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189

April 4, 2018

The Board of Commissioners of Lorain County, Ohio met this day in a regular meeting, in the J. Grant Keys Administration Building,

226 Middle Avenue, Elyria, Ohio, at 9:33 a.m. with the following members present: Commissioner Ted Kalo, President, Commissioner Matt

Lundy, Vice President and Commissioner Lori Kokoski, Member and Theresa L. Upton, Clerk.

JOURNAL ENTRY

Commissioners said the Pledge of Allegiance.

Commissioner Lundy had a word of inspiration today.

Commissioner Kokoski presented a 5 year old female chow mix, available on Saturday or choose from 12 other dogs.

The following business was transacted __________________

A. PROCLAMATION

9:35 a.m. -Appreciation Week – April 9-13, 2018 - Bringing Help. Bringing Hope. Thank You to Our Front Line Community Members. – Elaine Georgas, Exe Dir., Alcohol & Drug Addiction Services Board of Lorain County

Elaine Georgas said there are around 1500 first responders with fire, ems, police and we want to thank them. She introduced Jinx Maddox, Outreach Coordinator that gathered baskets, with little items; such as pens, note cards, sticky etc, things we thanked for granted and group will start passing these out next Monday. If anyone is available She showed a video of people that have been saved by narcan. We are asking all communities to say thank you and each basket will receive a proclamation and notes along with the video. Commissioner Lundy said that was a powerful presentation and read the proclamation then the Board took a picture. Commissioner Kokoski said looking forward to Recovery 1, this should be an amazing project.

__________________(discussion was held on the above)

COMMISSIONERS

b.1 RESOLUTION NO. 18-223

In the matter of confirming Investments as procured by the )Lorain County Treasurer )

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby confirm Investments as procured by the Lorain County Treasurer.

DATE DESCRIPTION INTEREST EARNED / ON cusip# INV WITH ACCT #1 3/26/2018 INT PAYMENT $8,968,75 Federal home loan mortgage, po#17-0003 3134GBK76 US BANK 0010509762602 3/26/2018 INT PAYMENT $5,900.00 Federal national mortgage assn,po#17-0002 3135GOQ30 US BANK 0010509762603 3/26/2018 INT PAYMENT $2,031.25 Federal home loan bank, PO#15-0032 3130A5M48 US BANK 0010509762604 3/26/2018 INT PAYMENT $6,000.00 Federal home loan bank, po#15-0031 3130A5K73 US BANK 0010509762605 3/26/2018 INT PAYMENT $3,000.00 Federal national mortgage assn, po#15-0003 3136GOP39 US BANK 001050976260

Motion by Kalo, seconded by Lundy to adopt Resolution. Upon roll call the vote taken thereon, resulted as: Ayes: Kalo, Lundy & Kokoski / Nays: None

Motion carried. __________________


In the matter of authorizing various appropriations)

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize various appropriations.

$( 97,130.57) to be deappropriated from: job & family iv-d contract signed by boc 3/21/18/pros gf$( 97,130.57) from 1000-0000-220-220-01-5080-5080$ 451.59 to be appropriated to; reimburse from ovi task force grant for ot worked in oct 2017/sheriff gf$ 451.59 to 1000-0000-550-000-03-5000-5005$ 1,454.96 to be appropriated to; reimburse from dept of public safety for grant ot worked in January 2018/sheriff gf$ 1,454.96 to 1000-0000-550-000-03-5000-5005$ 6,000.00 to be appropriated to; repay cash adv for 2016 epa litter grant, grant now closed out, recd last payment/recycle oh$ 6,000.00 to 2240-2241-999-000-05-9900-9901$ 18,800.00 to be appropriated to; purchase/install commercial gas water heater for jail/comm q-const bldg$ 18,800.00 to 5000-5064-100-000-10-6050-0000$ 51,000.00 to be appropriated to; eng serv for parking deck/comm q-const bldg$ 51,000.00 to 5000-5064-100-000-10-6200-6218$ 600.00 to be appropriated to; supplies for swac meeting/comm san eng$ 600.00 to 7100-7118-300-304-11-7070-7072$ 500.00 to be appropriated to; state window shade and drapery co for transportation center/comm transit$ 500.00 to 7200-7200-100-150-11-6050-0000


Motion carried. __________________

190


In the matter of authorizing various account & fund transfers)

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize various account & fund transfers.

