0700

Description:

Time at which the goods are planned to arrive at the relevant Daimler AG plant. If specifying a time slot for

the arrival, enter the start of the time slot in this field (example: for 07:00 a.m.–08:00 a.m., enter 0700 here).

Field Field

format

Field

length


Pos: 20 N 3 O Load metres 093

Description:

Specifies how many metres of the loading deck are occupied (one decimal place).

Field Field

format

Field

length


Pos: 21 N 1 O Truck type 1

Description:

Information about the truck type.


Record type 713

Contains delivery note number, unloading point, etc.

Field Field

format

Field

length



Description:


Field Field

format

Field

length


Pos: 03 N 8 M Delivery note no. 12345678

Description:

ID number that the supplier assigns to a delivery note.

You can select any number here. However, the number must not be repeated within the same calendar year.

Group together all delivery notes for one unloading point under a single consignment number.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 05 AN 5 M Unloading point 123

Description:

Unloading point specified in the order. Digits 1–3: numerical, digit 4: alphanumerical.

For detailed call-offs, the unloading point can be 5-digit.

Field Field

format

Field

length


Pos: 06 N 2 M Delivery method 02

Description:

Information about the type of forwarding. For the codes used, see VDA 4913 recommendation.

Field Field

format

Field

length


Pos: 08 N 12 M Contract/

PO number

9

Description:

Purchase order or contract number specified in the order. If no information is entered, enter “9” here.

Field Field

format

Field

length


Pos: 09 N 2 O Transaction code 40

Description:

If only EDL is used, fill the field according to the selection with the code “40” (see item 3.10).

Field Field

format

Field

length


Pos: 11 N 3 M Customer plant 050

Description:

The customer’s plant that is to be supplied. The codes to be used must be coordinated with Daimler AG.

Field Field

format

Field

length


Pos: 12 N 8 O Consignment 12345678

Description:

Number of the delivery note with which the goods were sent by Daimler AG to the supplier.

In the case of normal deliveries, no information is entered here.

Field only to be filled when returning consignment material.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 13 AN 9 O Goods recipient

number

12345678

Description:

ID number that the customer assigns to a goods recipient.


This field is only relevant for deliveries to third parties and external service provider processing.

Field Field

format

Field

length


Pos: 16 AN 9 O Supplier no. 12345678

Description:

ID number that the customer assigns to supplier (only in the case of external service provider processing).


Field Field

format

Field

length


Pos: 17 AN 14 O Point of

consumption

12345

Description:

Specifies the point in the customer’s plant where the goods is consumed.

Field Field

format

Field

length


Pos: 18 N 4 O Call-off number 1234

Description:

Number of the call-off for individual orders.

Field Field

format

Field

length


Pos: 19 AN 6 O Ordering party 740

Description:

Ordering party’s index.


Interchange Manual

Daimler AG



Record type 714

Describes item and delivery quantity

Field Field

format

Field

length



Description:


Field Field

format

Field

length


Pos: 03 AN 22 M Customer part no. A2206601234

Please consider there is a new detailed description in the Part number manual!

The “Part number manual” is available at the Daimler Supplier Portal

http://daimler.covisint.com in the navigation "Collaboration & Tools" in the subject "Downloads"

Note: To each Customer part number the partial Weight must be entered. The entry is made in the record

type 716, pos. 05, see chapter 3.6.1.6.

Description:

Daimler AG part number is specified in the purchase order.

alid Daimler AG part numbers generally consist of a letter (“A”, “B”, “H”, “Y” or “T” (for new containers)) and

8–11 numbers.

No blank spaces or special characters.

Exceptions: part numbers with supplementary codes ES1 and ES2

Example 1: Daimler part number without supplementary code

Character Customer

part number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

Entry Daimler

part number A 1 2 4 4 0 1 1 2 6 1 S P A C E

Example 2: Daimler part number for “coloured” parts with indicator letter A and supplementary code

(ES1), ES2

Character Customer

part number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

Entry Daimler

part number A 1 2 4 4 0 1 1 2 6 1 0 0 0 0 9 0 6 1

Example 3: Daimler part number for indicator letter A and supplementary code ES1

Character Customer

part number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

Entry Daimler

part number A 1 2 4 4 0 1 1 2 6 1 8 0 0 0

Example 4: Standard entry where Daimler part number not available

http://dict.leo.org/ende?lp=ende&p=Ci4HO3kMAA&search=part&trestr=0x8001

http://dict.leo.org/ende?lp=ende&p=Ci4HO3kMAA&search=number&trestr=0x8001


Interchange Manual

Daimler AG


There may be particular cases where a Daimler part number does not exist (e.g. for non-productive material).

However, as this is a required field according to the VDA recommendation, a dummy part number is entered:

View:

Character 1: Q (indicator letter)

Char. 2–5: TEXT (keyword)

Record type 716 (text record) is also to be sent. The item description is to be provided in this record.

Character Customer

part number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22

Entry Daimler

part number Q T E X T

Field Field

format

Field

length


Pos: 04 AN 22 M Supplier part no. A2206601234

Description:

Supplier’s part number or item designation. If no supplier part number is available, the customer’s part

number can be specified.

Field Field

format

Field

length


Pos: 05 N 3 M Country of origin 004

Description:

See list of countries for foreign trade statistics.

Field Field

format

Field

length


Pos: 06 N 13 M Customer delivery

quantity

0000010000000

Description:

Specifies the customer’s delivery quantity (with up to three decimal places).

Right-justified entry with leading zeroes.

Field Field

format

Field

length


Pos: 07 AN 2 M Customer quantity unit ST

Description:

Specifies the customer’s unit of quantity.

For the codes used, see VDA 4913 recommendation.

Additional codes used specifically for Daimler AG are summarized in the following table:

Code Description (German) Description (English)

16 Blatt sheet

17 Packungen packing

18 Pack pack


Interchange Manual

Daimler AG


19 Rollen rolls

21 Spulen spooling

23 Karton carton

26 Dosen cans

32 Verpackungseinheit packing unit

36 Kanister canister

37 Gebinde bundle

Field Field

format

Field

length


Pos: 08 N 13 O Supplier delivery

quantity

0000010000000

Description:

Specifies the delivery quantity (with up to three decimal places), if this is different to the customer’s delivery

quantity. Right-justified entry with leading zeroes.

Field Field

format

Field

length


Pos: 09 AN 2 O Supplier unit of quantity KG

Description:

Specifies the supplier’s unit of quantity if this is different to the customer’s unit of quantity. For the codes

used, see VDA 4913 recommendation.

Field Field

format

Field

length


Pos: 10 N 3 O VAT rate 190

Description:

Used, by arrangement, for credit note procedure (one decimal place).

Field Field

format

Field

length


Pos: 13 AN 1 O Call-off code [Blank]

Description:

Information about the type of delivery.


[Blank] = space

Field Field

format

Field

length


Pos: 14 AN 15 O Batch no. CH12345678

Description:

ID number that the supplier assigns to a batch.

Field Field Field Optional/Mandatory Designation Example of an entry


Interchange Manual

Daimler AG


format length

Pos: 15 AN 1 M Usage code S

Description:

Information about the type of usage.


Field Field

format

Field

length


Pos: 16 AN 8 O Hazardous

materials code

Description:

Specification from the Directive of Transporting Hazardous Materials. Digits 1–4: class, digits 5–6: section,

digits 7–8: letter.

Field Field

format

Field

length


Pos: 17 AN 1 M Preference status G

Description:

Information about the preference status in code form, see VDA 4913 recommendation.

Field Field

format

Field

length


Pos: 18 AN 1 M Dutiable goods [Blank]

Description:

Information about whether the goods are dutiable.


[Blank] = space

Field Field

format

Field

length


Pos: 21 AN 2 M Version change

code

[Blank]

Description:

Specifies the version code for changed parts in the context of supplying the development area.

Note the following when entering data:

The drawing geometry level, Q/E status, pre-production test batch and KEM fields can only be filled if the

following was selected in the version change code field:

G T: first regular delivery of changed part

[Blank] T: each subsequent delivery of the changed part

Only specify the version change code if requested to do so by Daimler AG and/or the code was specified in the

purchase order. If you have any questions regarding this subject, please contact your MRP controller.

[Blank] = space



Interchange Manual

Daimler AG


Record type 715

Describes packaging. Links EDI to VDA 4902 material label

Field Field

format

Field

length



Description:


Field Field

format

Field

length


Pos: 03 AN 22 M Cust. packing

material no.

2032

Description:

Use the number specified in the purchase order for a packing material or a container here. In the case of

disposable packaging, use a code according to the VDA recommendation 4913, Appendix 10.

Daimler codes are 4 - 7 - digit.

Field Field

format

Field

length


Pos: 04 AN 22 M Supplier packing

material no.

K123

Description:

Supplier’s number or designation for a packing material or container.

Field Field

format

Field

length


Pos: 05 N 13 M No. of packing

materials

20

Description:

Specifies the number of packing material in question.

Field Field

format

Field

length


Pos: 07 N 13 O Filling quantity 100

Description:

Specifies the filling quantity per container (with a maximum of 3 decimal places).

For certain processes, this field can be mandatory.

Field Field

format

Field

length


Pos: 08 AN 9 O Package number

from

00000001

Description:

The number must not be repeated within the same year.



Interchange Manual

Daimler AG


For several packages with the same part number:

a) For an unbroken ascending sequence of package numbers, enter the lowest value in this field. The

highest value should be entered in the Package number to (Packstück-Nummer bis)

(pos. 09) field.

b) If there is not an unbroken ascending sequence of package numbers, a separate record type 715

must be sent for each package. In this situation there is no entry as per the above description in the

Package number to (Packstück-Nummer bis) (pos. 09) field.

Field Field

format

Field

length



to

00000019

Description:

The number must not be repeated within the same year. If this element is used, there must be an an

unbroken ascending number sequence.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 10 N 12 O Packaging

dimensions

100020000800

Description:

Specified in millimetres.

Digits 97–100 length

Digits 101–104 width

Digits 105–108 height

Field Field

format

Field

length


Pos: 11 N 1 O Stacking factor 2

Description:

Specifies the permissible stackability of the unit designated in the packaging type. Code form:

1 = can be stacked singly

2 = can be stacked doubly, etc.

Field Field

format

Field

length


Pos: 13 AN 1 O Label ID S

Description:

Barcode ID for the material label.


Field Field

format

Field

length


Pos: 14 AN 1 O Packaging ID M

Description:

Describes the type of packaging.


Field Field

format

Field

length


Pos: 15 AN 1 O Ownership ID O

Description:

Information about the packaging owner.



Interchange Manual

Daimler AG



Record type 716

Text record or indication of change status

Field Field

format

Field

length



Description:


Field Field

format

Field

length


Pos: 03 AN 40 O Position text 1,

delivery designation

Screws for table

Description:

Text area that can be used to indicate any additional information.

The position text becomes a mandatory field if the relevant entry was made in the “Version change key” field

(Geänderte-Ausführung-Schlüssel) (record type 714, pos. 21). In this case, note the following:

Field Field

format

Field

length


Pos: 3.1 AN 1 M ZGS (drawing geometry

state)

Z

Description: Designation indicator “Z” for ZGS

Field Field

format

Field

length


Pos: 3.2 N 3 M Drawing geometry state 001

Description:

Design change status or drawing geometry state.

