e business - pdf

Management Information Systems

UNIT III

Lesson 18 – E-Business

Learning Objectives 1. To know about the role played by Internet and Intranets in E-commerce

2. To understand the supporting activities available for E-commerce

3. To study the concept and framework of E-business

4. To know the considerations in doing business through Internet.

5. To analyse the trends and future of E-business

18.1 Introduction We have seen a lot about the benefits of networking and Internet in the earlier lessons. We

may conclude the real benefit of Internet as a resource being utilised for doing business globally. Let us recall some of our understandings on Internet as follows. The Internet is a worldwide network of computers joined together by telecommunication lines. It is a communications medium that allows us to send electronic information between computers linked to this network. When we discuss the Internet we are generally talking about applications on the Internet that let us send electronic messages like e-mail or publish documents with images and text like the World Wide Web. Increasingly the Internet has become a sales channel for many different types of goods and services. It has been estimated that transactions worth $7.29 trillion will take place over the Internet by the year 2041.

E-Business refers to all business processes that take place across electronic networks. This includes everything from buying and selling of goods and services through the World Wide Web, to interactive television and a whole host of other emerging technologies. E-Business integrates Information and Communication Technologies (ICT) with traditional business processes, introducing efficiencies that cut costs and increase profits. Andrew Grove, the Intel Chairman, has predicted that:

"In a few years' time, there will be no Internet companies - there will just be companies - and all companies that will operate in the future, will be Internet companies."

The key to successful E-Business is not to concentrate on the technology itself but to decide the way forward for your business within this new environment. When you have decided how you want to move your business forward then start to look at the technology solutions. Let us see the role played by Internet in E-commerce in the following sections which will help us to understand E-Business better. 18.2 The Internet and Electronic Commerce Internet Business Models

The last thing you want to do is throw up a Web site or a Web page, include an email address, and call it done! Regardless of the type of business, you have to determine what you're going to do behind the scenes and how your electronic commerce efforts will fit in with your regular business processes.

There is no simple step-by-step list of things you need to do to establish an E-commerce process, no "one size fits all" method. But remember these facts:

• It's not cheap. • It's not easy. • It's not fast.

Some companies have spent millions of dollars only to fold up their E-commerce operations because they just weren't working. Some companies have built a Web site without thinking through the entire process; only to find out they have seriously hurt their normal operations. Some companies have realized that E-commerce was simply not the Holy Grail it was made out to be.

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You need to analyze what you want the mission of the Web site to be. Are you going to have a Web site that simply offers information about your company and its products? Are you going to sell only to consumers? What impact will that have on your current retail outlets? How are you going to get people to your Web site in the first place? How are you going to keep them coming back? If you sell business-to-business, do you have the back-end processes in place to handle the increased sales? Who will host the Web site: your company internally? a Web host service? Who's going to create the Web site, what services will you offer on it, and how are you going to keep your information secure?

We don't mean to discourage you from electronic commerce; just the opposite. Thousands of businesses are finding new opportunities to connect to customers, suppliers, and employees. Internet Business Models

Category Example

Virtual Storefront Amazon.com Marketplace Concentrator ShopNow.com Information Broker Travelocity.com Transaction Broker Ameritrade.com Auction Clearinghouse eBay.com Digital Product Delivery Bluemountain.com Content Provider WSJ.com On-line Service Provider Tuneup.com

TABLE 10.3 The above table shows some ways companies use the Internet to conduct business. Even more intriguing is the disruption new, upstart companies are causing in traditional industries. MP3.com introduced the Rio music appliance, which uses music downloaded for free from Web sites. Recording companies are jumping through hoops trying to respond to this threat to their business. The real lesson you should learn is that no business can afford to rest on its laurels and assume its business or industry is safe from changes caused by the Internet. Customer-Centered Retailing

Some of the most successful consumer E-commerce companies have found that it isn't enough to set up a Web site to sell products: consumers want information about the products themselves and how to integrate the products into their lives. Amazon.com, probably the most talked-about consumer retail Web site, doesn't just sell books and CDs. It also offers book reviews from other customers, links to other books related to the one they're purchasing and the opportunity to purchase gifts for friends and relatives which are then gift-wrapped and sent out. Amazon.com is moving into other markets such as online auctions and now owns part of an online grocery shopping service.

Disintermediation, removing the middleman, has allowed many companies to improve profits while reducing prices. Now we're starting to see a phenomenon called reintermediation, the process of creating new middlemen. Many people are concerned about selling products online because of the possibility of fraud.