$ 18,800.28 from 1000-0000-999-000-01-9900-9900 reimburse vac/sick leave for rosemary a wirth, auditorTo 1000-0000-200-000-01-5000-5001

$ 11,000.00 from 2500-2501-210-000-01-6000-0000 computers for treasurers staff/treas dretacTo 2500-2501-210-000-01-6050-0000

$ 3,000.00 from 2500-2501-210-000-01-6050-6054To 2500-2501-210-000-01-6050-0000

$ 3,000.00 from 7100-7100-300-304-11-6050-0000 purchase attachments for backhoe/san engTo 7100-7100-300-304-11-6050-6052


Motion carried. __________________


In the matter of authorizing various advances/repayments)

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize various advances/repayments.

Repayment;$ 6,000.00 from 2240-2241-999-000-05-9900-9901 repay cash adv for 2016 epa litter grant/grant now closed out, recd final

to 2260-0000-999-000-05-4900-4901 payment/solid waste

There were no advances/repayments for this day. __________________

b.5 RESOULTION NO. 18-227

In the matter of authorizing the purchase of supplies and)Services for various county departments ) April 4, 2018

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize the purchase of supplies and services for various County departments.

LOG # DEPARTMENT FUND DESCRIPTION OF PURCHASE VENDOR AMOUNT 620 Airport 7300 Repair Parts for Various Repairs on Tractor Krystowski Tractor Sales 3,604.40 621 CBCF 8300 Reaccreditation Fee American Correctional Asso 7,920.00 622 Commissioner’s 1000 Arbitrator Fees for Lorain County Sheriff Goldberg, Mitchell B. 1,930.79 623 Commissioner’s 1000 Installation of Virtual VM Ware Based System Warwick Communication 24,374.90 624 Community Dev. 7100 SBPO Restoration of the Freeland Ditch Big Tree 41,894.00 625 Community Dev. 3412 BPO Misc. Gloves, Marking Tape, Tarps, Etc John Deere Financial 500.00 626 Community Dev. 3412 BPO Repairs to Trimmer, Shredder, Etc Wellington Implement 500.00 627 Community Dev. 3412 BPO Repairs to Trimmer, Shredder, Etc Wellington Implement 500.00 628 Engineer’s 2580 SBPO Crane Rental for Bridge Projects All Erection & Crane Rental 10,000.00 629 Job & Family 2280 PRC Car Repair Voucher Program Certified Auto & Truck 1,000.00 630 Job & Family 2280 Consulting Services- February 2018 Clemans-Nelson & Assoc. 2,037.90 631 Job & Family 2280 PRC Car Repair Voucher Program – Taylor Conrad’s Tire Express 1,000.00 632 Maintenance 1000 Repair of the Leibert Unit (A/C) –Admin. Bldg Donwil Company 5,940.00 633 Maintenance 1000 SBPO Trash Bags & Misc. Supplies Gergely’s Maintenance King 10,000.00 634 Maintenance 1000 SBPO Various Custodial Supplies & Paper Joshen Paper & Packaging 15,000.00 635 Maintenance 1000 SBPO Various Custodial Supplies & Paper Parker Supply LLC 5,000.00 636 Prosecutor’s 2500 Court Costs for 16TX006674 & 16TX006689 L.C. Clerk of Courts 5,418.54 637 Q-Construction 5000 Furnish & Install Comm. Gas Water Heater SPP Mechanical 18,778.00 638 Sheriff’s 2200 Labor & Material to Replace Sprinkler Heads Gene Ptacek & Son 2,497.00 639 Solid Waste 2260 SBPO To Pay for Michael Challender Services L.C.C.C. 80,000.00 640 Solid Waste 2260 Recycle Bin Pencil Sharpeners Moos Printing & Advertising 2,315.00 641 Solid Waste 2260 Poly Hopper 2 Cubic Yards for Recycling WW Grainger Inc 3,288.00


Motion carried. __________________

191


In the matter of authorizing Travel Expenses to various )personnel to attend meetings of interest to their departments)

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize travel expenses to various personnel to Attending meeting of interest to their departments.

LOG # DEPARTMENT NAME EVENT LOCATION DATEAMOUNT

not to exceed 094 Board of Elections Ilickso, Jessica Statewide Voter Registration