Field Field

format

Field

length


Pos: 3.4 AN 1 M Q or E status E

Description:

Q or E status has to be specified here:

Q = quality status

E = development status

Field Field

format

Field

length


Pos: 3.5 AN 8 M Q/E status 12345

Description:

Information about the Q/E status


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 3.6 AN 10 M Pre-production test batch B1205

Description:

Specific number of vehicles in a start-up project that have the same part revision level. The pre-production

batch test can be taken from the purchase order, if present.

Field Field

format

Field

length


Pos: 3.9 AN 16 M KEM KEM123054

Description:

The design implementation notice can be taken from the purchase order, if present.

Additional rule

applicable for transferring revision level information and MTC deliveries for the passenger car plants of the

Mercedes-Benz and Maybach brands, as well as the Berlin-Marienfelde, Ludwigsfelde and Düsseldorf plants

Note:

For all parts, text field 1 of record type 716 is to be filled with the data elements described in Table 3.6.1.6.

Additional Rules.

Field Field

format

Field

length


Pos: 5 AN 13 M Text 3 GEW0012310000

Description:

In the Data creation the article weight has to betransferred in field as shown.

The information of the inquiry criterion „GEW “must take place in the position 86-88. The Weight can be

entered in the position 89 – 98 (10 digits including 4 decimal places).


Record type 717

Individual package record

Field Field

format

Field

length


Description:

NOT to be sent to Daimler AG.


Record type 718

Production number record

Field Field

format

Field

length



Interchange Manual

Daimler AG


Description:

Only for JIT/JIS (see item 3.9).


Record type 719

Trailer record

Field Field

format

Field

length


Description:

Contains the statistics of the data transfer.


Interchange Manual

Daimler AG


Table 3.6.1.6. Additional Rules Item Data element Data content Start-

up/

series

O/M

MTC

O/M

BYT

E

From/to Description

1 Record type 716 M M 3 1–3 Constant, “716”

2 Vers. No. 02 M M 2 4–5 Entry =02

3 Text 1

3.1 ZGS indicator Z M M 1 6 Designation indicator “Z” for ZGS

3.2 ZGS (drawing

geometry

state)

ZGS (drawing

geometry state)

M M 3 7–9 Indication of the delivered ZGS, e.g. 003

3.3 E/Q status

indicator

E or Q M O 1 10 If an E/Q status is sent, enter this

indicator accordingly

Status indicator for E or Q status

Entry: E – for E status

Q – for Q status

3.4 E/Q status E or Q status M O 3 11–13 Entry of E or Q status.

e.g. 003

3.5 Pre-

production

test batch

indicator

B O O 1 14 Indicator for pre-production test batch.

If pre-production test batch data is being

sent, enter a “B” in this field.

3.6 Pre-

production

test batch

Pre-production

test batch

O O 3 15–17 Entry of the relevant pre-production test

batch

3.7 Purchase

order position

indicator

P * M 1 18 Entry of the indicator P

3.8 PO pos. Purchase order

position

* M 3 19–21 Indication of purchase order position for

the respective consignment

3.9 KEM Engineering

change notice

M O 13 22–34 Indication of the engineering change

notice specified in the purchase order

under KEM (MTC) or as indicated in the

drawing (plants)

3.10 Version

number Version

number

* O 11 35–45 Indication of the version number specified

in the order under “Vers-Nr.”

(left-justified)

4 Text 2 *

4.1 Veh. no.,

sub-assembly

no.

Vehicle or

sub-assembly

number

* O 8 46–53 Indication of vehicle or sub-assembly

number as specified in the purchase order

under vehicle no. (Fzg-Nr.)/sub-assembly

no. (Aggregate-Nr.)

4.2 FINAS ID no. Finas ID no. or supplier ID no.

* O 26 54–79 Indication of the Finas ID number as

specified in the purchase order or the

supplier ID no.

4.3 KE Indicator for

Finas ID no.

field

* O 1 80 Specification of the indicator for Finas ID

no.

F- for Finas ID no.

L- for supplier ID no.

4.4 * 81–85 empty

5 Text 3 *

5.1 Drawing date Drawing date * O 6 86–91 Indication of drawing date for ZGS status;

format YYMMDD

5.2 Project Project * O 10 92–101 Indication of the project referenced in

purchase order

5.3 Notes text

indicator

A * O 1 102 “A” indicates general notes text

5.4 Notes text Notes text * O 23 103–125 A- General notes text

All fields marked with * apply only to MTC deliveries.


Interchange Manual

Daimler AG


3.7 Special cases for the delivery note and transport data message

3.7.1 Corrections

If content corrections are required after the data have been sent, the changes have to be made in DQM (see

item 3.4).

3.7.2 EDI resend capability

It must be possible to resend EDIs. We expect this capability for the three most recent communications for

each recipient.

3.7.3 EDI problems

In a few very rare cases it may be impossible to send the delivery note data (e.g. special trips, computer

failure, line problems, reception problems, etc.).

In this case, delivery notes can be created and sent in DQM under the navigation item Create delivery notes

(600) (see item 3.4).

If this is not possible, all copies of the delivery note and waybill must be clearly marked (with a stamp if

possible) (see Emergencies).

3.7.4 Emergencies

If we do not receive VDA 4913 messages, it is important to ascertain the cause for this problem. Internal

follow-up is ensured via EDIS enquiries. A contact name must be provided for follow-up enquiries with the

supplier.

During brief EDI malfunctions it is possible to enter the data manually in the target system. However, this

capacity is limited and it incurs extra costs for us which may be passed on to the supplier.

Input documents are the delivery papers carried by the driver (delivery note or EDI goods accompanying slip).

3.7.5 Sample deliveries

The “sample” identification must be entered in the EDI for sample deliveries.

For consignments according to VDA 4913, Y = Sample must be entered in the record type 714 under position

106.

For consignments made over the Internet (DQM), “Sample” must be selected in the application key field in

the delivery note position data.

3.7.6 Return of empties

Customer Articel number: QLEERGUT

Delivery Quantity: 1

Quantity units: Pieces

Customer packaging number: the specific package number (e.g. 9040)

Number of packaging items: The number of items being returned


Interchange Manual

Daimler AG


3.7.7 Central loading unit for deliveries via courier service

For the deliveries via a courier service a central loading unit is needed (see VDA 4913 example 3a). In order

to guarantee this with the dispatch of individual small load carrier (so far no regular pallet is sent),

additionally a dummy pallet in the delivery notes must emerge for the packing code of the small load carrier

(see VDA 4913 record type 715, pos. 03, columns 6-27) at first position. For this pallet the packing code

“0000BUN” should be used. This dummy pallet must be provided additionally with a master label “M” (see

VDA 4913 record type 715, pos. 13, column 125). In addition, this master label must be printed and be

attached on the small load carrier. The storage of the sent goods can take place using this master label.

For a better understanding an example is in the following specified. This example exclusively refers to the

record type 715, pos. 02, pos. 03 and pos. 13.

Record type version no. packing code label

715 03 0000BUN M

715 03 4315 S

Please pay attention to the correct information and order of the load carriers. The master label and/or the

“pallet” must be listed always at first position. Please use the DQM (see Chapter 3.4) in order to examine and

if necessary to correct your data before the goods get in storage.

3.8 Contact person for problems with the EDIS communication computer:

T-Systems EDI Customer Support (Contact person in Chapter 11.2.1.3)

3.9 Tips and useful information

Demarcation of consignments <-> link to waybill

The following must be shown on the waybill/forwarding instruction:

Field 2: Supplier no. (from record type 711)

Field 8: Consignment/load ref. no. (SLBN from record type 712)

Field 10: Forwarding agent no. (from record type 712)

Field 18: Deliverynote number(s) (from record type 713)

And for “direct-contract” transport consignments, also the following:

Field 13: Bordereau no.

These data elements are:

a) Access keys at the truck management points at Daimler plants for locating EDI data.

b) Key terms for freight billing.

Important notes:

Always ensure that the EDI data (demarcation as per record type 712) correspond exactly to the

loading scope.

Multiple consignment numbers on the same waybill are not permitted in any circumstances.


Interchange Manual

Daimler AG


VDA specification 4922 permits the issuing of waybills by unloading point or by shipping address (a

similar arrangement applies for the SLB no.). This is to be agreed bilaterally between the parties.

Rules for Daimler AG:

For groupage consignments via our area contract freight forwarders: waybill for each unloading

point

For other transport scenarios:

waybill for each delivery address

So for the Sindelfingen plant address, for example, separate waybills are required for its outposts, i.e.

Böblingen-Hulb, etc.


Interchange Manual

Daimler AG


3.10 Transport management

Generally, the VDA 4913 specification applies. Deviations from the specification, with regard to transport

management, are described in this section.

3.10.1 Data transmission

The data sender is to transmit the data by no later than 2 hours before loading. This is essential to ensure that

the driver can download the data for the packages to be collected (electronic target loading list) on their

mobile phone.

3.10.2 Notes on record types and data elements

The sequence of record types must be exactly as per the VDA specification. Additionally, the changes

described below must be complied with.

Record type 712

Field Field

format

Field

length


Pos: 13 AN 9 M Transport partner

no.

12345678

Description:

Enter the freight forwarder no. (max. 9 char.) for the freight forwarder contracted. This number is assigned by

Daimler AG.

Field Field

format

Field

length


Pos: 14 N 2 M Means of

transport code

02

Description:

Constant value: 02

This indicates that the value in the following position 15 (means of transport number) is to be interpreted as a

bordereau number.

Field Field

format

Field

length


Pos: 15 AN 14 M Means of

transport no.

30141234

Description:

Char. 1–4: manifest header record, specified to freight forwarder by Daimler AG.

Char. 5–8: assigned by freight forwarder for each truck/transport unit (generally serial no.).

Please agree on these numbers in advance with the freight forwarder (e.g. what numbers are to be assigned

for which truck/transport unit?).

This field is alphanumeric. Complete in flush left format. Since the bordereau number also has

8 characters, only characters 78–85 should be filled; the remaining characters, 86–102, should be left empty.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 16 AN 1 M Means of transport

information code (code

for pos. 17)

2

Description:

Constant value: 2

This indicates that the value in the following position 16 (means of transport information) is to be interpreted

as the official number plate of the transport vehicle (tractor unit).

Field Field

format

Field

length


Pos: 17 AN 8 M Means of transport

information (content as

per code in pos. 16)

HH-DD123

Description:

Official number plate of transport vehicle (tractor unit).

Ask the freight forwarder for the official plate number.

Field Field

format

Field

length


Pos: 18 N 6 O Target arrival date 190609

Description:

Date specified by Daimler for arrival of the consignment. Format: YYMMDD

Field Field

format

Field

length


Pos: 19 N 4 O Target arrival time 1001

Description:

Time slot agreed between the freight forwarder and Daimler AG for arrival of the truck at the plant. Format:

HHMM

Please consult with the freight forwarder (for what time does the truck/transport unit have a time slot?) and

send this information with every EDI. The notified target arrival time must correspond to the time slot

number and therefore the start of the time slot. Example: time slot 10.01–11.01 a.m. = time slot number 1001.

Record type 715

Field Field

format

Field

length


Pos: 05 N 13 M No. of packing

materials

0000000000020

Description:

In this field, enter the number of packages of each type. The entry is to be flush right, with leading zeroes and

without decimal places.

