electronic data interchange (edi)
DESCRIPTION
Electronic Data Interchange (EDI). 20 – 22 May 2003. Agenda. Learning Points Definition of EDI EDI usage in UTi Case Studies EDI process Potential problem areas Summary. Learning Points. What is EDI ? EDI adds value to our customers and our operations. - PowerPoint PPT PresentationTRANSCRIPT
Electronic Data
Interchange (EDI)
20 – 22 May 2003
Agenda
• Learning Points• Definition of EDI• EDI usage in UTi• Case Studies• EDI process• Potential problem areas• Summary
Learning Points
• What is EDI ?• EDI adds value to our customers and our
operations.• Our EDI product is called uConnect.• Most EDI solutions are unique due to the
different demands from customers.• Providing an EDI solution follows a well
defined process in UTi and requires teamwork.
Definition of EDI
Electronic Data Interchange
is the exchange of data between computers in a pre-defined format
agreed upon by both parties.
Formats used in UTi solutions
ANSI X.12
Mainly US implementation
856 ASN214 Status850 Order210 Invoice
EDIFACT
IFTMIN Shipping InstrucIFTSTA Status Update ORDER Purchase Order
XML
IDOC
SAP systems
Cargo-ImpCargo Community
Systems
USI
EDI Usage Statistics
EDI messages ProcessedDaily Average
32662000
10200
0
2000
4000
6000
8000
10000
12000
JNB LAX FRA
EDI Usage Statistics
EDI messages processedMonthly Average
7513654000
216000
0
50000
100000
150000
200000
250000
JNB LAX FRA
EDI Usage Statistics
Average messages per day per clientFRA Node
1040
187 175 220 255
0
200
400
600
800
1000
1200
Dow CorningInbound
SiemensSpare Part
Abbott Road Carriers ElectronicWaybills
EDI Usage Statistics
Average messages per day per clientLAX Node
320
34
457
75 90
0
100
200
300
400
500
MAST AmericanEagle
WilliamsSonoma
Liz Claiborne CSI
Case studies: Shipping instructions
Regional System
Shipping instruction u
CONNECT
uTrac
Create shipment
Client eMpower UTi Operations
Status triggerStatus update
Pending shipment
USI
Cost & time savings :
Eliminate Faxing of Instruction
Improved Data Quality : Reduce
Data Capture
Visibility : Client has status on own system
Case Study : Reebok
uOrder
Client Purchase Order u
CONNECT
uTrac
Link PO & HB
Reebok eMpower UTi Operations
Shipment infoDA StatusDespatch Advice
Create PO
EDIFACT ORDER
EDIFACT DESADV
134 man hours
Case Studies : Dow Corning (Inbound)
Pick Confirm
uCONNECT
uTrac
Create Job
Dow Corning eMpower UTi Operations
Goods Issued
eSys
uOp2000
Delivery Order
Create HBUSI
USI
Delivery Order
Create TM
ANSI 856
ANSI 856
Case Studies : Dow Corning (Outbound)
uCONNECT
uTrac Dow Corning
eMpower UTi Operations
Actual Delivery Date
PODDelivery
Road Carriers
POD
ANSI 214
1666 man hours
Case Studies : Apple Computers (In)
Warehouse Shipping Advice
uCONNECT
uTrac
Apple OEMs
eMpower UTi Operations
Finalize HB & Assign to MAWBCreate HB
ANSI 945
Case Studies : Apple Computers (Out)
uCONNECT
uTrac
Apple eMpower
BridgePoint
BO StatusAdvance Shipping
Notification
RV, DA, AR, DC StatusStatus Update
ANSI 856
ANSI 214
772 man hours
EDI Process
Client contact report
Confirm process and data correctness with the clientDevelop SOP & train operational staff
Deploy and activate the interchange
Manage and monitor the interchange
Evaluate client requirement
Assign IT project leader
Business Requirement definition & analysisMessage specifications & Client EDI AgreementProject planning and scheduling
Develop & Testing solution
Business must give the green light to
go ahead with the project.
Potential problem areas
• No clear definition of the real requirements– Incomplete analysis phase– Changes in specifications/requirements mid-stream
• Data quality– Timeliness of correct and complete data– Incomplete or inaccurate data requirements
• Customer SOPs– Non existent or out-dated– Not addressing real data requirements from a
business perspective– Non compliance by operations
Summary
A successful EDI solution depends on a partnership between the client, UTi operations, regional and global IT
teams
