effective event planning student organization online training
TRANSCRIPT
Effective Event PlanningStudent Organization Online Training
Step 1: Determine Type of Event
Academic? Speaker/Lecturer Conference
Social? Mixer Athletic Performer
Philanthropic? Food/clothing/book drive Community Service Fundraiser (not eligible for SAFAC funding)
Step 2: How will you Pay? Determine Budget/Funding
Organizational FundsApproved by voting members
SAFACComplete forms EARLY to ensure a spot on
the agenda and to know if awarded.On or Off Campus Activity Approval Form must be
approved prior to applying for SAFAC
Step 3: Where will the event be held?Location, Location, Location!
Things to Consider On Campus
On Campus Activity Approval Form Facilities Scheduling Set-up
Off Campus Off Campus Activity Approval Form
Travel Training for Overnight Trips and Day Trips
Advisor Availability
Inside or Outside Event Inclement Weather Campus Closings
Step 4: Target Audience
Who’s Invited?StudentsFacultyStaffCommunity
Dress Code?CasualBusiness CasualFormalCostume
Step 5: How to DecorateFormal or Informal?
Based on Step 1: Type of EventWhat is available from Student Life?
Paper goods/plasticwareBalloons & streamersPlastic Tablecloths
(make all requests at least 48 hours in advance)
What are the necessary purchases?Food & DrinksSpecial Decorations
Special approval needed for:Dance FloorDJ
Step 6: On-Campus Event
On Campus Activity Approval Form!
Due to Student Life:Tier I = 5 business daysTier II = 15 business daysTier III = 20 business days
Approval e-mail MUST be
received prior to
advertising the event.
Step 7: Off Campus Event
Off Campus Activity Approval FormDue at least twenty (20) business days prior to
event.
If seeking SAFAC funding, completed SAFAC forms must be attached to Off Campus Activity Approval Form.
Wait for approval e-mail
prior to advertising event.
Step 8: Liability Waiver Forms
Required for Off Campus events.
Due at least three 3 business days prior to travel for everyone who plans on attending.
Advisor must keep forms on their person at all times.
Step 8: Ready, Set, Go!
Advertise (On Campus) to
ensure participation.
Pack appropriately (Off Campus) for overnight travel.
Safety first ALWAYS!
Have fun!
Effective Event PlanningStudent Organization Online Training