Database SeminarCleveland, OH 2/28/18 10.00

095 Board of Elections Kapron, Joseph Statewide Voter Registration Database Seminar

Cleveland, OH 2/28/18 10.00

096 Board of Elections Tegeder, Kathleen Statewide Voter Registration Database Seminar

Cleveland, OH 2/28/18 10.00

097 Job & Family Services Martinez-Vega, Lizamy Amend Res 18-78. To Add Round Trip Mileage. 2018 APS

Core OHSTS Training

Medina, OH 3/13/18 25.58

098 Job & Family Services Martinez-Vega, Lizamy Amend Res 18-78. To Add Round Trip Mileage. 2018 APS

Core OHSTS Training

Medina, OH 2/7/18 25.58

099 Treasurer’s Talarek, Daniel Spring Conference of the County Treas. Assoc. of Ohio

Dublin, OH 5/13-5/16/18

838.10

100 Prosecutor’s Doleh, Sufian A. Board of Tax Appeals Hearing Columbus, OH Jan-Dec 2018

400.00

101 Workforce Development Cordes, Jeremy Ohio Workforce Leadership Forum

Perrysville, OH 4/11-4/12/18

460.00

102 Workforce Development Gonzales, JoLyn Ohio Workforce Leadership Forum


460.00

103 Workforce Development Longo, Mike Ohio Workforce Leadership Forum


330.00

Motion by Kalo, seconded by Lundy to adopt Resolution. Upon roll call the vote taken thereon, resulted as: Ayes: Kalo, Lundy &

Kokoski / Nays: NoneMotion carried. __________________


APPROVING BILLS FOR PAYMENT

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby approve the following bills for payment, which have been signed by two or more Commissioners:

VENDOR PURPOSE ACCOUNT # AMOUNTGeneral Fund

Central Exterminating Co. Contract Services 1000 0000 100 104 01 6200 0000

$120.00

Columbia Gas of Ohio Utility Services 1000 0000 100 112 01 6200 6202

$1,364.33

Elyria Public Utilities Utility Services 1000 0000 100 112 01 6200 6202

$136.07

Fastenal Company Supplies 1000 0000 100 104 01 6000 0000

$3.14

Greber Machine Tool Inc. Repair/Maintenance 1000 0000 100 104 01 6380 0000

$200.00

Hajoca Corporation Repair/Maintenance 1000 0000 100 104 01 6380 0000

$44.74

John Pais Auto Service Inc Repair/Maintenance 1000 0000 100 112 01 6380 0000

$577.32

Koricke, Deborah dba Deborah Koricke & Assoc.

Professional Services 1000 0000 100 142 01 6200 6218

$385.00

Koricke, Deborah dba Deborah Koricke & Assoc.

Professional Services 1000 0000 100 142 01 6200 6218

$440.00

Lorain County Township Association Advertising 1000 0000 100 116 01 7220 7221

$75.00

Norton, Dawn Parking Refund 1000 0000 100 142 01 7070 7089

$10.00

Safari Micro Backup License Renewal

1000 0000 100 108 01 6000 6009

$346.00

Sound Com Equipment 1000 0000 100 108 01 6050 0000

$186.30

Superior Electric Supply Company Supplies 1000 0000 100 104 01 6000 0000

$101.78

Veritiv Operating Company dba Veritiv Paper, Etc 1000 0000 100 106 01 6000 6007

$1,596.00

Young Investments dba Young Security Services

Supplies 1000 0000 100 104 01 6000 0000

$18.61

TOTAL $5,604.29

Hospitalization Reliastar Life Insurance Company Life Insurance -

March 1030 0000 100 000 01 5080

5086$16,079.25

TOTAL $16,079.25 Dog Kennel

Cintas Corporation No 2 dba Cintas Corp Uniform Rental 2220 0000 100 000 05 6600 $3.03

192

#011 6602Cintas Corporation No 2 dba Cintas Corp #011

Mat Rental 2220 0000 100 000 05 6600 6603

$8.68

Kayline Company Supplies 2220 0000 100 000 05 6000 0000

$221.88

Lorain Animal Clinic Professional Services 2220 2220 100 000 05 6200 6218

$729.30

Zoetis Inc Supplies 2220 2220 100 000 05 6000 0000

$467.50

TOTAL $1,430.39 Golden Acres

Columbia Gas of Ohio Utility Services 3424 0000 100 000 05 6200 6202

$671.46

Ohio Edison Utility Services 3424 0000 100 000 05 6200 6202

$15,045.57

TOTAL $15,717.03 9-1-1 Agency

Shred-It US JV, LLC dba Shred-It USA, LLC Secure Shredding 3480 0000 100 000 03 7070 0000

$29.50

TOTAL $29.50 Transportation Center

Lakeland Glass Company Repair/Maintenance 7200 7200 100 150 11 6380 0000

$174.00

TOTAL $174.00

193

AirportJack Doheny Companies Repair/Maintenance 7300 0000 100 000 11 6380

0000$35.93

John Deere Financial Repair/Maintenance 7300 0000 100 000 11 6380 0000

$9.10

Judco, Inc. Repair/Maintenance 7300 0000 100 000 11 6380 0000

$35.00

Superior Electric Supply Company Supplies 7300 0000 100 000 11 6000 0000

$25.23

TOTAL $105.26 Children and Family Council

Friends Service Co. Inc dba FriendsOffice Supplies 8280 8288 100 000 14 6000 0000