If the number of packages is > 1, the package numbers are to be in an unbroken ascending sequence (3.9.2.1).

The packing material record will then contain several packages with the same part number. This compressed

information has to be broken down by Daimler to generate the target loading list.

If the number of packing materials = 1, then the packing materials record refers to a single package (3.9.2.2).


Interchange Manual

Daimler AG


3.10.2.1 Multiple packages

Field Field

format

Field

length


Pos: 08 AN 9 M Package number

from

000000001

Description:

Number of the first package; this number must not be repeated within the same year.

The field is to be filled left-justified.

Field Field

format

Field

length



to

000000019

Description:

Number of the last package; this number must not be repeated within the same year.


3.10.2.2 Single package

Field Field

format

Field

length



from

000000001

Description:

Number of the first package; this number must not be repeated within the same year.


Field Field

format

Field

length



to

000000001

Description:

This field must contain either the same number as for “package number from”, or be left empty.


Field Field

format

Field

length


Pos: 13 AN 1 M Label ID S

Description:

Barcode ID for the material label.


G = Mixed package (with sub-packages and different part numbers)

M = Master label (with sub-packages and the same part numbers)

S = Single label (1 package)


Interchange Manual

Daimler AG


3.11 Generation by JIT and JIS suppliers (VDA 4913/JIT)

The requirements are generally the same as per the basic VDA 4913 message as described in the preceding

pages. The differences for message generation by JIT suppliers are described below.

3.11.1 Short description of JIT and JIS suppliers

A material call-off (VDA 4916) is required for each production number.

Delivery is based on picking in production number sequence. VDA 4913 has production numbers shown in

record type 718. The following special features need to be taken into account in the EDI:


The sequence of record types must be exactly as per the VDA specification.

Record type 711

Field Field

format

Field

length


Pos: 11 AN 1 M Delivery ID J

Description:


J = JIT delivery

Record type 714

Field Field

format

Field

length


Pos: 13 AN 1 M Call-off code P

Description:

Information about the type of delivery. P = just-in-time call-off (according to VDA 4916 recommendation)

Record type 718

Field Field

format

Field

length


Pos. 04 and

the

following

AN 10 M Production

number 1

Description:

The production numbers contained in the consignment must be shown here. Several 718 record types without

change of group are permitted.


Interchange Manual

Daimler AG


3.12 Triangular traffic

In the triangular traffic process, the data sender has to specify the following additional fields in VDA 4913.

The process should only be used after consultation with the relevant Daimler AG contact persons and with the

goods recipient.

3.12.1 Data sender via VDA 4913

Important:

File name the file name MB050DRV must be used instead of MB050WES.

Record type 711

Field Field

format

Field

length


Pos: 11 AN 1 M Delivery ID H

Description:

The entry “H” is essential here in order that the data can be identified as triangular traffic.

Record type 713

Field Field

format

Field

length


Pos: 13 AN 9 M Goods recipient

number

12345678A

Description:

ID number that the customer assigns to a goods recipient. The ordering party/controller must inform you of

the goods recipient number.


Interchange Manual

Daimler AG


3.12.2 Data sender via Edifact

Important:

File name the file name MB050DRVE must be used instead of MB050DESA.

Edifact segment BGM.1225

VDA

element

Field

format

Field

length


71111 AN 1 M Delivery ID H

Description:

The entry “H” is essential here in order that the data can be identified as triangular traffic.

Edifact segment NAD.3039 (NAD.3035= DP)

VDA

element

Field

format

Field

length


Pos: 13 AN 9 M Goods recipient

number

12345678A

Description:

ID number that the customer assigns to a goods recipient. The ordering party/controller must inform you of

the goods recipient number.

3.12.3 Data sender via DQM

There is a detailed manual available for deliveries to third parties via DQM. You can find it in DQM (see

Chapter 3.4) in the online help.

3.12.3.1 Further tracking of the consignment

The consignment can be tracked further in DQM under the navigation item “Recording delivery notes (600)”.

See item 3.4 for information about DQM.

o The data is processed in the deliveries to third parties archive.

o For further processing, see the manual (online help): Deliveries to third parties – data

sender

3.12.3.2 Confirmation of the data by the goods recipient

The data must be confirmed in DQM under the navigation item “Recording delivery notes (600)”. There is a

detailed manual for this function. You can find it in DQM (see Chapter 3.4) in the online help.


Interchange Manual

Daimler AG


Generation by EDL (VDA 4913/EDL)


pages. The differences for message generation by external service providers are described below.

3.12.4 Brief description

Owing to shared storage arrangements between suppliers and Daimler AG, at some plant locations there are

storage facilities close to the plant operated by external service providers (EDL).

EDI generation by external service providers is described in Chapter 3 of the VDA recommendation. Other

points are agreed bilaterally between the parties when the contract is signed.

The warehouse stock belongs to the supplier. When a call-off is issued for the material, the EDL, acting on the

supplier’s instructions, prepares the delivery note data in VDA 4913 format. Stock data are also transferred,

again with VDA 4913 and a special procedure.


Record type 711

Field Field

format

Field

length


Pos: 10 AN 1 M Storage operator

code

1

Description:


“1” = EDI generated by EDL.

Field Field

format

Field

length


Pos: 11 AN 1 M Delivery ID [Blank]

Description:


[Blank] = Stock is transferred in delivery quantity 2 (record type 714).

1 = No stock is transferred in delivery quantity 2 (record type 714).

Record type 712

Field Field

format

Field

length



handover date

190609

Description:

Date that goods are loaded or collected at the supplier’s site.

This field also has to be completed for transaction type 35. In this case the field content refers to the time the

EDI was generated.


Interchange Manual

Daimler AG


Field Field

format

Field

length



handover time

1200

Description:



EDI was generated.

Record type 713

Field Field

format

Field

length


Pos: 10 AN 1 O Storage operator

code

40

Description:

For delivery note data, enter 40. For stock data, enter 35.

No other entries are permitted for messages to Daimler AG.

Field Field

format

Field

length


Pos: 16 AN 9 O Supplier no. 12345678

Description:

The delivery location index may be entered at character 9. Note that within a consignment as per record type

712, for a given supplier it is always the delivery location of the 1st record of record type 713 that is used.

If multiple delivery locations for one supplier are shown in an EDI, initiate a change of group with a new

record type 712.

Record type 714

Field Field

format

Field

length


Pos: 08 N 13 O Supplier delivery

quantity

0000010000000

Description:

For transaction type 40, also enter the current stock level at this point, according to the field content in record

type 711, char. 59.


Interchange Manual

Daimler AG


3.13 Generation by EDL (external service providers) (VDA 4913/EDL)


pages. The differences for message generation by external service providers are described below.

3.13.1 Brief description

Owing to shared storage arrangements between suppliers and Daimler AG, at some plant locations there are

storage facilities close to the plant operated by external service providers (EDL).

EDI generation by external service providers is described in Chapter 3 of the VDA recommendation. Other

points are agreed bilaterally between the parties when the contract is signed.

The warehouse stock belongs to the supplier. When a call-off is issued for the material, the EDL, acting on the

supplier's instructions, prepares the delivery note data in VDA 4913 format. Stock data are also transferred,

again with VDA 4913 and a special procedure.


Record type 711

Field Field

format

Field

length


Pos.: 10 AN 1 M Storage operator

code

1

Description


“1“ = EDI generated by EDL.

Field Field

format

Field

length


Pos.: 11 AN 1 M Delivery ID [Blank]

Description


[Blank] = Stock is transferred in delivery quantity 2 (record type 714).

1 = No stock is transferred in delivery quantity 2(record type 714).

Record type 712

Field Field

format

Field

length


Pos.: 06 N 6 M Freight forwarder

handover date

190609

Description:

Date that goods are loaded or collected at the supplier's site.


EDI was generated.


Interchange Manual

Daimler AG


Field Field

format

Field

length



handover time

1200

Description:



EDI was generated.

Record type 713

Field Field

format

Field

length


Pos.: 10 AN 1 K Storage operator

code

40

Description

For delivery note data, enter 40. For stock data, enter 35.

No other entries are permitted for messages to Daimler AG.

Field Field

format

Field

length


Pos.: 16 AN 9 K Supplier no. 12345678

Description:

The delivery location index may be entered at character 9. Note that within a consignment as per record type

712, for a given supplier it is always the delivery location of the 1st record of record type 713 that is used.

If multiple delivery locations for one supplier are shown in an EDI, initiate a change of group with a new

record type 712.

Record type 714

Field Field

format

Field

length


Pos.: 08 N 13 K Supplier delivery

quantity

0000010000000

Description:

For transaction type 40, also enter the current stock level at this point, according to the field content in record

type 711, char. 59.

3.14 Confirmation of receipt as per VDA4913 VA30 mod


pages. The differences for message generation for the confirmation of receipt as per VDA4913 VA30 mod

external service providers are described below.

Record type 711

Field Field

format

Field

length



Interchange Manual

Daimler AG


Pos: 03 A 9 M Data recipient no. 10005007 for

Sindelfingen

Pos: 04 A 9 M Data sender no. EDL supplier no.

Pos: 11 A 1 K Delivery ID Fix = "M"

Record type 713

Field Field

format

Field

length


Pos: 09 N 2 K Transaction code Fix = "30"

Pos: 16 A 9 M Supplier no. Supplier number of

the original supplier

Record type 714

Field Field

format

Field

length


Pos: 06 N 13 M Customer delivery

quantity

"0000000060000"

Description:

Enter the delivery quantity (up to three decimal points) of the customer.

Legally-binding entry with leading zeros.

Record type 714

Field Field

format

Field

length


Pos: 08 N 13 K Supplier delivery

quantity

"0000010000000"

Description:

Enter the delivery quantity (with up to three decimal spaces), if it differs from the quantity of the customer.

Legally-binding entry with leading zeros.

Only process if pos: 19 = "T": In pos: 08 you can see the (total) position quantity received to date as incoming

parts, while in this case delivery quantity 1 indicates the expected total quantity.

A position is closed:

either pos: 019 = blank

or pos: 019 = "T" and customer delivery quantity = supplier delivery quantity.

Record type 714

Field Field

format

Field

length


Pos. 19 A 1 M Partial goods receipt

ID

"T"

Description:

Blank = Received goods position has been completely processed.


Interchange Manual

Daimler AG


"T" = Received goods position is not yet complete (i.e. partial receipt), there will be further partial

receipts of goods.

I.e.: as long as the partial goods receipt ID is set to "T", further partial goods receipts or a closing receipt of

goods (pos: 019 = blank) are expected.


Interchange Manual

Daimler AG


Goods accompanying slip according to VDA 4912

Content overview

4 Goods accompanying slip according to VDA 4912 69

4.1 Brief description of VDA 4912 69

4.2 Layout sample 69

Author of Chapter 4

Ms Pischka

SC/SET department

Sindelfingen plant

[email protected]


Interchange Manual

Daimler AG


4 Goods accompanying slip according to VDA 4912

4.1 Brief description of VDA 4912

The increasing use of the delivery note and transport data EDI according to VDA recommendation 4913

between suppliers and automotive producers means that we are moving closer to the day when delivery note

forms will no longer be required.

The EDI goods accompanying slip can be regarded is the paper form of the EDI according to VDA 4913.