Let's say you want to sell an antique car through your Web site. A stranger in Ohio emails you with an offer of $10,000. You hesitate to seal the deal because you don't know anything about this individual. You can use an electronic escrow service that will hold the buyer's funds to ensure he receives the merchandise while you make sure you get paid. Online auction services such as eBay.com offer a form of reintermediation through their Web sites to get buyers and sellers connected. That's the great thing about the Internet: One door closes and another door opens! Business-to-Business E-Commerce



When you think of Internet-based business, you probably think of businesses selling to individual customers. It may surprise you to learn that business-to-business is the fastest growing area of E-commerce and outpaces consumer retailing by millions of dollars.

The Internet allows many smaller companies to participate in government and private bids they otherwise would be locked out of by bigger competitors. Governments and companies that let out the bids are finding that they get lower bids through the Internet because of the increased number of bidders.

Other companies are able to reduce costs by getting more competitive prices from a wider range of suppliers. But you still have to make sure you know all the costs associated with this new process. Let's say you've always gotten your office supplies from the store down the street. Suddenly you discover a Web site that offers lower prices. So you fill up your shopping cart and purchase your supplies from the Web site. But then you add in the shipping and handling costs. Did you really come out ahead?

If you're the one selling the product, you should make sure your prices and extra costs are in line with your competitor's. You also must make sure your company can handle the possible increase in sales. All parts of your organization should be involved in supporting the E-commerce effort, not just one or two departments. One company, Asian Sources Online, has combined the two into Asia's largest electronic commerce venture. "Asian Sources established a Web site to connect thousands of mostly small and medium-size Asian exporters of everything from hardware, fashion and giftware to computers and electronic components with big importers such as Kmart, Toys "R" us, Home Depot, Tandy Radio Shack and Texas Instruments. A buyer sitting in, say, Chicago can pay virtual visits to factories all over Asia and see products without leaving his office.

A buyer connects to the Asian Sources Web site, views products from over 4,000 manufacturers, orders the products, and arranges for shipment and payment. Of course the buyers don't like the idea that they can't take a two-week business trip to the Orient any more, but that's another story. 18.3 Electronic Commerce Support Systems

You don't have to go it alone. Many businesses use companies that supply all of the Web support from designing and developing the Web site to actually storing the Web site pages (Web hosting) on their servers. Some commercial companies also offer backend services such as credit card transaction processing (electronic payment systems).

Product Description Vendor

Icat Electronic Commerce Suite

Provides on-line catalog shopping and order placement for sophisticated Web sites; Icat Commerce on-line version available for small business storefronts

Icat

Net.Commerce

Lower priced START version has a store creation wizard for catalog pricing, shipping, taxing, and secure payment processing with business-to-consumer and business-to-business capability; high-end PRO version for more advanced Web site with intelligent catalog capability and tools to integrate the Web site with legacy systems and middleware

IBM

Netscape MerchantXpert

Supports high-end business-to-consumer site with catalog search tools, order management, tax, payment, and logistics modules and tools to integrate the site with legacy systems

Netscape

Open Market Transact

Commerce services include on-line customer authentication, order and payment processing, tax calculations, and customer service with multiple language capabilities.

Open Market



Oracle Internet Commerce Server

Business-to-consumer commerce application that integrates with other Oracle applications for orders, inventory, customer service, call centers, and payment authorizations via third-party payment technology vendors

Oracle

TABLE 10.5 Larger corporations can hire companies such as IBM to help them establish a Web presence.

One of the benefits of having your Web E-commerce outsourced is that you don't have to hire the expertise in-house and you gain from the supplier’s experience with other E-commerce endeavors. There are many considerations and decisions to make when you're developing E-commerce. It's not easy, it's not cheap, and it's not quick. But done right, it can give you opportunities you never had before. 18.4 Intranets and Electronic Business

Rather than create your own networking software from scratch, you can use Internet protocols with their easy to use interfaces to put a front on your existing systems. You'll have to create a software connection between the two, but often it's cheaper to do it this way than to start from scratch to build a whole new Information System.