$116.67

TOTAL $116.67

Auditor/Bookkeeping & Real Estate / Unclaimed funds;Lorain County Treasurer FH2017 Surplus 8310-8326-100-000-14-7070-0000 $5,726.40

TOTAL $5,726.40Motion by Kalo, seconded by Lundy to adopt Resolution. Upon roll call the vote taken thereon, resulted as: Ayes: Kalo, Lundy &

Kokoski / Nays: NoneMotion carried. __________________

b.8 JOURNAL ENTRY

Mr. Cordes requested an executive session to discuss personnel new hires in commissioners, maintenance, pending legal issues and pending sale of real estate. _______________(discussion was held on the above)


In the matter of approving & waiving the reading of )The Commissioners meeting minutes for )March 28, 2018 ) April 4, 2018

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby approve & waive the reading of the minutes for March 28, 2018.


Motion carried. __________________

COMMUNITY DEVELOPMENT


In the matter of awarding various contracts for )homeowners to receive grant assistance from ) April 4, 2018CHIP PY16 Private Rehabilitation activities for )Home Rehabilitation assistance which include )contingency for any unforeseen change orders )

WHEREAS, Lorain County has received funding for home repairs in Program Year 2016 Community Housing and Impact Preservation (CHIP) funds from the Ohio Development Services Agency to provide assistance to low and moderate income families in accordance with the grant agreement, and

WHEREAS, these property owners have applied for assistance and been determined eligible for grant assistance, and

1. JenMet Construction, LLC, 5000 Pearl Avenue, Lorain, Ohio in the amount of $39,440.00 with a contingency of $3,944.00 for a total of $43,384.00 for Sharon DeMartinis 840 Irving Park Blvd., Sheffield Lake, Ohio, (Parcel ID #03-00-036-127-006) for home rehabilitation work, this being the best and most responsive.

2. Green Home Solutions, 4900 Brookpark Road, Cleveland, Ohio in the amount of $36,524.00 with a contingency of $3,652.00 for a total of $40,176.00 for Kathleen Jacob, 37370 Royalton Road, Grafton, Ohio, (Parcel ID #11-00-075-000-008) for home rehabilitation work, this being the best and most responsive.

Said payments will be paid from CHIP PY16 grant funds.

NOW, THEREFORE, BE IT RESOLVED, that this resolution stand as authorization to pay invoices and the Lorain County Commissioners hereby authorize payment of such amounts upon completion and acceptance of the contracts.


Motion carried. __________________

194

SOLID WASTE


In the matter of entering into a MOU with Lorain)County Landfill, LLC for disaster debris ) April 4, 2018

WHEREAS, the Lorain County Board of Commissioners has a Disaster Debris Management Plan as part of their Ohio EPA approved Solid Waste Plan, Chapter IV, page 51; and

WHEREAS, The Commissioners wish to establish prices for Disaster Debris removal prior to any possible disaster; and

WHEREAS, the Board County Commissioners or their designee can implement the plan if there is a disaster; and

WHEREAS, the Lorain County Host Community Agreement allows for this MOU.

THEREFORE BE IT RESOLVED, BY THE Lorain County Board of Commissioners that we hereby enter into an MOU with Lorain County Landfill, LLC for disaster debris hauling and disposal from June 1, 2018 to May 31, 2019.

Said MOU is considered a part hereof to this resolution by reference thereto and can be found on file in the Commissioners/Purchasing and Solid Waste office, containing a 30 day cancellation.


Motion carried. __________________

TRANSIT


In the matter of purchasing four (4) )Light Transit Vehicles (LTV) replacement ) April 4, 2018vehicles thru ODOT’s Cooperative )Purchase Program )

WHEREAS, Lorain County Transit was awarded FY2018 Ohio Transit Preservation Partnership Program funds from the Ohio Department of Transportation (ODOT) in the amount of $240,000 which includes Transportation Development Credits in the amount of $48,000 to purchase four (4) 25-foot replacement light transit vehicles; and

WHEREAS, Lorain County Transit received approval to purchase replacement vehicles thru ODOT’s Cooperative Purchasing Program, contract #248-17; and

WHEREAS, Bus Service Inc. is the vendor that was awarded the contract under ODOT’s Cooperative Purchasing Program to purchase the light transit vehicles.