Even with the use of an EDI system, a hard-copy document is still required for the physical goods receipt

process. The EDI goods accompanying slip is an effective way to reduce the volume of paper documents.

Further cost savings for forms are achieved by the use of blank paper.

This presentation of delivery information in condensed form at unloading point level (for multiple delivery

note nos.) is an extract from the data fields and content from the EDI message according to VDA 4913.

The EDI goods accompanying slip also provides a backup so that processing can continue during EDI

outages. In this case the slip is used as a record for data entry by the recipient of the goods.

An EDI message communicating delivery note data according to VDA 4913 is also expected in the case of

goods shipment with a parcels service operator. In this case the EDI goods accompanying slip should be

placed in the pouch provided for accompanying documents.

If this is not possible for process management reasons, it is sufficient to enter the consignment loading

reference no. on the delivery note.

If this is also not possible, the absolute minimum requirement is to enter the letters “EDI”.

4.2 Layout sample


Interchange Manual

Daimler AG


Material label according to VDA 4902, version 4

Content overview

5 Material label according to VDA 4902, version 4 71

5.1 Special notes on usage 71

5.2 Layout specimen for standard label 72

5.3 Layout sample for small label (for small containers) 72

Author of Chapter 5

Mr Krodel

Sindelfingen plant

Department: SC/SET

Phone +49(0) 70 31- 90-26 53

[email protected]


Interchange Manual

Daimler AG


5 Material label according to VDA 4902, version 4

VDA has developed a standard material label. This document is also recommended by ODETTE.

New techniques for Goods Receipt operations have made barcodes particularly important. Under the package

system, the barcode is scanned. A comparison with the 4913 EDI is run in the background. The quality of the

barcode is crucial.

5.1 Special notes on usage

Attachment

For occupational safety reasons and also for ease of disposal of old labels, only use plastic clips or spots of

glue.

Gluing over the entire surface is not permitted. This can make plastic containers unusable. In such cases, we

have to pass the recycling, replacement and repacking costs on to the party causing the problem.

Attachment location, number of material labels see table below.

Any other attachment locations must be agreed on in writing by the supplier and recipient.

Font size

The unloading point and part number must be shown in characters at least 10 mm high.

Container type Attachment point

Wire-mesh rack Bottom right on broad side of base

(1 standard label)

Sealed-wall container Bottom right on broad side of base

(1 standard label)

Insert rails-type load unit Bottom right on broad side of base

(1 standard label)

VDA small

container

a) Bottom right on broad side of base

(1 standard label)

b) End face (narrow side) in the document

pouches/label holders provided on each small

container (1 small label)


Interchange Manual

Daimler AG


5.2 Layout specimen for standard label

Sample is not to scale!

5.3 Layout sample for small label (for small containers)

Sample is not to scale!


Interchange Manual

Daimler AG


Forwarding instruction according to VDA 4922

Content overview

6 Forwarding instruction according to VDA 4922 74

6.1 Brief description 74

6.1.1 Groupage consignments 74

6.1.2 Direct transport operations 74

6.2 Notes on issuing the document 75

6.2.1 Groupage consignments 75

6.2.2 Direct-contract 75

6.2.3 Other important fields 75

Author of Chapter 6

Ms Pischka

SC/SET department

Sindelfingen plant

[email protected]


Interchange Manual

Daimler AG


6 Forwarding instruction according to VDA 4922

6.1 Brief description

The VDA, in cooperation with the German Freight Forwarding and Storage Association (BSL), has developed a

standard transport accompanying document. The results are described in VDA recommendation VDA 4922

(forwarding instruction). The document has also been standardised by DIN under no. 5018 (see VDA

recommendation, Appendix 1–3 for a sample).

Another advantage of this document besides reducing processing costs is its close integration with the

delivery note and transport data EDI according to VDA recommendation 4913. The forwarding instruction

contains the significant fields from that message which are required for goods receipt purposes.

There are two main areas of application:

6.1.1 Groupage consignments

Our company has introduced an area contract freight forwarding category for groupage consignments. A

forwarding instruction has to be issued for preliminary transport from supplier

-> freight forwarder (transshipment point). The freight forwarder then draws up a loading list on the

basis of the data in the forwarding instruction.

The loading list is also sent in the EDI according to VDA 4921, and is used for freight billing, for example.

6.1.2 Direct transport operations

A forwarding instruction is also required for direct-contract transport operations, i.e. transport directly

from the supplier to us. In this case the manifest number (which is also the freight billing number) is

shown on the forwarding instruction.

The issue of a forwarding instruction is mandatory for every transport operation.


Interchange Manual

Daimler AG


6.2 Notes on issuing the document

6.2.1 Groupage consignments

n waybills for a given unloading point

A waybill must be issued for each unloading point (= 1 to n consignment loading reference nos.).

Example:

If a truck stops at five unloading points in a plant section, five waybills must be issued.

The following fields, among others, must be completed:

Field 2 Supplier no.

Field 8 Consignment loading reference no.

Field 10 Freight forwarding no.

Field 18 Delivery note no.(s)

Note on assignment of manifest no.:

The manifest number for groupage consignments is assigned by the freight forwarder. No entry should be

made in the forwarding instruction.

6.2.2 Direct-contract

1 waybill per delivery address

Issue one waybill for each delivery address (= 1 Consignment loading reference no.). In this case there is only

one VDA 4913 (supplier) and no VDA 4921 (freight forwarder).

Example:

If a truck stops at two external warehouses of the same plant, two waybills must be made out.

The following fields, among others, must be completed:

Field 2 Supplier no.

Field 8 Consignment loading reference no.

Field 10 Freight forwarding no.

Field 13 Bordereau/loading list no.

Field 18 Delivery note no.(s)

6.2.3 Other important fields

In addition to the fields mentioned above, the following fields are also particularly important for goods receipt

and freight checking:

Field 16 Arrival date

Field 23 Loading equipment weight kg

Field 24 Gross weight kg


Interchange Manual

Daimler AG


7 Package data sheet according to VDA 4931

The EDI dispatch of package data sheets according to VDA 4931 is not supported.

Package data sheets can be viewed and downloaded via the eCon (electronic Container Management) Internet

application only.

The eCon application can be found in the supplier portal after logging on

http://daimler.covisint.com

under “My Daimler applications”.

Please consult the process manual container management for more details.

You can access the process manual in eCon in the “Home” menu, under “Information”/“Process manual

Container Management”.

Author of Chapter 7

Ms Marion Städele

Department: T/WTM, B380

Phone +49 (0)7031 90-41041

Fax +49 (0)7031 90-77530

[email protected]


Interchange Manual

Daimler AG


Container account statements according to VDA 4927

Content overview

8 Container account statements according to VDA 4927 78


8.2 Functional diagram of Daimler data network 78

8.3 Information on account statement processing 79

8.4 Posting types used 79


Author of Chapter 8

Ms Natalie Brösamle

Department: SC/WTM, B380

Phone +49 (0)7031 90-2606

Fax +49 (0)7031 90-77530

[email protected]


Interchange Manual

Daimler AG


8 Container account statements according to VDA 4927


Daimler AG provides its partners with a monthly container account statement for centrally account-managed

containers for checking and reconciliation purposes. The account statements contain the container receipt

and dispatch postings of group plants that are members of the Daimler container pool.

Note:

For partners who are unable to process this EDI, we also offer a download option over our eCon (electronic

Container Management) Internet application.

8.2 Functional diagram of Daimler data network

Daily data transfers of container postings (receipt, dispatch and correction postings) to headquarters:

Daimler

Werk 1

Daimler

Werk 2

Daimler

Werk n

Daimler

Werk Vitoria

EvoBus

Werk Mannheim

smart France

Hambach

Zentrale LT-Bestandsführung

Aufgabenträger: Container Management CM (Standort Sindelfingen)

Internetapplikation eCon: Aufbereitung / Darstellung LT-Kontoauszüge

Alle Lieferanten mit LT-Konten

Hinweis: Korrekturen können nur von den Werken durchgeführt werden!

. Optional

- VDA 4927

-Internet

Daimler

Werk 1

Daimler

Werk 2

Daimler

Werk n

Daimler

Werk Vitoria

EvoBus

Werk Mannheim

smart France

Hambach

Zentrale LT-Kontoführung

Container Management CM (Standort Sindelfingen)




.

-

-

Daimler

Werk 1

Daimler

Werk 2

Daimler

Werk n

Daimler

Werk Vitoria

EvoBus

Werk Mannheim

smart France

Hambach




.

Daimler

Plant 1

Daimler

Plant 2

Daimler

Plant n

Daimler

Plant Vitoria

EvoBus

Plant Mannheim

smart France

Hambach

Internet application eCon: Preparation / Display of container account statements

All suppliers with container accounts-

Note: Corrections can only be made by the plants!

.Monthly

creation

Central account management of containers

Container Management CM (Location Sindelfingen)

Daimler

Werk 1

Daimler

Werk 2

Daimler

Werk n

Daimler

Werk Vitoria

EvoBus

Werk Mannheim

smart France

Hambach

Zentrale LT-Bestandsführung

Aufgabenträger: Container Management CM (Standort Sindelfingen)




. Optional

- VDA 4927

-Internet

Daimler

Werk 1

Daimler

Werk 2

Daimler

Werk n

Daimler

Werk Vitoria

EvoBus

Werk Mannheim

smart France

Hambach

Zentrale LT-Kontoführung

Container Management CM (Standort Sindelfingen)




.

-

-

Daimler

Werk 1

Daimler

Werk 2

Daimler

Werk n

Daimler

Werk Vitoria

EvoBus

Werk Mannheim

smart France

Hambach




.

Daimler

Plant 1

Daimler

Plant 2

Daimler

Plant n

Daimler

Plant Vitoria

EvoBus

Plant Mannheim

smart France

Hambach

Internet application eCon: Preparation / Display of container account statements

All suppliers with container accounts-

Note: Corrections can only be made by the plants!

.Monthly

creation

Central account management of containers

Container Management CM (Location Sindelfingen)


Interchange Manual

Daimler AG


8.3 Information on account statement processing

Container account statements by EDI

Container account statements over EDI allow a computerised reconciliation of container movement data.

Partners have the option of having all EDI data sent to the main number (index at 9th character of supplier

no. = blank) or individually to the delivery locations (index at 9th character of supplier no. blank).

Container account statements via Internet

Account statements are made available over the Internet through our Container Management department.

Account management by delivery location

Our account management is based on “delivery locations”. For the supplier number, the internal Daimler

supplier no. index is used (9th character of the supplier no.). When reconciling the posting data, remember

that the posting may be found under another index.

Note:

The current scope of centrally account-managed containers is documented solely in the eCon Internet

application within the Daimler supplier portal. The scope of centrally account-managed containers is updated

several times a year. Our partners are required to reconcile their postings via eCon and to keep accounts of

their containers.

8.4 Posting types used

Document or transaction type Current year Prior year

Receipt

Daimler

Dispatch

Daimler

Receipt

Daimler

Dispatch

Daimler

Supplier delivery note,

Daimler dispatch delivery note

10 23 90 91

Substitute delivery note

(issued by Daimler)

12 23 90 91

Transport contract,

Waybill/forwarding instruction

14 21 90 91

Intermediate transport,

3- and 4-point transport operations

30 31 90 91

Correction 50 51 52 53

Inventory correction

(difference amount)

70 71 - -


Interchange Manual

Daimler AG



Record type 721

Field Field

format

Field

length

Optional/Mandatory Designation Example of

an entry

Pos:

04 A 9 M Data sender

number 10005007_

Description:

Your customer number for the Sindelfingen plant is entered here.