For instance, you use a database software system as your main information system to support production and manufacturing. You have a second separate database software system that you use in advertising and marketing. You can spend a lot of money to create one big database system that combines the two, or you can build an interface that makes it appear as though the two are one. How Intranets Support Electronic Business

• Connectivity: Accessible from most computing platforms • Can be tied to legacy systems and core transaction databases • Can create interactivity applications with text, audio, and video • Scalable to larger or smaller computing platforms as requirements change • Easy to use, universal Web browser interface • Low start-up costs • Richer, more responsive information environment • Reduced information distribution costs

The two advantages that stand out are the low start-up costs, and the easy to use, universal Web browser interface. Businesses can defray lots of the cost of establishing an Intranet because they don't have to create the interface programs for users. The content can be created using simple, off-the-shelf software programs. The company isn't limited to text; it can include audio and video files which employees can use for training or communicating with distant colleagues and customers. Simply put, the possibilities are endless.

Intranets are especially useful for allowing geographically separated collaborative teams to work together. As long as you're careful to use firewalls to secure your Intranet from outside interference, they are a cheaper, quicker method of sharing data and files among many workers. To be sure, you still need face-to-face interaction, but you can get more work done cheaper this way.

A very nice feature of Intranets in organizations is their ability to connect different types of computers with different operating systems. Let's say that one department has a base of Apple computers and just loves the way they work. Another department has PCs that it refuses to give up. Yet another department uses a closed mainframe system for its computing needs. It's virtually impossible to get all the different platforms talking to one another except through the use of Intranets. Now it doesn't matter what type of computer hardware or operating system is being used: they can all communicate through Web sites. The company doesn't have to buy new hardware, and the software cost is restricted to a browser application.


Management Information Systems Intranet Applications for Electronic Business

FIGURE 10.8

This figure gives you an idea of how your business can incorporate an Intranet to improve your functional applications. Coordination and Supply Chain Management

FIGURE 10.9

An Intranet can drastically reduce an organization's supply chain costs and management through improved coordination between various departments. It's possible that the production and shipping departments are located in one building, and the engineering department is located across town. The engineers can waste a lot of time traveling back and forth across town or simply fail to coordinate with production altogether. An Intranet offers much improved coordination between these departments.

Outside suppliers have an advantage if they have access to the company's Intranet because they stay up-to-date on the latest design changes. They can also process deliveries easier and faster by having access to information that communicates the company's needs.



There are so many innovative uses of Intranets in business today it's hard to say just how far we're going with this technology. As user expertise grows and the technology becomes more common, Intranets will replace many traditional processes at lower cost and increased ease of use. 18. 5 Defining E-Business

Electronic-business or e-business can be defined as the organized effort of individuals to produce and sell, for a profit, the products and services that satisfy society’s needs through the facilities available on the Internet. E-commerce is a part of e-business and is the term used to refer only to the buying and selling activities online including when a firm uses the Internet to identify suppliers, select products or services, make purchase commitments, complete financial transactions, and obtain service. Organizing e-Business Resources

Besides the conventional organization of human, material, informational, and financial resources needed to conduct business, e-business requires several specialized resources in order for a firm to participate on the Internet.

1. Human resources, in the form of people who can design, create, and maintain web sites, are only a fraction of the specialized talents required by businesses considering an Internet presence.

2. Material resources must also include specialized computers, equipment, software, and high-speed Internet connection lines.

3. Informational resources, generally in the form of reporting software that focuses on tracking the efficiency of the web site operations and offers insight into how satisfied customers are interacting with the firm’s web site, are needed.

4. Financial resources, the money required to start, maintain, and allow the firm to grow, usually reflect greater participation by individual entrepreneurs and venture capitalists, instead of conventional financial sources such as banks

Satisfying Needs Online.

Customer needs that are satisfied by Internet firms are often unique to the Internet environment or are an improvement over conventional business practices. For example, AOL provides Internet access, browser services, chat rooms, databases, and exclusive Time Warner entertainment content among other services to its customers. The Internet provides the opportunity for interaction. Communication is now an active two-way street between the online program and the viewer. The Internet allows customers to specify the content they are offered. Knowing what is of interest to an individual customer allows an Internet firm to direct appropriate advertising to that customer. Creating e-Business Profit

Firms can increase their profits by either increasing sales revenue or reducing expenses through a variety of e-business activities.

• Revenue Growth. A fundamental concern for online firms is how to select, develop, and nurture sources of revenues. Each source of revenue flowing into the firm is referred to metaphorically as a revenue stream.

• Expense Reduction. Expense reduction is the other major way in which e-business can help increase profitability. Providing online access to information customers can reduce the cost of dealing with customers.