NOW THEREFORE BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize Lorain County Transit to purchase four (4) 25-foot replacement light transit vehicles from Bus Service Inc. in an amount not to exceed $240,000. Funds are available from account 7200-0000-100-138-11-6050-6055.


Motion carried. __________________(discussion was held on the above)

CBCF


In the matter of awarding contract to Kelstin, Inc., )Shelby, Ohio in the amount of $94,375.00 )for the Lorain Medina Community Based ) April 4, 2018Correctional Facility Inline Grinder Project. ) WHEREAS, bids were received and opened on Friday, March 16, 2018 for the Lorain Medina Community Based Correctional Facility Inline Grinder Project. Only one bid was submitted for the project as follows:

Contractor Bid Kelstin, Inc. $94,375.00

NOW THEREFORE BE IT RESOLVED by the Lorain County Board of Commissioners that we do and hereby award a contract to Kelstin, Inc., Shelby, Ohio in the amount of $94,375.00 for the Lorain Medina Community Based Correctional Facility Inline Grinder Project. Funds are available from account #8300-0000-660-000-14-6100-0000.

FURTHER BE IT RESOLVED, that we do and hereby issue a Notice to Proceed on or before April 2, 2018 and to complete said contract on or before August 31, 2018.

FURTHER BE IT RESOLVED, the County Administrator is hereby granted the authority to notify the County Auditor to release retainage at the completion of the contract.

FURTHER BE IT RESOLVED, said bid was the lowest and most responsive bid received complying with specifications.


Motion carried. __________________

195

ENGINEER


In the matter of instructing the Clerk to advertise for )bids for the Lorain County Engineer’s Office for the ) April 4, 2018West River Road Resurfacing Project in Carlisle )And the City of Elyria )

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby instruct the Clerk to advertise for bids for the Lorain County Engineer’s Office, for the West River Road Resurfacing Project in Carlisle Township and the City of Elyria as follows to be published in the Chronicle Telegram on April 6 & 13, 2018

NOTICE TO CONTRACTORSSealed proposals will be received until 2:00 P.M. on April 24, 2018 in the Lorain County Board of Commissioners, 4th floor, Purchasing

Department, 226 Middle Avenue, Elyria, Ohio for the furnishing of all labor, material and equipment for the West River Road Resurfacing project in Carlisle Township and the City of Elyria in accordance with plans and specifications prepared by the office of Ken Carney, Lorain County Engineer. The work consists of planning and resurfacing West River Road from Oberlin-Elyria Road to Infirmary Road. All interested parties are welcome to attend the bid opening to be held immediately following the deadline, in the Lorain County Commissioners Public Hearing Room-D.

All materials and equipment must meet the specifications of the Ohio Department of Transportation and work performed shall be under the supervision of Lorain County Engineer. All contractors involved with this project will, to an extent practicable use Ohio products, materials, services and labor in implementation of this project. Additionally, contractor compliance with the equal employment opportunity requirements of Ohio Administrative Code Chapter 123 is required. Bidders are hereby notified that funds to be expended for this project are being furnished by the Ohio Public Works Commission, Lorain County, and the City of Elyria.

Bidders must comply with the prevailing wage rates on Public Improvements in Lorain County, Ohio as determined by the Ohio Department of Commerce, Bureau of Wage and Hour Administration, (614) 644-2239.

Official bid documents and specifications can be obtained at the office of the Lorain County Engineer, 247 Hadaway Street, Elyria, Ohio between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday. Only bids prepared on the official documents obtained by the County Engineer will be accepted. A $50.00 non-refundable deposit is required for each set of bidding documents. Bids must be accompanied by a Bid Guaranty and Contract Bond in accordance with Section 153.54 of the Ohio Revised Code. Bid security furnished in Bond form, shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety.

Each proposal shall contain the full name or names of persons and company submitting the proposal and shall be enclosed in a sealed envelope marked “West River Road Resurfacing”.

The Board of County Commissioners reserves the right to reject any and all proposals and to waive any informalities or irregularities if it is deemed in the best interest of Lorain County to do so. Any interpretation, correction or modification to the specifications desired shall be in writing to James R. Cordes, County Administrator, 226 Middle Avenue, Elyria, Ohio 44035, and must be received at least four (4) working days prior to the date of bid opening.