If this number is not known, 10005007_ (_= space) is entered.

Record type 721

Field Field

format

Field

length


an entry

Pos:

08 N 2 M Purpose of

communication

code

01

Description:

Enter 01 (= full account statement) here. For the moment, this is the only purpose of communication

supported.

Record type 722

Field Field

format

Field

length


an entry

Pos:

03 A 9 M Supplier no. 12345678A

Description:

Entry of the 8-character supplier number and the delivery location index (if applicable) as the 9th character

(the index in the 9th character slot can also be a space).

If you are not aware of our index assignments, please contact Container Management.

Record type 722

Field Field

format

Field

length


an entry

Pos:

05 A 9 M Customer

number 000000519

Description:

Entry of the customer number according to the numbers you have assigned to our plants. These numbers are

agreed upon between Container Management and you prior to implementation of

VDA 4927.


Interchange Manual

Daimler AG


Record type 722

Field Field

format

Field

length


an entry

Pos:

06 A 5 O Customer

location code 050__

Description:

Entry of our plant number which you already know from other processes. This is the number of the plant

making the posting.

Format example: 050__ (_= space)

Record type 724

Field Field

format

Field

length


an entry

Pos:

05 N 3 O Doc. pos. no. 1 001

Description:

Entry of the position number of the material position on the delivery note (if applicable, the EDI according to

VDA 4913). Our systems are numbered in a continuous ascending sequence from 001.

Record type 724

Field Field

format

Field

length


an entry

Pos:

06 N 3 O Doc. pos. no. 2 001

Description:

Entry of the position number of the container position under a material position on the delivery note (if

applicable, the EDI according to VDA 4913). Our systems are numbered in a continuous ascending sequence

from 001.

Examples for the pos. 05 and pos. 06 fields:

Material pos. no. (= VDA field POS-NR 1)

Container pos. no. (= VDA field POS-NR 2)

Quantity

LC type

001

001

001

002

1-5003

20-4314

002

002

002

001

002

003

1-5010

30-6428

1-9040

However, under the package system it is possible to have several container positions with the same container

type which are combined in one material position (to reduce the transfer volume).

The base value of this “compressed” container position no. is then 401 ff rather than 001.


Interchange Manual

Daimler AG


Record type 724

Field Field

format

Field

length


entry

Pos:

12 A 8 O Ref. document

no.

20090620

Description:

For orders of the Shared Container Network rebookings from the delivering plant to the plant with

requirements the original delivery note number is entered here.

The fields

Ref. document no. pos. no. 1 (pos. 13)

Ref. document no. pos. no. 2 (pos. 14)

Ref. document date (pos. 15)

Ref. entry date (pos. 18)

are not filled-in by Daimler.

The relevant correction operations are displayed with the original data in pos. 04 to pos. 10, in combination

with the appropriate transaction code.

Record type 725

Field Field

format

Field

length


entry

Pos:

03 A 40 M Text 1 12345678C

Description:

The original supplier number is entered here. Only shown when the container has been rebooked from a

supplier number / location or a rebooking was made for an order of the Shared Container Network.


Interchange Manual

Daimler AG


Transport data for shipments according to VDA 4921

Content overview

9 Transport data for shipments according to VDA 4921 84

9.1 Communication model for inclusion of shipment consignments 84

9.1.1 Supplier to freight forwarder (“electronic forwarding instruction”) 84

9.1.2 Freight forwarder to auto manufacturer (“electronic loading list”) 84


9.3 Time relationships between VDA 4913 and VDA 4921 85


9.5 Transport management 95

9.5.1 Data transmission 95

9.5.2 Note on record types and data elements 95

9.6 Exchange dropside body concept (Wechselbrückenkonzept) 98

Author of Chapter 9

Mr Krodel

Sindelfingen plant

Department: LOG/SPL, F201

Phone +49(0) 70 31- 90-26 53

Fax +49(0) 70 31- 90-8 12 47

[email protected]


Interchange Manual

Daimler AG


9 Transport data for shipments according to VDA 4921

9.1 Communication model for inclusion of shipment consignments

Transport is an important link in the external material flow process. To ensure comprehensive process

information, it is essential to include transport contractors in the electronic data interchange process.

The VDA recommendations for EDI communications and documents for transport data outlined below were

developed in collaboration with the German Federal Freight Forwarding and Warehousing Association,

Bonn (BSL).

9.1.1 Supplier to freight forwarder (“electronic forwarding instruction”)

This information is an extremely important basis for rational and efficient transport processes.

The following recommendations are available:

a) VDA recommendation 4920

This document has not been generally accepted.

b) VDA/ODETTE recommendation TRINAD

On the basis of the EDIFACT message IFTMIN, the VDA has developed the TRINAD subset

(Transport Instruction Advice), working in close collaboration with ODETTE and BSL members.

Plans are being made for the implementation of this new message at Daimler AG.

Our company is likely to recommend the ODETTE message TRINAD (subset of the IFTMIN EDIFACT

message).

9.1.2 Freight forwarder to auto manufacturer (“electronic loading list”)

a) VDA recommendation 4921

The data exchange according to VDA 4921 is already a standard application with our area contract

freight forwarders.

b) VDA/ODETTE recommendation CONSUM

On the basis of the EDIFACT message IFCSUM, VDA has developed the CONSUM

(Consolidation Summary Message) message.

Daimler AG is not able to process this message at this stage.

This is how it should be: functional diagram

SpeditionSpedition

Absender

(Lieferant)

Absender

(Lieferant)

Empfänger

(Werke der

DCAG)

Empfänger

(Werke der

DCAG)

VDA 4913

- VDA 4913 (noch in Abstimmung)

- ODETTE TRINAD (geplant)

- VDA 4921

- ODETTE CONSUM (geplant)

In Absprache mit dem Waren-

empfänger und dem Spediteur


Interchange Manual

Daimler AG



The VDA 4921 communication is generated by our area contract freight forwarders.

This message plays a key role in ensuring rational and efficient goods receipt processing at the consignee’s

location. Daimler AG is therefore planning to set up “driver self-service goods receipt stations”, based on

full EDI advice notifications with VDA 4913 and VDA 4921.

The communication concept comprises the following modules:

9.3 Time relationships between VDA 4913 and VDA 4921

VDA 4913 has a major impact on the functionality of VDA 4921.

VDA 4921 refers to VDA 4913 via the consignment loading reference no. and the delivery note list.

• First the VDA 4913

• Then the VDA 4921

For groupage consignment trucks, VDA 4921 provides the possibility of changing the consignment

composition as per the VDA 4913 according to the cargo actually loaded or trans-loaded at the freight

forwarding terminal (e.g. for consignment make-up according to unloading points).

Gebiets-

spediteur

Gebiets-

spediteurDC-

Werke

DC-

Werke

DFÜ: Liefer-

berechtigungs-

daten

Diskette:

LT-Stammdaten

DFÜ: Liefer-

scheindaten

VDA 4913

(für Nicht-DFP-

Lieferanten)

DFÜ 4912

Merce

des-

Benz


Interchange Manual

Daimler AG




Record type 751

Delivery note and transport data header record

Field Field

format

Field

length


Pos: 01 N 3 M Record type 751

Description:

Constant “751”. Must be present once for each EDI run, otherwise there is no processing.

Field Field

format

Field

length



Description:

Indicates how up-to-date a record type is. Listed in an unbroken ascending order for each record type. The

indicator is increased by 1 after each change to a record type completed by the “Print forms/data exchange”

VDA worker. Permissible: 01–99. Documented version: “01”.

Field Field

format

Field

length


Pos: 03 A 9 M Data recipient

number

123456789

Description:

ID number that the data recipient agrees with the data sender. All the data in a record structure that contains

the data sender number field is covered by data protection. Left-justified.

Field Field

format

Field

length


Pos: 04 A 9 M Data sender

number

12345678

Description:

ID number that the data recipient agrees with the data sender. All the data in a record structure that contains

the data sender number field is covered by data protection. Left-justified. Enter your valid Daimler supplier

number here, with index, if applicable.

Field Field

format

Field

length


Pos: 05 N 5 M Interchange

number old

00001

Description:

Right-justified entry with leading zeroes. No decimal places. See Interchange number new. In the first

interchange, the interchange number old = interchange number new.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 06 N 5 M Interchange

number new

00002

Description:

The data creator assigns an interchange number for each EDI run. The data creator and data recipient retain

this number for each functional area until the next interchange in the same functional area. As the data

creator also specifies the interchange number for the previous EDI run within the same functional area, the

recipient can check whether the EDI datasets in each functional area are complete. As a result, it is not

necessary for the numbers to ascend in an unbroken sequence. Right-justified entry with leading zeroes, no

decimal places.

Field Field

format

Field

length


Pos: 07 N 6 M Interchange date 091130

Description:

Format: YYMMDD

Field Field

format

Field

length


Pos: 08 A 89 M Blank [Blank]

Description:

[Blank] = space


Record type 752

One-off data for the transport

Field Field

format

Field

length



Description:

Constant “752”

Field Field

format

Field

length



Description:

Indicates how up-to-date a record type is. Permissible: 01–99. Documented: “01”.


Interchange Manual

Daimler AG


Field Field

format

Field

length



transport code

01

Description:

For the codes used, see VDA recommendation.

Field Field

format

Field

length


Pos: 04 A 25 M Means of

transport number

BB-AA 1235

Description:

Specifies the more detailed designation or number for the means of transport named in the preceding field.

Example: If the means of transport code is “01” motor vehicle, enter the tractor unit’s and/or trailer’s license

plate number or the exchange dropside body. Left-justified. Separate multiple license numbers with BLANKS.

[Blank] = space

Field Field

format

Field

length


Pos: 05 A 17 M Manifest number 30141234

Description:

ID number that the forwarding agent assigns to a bordereau note. The bordereau is a combination of

individual consignments from a forwarding agents for a single goods recipient. Left-justified, in print form.

Field Field

format

Field

length


Pos: 06 N 6 M Bordereau date 091130

Description:

Format: YYMMDD

Field Field

format

Field

length


Pos: 07 N 1 M Bordereau

correction code

[Blank]

Description:

Code used: [Blank] = no change, 1 = 1st change, 2 = 2nd change, L = delete

Field Field

format

Field

length


Pos: 08 A 8 O Extra tour no. 12345678

Description:

Order number assigned by the customer to identify an extra tour with freight calculation. Left-justified.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 09 N 6 O Consignment

volume

000654

Description:

Specifies the cubic metres, calculated from the largest length, width and height. Right-justified entry with

leading zeroes. No decimal places.

Field Field

format

Field

length


Pos: 10 N 12 O Consignment load

metres

000000000340

Description:

Specification in m (load metres). Right-justified entry with leading zeroes. No decimal places.

Field Field

format

Field

length


Pos: 11 A 46 M Blank [Blank]

Description:

[Blank] = space


Record type 753

One-off data for the delivery note

Field Field

format

Field

length



Description:

Constant “753”.

Field Field

format

Field

length



Description:

Indicates how up-to-date a record type is. See record type 751.