18.6 A Framework For Understanding E-Business



A. The Internet was originally conceived as an elaborate military communications network that would allow vital messages to be transmitted in the event of war.

• New technology emerged that simplified use of the Internet and allowed the addition of multimedia content. This multimedia environment of audio, visual, and text data came to be known as the World Wide Web or the web.

• The Internet can be envisioned as a large network of computers connected by cables and satellites, which pass small, standardized packets of electronic data along from one station to another until they are delivered to their final destination.

• To transfer a variety of multimedia data around the world, data need to be digitized, which means converted to a type of signal that the computers and telecommunications equipment that make up the Internet can understand.

• Most firms involved in e-business fall more or less into one of the three primary groups as defined by their e-business activities: telecommunications and computer hardware manufacturers and Internet service providers; Internet software producers; and online sellers and content providers.

B. Telecommunications and Computer Hardware Manufacturers and Internet Service Providers

• The telecommunications and computer hardware manufacturers that helped build the Internet, together with Internet service providers, supply the physical infrastructure of the industry today.

• Internet service providers (ISPs), which buy their technological capability from the makers of telecommunications hardware, provide customers with the necessary technology to connect to the Internet.

• AOL is the largest and best-known ISP, but hundreds of smaller ISPs in both urban and rural areas also provide access to the Internet.

C. Internet Software Producers. The second primary group of e-business firms that have emerged since the beginning of commercial activity on the Internet comprise the software producers who provide the functional capability to do things on the Internet. Activities such as searching the Internet, browsing web sites, sending e-mail messages, shopping online, and viewing multimedia content all require specialized software programs that allow computers to function the way they do on the Internet.

D. Online Sellers and Content Providers. The third primary group of e-business firms is made up of all the firms that customers actually interact with on web sites. The Internet would still be limited to communication between individuals and special interest groups of researchers if it was not for the activity of sellers and content producers of products and services that populate the Internet.

E. Global e-Business. All three primary groups of e-business firms are in a race to capture global business revenues that are only now just emerging.

F. Small e-Business. Although global-scale firms dominate e-business, the remarkable thing about the Internet is how accessible it is to small businesses. The relatively low barrier cost of entry to the Internet means that the door is open to thousands of small businesses seeking opportunities for growth internationally In some cases, small firms have found a niche service or product to sell online.

Social and Legal Concerns

The social and legal environmental concerns for an e-business extend beyond those shared by all businesses. Businesspeople must deal with the special circumstances of operating in a new frontier without borders or much in the way of government or other organizational control or regulation. For better or worse, the world of e-business is an emerging industry with great opportunities for customers and businesses but with equally great concerns about behaviors.


Management Information Systems Ethics and Social Responsibility. Socially responsible and ethical behavior by both individuals and businesses on the Internet is a major concern, which has simply extended from the general social environment to the special virtual environment of cyberspace. The opportunity to commit unethical or even illegal behavior is a primary factor in determining whether that behavior will be committed. Unfortunately, the Internet provides a shelter of anonymity and detachment for both individuals as well as firms, which might suggest why certain behaviors have surfaced. Security Concerns. For all intents and purposes, the Internet is an unregulated frontier in business. As such, both individuals and business users must be aware of the risks and dangers as well as the benefits and opportunities to be found online such as viruses and breech of privacy. Government Regulation. For the most part, government regulators view the Internet as just an extension of regular business activity of firms operating in their jurisdiction. The rules and regulations apply to all businesses whether they exist entirely or only partially online. Taxes must be charged and sales of controlled products like pharmaceuticals must follow the law. 18.7 The Future of E-Business: Growth, Opportunities, and Challenges

Since the advent of commercial activity on the Internet, developments in e-business have been rapid and formidable. Forrester Research, Inc., a Cambridge, Massachusetts, research firm, predicts that global Internet commerce will soar to $6.8 trillion of trade by the year 2004, up substantially from earlier attempts to estimate growth. Although most of this activity will remain a North American phenomenon, growth is expected to explode in some Asian-Pacific and Western European countries. Measurements of Growth. Measurements of e-business growth not only illustrate the magnitude and scope of how much has happened in just a few short years but also indicate trends for the future.

• More than 61 percent of U.S. home Internet users go online every day–often several times a day–compared with 57 percent in 1998 and 46 percent in 1997.

• Home users spent an average of 7.2 hours a week online, about the same as 1998, indicating home users have found a stable amount of time to allocate to Internet activities.