Motion carried. __________________


In the matter of Instructing the Clerk to advertise Notice )to Contractors for the Lorain County Engineer’s Office ) 2018 Countywide Chip & Seal Program on various ) April 4, 2018roads throughout Lorain County, Ohio. )

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby instruct the Clerk to advertise Notice to Contractors for the Lorain County Engineer’s Office for the 2018 Countywide Chip & Seal Program on various roads throughout Lorain County, Ohio as follows to be published in the Chronicle Telegram on April 6 & 13, 2018

NOTICE TO CONTRACTORSSealed proposals will be received until 2:30 P.M. on April 24, 2018 in the Lorain County Board of Commissioners, 4 th floor, Purchasing

Department, 226 Middle Avenue, Elyria, Ohio for the furnishing of all labor, material and equipment for the 2018 Countywide Chip & Seal Program in accordance with plans and specifications prepared by the office of Ken Carney, Lorain County Engineer. All interested parties are welcome to attend the bid opening to be held immediately following the deadline, in the Lorain County Commissioners Public Hearing Room-D.

All materials and equipment must meet the specifications of the Ohio Department of Transportation and work performed shall be under the supervision of Lorain County Engineer. All contractors involved with this project will, to an extent practicable use Ohio products, materials, services and labor in implementation of this project. Additionally, contractor compliance with the equal employment opportunity requirements of Ohio Administrative Code Chapter 123 is required.

Bidders must submit a list of equipment and must comply with the prevailing wage rates on Public Improvements in Lorain County, Ohio as determined by the Ohio Department of Commerce, Bureau of Wage and Hour Administration, (614) 644-2239.

Official bid documents and specifications can be obtained at the office of the Lorain County Engineer, 247 Hadaway Street, Elyria, Ohio between the hours of 8:00 A.M. and 4:00 P.M., Monday through Friday. Only bids prepared on the official documents obtained by the County Engineer will be accepted. A $50.00 non-refundable deposit is required for each set of bidding documents. Bids must be accompanied by a Bid Guaranty and Contract Bond in accordance with Section 153.54 of the Ohio Revised Code. Bid security furnished in Bond form, shall be issued by a Surety Company or Corporation licensed in the State of Ohio to provide said surety.

Each proposal shall contain the full name or names of persons and company submitting the proposal and shall be enclosed in a sealed envelope marked “2018 Countywide Chip & Seal Program”.

The Board of County Commissioners reserves the right to reject any and all proposals and to waive any informalities or irregularities if it is deemed in the best interest of Lorain County to do so. Any interpretation, correction or modification to the specifications desired shall be in writing to James R. Cordes, County Administrator, 226 Middle Avenue, Elyria, Ohio 44035, and must be received at least four (4) working days prior to the date of bid opening.


Motion carried. __________________

196


In the matter of entering into a lease to own purchase )Various equipment for the Lorain County Engineers )Office through Kansas State Bank ) April 4, 2018

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby Enter into a lease to own purchase through Kansas State Bank for various equipment for the Lorain County Engineers Office for the following;

- Case CX160D excavator with trailer in amount of $272,907.64 with $38,439.35/year for 8 years from Southeastern Equipment- Kubota SVL95-2SHFC Compact Truck Loader in amount of $63,289 with $14,264.38/year for 5 years from Akron Tractor &

Equipment

FURTHER BE IT RESOLVED, we hereby authorize said payments to be made within said contracts from Acct#mvgt

BE IT FURTHER RESOLVED, we hereby authorize said payment #1 for excavator in the amount of $38,439.35 and $300 document fee due to Kansas State Bank upon said closing of documents.


Motion carried. __________________

B.17 RESOLUTION NO. 18-238

In the matter of approving and entering into a )Subdivider Agreement with Mallards Edge, Ltd )Ron Palmer, Subdivider for the Mallards Edge ) April 4, 2018Subdivision No. 4, Eaton Township. )

WHEREAS, Lorain County Engineer’s office by letter dated March 26, 2018 submitted the following:“Please pass a resolution, and execute both copies of the enclosed Subdivider Agreement with Mallards Edge, Ltd. (Ron Palmer,

Subdivider) for the referenced development. The County Prosecutor’s Office reviewed the Agreement, and approved its legal form. I attached the Subdivider’s performance guarantee, title commitment, certificates of insurance, engineer’s estimate and a reducedcopy of the cover sheet of the approved engineering plans and specifications.

Please return one executed copy to me, and I will forward it to Mr. Palmer. Thank you.”;

NOW, THEREFORE BE IT RESOLVED, by the Lorain County Board of Commissioners based upon the request of Ken Carney, Lorain County Engineer by letter dated March 26, 2018 we hereby approve and enter into Subdivider Agreement with Mallards Edge, Ltd., Ron Palmer, Subdivider, for the Mallards Edge No. 4, Eaton Township.