Field Field

format

Field

length


Pos: 03 N 6 O Means of

transport location

date

091130

Description:

Date on which the means of transport is at the specified location. Format: YYMMDD


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 04 N 4 O Means of

transport location

time

1345

Description:

Time at which the means of transport is at the specified location. Format: HHMM

Field Field

format

Field

length


Pos: 05 A 35 O Means of

transport location

Stuttgart

Description:

Location of the means of transport. Left-justified.

Field Field

format

Field

length


Pos: 06 N 6 O Planned arrival

date

091203

Description:

Date planned by the supplier for the arrival of the consignment at the customer’s site. Format: YYMMDD

Field Field

format

Field

length


Pos: 07 N 4 O Planned arrival

time

1400

Description:

Time planned by the supplier for the arrival of the consignment at the customer’s site. Format: HHMM

Field Field

format

Field

length


Pos: 08 N 1 M Information

correction code

Description:


Field Field

format

Field

length


Pos: 09 A 67 O Text

Description:

Free continuous text. Left-justified.


Interchange Manual

Daimler AG



Record type 754

Delivery note position data

Field Field

format

Field

length



Description:

Constant “754”.

Field Field

format

Field

length



Description:

Indicates how up-to-date a record type is, see record type 751.

Field Field

format

Field

length


Pos: 03 A 9 M Supplier no. 12345678A

Description:

ID number that the customer assigns to a supplier (contractual partner). All the data in a record structure that

contains the supplier number field is covered by data protection. Left-justified.

Field Field

format

Field

length


Pos: 04 N 8 M Consignment/

load reference no.

00555554

Description:

Reference number assigned by the sender/supplier to the consignment/load. Right-justified entry with

leading zeroes. This number must not be repeated within a period of one year. The sender enters this number

in field 8 of the “forwarding instruction VDA 4922” or in field 13A of the railway consignment note.

Field Field

format

Field

length


Pos: 05 A 17 O Forwarding

instruction no.

Description:

ID number that the forwarding agent assigns to an order. Left-justified.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 06 N 6 O Forwarding entry

date

091129

Description:

Assigned by freight forwarder. Format: YYMMDD

Field Field

format

Field

length


Pos: 07 A 1 O Consignment

code

Description:


Field Field

format

Field

length



gross weight

0000490

Description:

Weight of goods, including packaging and/or loading equipment, but only the freight forwarder’s containers.

(Specification from waybill, similar to TDED 6292.) Quantity unit: kg, right-justified entry with leading zeroes,

no decimal places.

Field Field

format

Field

length



net weight

0000460

Description:

Weight of goods, including the packaging without loading equipment and the freight forwarder’s containers

(similar to TDED 6160). Quantity unit: kg, right-justified entry with leading zeroes, no decimal places.


Field Field

format

Field

length


Pos: 10 N 7 O No. of packages 5

Description:

Total of all packages included in the consignment that are visible to the freight forwarder/forwarding agent,

regardless of packing material types.

Field Field

format

Field

length


Pos: 11 A 5 O Unloading point 499

Description:

Specifies the point in the customer’s plant where the goods are to be unloaded. Customer’s codes used. Left-

justified.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 12 A 3 M Supplier plant AAA

Description:

Supplier’s plant from which the delivery is sent, supplier’s codes used. Left-justified.

Field Field

format

Field

length


Pos: 13 A 3 O Customer plant 050

Description:

The customer’s plant that is to be supplied. Customer’s codes used. Left-justified.

In particular cases another entry can be demanded here by the Daimler AG. Then the field becomes the

mandatory field.

Field Field

format

Field

length


Pos: 14 A 53 M Blank

Description:

[Blank] = space


Record type 755

Packing material data

Field Field

format

Field

length



Description:

Constant “755”.

Field Field

format

Field

length



Description:

Indicates how up-to-date this record type is. Permissible: 01–99. Documented: “01”.

Field Field

format

Field

length


Pos: 03 M Shipment

delivery note

table


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 04 A 8 O Delivery note no. 00000001

Description:

ID number that the supplier assigns to a delivery note. Right-justified entry with leading zeroes. Ascending

sequence.

Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.


Interchange Manual

Daimler AG


Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.


Interchange Manual

Daimler AG


Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.

Field Field

format

Field

length



Description:


sequence.

9.5 Transport management

Generally, the VDA 4921 specification applies. Deviations from the specification, with regard to transport

management, are described in this section.

9.5.1 Data transmission

The transport EDI is to be sent by no later than 2 hours before loading to the main run. This is essential to

ensure that the loader can download the data for the packages to be collected (electronic target loading list) on

their mobile phone.

9.5.2 Note on record types and data elements

The sequence of record types must be exactly as per the VDA specification.

Record type 752

Field Field

format

Field

length


Pos: 04 A 25 M Means of

transport number

BB-AA123456

Description:

Official number plate of transport vehicle (tractor unit). Fill in the field left-justified.

Value: e.g. BB-AA123456


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos. 05 A 17 M Bordereau

number

30141234

Description:

Characters 1–4: Bordereau header record, specified to freight forwarder by Daimler AG.

Characters 5–8: Issued by freight forwarder for each truck/transport unit (generally as a serial number).

This is an alphanumeric field. Fill in the field flush to the left. As the bordereau number is comprised of 8

characters, only.

Characters 33–40 should be filled-in. The remaining characters should be left empty.

Value: e.g. 30141234

Field Field

format

Field

length


Pos. 07 N1 17 M Bordereau

correction code

1

Description:

Code used: BLANK = no change, 1 = 1st change, 2 = 2nd change, L = delete

Record type 753

Field Field

format

Field

length


Pos: 06 N 6 O Target arrival

date

091130

Description:

Date specified by Daimler AG for arrival of the consignment. Format: YYMMDD

Field Field

format

Field

length


Pos. 07 N 4 O Target arrival

time

1001

Description:

Time slot agreed between the freight forwarder and Daimler AG for arrival of the truck at the plant. Format:

HHMM. The notified target arrival time must correspond to the time slot number and therefore the start of the

time slot.

E.g.: time slot 10.01–11.01 a.m. = time slot number

Record type 754

Field Field

format

Field

length


Pos: 03 A 9 M Supplier no. 12345678

Description:

The ID no. of the supplier is assigned by Daimler AG. Complete in flush left format.


Interchange Manual

Daimler AG


Field Field

format

Field

length


Pos: 04 N 8 M Consignment/load

reference no. I

00296471

Description:

This is the reference number assigned by the sender/supplier to the consignment/load. To be filled-in in flush

right format with leading zeroes.

Record type 755

Field Field

format

Field

length


Pos: 03 M Shipment

delivery note list

Description:

This table can be used to list up to 15 delivery notes whose content is included in the relevant load. The first

field must be completed. All unused fields must have BLANKs.

Field Field

format

Field

length


Pos. 04 A 8 O Delivery note no.

I

00000001

Description:

In each of fields 1–15, an 8-character delivery note no. can be entered, flush right with leading zeroes.

Delivery note numbers should be provided in ascending order.


Interchange Manual

Daimler AG


9.6 Exchange dropside body concept (Wechselbrückenkonzept)

Record type 752

Field Field

format

Field

length



transport code

02

Exchange dropside body concept

Applies only to exchange dropside bodies processed via a TRAILER YARD at the recipient’s site:

Enter code 02 (= swap operations)

(Deviation from VDA specification)

Field Field

format

Field

length


Pos. 04 A 25 M Means of

transport number

S-AM 713

Exchange dropside body concept


From char. 8: enter 1st exchange dropside body

From char. 20: enter 2nd exchange dropside body

Record type 754

Field Field

format

Field

length


Pos. 04 N 8 M Consignment/

load reference no.

12345678

Exchange dropside body concept (record type 752, pos. 03 = 02)


The same Consignment loading reference no. (SLBN) may appear in two 754 records.

Field Field

format

Field

length


Pos. 07 A 3 M Consignment code 1

Exchange dropside body concept (record type 752, pos. 03 = 02)


Entry is 1 for 1st exchange dropside body

Entry is 2 for 2nd exchange dropside body


Interchange Manual

Daimler AG


Invoice data according to VDA 4906

Content overview

10 Invoice data according to VDA 4906 101

10.1 Objectives of the invoice EDI 101

10.2 Notes on the use of the invoice EDI at Daimler AG 101

10.2.1 Recipient plant for an invoice EDI 101

10.2.2 Scope of an EDI communication 102

10.2.3 Billing with summary invoices 102

10.3 Structure of the VDA 4906 message 102

10.4 Notes on completion of the data records 102

Author of Chapter 10

Ms Appelmann

Wörth plant

Department: CL/E-RP

Phone +49(0) 72 71-71-54 11

Fax +49(0) 72 71- 71-68 06


Interchange Manual

Daimler AG


10 Invoice data according to VDA 4906

Daimler AG has had consistently good results from the use of EDI for invoicing over a period of years. We

regard this process as a logical enhancement to conventional invoicing methods.

10.1 Objectives of the invoice EDI

The main objectives of the communication of invoice data by EDI are as follows:

Rapid communication of invoicing data from the supplier to the recipient of the goods or services

Elimination of the multiple-copy sets of invoice forms according to DIN 4991

Avoiding the re-entry of data by the recipient, with the attendant data entry errors and payment delays

Computerised processing of regularly recurring bulk invoice data via standardised interfaces

Automatic provision of invoice data for suppliers’ Finance departments, and the recipient’s invoice

checking, creditor processing and book-keeping desks, for example

10.2 Notes on the use of the invoice EDI at Daimler AG

10.2.1 Recipient plant for an invoice EDI

In some cases invoicing processing operations are carried out at a single location for several different plants.

Therefore, the procedure for invoice EDIs is as follows:

The table below shows the plants for which invoices are processed at a single location. Invoices for these

plants must be combined in the same data packet.

Plant location Posting plant for record type 812

000 000, 010, 020, 030, 960

010 100

019 040, 050, 190

020 200, 270, 330

020 280*

030 300, 240, 250, 340

040 400

050 500, 510

054 540

059 590

060 060, 380, 600

065 155, 420, 650

*Invoices for the EVO bus plant in Mannheim are to be

sent separately.

The invoices differ in terms of the information in record type 812, pos. 10, customer plant.

The complete data package may include invoices for different plants. This data package is to be sent to the

plant shown in the “plant location” column above.


Interchange Manual

Daimler AG


10.2.2 Scope of an EDI communication

To make the invoice EDI process as economically efficient as possible, an invoice should be drawn up for each

delivery note. The total invoice amount should then be combined in billing plant-specific data packets, and

forwarded to the plants once a week.

10.2.3 Billing with summary invoices

According to Art. 14 UStG (German Value Added Tax Act), the invoice recipient is required to archive a

summary invoice (totals sheet) for each data packet posted. The data sender is required to compile a summary

invoice for each data packet sent, as per VDA recommendation 4906, Appendix 11.

This summary invoice is to be forwarded to the contact person at each plant as specified in Chapter 12, by a

clearly legible fax, immediately after dispatch of the data packet.

10.3 Structure of the VDA 4906 message

The communication of invoice data by EDI is to be carried out in accordance with “VDA recommendation

4906”, edition of May 1993.