• Men still outnumber women slightly, but the growth in the number of women users has risen steadily. In 1997 only 16.5 percent of women were online and, by late 1999, that figure was up to 49 percent.

• The average Internet user’s age has risen steadily as well, to 40 years, up from 38.6 years in 1997.

• The number of Internet users making purchases online nearly doubled between 1998 and 1999, going from 27 million to 52 million.

• According to a Neilsen / NetRatings survey, 130 million people can access the Internet from home, and some 80 million did in April 2000.

• In comparison to the home market, 35 million users had access to the Internet at their places of work, and nearly 31 million of them actively used the Internet. Both groups of users spent about thirty minutes per session and viewed an average of thirty-five pages. The primary difference between these groups was in the number of sessions per month, where those at work connected an average of thirty-eight times per month, twice the number of those at home.

• Global Internet users spent an average of 7.6 hours online in March 2000, up from 7.17 average hours per month in January 2000. The most time was spent by Internet users from the United States and Canada with a combined average of nearly thirteen hours per visitor per month, while users in Europe spent on average just over five hours on the Internet in March.

Convergence of Technologies. The phenomenon of overlapping capabilities and the merging of products and services into one fully integrated interactive system is referred to as the convergence of technologies. We can expect to see this tendency to help develop interactive television programs, which will allow viewers to pause, or even select, a preferred direction for a program.


Management Information Systems Online Communities. Online communities, which are made up of groups of individuals as well as firms who in some way wish to exchange information, products, or services over the Internet are likely to grow. Partnering Online. Although opportunities will continue to exist for independent e-business effort, much success will continue to come from firms that can cooperate and partner with others. By playing a partial role within a larger entity, smaller firms can enjoy competitive advantage, access to marketable items, and thereby increase their rate of market penetration. 18.8 Summary

You are a part of the most revolutionary time in business. Many companies are struggling with all the changes and trying desperately to comprehend their role in the new world. You can help yourself and your organization tremendously by understanding the issues involved and developing innovative strategies to resolve the problems.



Points to Ponder

Where does e-commerce begin…

E-commerce, whether indirect or direct, is a layer (or several) above the actual infrastructure. It can consist of any range of activities unique to the needs or demands of specific consumer or user groups.

E.g., On-line business activities E.g., On-line information sources

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y g glegal and regulatory frameworks?

There is an expression that arose from old western movies – “where the pavement ends and the West begins”

The Internet and emerging e-commerce has created new and emerging business and legal challengesDot ‘com’ companies challenged traditional business modelsE-commerce, whether direct or indirect challenges legal and regulatory frameworks in which they’re developingHave seen much activity in Europe, and beginning to see more in other regions of the world.

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Why care?….Local policy and regulatory issues impact operations on the Internet

Each country or distinct economy has unique issues, distinct to respective laws, cultures, perspectives.

Legal frameworks impact current and future use and functionality of the Internet and and the benefits of e-commerce

That is, the laws in tangible world apply on-line, and often new ones for on-line are created.

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Interest by industry and legislators

Impact is on all aspects relating to e-commerce, that is conducting some for of business on-line.

Impacts consumers, and operational costs.Perpetuated by Internet explosionSocial awarenessConsumer demandsSolutions to challenges – some technical, much private sector, and some legislative

National, international, regional.The recipe to allow continued development and use

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Issue areas -- examples

AuthenticationPrivacy and data protectionliability and responsibility for illegal acts, including content issuesCybercrimeOthers

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Review Questions

1. Use your imagination and come up with an idea of how your organization or company can use an Intranet or Extranet.

2. What current processes will you have to change to incorporate your idea? 3. Describe the different considerations when deciding whether you should establish a consumer

E-commerce Web site or a Business-to-Business E-commerce Web site. 4. Why would your organization want to develop an Intranet? 5. What are some of the management issues involved with E-commerce and how would you

resolve them? Discussion Questions



1. Discuss the questions to be answered by a manager in suggesting the company to do business through Internet. (Assume your own company).

2. Discuss the various security measures involved in E-commerce

Application Exercise

1. Find data on at least one B2B auction site. How long has the site been operational? What percentage of total industry sales are carried on the auction site? Do firms use the site for regular purchases, or only for special items? Who pays for the operating costs of the site?

2. Find at least five companies that are offering business Web services. What services do they provide? What do they charge? How long have they been in business? What technologies do they use (for example, SOAP or XML)?


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