Said agreement is as follows and can be found on file in the Commissioners/Purchasing & Engineers Office

197

WHEREAS, certificate of liability insurance is with Hoffman Group, An Oswald Company, 1100 Superior Ave. East, Cleveland, Ohio for McConnell Excavating LTD McConnell Ready Mix LLC, 15804 State Route 58, Oberlin, Ohio 44074 and Certificate of Insurance is with Erie Insurance with Ryan –Saint Marie Ins Agency Inc., 123 Reaser Ct. Elyria Ohio for Mallards Edge Ltd, 24500 E. Royalton Rod., Columbia Station, Ohio 44028; and

WHEREAS, general performance bond for McConnell Excavating, Ltd., and American Southern Insurance company for $472,414.00 for Subdivides Agreement for Subdivision No. 4 off SR 82, Eaton TownshipNorth Grafton Realty LLC is with The Guarantee Company of North America USA, Southfield, MI.


Motion carried. __________________

198

B.18 RESOLUTION NO. 18-239

In the matter of approving and entering into an )Agreement with Geo-Sci, Inc. in the amount of ) $25,000.00 for on-going engineering Inspection and ) April 4, 2018materials testing fees necessary to complete the )construction of the Mallards Edge Subdivision No. 4 )Eaton Township )

WHEREAS, Lorain County Engineer’s office by letter dated March 26, 2018 submitted the following:“ Please pass a resolution for the Lorain County Engineer to enter into the attached agreement with Geo-Sci, Inc. for on-going

engineering inspection and materials testing fees that will be necessary for the construction of the subdivision. We estimate that the value of these services will amount to about $25,000, but will be invoiced at the approved hourly rates per the agreement. The County Prosecutor’s Office reviewed the agreement, and approved its legal form.

The funds are available in Engineer Project Account # MVGT Fund 2580, and will be reimbursed by the Subdivider.Thank you”;

NOW, THEREFORE BE IT RESOLVED, by the Lorain County Board of Commissioners based upon the request of Ken Carney, Lorain County Engineer by letter dated March 26, 2018 we hereby approve and enter into an Agreement with Geo-Sci., Inc, Berea, Ohio for on-going engineering inspection and materials testing fees that will be necessary to complete the construction of the Mallards Edge Subdivision, Eaton Township, Lorain County, Ohio.

FURTHER BE IT RESOLVED said Agreement is in the amount of $25,000.00 and funds are available in Engineer Project Account MVGT, Fund 2580, and will be reimbursed by the Subdivider.

The Lorain County Prosecutor’s Office has reviewed agreement and approved as to legal form.


Motion carried. __________________

c. COUNTY ADMINISTRATORMr. Cordes had no further issues for the day. __________________

d. ASSISTANT COUNTY PROSECUTOR

Gerald A. Innes requested an executive session to discuss 1 imminent litigation issue__________________

e. COMMISSIONERS REPORT

Commissioner Kokoski said last Wednesday her and staff along with Clerk Upton went to 2nd Harvest to pack boxes. This place is very impressive and thanked everyone for the donations of food and cash. They food donations will be taken there to see the weight

Commissioner Kokoski hope everyone had a Happy EasterCommissioner Kokoski said yesterday was the grand opening of the Goodwill, Sheffield LakeCommissioner Kokoski said the Rally for Rescue is this Saturday at Midway Mall from 11 am – 3 pmCommissioner Kokoski noted #5 on the agenda, the Dog Kennel event save the date 8/4

Commissioner Kalo hope all had a Happy EasterCommissioner Kalo said last Thursday him and Commissioner Lundy attend 1st Black River Summit and thanked Don Romancak and

his staff great presentation and there were 150+ people at the Palace, Lorain

Commissioner Lundy complimented Don Romancak and his staff for the Black River summit, great successCommissioner Lundy was unable to attend the North Ridgeville event but Center Ridge Road will soon begin expansionCommissioner Lundy said the family of James Taylor was appreciative of the Resolution of Remembrance for their passing motherCommissioner Lundy hope all enjoyed their EasterCommissioner Lundy said today is 50th anniversary of Martin Luther King and he had a great impact on the country all god’s children

___________________(discussion was held on the above) e. CLERK’S REPORT

Clerk Upton had no report for this day. __________________

f. BOARD CORRESPONDENCE

Motion by Kalo, seconded by Lundy to approve the Board Correspondence and waive the reading of the same. Ayes: Kalo, Lundy & Kokoski/ Nays; None

Motion carried.