The following record types are used:

Record type Description Notes

811 Header record Identifies the partners.

Defines purpose of communication

812 Invoice data Incl. invoice no., invoice date, final amount

813 Delivery data Incl. delivery note no., unloading point

814 Invoice

position data

Incl. part number, delivery quantity, unit price

819 Trailer record Contains the statistics of the data transfer

10.4 Notes on completion of the data records

This section addresses specific message fields that have frequently been the subject of queries and confusion.

Record type 811

Field Field

format

Field

length


Pos. 08 A 20 O Recipient VAT

identification no.

(VAT ID no.)

DE812526315

Description:

Tax ID no. of the national tax administration of the recipient.

Tax ID no. for Daimler AG: DE812526315


Interchange Manual

Daimler AG


Record type 812

Field Field

format

Field

length


Pos: 07 N 3 M Currency 978

Description:

For invoices in EURO, enter ISO code “978” here.

Field Field

format

Field

length


Pos: 10 N 3 O Customer plant 030

Description:

The customer’s plant that is being invoiced. This entry must always be left-justified.

Field Field

format

Field

length


Pos: 12 A 51 M “Spare character

slots”

Description:

Variable entry according to invoice type. Content to be agreed with Daimler AG.

Record type 813

Field Field

format

Field

length



slots”

Description:


Record type 814

Field Field

format

Field

length



slots”

Description:


The data transfer should be carried out according to the rules of VDA 4906. Please note the instructions on

the left/right justification of entries and the number of leading zeroes.


Interchange Manual

Daimler AG


From procedure test to productive use

Content overview

11 From procedure test to productive use 105

11.1 General procedure 105

11.1.1 Procedure test with T-Systems 105

11.1.2 Individual message transmission test 105

11.1.3 Setting up EDI connections with plants 106

11.2 Information for addressing Daimler AG plants in OFTP 106

11.2.1 Actions to be carried out when starting to use EDI or making change notifications 106

Author of Chapter 11

Mr Krodel

Sindelfingen plant

Department: SC/SET, F201

Phone +49(0) 70 31- 90-26 53

[email protected]


Interchange Manual

Daimler AG


11 From procedure test to productive use

11.1 General procedure

As soon as you have completed the preparations at your location for setting up an EDI interface, please make

sure you have completed the following steps before setting up an EDI connection with our plants:

11.1.1 Procedure test with T-Systems

Line connections must be tested before any data interchanges with our plants.

Please contact T-Systems

Email: [email protected]

Phone: 0049 (0)39159762016

The Daimler AG has to assign it, if this is the first data transmission between the data sender and the Daimler

AG.

After the procedure tests have been successfully completed, please contact your contact persons at the

Daimler AG plants.

11.1.2 Individual message transmission test

11.1.2.1 Test of transfer of call-up data according to VDA 4905/4915

Tests will be carried on the transmission of VDA 4905/4915 call-up messages to you from each plant.

To set up the tests, please get in touch with the plant contact persons named in Chapter 12.

11.1.2.2 Test of transmission of delivery note and transport data according to VDA 4913

The transmission of the data can be send to the Daimler plant Sindelfingen, if the data sender the test data

VDA4913 developed.

You have to note, that no delivery number in the plant Sindelfingen which was already booked in the last 12

months can be used. For this reason you can use a pseudo address for example: 99999999 and also a pseudo

send address for example: 99999999

After the test data were sent, the data sender has to control the rightness of the data transmission in the

DQM-System (Data Quality Management). You will get the access through the supplier system (chapter 3.4).

If the test data is not correct and they have an error, than the data sender has to eliminate the errors and the

mapping for right data transmission must adapted in future.

The data sender must inform our DQM-CUHD about the successful test data transmission, if the test data was

correct (status green in DQM).

After that, the CUHD will inform all Daimler plants for the connection of the data sender as a new member for

the bill delivery data transmission.

Contact data CUHD:

Email: [email protected]

Phone: 0049 (0)7031 90 77339

Tip:

If the test data successfully transmitted in the DQM cannot be found, than possibly a hierarchy mistake

exists. The hierarchy mistakes are apparent in the DQM in the function transmission data under search

transmission data packets (D101).

mailto:[email protected]



Interchange Manual

Daimler AG


Tip:

If it doesn’t an EDL processing (another service provider), then the field ''supplier number (EDL)'' should not

be filled in the sentence type 714 in place 77-85 with the supplier’s number.

Please leave the field empty.

Only when an EDL processing with the transaction key 40, the supplier’s number may be entered here.

See also descriptions in the VDA 4913 recommendation.

If you have supplier relationships with the Sindelfingen plant, Sindelfingen will be the pilot plant for sending

the VDA 4913 delivery note and transport data message.

Please get in touch with the contact person at the Sindelfingen plant to arrange a time and date for the test:

Mr Rolf Weber

Tel.: 07031-90-81 395

E-mail: [email protected]

If you do not supply the Sindelfingen plant, please test the VDA 4913 message with a plant which you do

supply products to. Please get in touch with the plant contact persons named in Chapter 12.


Interchange Manual

Daimler AG


11.1.2.3 Test of transmission of invoice data according to VDA 4906

Please contact the person from chapter 12.2.

The message to T-Systems will be initiated and tested by FAO/G for all plants.

An EDI-agreement must be concluded between you the Daimler AG for using the VDA 4904.

FAO/G will provide you this form in the beginning.

The transfer of the message VDA 4906 “commitment” will be tested in the plant where you have the most

supply relationships.

The purpose of this test is to check the content of the data transmitted against the requirements of the

receiving systems, which are identical at all plants.

11.1.3 Setting up EDI connections with plants

T-Systems will inform you about the successful implementation of the test. After that you can begin with

FAO/G the production startup for all plants.

Following notification from T-Systems or pilot plants regarding successful completion of these tests, you need

to contact the EDI managers of the various plants (Chapter 12).

You must be authorised in the reception systems of the relevant plants before carrying out any data

interchanges – otherwise it will not be possible to process your data.

Careful testing helps all parties to set up a reliable and secure data interchange, in terms of both technical

and content aspects.

11.2 Information for addressing Daimler AG plants in OFTP

11.2.1 Actions to be carried out when starting to use EDI or making change notifications

If you are planning to set up electronic data interchange with Daimler AG, or to change your existing EDI

connections, please complete the following 9 steps:

1. Please contact the partners (Chapter 12) for the relevant message type.

2. Enter all the communication parameters for data interchange with Daimler AG in your system or ask

your software supplier to do this for you.

3. Complete the form (provided by T-Systems) with your OFTP partner data and fax or mail it to:

T-Systems International GmbH

EDI Customer Support

Phone: +49 391 5976 2016

Fax: +49 391 580 211 271

Mail: [email protected]

4. If you are using EDI for the first time, complete the first time EDI users form (provided by

T-Systems) and fax it to the same number or mail.

5. Then arrange a date and time for a procedure test with the EDIS system with our EDI Customer

Supports.

6. Completion of the procedure test with the EDIS test system.

7. On successful completion of the procedure test, fax or mail your communication readiness notification

form to the EDI Customer Supports.

8. A data test with the relevant plant must then be made. Please inform your contact partner after the first

test data is sent.


Interchange Manual

Daimler AG


9. After the data test has been made successfully, the contact partners in the other plants (Chapter 12) can

be informed by e-mail.

11.2.1.1 Remarks

If you wish to change your communication parameters, send the OTFP partner data form to the

EDI Customer Support.

To register EDI with additional VDA data formats, send the communication readiness notification

form to the EDI Customer Support.

11.2.1.2 Communication readiness

Individual Daimler AG plants are constantly producing data. Then this data has to be sent directly to their

communication partners (suppliers). This means that it is important to keep your communication system

ready to receive at all times. In any case, please enter the times at which your communication system can

receive data in the Communication readiness notification form.

11.2.1.3 Contacts

The contact point for changing, setting up or testing communication connections to Daimler AG

communication partners and receiving error reports regarding communication with EDIS systems is

generally the T-Systems EDI Customer Support.

When you contacting the T-Systems EDI Customer Support please be ready to give your Daimler AG

supplier no.

T-Systems International GmbH

EDI Customer Support

Telefon: +49 391 5976 2016

E-Fax: +49 391 580 211 271

E-Mail: [email protected]

The T-Systems EDI Customer Support is available 24 hours, 365 days a year.

A processing of new installations and changes will only Monday to friday 6:00 bis 18:00 clock clock

time German and not on national holidays

Outside of these hours only processing disorder.


Interchange Manual

Daimler AG


Daimler AG contact persons

Content overview

12 Daimler AG contact persons 110

12.1 HQ contact persons 110

12.2 Contact persons at the plants 111


Interchange Manual

Daimler AG


12 Daimler AG contact persons

12.1 HQ contact persons

Any questions about EDI set-up or ongoing operation should be referred to the plant contact persons specified

in the next few pages. All Daimler AG plants use the same receiving and sending systems, so the answers will

apply across multiple plants.

The following individuals are also available as HQ contact persons for applications:

Call-off (VDA 4905)/detailed call-off (VDA 4915)

Contacts Department Phone E-mail Plant

Mr Schopenhauer

LOG/PPS,

HPC B251

+49(0) 70 31

90-22 11

Oswald.Schopenhauer@

daimler.com

Plant 050,

71059

Sindelfingen

Call-off (VDA 4905)/detailed call-off (VDA 4915)/JIS call-off (VDA 4916)


Mr Neschen

VAN/PSM

HPC PS26

+49(0)2 11

9 53-27 50

michael.neschen@

daimler.com

Plant 065,

40467 Düsseldorf

Delivery note (VDA 4913)/EDI goods accompanying slip (VDA 4912)/transport data (VDA 4921)


Mr Krodel

SC/SET, HPC:

F201

+49(0) 7031

90-2653

Harald.Krodel@

daimler.com

050,

71059

Sindelfingen

Invoice (VDA 4906)/(supplier invoices)


Mrs Erzberger

FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com

All plants

Container account statement (VDA 4927)


Ms Woehe

T/WTM

HPC: B380

+49(0) 70 31

90-77 353

sibylle.s.woehe@

daimler.com

050,

71063

Sindelfingen

Freight forwarder invoices


Mrs Erzberger

FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com

All plants


Interchange Manual

Daimler AG


Remittance advice (VDA 4907)


Ms Scheel/Mr Ebert

FAQ/R, HPC:

T121

+49(0)7 11

17-5 19 24

manuela.scheel@

daimler.com

096,

70546 Stuttgart

Mr Ebert

FAQ/R, HPC:

T121

+49(0)7 11

17-5 45 28

andreas.ebert@

daimler.com

096,

70546 Stuttgart

General questions about EDI


Team EDI

SC/SET, HPC:

F201

+49(0)70 31

90-26 53

050_dqm@

daimler.com

050,

71059

Sindelfingen

12.2 Contact persons at the plants

Plant 006 Global Logistics Centre

Daimler AG

76725 Germersheim

Application Contacts Department Phone E-mail

Call-off Mr. Engel GSP/LSS +49(0) 72 74-

56-38 12

[email protected]

m

Delivery note/

transport data/

material label/

forwarding instruction

Mr. Fischer CWA/SWL

+49(0) 72 74-

56-41 48

simon.fischer@daimle

r.com

Plant 010 Untertürkheim

Daimler AG

70546 Stuttgart


Call-off Ms Ebinger

ITP/AL HPC M414

+49(0)7 11- 17-

6 48 78

andrea.a.ebinger@

daimler.com

Delivery note/

transport data/

material label/


Mr Deutsch

Mr Jockers

LOG/TM

LOG/TM

+49(0)7 11- 17-

3 32 02

+49(0)7 11- 17-

5 23 63

andreas.deutsch@

daimler.com

manfred.jockers@

daimler.com

Invoice Mrs Erzberger

FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com


Interchange Manual

Daimler AG


Plant 020 Mannheim engine production

Plant 028 EvoBus GmbH Mannheim

Daimler AG

Motoren

68299 Mannheim

EvoBus GmbH

68299 Mannheim


Call-off plant 020 Mr Werner TG/ONC-M1

HPC G103

+49(0)6 21-

3 93-27 10

lothar.werner@daimle

r.com

Call-off plant 028 Mrs Kritzler MLO/MDWH

PC R532

+49(0)7 31 –

18 15 481

Anke.kritzler

@daimler.com

Delivery note/

transport data/

material label/


Mr Herrmann

Mr Lopes

TG/ONC-M1

HPC G103

MLO-LT/LV

+49(0)6 21-

3 93- 72 23

+49(0) 731-

181 12 888

juergen.h.herrmann@

daimler.com

carlos_alberto.lopes_d

[email protected]

m

Plant 030 Gaggenau Daimler AG

76568 Gaggenau


Call-off Mr Karotsch PZ-DVA

HPC 273

+49(0) 72 25-

61-41 64

axel.karotsch@

daimler.com

Delivery note/

transport data/

material label/


Mr Dreixler TDL-EL

HPC 021

+49(0) 72 25-

61-26 97

juergen.dreixler@

daimler.com

Plant 037 Ludwigsfelde

Daimler AG

Ludwigsfelde GmbH

Postfach 51

14961 Ludwigsfelde


Call-off Mr Ullrich LOG/MTS +49(0) 33 78-

83-20 30

georg.ullrich@

daimler.com

Delivery note/

transport data/

material label/


Mr. Blödorn VAN/PSL +49(0) 33 78-

83-40 15

dominik.bloedorn@

daimler.com







Interchange Manual

Daimler AG


Plant 038 Wörth –

Unimog/special vehicles production area

Daimler AG

PBS

76742 Wörth


Call-off Mr Dörr PBS/TLP +49(0) 72 71-

71-70 89

bernd.doerr@

daimler.com

Delivery note/

transport data/

material label/


Ms Kochner TGE/OSS-G +49(0) 72 71-

71-3002

daniela.kochner@

daimler.com


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com

Plant 040 Berlin-Marienfelde

Daimler AG

12274 Berlin, Germany


Call-off Ms Kamann L/SMD +49(0) 30-

74 91-23 05

Delivery note/

transport data/


Mr Köhn L/LPC +49(0) 30-

74 91-22 28

hans-bernd.koehn@

daimler.com

Material label Mr Schulte L/BL +49(0) 30-

74 91-28 20


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com

Plant 050 Sindelfingen

Daimler AG

71059 Sindelfingen


Call-off/

detailed call-off/

JIS call-off

Mr Breitling LOG/SPL

HPC F201

+49(0) 70 31-

90-56 15

Walter.Breitling@

daimler.com

Delivery note data/

transport data/

EDI goods accompanying

slip

Mr Weber SC/SET +49(0) 70 31-

90-8 13 95

Rolf.RW.Weber@

daimler.com

DIN delivery note/

material label

Mr. Lorenz SC/SET

HPC F100

+49(0) 70 31-

90-8 70 73

ferdi.lorenz@

daimler.com


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com


Interchange Manual

Daimler AG


Plant 051 Mercedes-Benz

Consolidation Center Europe

Daimler AG

71059 Sindelfingen


Call-off Mr Hammersdorf IPB/CPL1 +49(0) 70 31-

8 06 98

kai.hammersdorf@daim

ler.com

Delivery note/

transport data/

material label

Mr Kussmaul IPB/CPL1 +49(0) 70 31-

8 74 46

uwe.kussmaul@daimle

r.com


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com

Plant 054 Rastatt

Daimler AG

76432 Rastatt


Call-off Mr Wieser LOG/LCA +49(0) 72 22-

91-2 28 45

frank.wieser@

daimler.com

Delivery note/

transport data/

material label/


Mr Bittmann LOG/LCA +49(0) 72 22-

91-2 36 89

thomas.t.bittmann@

daimler.com


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com

Plant 060 Wörth

Daimler AG

76742 Wörth


Call-off/detailed call-off Mr Tombor LW/S-GPV +49(0) 72 71-

71-29 52

hansguenter.tombor@

daimler.com

JIS call-off Mr Horr

LW/S-MI +49(0) 72 71-

71-33 36

Andreas.horr@

daimler.com

Delivery note/

transport data/

material label/


Ms Kochner TGE/OSS-G +49(0) 72 71-

71-3002

daniela.kochner@

daimler.com

Material label Ms Senger TGE/OSS-G +49(0) 72 71-

71-5320

Josianne.senger@

daimler.com


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com


Interchange Manual

Daimler AG


Plant 065 Düsseldorf Daimler AG

40467 Düsseldorf


Call-off Ms Langer LOG/BL-

MDT

+49(0)2 11-

9 53-21 02

christine.langer@

daimler.com

Delivery note/

transport data/

material label/


Mr Draga LOG/BL-WE +49(0)2 11-

9 53-29 33

Gerhard.Draga@

daimler.com


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com

Plant 067 Bremen

Daimler AG

28190 Bremen


Call-off Mr Neumann LOG/SPL +49(0)421-

419 - 3078

michael.neumann@

daimler.com

Delivery note/

transport data/

forwarding instruction/

material label

Mr Abendroth/

Ms Radermacher-

Pillnick

LOG/SPL

LOG/SPL

+49(0)421-4194866

+49(0)421-4193721

alexander.abendroth@

daimler.com

birgit.radermacher-

[email protected]


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com

Plant 068 Hamburg-Harburg Daimler AG

Postfach 910164

21160 Hamburg


Call-off Mr Wieczorek AFS +49(0) 40- 79

20-23 57

helmut.wieczorek@

daimler.com

Delivery note/

transport data/


Mr Krüger TLG +49(0) 40- 79

20-24 41

hans-juergen.krueger@

daimler.com

Material label Mr Wolfner TLG +49(0) 40- 79

20-25 74


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com

mailto:alexander.abendroth@%20daimler.com

mailto:alexander.abendroth@%20daimler.com




Interchange Manual

Daimler AG


Plant 069 Kassel

Daimler AG

34112 Kassel


Call-off Mr Nöding OD3

HPC 280A

+49(0)5 61-

8 02-27 36

Juergen.Noeding@

daimler.com

Delivery note/

transport data/

material label/


Mr Giesler PKL

HPC 560A

+49(0)5 61-

8 02-23 22

Stephan.Giesler@

daimler.com

Werk 1521 Türkei

Daimler AG

MB Türkei, Aksaray


Delivery note/

transport data/

material label/


Mr Gungor

ITC/BT +90 3822151639

5434

erhan.gungor@

daimler.com

Werk 157 Spanien

Daimler AG

MB Spanien, Vitoria


Delivery note/

transport data/

material label/


Mrs

Jose Escoriaza

Jimenez

VAN/PSP

HPC PS71

+34 945 185176 maria-jose.escoriaza@

daimler.com

Plant 371 Ungarn Daimler AG

MB Ungarn, Kecskemét


Delivery note/

transport data/

material label/


Mr Gyurus

LOG/PK +36 7630 6178 bence.gyurus@daimler.

com

Mr Hahn LOG/PK +36 7630 2539 michael.mi.hahn@daim

ler.com

http://intra-wiw.e.corpintra.net/wiw/esearch?t=search&department=ITC%2FBT





Interchange Manual

Daimler AG


Delivery and unloading points for purchased parts, PLANT 006:

Plant 006 Germersheim Delivery and unloading points for

purchased parts

Unloading point Name Phone Fax

Daimler AG

Inter-Park Offenbach

76877 Offenbach/Queich

682 Goods

receipt

office

+49(0) 72 71-

71-57 71

40 23

Daimler AG

Gebäude 18

76742 Wörth

640/641/642/

643/648

Goods

receipt

office

+49(0) 72 71-

71-57 71

40 23

Daimler AG

Gebäude 24

76742 Wörth

646 Goods

receipt

office

+49(0) 72 71-

71-57 71

40 23

Daimler AG

Zelt E+F

76742 Wörth

647 Goods

receipt

office

+49(0) 72 71-

71-57 71

40 23

Daimler AG

Gebäude 20

76742 Wörth

649 Goods

receipt

office

+49(0) 72 71-

71-57 71

40 23

Daimler AG

Direktanlieferung

CKD/Halle 20

76742 Wörth

201 Goods

receipt

office

+49(0) 72 71-

71-57 71

40 23

Daimler AG

Zeppelinstraße 21-29

76275 Ettlingen

681/688/004 Goods

receipt

office

+49(0) 72 43-

3 25-1 10

1 64

Daimler AG

Industriegebiet Nord

Hafenstraße 1

76725 Germersheim

650/900/902/

907/908/910/

926/935/945

Ms

Verlohner

+49(0) 72 74-

56-41 44

41 32


Interchange Manual

Daimler AG


The same EDI requirements specified in this manual also apply for certain deliveries to Steyr-Daimler-Puch

AG, Austria.

All questions concerning this matter must be referred to the following contact persons only:

Steyr-Daimler-Puch AG

Austria

Steyr-Daimler-Puch

Fahrzeugtechnik AG & Co AG

Potash 823

A-8011 Graz

Application Contacts Department Phone Fax

Call-offs for

purchased parts

Mr Pölzgruber GPL +43(3 16) 4 04-29

77

29 16

Call-off

sub-assemblies

Mr Schrei GPL +43(3 16) 4 04-21

74

29 27

JIS call-off Mr Vogrinec GPL +43(3 16) 4 04-37

47

29 27

Delivery note data/

transport data/

material label

forwarding instruction/

loading lists

Mr Kohlberger ZLMW +43(3 16) 4 04- 27

26

32 06


FAO/G

HPC T121

+49(0) 711-

17-83115

Richard.Erzberger@

daimler.com


Interchange Manual

Daimler AG


13 Modifications

13.1 Version administration:

Version Cause Amendment Chapter

March 2013 update contact person data Contact person data was updated 12

March 2013 update description The description was updated 9

July 2013 update contact person data Contact person data was updated 12

November 2013 update contact person data Contact person data was updated 12

November 2013 update contact data Changes are marked yellow 11

January

2014

update contact person data Changes are marked yellow 1.2.1,

10, 11, 12

January

2014

update description Changes are marked yellow 11

August 2014 update contact person data Contact person data was updated 12

August 2014 update contact person data

and update description

Changes are marked yellow 8

December 2014 update contact person data Changes are marked yellow 1

December 2014 update contact data Changes are marked yellow 2

December 2014 update area contract freight

forwarders

Changes in the list of the area contract freight

forwarders

3.6

December 2014 extension Additional units of quantity 3.6

January 2015 extension (new chapter) Generation by EDL (external service providers) 3.13

January 2015 extension (new chapter) Confirmation of receipt (VDA4913 VA30 mod) 3.14

January 2015 update contact person data Contact person data for Wörth was updated 12

electronic data interchange manual...electronic data interchange manual daimler ag issued december...

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