#1. Commissioner Kalo executed amendment for accountable subsidy grant (org: DR)

#2. April 20, Bellville at 9:30 am., CLCCA spring meeting. RSVP

#3. Commissioner Kalo executed environmental review for CHIPPY18 (org: LCCDD)

#4. Commissioner Kalo executed pre-application for Tipple Enterprises Corp for offsite infrastructure a multiple commercial development LaGrange for water, sewer and storm with 2,960 linear feet of improvements on corner of Biggs and 301 (org: LCCDD)

#5. August 4 form 10 am – 4 pm., Lorain County Dog Kennel, Dog Days info at [email protected]

#6. June 7, Sweetbriar Golf Club, Chamber Golf Outing

#7. LCCC Small Business Development Center – workshops and tips 440-366-4370

mailto:[email protected]

199

Board correspondence cont. April 4, 2018

#8. Publications: “JVS e news”; “NACO county news”: “CCAO statehouse reports”; “Counties Current”; “Idol Chatter”; “Murray Ridge Courier”; “Twineline”; “

#9. Alcohol & Drug Addiction Services will meet 4/3 at 5:15 pm (prog) & 4/18 at 5:30 pm (board)

#10. Engineer filed the 2018 Annual highway condition report

#11. April 14, French Creek Reservation & Burrell Homestead. 2018 Road to Freedom; interactive Underground Railroad experience. Ages 8 and up. Cost is $5 by 4/13

#12. Engineer issued various highway use permits1) #18-015 to Everstream Communications, Cleveland to install a fiber conduit cable on south side of N. Ridge Rd starting at 150’ west of Elyria Ave., then directional boring as per plans to serve address #42485, Elyria Township2) #18-016 – Consumers Gas cooperative, Orrville to replace a 1” service line by boring under Diagonal Rd at 3,373”+- south of Whitehead Rd for service at 13721, bore from west side to east side, Carlisle Township

#13. OHEPA issued final modified hazardous waste permit to Ross Incineration Services, Inc., 36790 Giles Rd., Grafton to install secondary containment of bulk storage area #1 to enable storage of hazardous waste containers with free liquids.

#14. April 19, Township Association Meeting, New Russia and minutes of March 15, 2018_____________________

g. PUBLIC COMMENT (Please limit your comments to three minutes)

There were no comments for this day. _____________________

JOURNAL ENTRY

Commissioner Kalo moved, seconded by Lundy to go into an executive session at 9:52 a.m. to discuss new hires in commissioners, maintenance, pending legal issues, pending sale of real estate and imminent litigation issue. Upon roll call the vote taken thereon, resulted as: Ayes: all.

Motion carried.

Commissioners reconvened from executive session and the following resolution was adopted:

RESOLUTION NO. 18-240

In the matter of authorizing various personnel actions as )Indicated on the summary sheet for employees within the ) April 4 2018Jurisdiction of the Lorain County Board of Commissioners)

BE IT RESOLVED, by the Lorain County Board of Commissioners that we hereby authorize various personnel actions as indicated on the summary sheet for employees within the jurisdiction of the Lorain County Board of Commissioners.

Commissioners/Benefits:Retirement;1. Julie Steele, Benefits Coordinator, effective April 30, 2018 at rate of $26.89/hour

Job & Family Services:New hires;1. Yomaira Ammons, Income Maintenance Aide 2-E, effective May 7, 2018, at rate of $14.48/hour2. Sarah Barnhart, Income Maintenance Aide, effective May 7, 2018 at rate of $13.48/hour

Solid Waste:Authorize reduction in force in Solid Waste Department.


Motion carried. __________________

JOURNAL ENTRY

With no further business before the Board, Motion by Kalo seconded by Lundy Kalo to adjourn at 12:30 p.m. Ayes: Kalo, Lundy & Kokoski / Nays: None

Motion carried. __________________

The meeting then adjourned._____________________________________________)CommissionersTed Kalo, President )

)__________________________________________ _)ofMatt Lundy, Vice-president )

)_____________________________________________)Lorain CountyLori Kokoski, Member )Ohio

Attest:________________________________, ClerkPlease note that the Commissioners’ meetings are open to the public. The scheduled air times for the meetings will be shown on Saturday at 12:00 Noon and Monday at 11:00 p.m. subject to change at the discretion of the Lorain County Community College. The meetings might be also broadcasted in additional time periods as scheduling permits. If anyone wants to purchase a copy of the Commissioners Meeting Tapes, please call Lorain County Records Center at 440-326-4866.

e.clerk’s report of... · web viewcommissioner lundy had a word of inspiration today....

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